1984-01-09 - Village Board Special Meeting - Minutes 6330
1/9/84
MINUTES OF THE SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JANUARY 9, 1984.
President Clayton called the meeting to order at 7:30 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Stone, O'Reilly, Hartstein, and Glover.
Trustee Reid was absent at this time, and arrived at 7:33 P.M.
Also present were: William Balling, Village Manager; William
Raysa, Village Attorney; James Doyle, Assistant Village Manager;
William Brimm, Finance Director; Gregory Boysen, Director of Public
Works; Ray Rigsby, Superintendent of Public Works; Richard
Kuenkler, Village Engineer; and Paul Kochendorfer, Village
Treasurer.
Moved by O'Reilly, seconded by Glover, to approve the minutes APPROVAL OF
of the December 19, 1983 Regular Meeting. Upon roll call, MINUTES
Trustees voted as follows:
AYES: 4 - Stone, O'Reilly, Glover, President Clayton
NAYES: 0 - None
ABSENT: 1 - Reid
ABSTAIN: 2 - Marienthal, Hartstein
Motion declared carried.
Trustee Reid arrived at this time.
Mr. Kochendorfer read Warrant #517. Moved by Marienthal, WARRANT #517
seconded by O'Reilly, to approve Warrant #517 in the amount
of $329,456.81, authorizing payment of bills listed. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
President Clayton noted the Community Vision for 1984 dated COMMUNITY_
January 5, 1984, which is on file in the Clerk's office. VISION
President Clayton attended a CATS Council of Mayors meeting CATS COUNCIL
this morning, and reported on the possible sanctions that the OF MAYORS
Federal EPA will be placing against the State of Illinois. The
main reason is that the State of Illinois does not have a
maintenance and inspection program for vehicles. It will now
be up to the State Legislature to pass this kind of situation
for Illinois in order to be in "sync" with Federal regulations.
If this is not done, the Federal sanctions will be put into place,
and could jeopardize any Federal money coming into the State of
Illinois.
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1
1 Trustee Hartstein explained the Taxpayer Relief Act Advisory TAXPAYER RELIEF
Referendum which he is urging the Board to have placed on the ACT ADVISORY
ballot for the March 20, 1984 Primary Election. Mr. Hartstein REFERENDUM
then introduced Tom Quinn, Chairman for the Coalition for
Political Honesty, who further explained the situation.
Lengthy discussion followed on the pros and cons of this Advisory
Referendum. Trustee Marienthal asked if there could be any cost
to the Village in having this question on the ballot; there would
be no cost to the Village regarding same. Trustee Reid stated that
he does not believe that we need a referendum to ask citizens if
they want their taxes lowered; he stated that the State Legislature
may close "loopholes" with or without a referendum; he does not
think it is the place of the Village to tell the State of Illinois
how they should run their government. Trustee Hartstein stated
that this referendum would give the citizens in the community an
opportunity to express their thoughts on this issue; he strongly
urged the Board to adopt the resolution to put this question on
the March 20, 1984 ballot; he apologized for the short notice
given the Board regarding this issue; he stated that the Board
would not be endorsing the referendum, but would merely be giving
the citizens an opportunity to voice their opinions. Trustee Stone
agreed with many of the comments made by Trustee Reid; he stated
that, since this information was just received by the Trustees on
Friday, there was only time to hear one side of the issue, and not
enough time was given to research the issue thoroughly.
Trustee Glover thinks that it is unfair to put this question on
the ballot without hearing both sides of the issue; he opposes the
idea of eliminating one type of tax and passing it on to the
li consumer in another form. Moved by Hartstein, seconded by Marienthal,
to pass Ordinance #84-1. Trustee Hartstein amended the motion to
state that it be Resolution #84-1; Trustee Marienthal amended his
second. Moved by Reid, seconded by Glover, to table. Trustee
Hartstein made a point of information, stating that it would be
fruitless to table the motion because of the deadline for passing
a resolution to place a question on the March 20, 1984 ballot
being January 15, 1984, and the next meeting of the Board does
not occur until January 16, 1984. Upon roll call, Trustees voted
as follows on the motion to table:
AYES: 2 - Glover, Reid
NAYES: 4 - Marienthal, Stone, O'Reilly, Hartstein
Motion defeated.
Trustee Reid stated that, although tabling the motion would
preclude having the question placed on the March 20, 1984 ballot,
it would give the Board more time to research the issue, and
possibly pass a resolution to be sent directly to the State
Legislature; both Trustee Reid and Trustee Glover stated that
they would be willing to consider this type of resolution.
