Loading...
1984-01-16 - Village Board Regular Meeting - Minutes 1 6337 1/16/84 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, JANUARY 16, 1984. President Clayton called the meeting to order at 7:31 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Stone, O'Reilly, Hartstein, Glover, and Reid. Trustee Marienthal was absent. Also present were: William Balling, Village Manager; Rick Skelton, Acting Village Attorney; James Doyle, Assistant Village Manager; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Richard Kuenkler, Village Engineer; James Truesdell, Village Planner; and Paul Kochendorfer, Village Treasurer. Moved by Glover, seconded by Reid, to approve the minutes of APPROVAL OF the January 9, 1984 Special Meeting. Trustee O'Reilly asked MINUTES that the following correction be made: Page 6333, last paragraph, add the following sentence after ". . .December 23, 1983.": Mr. and Mrs. Kuhn were in attendance. The motion was amended and seconded to reflect the above change. Upon roll call, Trustees voted as follows: AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Mr. Kochendorfer read Warrant #518. Moved by O'Reilly, seconded WARRANT #518 by Stone, to approve Warrant #518 in the amount of $579,496.79, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. President Clayton appointed Mr. Jerry Parkin and Mr. Martin TRANSPORTATION Berlant to the Transportation Commission for terms to expire COMMISSION on April 30, 1985. Moved by O'Reilly, seconded by Reid, to concur with President Clayton's appointments. Upon voice vote, the motion was unanimously declared carried. President Clayton introduced Mr. Parkin to the Board and the audience, and thanked him for his willingness to serve the Village. President Clayton reported that the Legislative Breakfast NWMC sponsored by the Northwest Municipal Conference with area legislators will be held on January 21, 1984 at Allgauer's Restaurant. Mr. Balling noted the submission of the Management Report MANAGEMENT for the month of December, 1983. There were no questions on REPORT same. 6338 1/16/84 Mr. Balling reported that there will not be a Board meeting FUTURE AGENDA on January 23, 1984, but there will be a Special Meeting on January 30, 1984. Mr. Balling brought the Board up to date on the status of ILLINOIS BELL Village franchising discussions with Illinois Bell. Mr. Brimm, as liaison to the Northwest Municipal Conference, summarized the discussions so far, with the following recommendations from the Conference: 1. That a 90 day interim agreement be entered into beginning January 1, 1984 between Bell and Ameritec and all member communities. During that period, there will be additional negotiations between the groups. 2. To only pay bills to Illinois Bell artlAmeritec, and withhold payment to any of the AT&T subsidiaries until AT&T gives a certification as to the property that is within the right-of- way in order todetermine what value the property in the right-of-way has to the AT&T system. 3. Negotiations with Illinois Bell Telephone will continue in order to obtain parady with the City of Chicago as far as the franchise which the City of Chicago obtains. 4. To establish a reserve fund equal to $500.00 per Conference member to hire outside legal counsel that has expertise in rate making, anti-trust, right-of-way acquisition evaluation, and municipal law to be used in the negotiations. Moved by O'Reilly, seconded by Reid, to approve the expenditure of $500.00 to the Conference for this legal service. The motion was amended by Trustee O'Reilly to read "not to exceed $500.00", and the amendment was seconded by Trustee Reid. Upon roll call, Trustees voted as follows: AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. President Clayton asked if there were any questions from the QUESTIONS FROM audience. There were none. THE AUDIENCE For the benefit of the audience, Mr. Balling explained the three PUBLIC HEARINGS Public Hearings which will takeplace tonight. g g PUBLIC HEARING - CORPORATE GROVE CORRIDOR President Clayton called the Public Hearing to order at 7:48 P.M. , stating that this Public Hearing is for the Annexation Agreement (Corporate Grove Corridor) 44 acres located north and south of Busch Road, east of Weiland Road. President Clayton stated that notice of this Public Hearing appeared in the Buffalo Grove Herald on December 28, 1983; she then stated the purpose of the Public Hearing. President Clayton swore in Mr. Lawrence Freedman, attorney representing First State Bank of Park Ridge, and Jon Nelson, Land Planner with Johnson & Associates, Inc. 6339 1/16/84 Mr. Freedman stated that this parcel consists of approximately 44 gross acres, and is referred to as the Corridor Parcel; he stated that they do not have a developer at this time, and they are responding a little bit ahead of their schedule at the request of the Village in order to accommodate the annexation and development of the property to the east of them. On that basis, they have tried to formulate a concept of development. They propose to develop the approximately 12 and 1/2 acre rectangular/square site south of Busch Road under the "I" classification; they propose to develop the parcel located between Busch Road and the right-of-way under the B-1 classification; and the remaining 21 and 1/2 acre site falling north of the Commonwealth Edison right-of-way is proposed to be developed under an R-9 Planned Unit Development