1984-02-21 - Village Board Special Meeting - Minutes 6362
2/21/84
it MINUTES OF A SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, FEBRUARY 21, 1984.
President Clayton called the meeting to order at 7:35 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Stone, O'Reilly, Hartstein, Glover and Reid.
Also present were: William Balling, Village Manager; William Raysa,
Village Attorney; James Doyle, Assistant Village Manager; William
Brimm, Finance Director; Gregory Boysen, Director of Public Works;
Richard Kuenkler, Village Engineer; and James Truesdell, Village
Planner.
Moved by Hartstein, seconded by O'Reilly, to appoint Carol Hennenfent CLERK PRO TEM
Clerk Pro Tem in the absence of the Village Clerk. Upon voice vote,
the motion passed unanimously.
Moved by O'Reilly, seconded by Glover, to approve the minutes of APPROVAL OF
the February 6, 1984 Regular Meeting. Upon roll call, Trustees MINUTES_
voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
PASS: 1 - Reid
Motion declared carried.
Mr. Brimm read Warrant #520. Moved by Stone, seconded by WARRANT #520
O'Reilly, to approve Warrant #520 in the amount of $330,362.50
authorizing payment Upon ment of bills listed. U on roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
President Clayton appointed Jim Schrader as the Village of Buffalo NORTRAN
Grove's NORTRAN Trustee to be effective March 1, 1984, and to TRUSTEE
expire February 29, 1988. Moved by O'Reilly, seconded by Glover, APPOINTMENT
to concur with President Clayton's appointment. Upon voice vote,
the motion was unanimously declared carried. Mr. Schrader was
present and President Clayton thanked him for his willingness to
serve in this capacity.
The NORTRAN report will be on the agenda for March 5, 1984 and NORTRAN
not for this evening. REPORT
President Clayton stated that instead of the annual dinner that NWMC
has been held in the past, the Northwest Municipal Conference will ALL DAY
be having an all day conference meeting on April 14, 1984 at CONFERENCE
Oakton Community College. There will be a number of concurrent
seminars on various topics beginning at 8:00 in the morning; there
will be a luncheon with a keynotespeaker; there will be sessions in
the afternoon; and a cocktail party afterwards. President Clayton
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stated that it should be a very interesting conference and
hoped that all Trustees will be able to attend.
Trustee Stone reported on a letter he received from Warner-Amex WARNER-AMEX
regarding the cutbacks on the Cube network stating that they have
eliminated the 90 minutes per day of interactive programing due to
high costs, the lack of viewers, and the fact that Warner had the
only interactive service so they could not share this cost or sell
programing to any other company. The viewer's choice movies on the
Cube network will still be available and may be expanded to some
specials, sporting events, etc. and that they also want to have local
interactive programing of a live nature. Trustee Hartstein stated
that the Village of Mt. Prospect used the cable network in their
community in making their budget hearing process accessible to the
community and asked for comments from the Board on the feasibility
of Buffalo Grove exploring the possibility of having our budget
hearings similiarly accessible to our citizens; that an alternative
could be to video tape the hearings and have them made available
when programing time is available by Warner. There were no objections
from the Board and Trustee Stone will look into this possibility.
Trustee Marienthal stated that Ivy Hall Lane has had a substantial STREET REPAIRS
amount of cracking after it had been patched and an overlay added.
After discussion on the various aspects of the problems of cracking,
any further repairs, and whether it was a structural problem or a
maintenance type of problem, Mr. Balling stated that staff will look
into this and a written report made to the Board.
Mr. Balling noted the submission of the Management Report for the MANAGEMENT
month of January, 1984. There were no questions on same. REPORT
1
Mr. Balling stated that next Monday's meeting is a workshop session WORKSHOP SESSION
for the review of the 1984-85 budget and distributed copies of the (Budget Review)
budget for the Trustees advance review.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated that CONSENT AGENDA
any member of the Board or the audience could request that an item
be removed for full discussion. There were no such requests.
Moved by Glover, seconded by Reid, to approve Resolution #84-6, RESOLUTION #84-6
a resolution approving an agreement for construction engineering
services for the 1984 Villagewide contractual street maintenance
project. This resolution provides for the required resident
engineering and material inspection for the subject project to be
performed by Baxter and Woodman with an upset limit of $79,000.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
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Moved by Glover, seconded by Reid, to approve Resolution #84-7, RESOLUTION #84-7
a resolution of intent regarding MFT project Section No. (MFT)
84-00032-02-GB. This resolution is required in order to use
Motor Fuel Tax funds for the retirement of bonds issued for the
project. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Norene of R. V. Norene & Associates, Inc. summarized the RESOLUTION #84-8
bids received at the bid opening today stating that Chemical Bank (Purchase of
had the winning bid at a net interest rate of 9.1980615%; he Corporate
recommends that the Board accept the bid of Chemical Bank. Purpose Bonds)
Moved by Hartstein, seconded by Reid, to approve Resolution #84-8,
a resolution accepting the offer to purchase $11,175,000 of Corporate
Purpose Bonds of the Village of Buffalo Grove, Cook and Lake Counties,
Illinois, as received from the Chemical Bank of New York. Upon roll
call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid
NAYES: 1 - O'Reilly
Motion declared carried.