Classification. They have not planned a concept at this time for either the "I" piece or the "B-1" piece, but they have engaged the firm of Johnson & Associates to plan a concept plan for the development of the multi-family. They would propose that the Annexation Agreement approve the zoning classification for all 3 parcels, and approve the concept plan for the R-9 PUD. Mr. Nelson stated that this is esssentially a transitional type of parcel going from industrial to future residential. They plan to dedicate the triangle contiguous to the school site as park land for public use; this piece of land is approximately 4 acres. The 100-year floodway corridor would essentially remain intact; a setback is proposed, which would constitute a variation from the current ordinance, of 25' from the floodway; the detention would be handled outside of the floodway along the northern property line; the site would essentially be serviced by a simple spine road, which would not be dedicated because there are no garages; there is no access proposed from thecorporate center to the east, so there would have to be some provision made for an emergency access; the balance of the property would be developed in the system of 2 and 3-story walk-up type condominiums; they have anticipated the possibility of a developer wanting a recreation center; there will be a bike path, probably along the west side of the creek. Trustee Stone stated that he was not aware that they were going to request the variation under the Flood Plain Ordinance; he is concerned about having only one access to the develop- ment; he is not in favor of what they are now proposing. Mr. Nelson replied that this parcel is physically incapable of providing two means of access, since there is only a small amountof frontage on Busch Road. Mr. Nelson also explained the need for the variation of the flood plain. Mr. Balling stated that instructions were given to the land planner to keep building off of the west bank of the creek. Mr. Balling pointed out that this plan came out of the Plan Commission with a positive recommendation, and stated that Plan Commission review of the concept plan will occur on February 1, 1984. Plan Commissioner Goldberg stated that the Plan Commission gives favorable recommendations on the use and the zoning. President Clayton asked if there were any agencies present wishing to give testimony. There were none. President Clayton stated that this Public Hearing would be kept open, aiming for the continued date to be February 6, 1984. 6340 1/16/84 PUBLIC HEARING - COMMONWEALTH EDISON RIGHT-OF-WAY President Clayton opened the Public Hearing at 8:12 P.M. President Clayton noted that this Public Hearing is for the Annexation Agreement (Commonwealth Edison) right-of-way north of Busch Road, east of Weiland Road, and that Notice of Public Hearing was published in the Buffalo Grove Herald on December 28, 1983. Mr. Jim Truesdell presented the corridor annexation to the Board, stating that the Village needs to annex this property in order to obtain contiguity for the parcels to the east, and the Plan Commission reviewed the property at a Public Hearing, and recommended approval of industrial zoning. The property is approximately 5 and 1/2 acres, and is 210' wide; there will basically be no changes to the property. Mr. Balling noted that Commonwealth Edison is amenable to providing additional property for the ultimate expansion of Busch Road, which is contemplated in the corridor annexation; however, that will come to theVillage in the form of crossing rights. Plan Commissioner Goldberg stated that the Plan Commission recommendation with regard to the Commonwealth Edison annexation is certainly acceptable. President Clayton asked if there were any other agencies wishing to give testimony; there were none. President Clayton asked if there were any comments from the audience; there were none. President Clayton asked if there were any comments from the Village Board; there were none. President Clayton closed the Public Hearing at 8:15 P.M. , stating that consideration of the ordinances will be on February 6, 1984. PUBLIC HEARING - CORPORATE GROVE President Clayton called the Public Hearing to order at 8:16 P.M. President Clayton stated that this Public Hearing is for the Annexation ! Agreement (Corporate Grove) 190 acres located north of Busch Road extended generally between the Soo Line Railroad and Milwaukee Avenue, and noted that Notice of Public Hearing was published in the Buffalo Grove Herald on December 28, 1983. President Clayton swore in the following people who were to give testimony: Robert Lamphere, Van Vlissingen & Company - Developer Johy Mays - Attorney for the Developer Donald Manhard, Donald Manhard Associates - Engineers on the Project Gordon White, Donald Manhard Associates - Engineers on the Project Mr. Lamphere stated that he proposes to develop the Corporate Grove in the same manner as the Lincolnshire Corporate Center, and displayed an aerial map of the site. The property extends east from the property which was the subject of the first two Public Hearings tonight, just west of the Soo Line Railroad to Milwaukee Avenue, bounded on the north by two landfills and some vacant land, bounded on the south by approximately 150 acres zoned for farming. The basic concept is to put in a major arterial which will connect Weiland Road to Milwaukee Avenue. There will be approximately 190 acres of gross area, and approximately 150 acres of net sites, with approximately 30 industries to locate in the development. The development is planned to be an 6341 1/16/84 industrial zoned category, but there will be mixed use of office, training, light industrial, warehousing, sales offices, and some pure office buildings. They propose extensive landscaping with lakes and ponds. They plan to go ahead as soon as possible with an a:•ressive building program. The project will basically be phased in two or three phases; they will bring off-site water from south of Weiland Road. The sanitary sewer will be brought in directly from the Pekara Plant. Mr. Skip Oshgan from the Pekara Subdivision asked if the lakes will be retention ponds, or will take the waters away from their sub- division. Mr. Manhard stated that all of the lakes are retention areas, and that 13 of the lakes are off the creek, and will intercept the waters that are generated from the site, detain them, and release them slowly into Aptakisic Creek; he stated that the proposed develop- ment will, in some ways, help the flooding situation in the Pekara Subdivision. President Clayton stated that the Village could guarantee that the proposed development would not add to the existing problem. Mrs. Joanne Sukowski from the Pekara Subdivision asked if the proposed development would be in the flood plain. Mr. Manhard stated that a portion of the area is within the flood plain; it is their intention to rework the land. Mr. Kuenkler stated that the developer proposes to do some filling in the flood plain, and provide some compensatory storage. Mrs. Norma Sanchez of the Pekara Subdivision asked a question regarding the lakes, which was answered by Mr. Manhard. Mrs. Sanchez also asked if Pekara Subdivision would be surrounded by Buffalo Grove if this property is annexed. Mr. Balling stated that that would not be the case. President Clayton stated that the Village of Buffalo Grove has no intention of annexing any area forcibly. Mrs. Sanchez asked about flood insurance, and Mr. Kuenkler stated that that is not handled by the Village, but is a national program. In answer to a question from Mrs. Ella Bostick of the Pekara Sub- division, Mrs. Manhard stated that this development is not going to overload the waste treatment plant; he also stated that they will raise their property on the flood plain from 18" to 3' , the water will be collected and slowly released back into the stream, and there is sufficient compensatory storage. Mr. Manhard stated that a very involved engineering study was done on the area. Mr. Lamphere stated that this will be a very nice, light-industrial park. In answer to a question from Mrs. Sukowski, President Clayton stated that the Village of Buffalo Grove will be providing fire and police protection to the area. In answer to a question from Mrs. Bostick, Mr. Lamphere explained his reasons for wishing to locate in Buffalo Grove. Mr. Oshgan questioned any possible toxic chemical plants; Mr. Lamphere stated that they are not going to have any heavy industrial areas in the development, and they have a large investment in the development, so they are just as concerned about the neighboring homes as they are about the other tenants in the development. �y iJ� 6342 1/16/84 Trustee O'Reilly asked that staff communicate the concerns of the Pekara residents regarding the treatment plant to the proper officials in Lake County. President Clayton asked if there were any other agencies wishing to give testimony. There were none. President Clayton pointed out that the Annexation Agreement that is being used this evening is a draft, and there are a number of items which must be addressed by the Village Attorney before closing the Public Hearing. Mrs. Sukowski asked if these plans are the same ones which were submitted to Riverwoods and Lincolnshire. Mr. Lamphere stated that it is the same basic concept. President Clayton stated that there is no objection from either of those municipalities. There was then discussion of the draft agreement. Trustee Hartstein stated that he is supportive conceptually of the project. Trustee Hartstein stated that the section in the Agreement on signs on Page 18 is much too broad. Mr. Balling explained that staff endorses dealing with the industrial section of the Corporate Grove as a unique land use, and thus developing its own sign package criteria. Mr. Balling suggested having the sign package accepted, and use that as a basis for the Appearance Commission to evaluate each building. Trustee Hartstein stated that he has no problem with flexibility in the sign package, and perhaps some variations, but he thinks there is too much open-endedness to be put in an Annexation Agreement. Trustee Reid questioned the language in the last sentence of the paragraph regarding signs. Mr. Lamphere stated that they encourage free-standing signs, and they want to allow standards to be developed which are flexible, but are first class. Trustee Hartstein stated that he would want, at the very minimum, signage to be approved by the Appearance Commission; and also some type of language dealing with this particular issue that variances shall not be unreasonably withheld. Trustee Glover agrees with Trustee Hartstein and Trustee Reid; he thinks that a package be developed for the Center with regard to signs, landscaping, etc. , so that each individual parcel does not have to go