Moved by Hartstein, seconded by Reid, to pass Ordinance #84-23, ORDINANCE #84-23
an ordinance providing for the issuance of $11,175,000 of Corporate (Corporate Purpose
Purpose Bonds, Series 1984, of the Village of Buffalo Grove, Cook Bonds)
and Lake Counties, Illinois, and providing for the levy of a
direct annual tax for the payment of principal and interest on
the bonds including all the revisions reviewed by Mr. Brimm.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid
NAYES: 1 - O'Reilly
Motion declared carried.
Moved by Hartstein, seconded by O'Reilly, to approve Resolution RESOLUTION #84-9,
#84-9, a resolution establishing a policy regarding interest (Corporate
earnings on funds on deposit in the Village of Buffalo Grove's Purpose Bonds)
Corporate Purpose Bond, Series 1984, Bond and Interest Fund.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
li CONTINUATION OF PUBLIC HEARING - CORPORATE GROVE ANNEXATION
President Clayton called to order the Public Hearing on the Annexation
Agreement for 190 acres located north of Busch Road extended, generally
between the Soo Line Railroad and Milwaukee Avenue. This hearing was
originally published in the Buffalo Grove Herald on December 28, 1983,
for a hearing on January 16, 1984, on January 16th it was continued to
February 6th, on February 6th the hearing was continued to this evening.
President Clayton opened the continued Public Hearing at 7:55 P.M.
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Mr. Balling stated that initially he indicated that final ordinance
consideration would be next Monday the 27th of February, but now feels
that resolution of all the technical matters between all of the parties
will not be accomplished, so is requesting at the conclusion of discussion
tonight that a continuation of the hearing be made one additional time to
assure that all matters have been attended to and, if it has not, we could
still proceed without republishing a public hearing.
Mr. Balling then proceeded to review for the Board the Corporate Grove
�✓ Signage Concept dated February 15, 1984 and on file in the Clerk's office,
covering the key areas that need additional discussion such as the deviation
from our sign code regarding this subdivision; working with the developer to
develop a strategy for the signage of the Corporate Grove that would allow
flexible standards through most of the development and then relying on the
application of those standards for the creation of permanent standards for
the subdivision. One key element of the sign package is the use of corporate
logos; the concept would permit logos to be utilized. Mr. Balling briefly
reviewed the Guidelines for Corporate Identification Signage, the Guidelines
for Informational/Directionsl Signs, Guidelines for Signage for Multi-tenant
Buildings, Temporty Signs and Entrance Monument.
Trustee Stone questioned the multi-tenant building signs stating that the
way the concept now reads is that it is possible to have one free standing ground
sign for each tenant's corporate identity sign resulting in four to five signs
out in front of a building. Trustee Stone further stated that the only reason he
would agree with this is the fact that on page 2, paragraph 2, it reads that
every sign must be approved in writing by the developer and the Village
Manager. Further discussion ensued reference the approval of signs with Mr.
Raysa suggesting that the language in this paragraph be changed. Mr. Lamphere
agreed to any language that allows signage to be mutually approved by the
developer and the Village Manager.
Trustee Hartstein stated that conceptually, he feels the sign concept is fine
and the Village has adequate protection because the Village Manager will have
in effect the veto power over everything that he feels is inappropriate;
however, he further stated he was uncomfortable with the language on page 4,
Item C. Guidelines for Signage for Multi-tenant Buildings, paragraph 2 A and
requested this paragraph be deleted. Mr. Lamphere agreed to delete this
paragraph. Trustee Reid was also concerned with paragraph 2 A. Trustee
Marienthal questioned the wording under Item D. Temporary Signs last sentence
and Mr. Raysa suggested sitting down with the developer and develop some new
language for this section. President Clayton stated that staff now has some
direction on the areas to work with the developer on and we have agreement
from the developer on most of it.
Trustee O'Reilly questioned paragraphs 8 & 10 in the annexation agreement
regarding building permit fees; how broad the limitation on fees this would
effect; what effect there would be in future agreements, etc. The Board
requested Mr. Raysa to review annexation agreements currently on the books
to see if this language would limit us in that regard and report back to the
Board before next Monday's Board meeting.
President Clayton then continued the Public Hearing to Monday, February 27,
1984 at 7:30 P.M.
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Moved by Hartstein, seconded by O'Reilly, to approve Resolution RESOLUTION #84-10
#84-10, a resolution accepting an agreement for supplemental (Engineering
Phase I engineering services for the phased improvement of Buffalo Services
Grove Road from Lake-Cook Road to Illinois Route 83. Trustee Agreement
Reid questioned the condition of Buffalo Grove Road, Cook County Phase I
section, as to timing. Mr. Balling stated that Trustee O'Reilly B. G. Road)
will report on the public information hearing at the March 5, 1984
meeting; that the bid letting should be in September and repairs
as soon as possible thereafter. Upon roll call on the motion,
Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Marienthal, to approve Resolution RESOLUTION #84-11
#84-11, a resolution accepting the supplement No. 2 agreement for (Engineering
supplemental Phase II engineering services for the phased improve- Services
ment of Buffalo Grove Road from Lake-Cook Road to Illinois Route Agreement
83. Upon roll call, Trustees voted as follows: Phase II
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid B. G. Road)
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve Resolution RESOLUTION #84-12
#84-12, a resolution for improvement by municipality under the
Illinois Highway Code. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
President Clayton declared a recess at 8:43 P.M. The meeting RECESS
resumed at 8:53 P.M.
Mr. Ronald Benach, President of Lexington Development Corporation, PRE-APPLICATION
stated that the property in question is the south half of the CONFERENCE
Brunswick parcel, north of Busch Road, west of Weiland and South (Brunswick)
of the Commonwealth right-of-way and comprising of approximately
120 acres. Their is to subdivide about three-quarters
proposal q
of the property into single family homes of approximately 7200 sq.
ft.lots;approximately 20 acres has been devoted to a higher density
type town house program; running through the property is Aptakisic
Creek with a total of 28 acres including the flood plain which will
be open space. The single family homes will be 1500-2000 square feet
and will sell for approximately $80,000 to $110,000. The multi-
family proposed would vary in size with 6-8 units in a building and would
sell for approximately $65,000-$85,000. Concern was expressed that the
multi-family be true town homes and not manor homes. President Clayton's
concern with this project was not having garages; she did not object to
the density in that area if the developer can come up with a good product.
Discussion followed with the Board pleased to see single family homes
proposed again; they expressed a desire to have larger lots and wanted
to see a quality type of town home. In answer to a question from
President Clayton as to whether the developer would consider their
Rob Roy product, Mr. Benach stated that he has another place in mind for
that; that they have under contract the 68 acre Seifert farm at the corner
of Buffalo Grove and Checker Roads.
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President Clayton asked Mr. Benach if it would be possible to develop
this area in an R-4 district; going back and getting creative and seeing
what really can be done with the land paying attention to the flood plain
and detention problems. Mr. Benach replied that he felt a much better
plan could be produced and that it could be R-4 with the open space in
more meaningful places. President Clayton stated that she would be
interested in seeing what could be done with it; still meeting our
donation ordinance requirements.
President Clayton polled the Board for their comments regarding this
property site:
Marienthal - interested in seeing a more creative plan; would like to see
larger lots with R-4 minimum; would consider R-4 and R-5 combination; not
in favor of multi-family.
Stone - interested in seeing a more creative plan; opposes multi-family
for south side of the creek; feels single family is good; favors large lot
single family; prefers town homes to be of a higher quality and no more
manor homes.
O'Reilly - explore possibility of 15,000 s.f. lots - does not have a
problem with cul-de-sacs, she likes them; possibility of cluster housing
if done well with larger lot minimums; in order to get a larger lot and if
the multi-family were of a higher quality than what is proposed, she
would be willing to go with more multi-family in order to obtain a larger
lot being R-3.
Hartstein - pleased to see single family; multi-family would be acceptable
if it is a quality product; prefer to see larger lots, the R-4 type;
would like to see a more creative plan; would not be adverse to see what
could be done with clustering if quality and additional open space.
Glover - interested in creative development with wide interpretation of
standards; feels reshaping of creek would add character and possibly lakes
to make terrain more interesting; favor of larger lots of R-4 minimum size
or possibly 1/3 acre lots; would not object to multi-family as long as is
a quality project with garages and no manor homes.
Reid - more single family homes are good for the community but prefer to
see them on larger size lots; interested in seeing a creative plan;
expressed concern for proper flood plain protection, aesthetics of the
open space and drainage; is not excited about multi-family, but if have
it it should have garages.
President Clayton stated that the developer now has the input need to
return to the Board at a later date.
Moved by Hartstein, seconded by Reid, to adjourn the meeting. Upon ADJOURNMENT
voice vote the motion passed unanimously. The meeting was adjourned
at 9:45 P.M. &44-e- -277 �¢
APPROVED BY ME THIS Yj DAY Carol M. Hennenfent, Clerk Pr em
OFF, , 19
Village President