through an entire review process. Trustee Hartstein referred to the Zoning Ordinance variations in paragraph 2 on page 18, and stated that he again finds the language to be too broad, and suggested that the language be "tightened-up" by staff and the Village Attorney. Mr. Lamphere thinks that it is important that they not have to install a berm next to a landfill; Trustee Hartstein stated that he is in favor of flexibility, but does not wish to have the language as broad as it presently stands. Mr. Balling commented on the staff viewpoint regarding this issue. Trustee Reid stated that he supports the concept as it is presently written in the Annexation Agreement. Trustee Glover questioned the section on sewer fees on page 8; Mr. Balling explained this issue. Regarding Section 15, Trustee Hartstein stated that the language on Building, Landscaping and Aesthetic Plans should be compatible with any other changes later regarding signage, lighting, etc. 6343 1/16/84 Trustee Reid stated that the language in Section B, paragraph 2, on page 19 needs to be "tightened up"; he does not have a problem with the concept of the paragraph, just the verbage. Trustee Hartstein thought there should be some type of standards set regarding the maintenance requirements for the drainage items, particularly since this is a type of system which the Village has not dealt with in the past. Trustee Reid questioned the sentence regarding no parking being permitted on project roads which is in paragraph 4 on page 20; he asked about the cost and responsibility of posting said signs. Mr. Balling stated that the Village would post the signs, but the cost would be borne by the developer. President Clayton asked if there were any other questions or comments regarding the Annexation Agreement. There were none. President Clayton noted that this Public Hearing will be continued until February 6, 1984. President Clayton explained the Consent Agenda, and stated that a CONSENT AGENDA member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. Moved by O'Reilly, seconded by Stone, to refer to the Plan REFERRAL TO PLAN Commission Pizza Hut, Inc. Upon roll call, Trustees voted as COMMISSION (Pizza follows: Hut, Inc.) AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by O'Reilly, seconded by Stone, to approve for final FINAL ACCEPTANCE acceptance the Buffalo Grove Commerce Center Unit 1. Upon (B. G. Commerce roll call, Trustees voted as follows: Center Unit 1) AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 -None ABSENT: 1 - Marienthal Motion declared carried. Moved by O'Reilly, seconded by Stone, to refer to the Plan REFERRAL TO PLAN Commission the Corporate Grove Corridor Concept Plan. Upon COMMISSION roll call, Trustees voted as follows: (Corporate Grove AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid Corridor Concept NAYES: 0 - None Plan) ABSENT: 1 - Marienthal Motion declared carried. Moved by O'Reilly, seconded by Stone, to approve the easement EASEMENT VACATION vacation for Wag's (The Grove) . Upon roll call Trustees voted (Wag's - The Grove as follows: AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. 6344 1/16/84 Moved by Hartstein, seconded by Reid, to pass Resolution RESOLUTION #84-1 #84-1, authorizing the solicitation of bids for Village of Buffalo Grove Corporate Purpose Bonds Series 1984. Trustee O'Reilly stated that she cannot find an agreement with this Resolution; she stated that there is not a dollar savings with this; in addition to there being no savings, it adds 5 years to the debt. Mr. Kochendorfer commented on this issue. Mr. Balling stated that this program will allow stabilization of tax rates for at least a 10 year period, and accomplish a street maintenance project in the interim; the most important thing is that this is long-range planning and sharing of expenses, particularly on the water system, allowing the additional burden of the water system to be put on a larger population 10 years from now. Trustee Hartstein commented on the advantages of passing this Resolution. Trustee Stone asked Mr. Balling to comment on Mr. Kochendorfer's suggestion of negotiated bids. Mr. Balling noted the timetable of opening the bids, and stated that Mr. Norene, the financial consultant, felt that this is a clean, competitive bid arrange- ment. Mr. Brimm stated that it might be difficult, once the Notice of Bid is let out, to restructure the bid. Trustee O'Reilly stated that the "bottom line" still is that the Village will spend $2.7 million more than necessary, and will end up paying for it for 5 more years. Upon roll call, Trustees voted as follows: AYES: 4 - Stone, Hartstein, Glover, Reid NAYES: 1 - O'Reilly ABSENT: 1 - Marienthal Motion declared carried. President Clayton noted a Proclamation proclaiming the week PROCLAMATION of February 5 to 11, 1984 as Scouting Anniversary Week in (Boy Scouts) Buffalo Grove. Moved by Reid, seconded by Glover, to more to Executive Session EXECUTIVE SESSION to discuss the appointment of an officer. Upon roll call, Trustees voted as follows: AYES: 5 - Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. The meeting adjourned to Executive Session at 9:30 P.M. Moved by Hartstein, seconded by Stone, to adjourn the meeting. ADJOURNMENT Upon roll call, the motion was unanimously declared carried. The meeting was adjourned at 10:00 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 30 DAY OF , 1984. Village President