Upon roll call, Trustees voted as follows on the motion to pass
Resolution #84-1:
AYES: 2 - Marienthal, Hartstein
NAYES: 4 - Stone, O'Reilly, Glover, Reid
Motion defeated. tJ
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Mr. Balling reported that the Lake County Zoning Board of LAKE COUNTY
Appeals will be considering a text amendment to the Zoning ZBA
Ordinance with several minor changes, and one change which is
substantive; said change would give the County the right to
place a governmental facility within any zoning district as a
permitted use in any district. The Village Zoning Ordinance
obligates Buffalo Grove to treat any facility which it feels
is a special use with required Plan Commission Public Hearing
and recommendation prior to Ordinance adoption. Mr. Balling
wishes to communicate to the County that they should consider
the same rules for themselves as the Village applies to itself.
There was no objection from the Board to Mr. Balling's request.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT AGENDA
that any member of the Board or the audience could request
that an item be removed for full discussion. There were no
such requests.
Moved by O'Reilly, seconded by Hartstein, to pass Ordinance ORDINANCE #84-1
No. 84-1, an ordinance regarding the FY 1984 Appropriations (FY 1984
for the Village of Buffalo Grove Golf Course Fund. Upon Appropriation
roll call, Trustees voted as follows: B. G. Golf
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid Course Fund)
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Hartstein, to approve the APPROVAL OF
Appearance Commission recommendation for Edward Schwartz & Co. APPEARANCE
(Devonshire II) - sales trailer and parking lot area. The COMMISSION
Appearance Commission recommends. . approval of these aesthetic RECOMMENDATION
elements of the subject project. Upon roll call, Trustees (Devonshire II
voted as follows: aesthetics)
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Hartstein, to approve the APPROVAL OF
Appearance Commission recommendation for Long Grove Confectionery APPEARANCE
Co. architecture/materials, landscaping, and lighting. The COMMISSION
Appearance Commission recommends approval of these aesthetic RECOMMENDATION
elements of the subject project. Upon roll call, Trustees (Long Grove
voted as follows: Confectionery
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid aesthetics)
NAYES: 0 - None
Motion declared carried.
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APPROVAL OF
Moved by O'Reilly, seconded by Hartstein, to approve the APPEARANCE
Appearance Commission recommendation for Walgreen's (The COMMISSION
Grove) - lighting. The Appearance Commission recommends RECOMMENDATION
approval of these aesthetic elements of the subject project. (The Grove
Upon roll call, Trustees voted as follows: aesthetics)
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Hartstein, to approve the APPROVAL OF
Appearance Commission recommendation for Anden Corporation APPEARANCE
(LeParc) architecture, materials, lighting, landscaping, sales COMMISSION
trailer, parking area. The Appearance Commission recommends RECOMMENDATION
approval of these aesthetics. Upon roll call, Trustees voted (Anden aesthetic;
as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Hartstein, to award the bid for AWARD OF BID
the golf course carpeting to Carpet Values of Chicago, Inc. , (golf course
in the amount of $7,310.16. This bid compares favorably to the carpeting)
FY 1984 budget authorization of $7,800 for carpet removal and
installation. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Hartstein, to award the bid for AWARD OF BID
the golf course mower to Rowland's Equipment, Inc. , in the amount (golf course
II of $14,900 for a Howard Price 5 Gang Hydrostatic Mower. The mower)
equipment bid is a demonstrator, and compares quite favorably
to the FY 1984 budget authorization of $17,900. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Hartstein, to award the bid for AWARD OF BID
1984 M.F.T. Materials to Liberty Asphalt for Group I materials (1984 MFT
in the amount of $25,647.50, and to Vulcan Materials in the materials)
amount of $3,910.50 for Group II materials. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Brimm explained the changes made in the lease between the ORDINANCE #84-2
Village of Buffalo Grove and Eat's, Incorporated, which are (Eat's Inc.)
*CORRECTION outlined in his memo to Mr. Balling of December 23, 1983. * Moved
by Hartstein, seconded by Stone, to pass Ordinance #84-2, accepting
a lease between the Village of Buffalo Grove and Eat's Incorporated,
an Illinois Corporation.
*Mr. and Mrs. Kuhn were in attendance.
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In answer to a question from Trustee O'Reilly, Mr. Brimm gave
more details regarding the rent and the sale of the equipment.
Mr. Raysa reviewed the process to be used when bidding the sale
of the equipment. Mr. Brimm then clarified some portions of the
lease at the request of Trustee O'Reilly. Trustee O'Reilly stated
a concern with the clause in the lease stating that the lessee would
be given the right to operate any new or additional facilities which
might be built. Mr. Raysa pointed out that the word "mutually"
indicates that this must be agreeable to both parties. Trustee
O'Reilly also stated a concern with the option to renew the lease
every four years. Mr. Raysa again pointed out that the word "mutually"
means that the terms must be agreeable to both parties.
Trustee Marienthal stated that he would prefer to set the rent on
a year-to-year basis, rather than going on a percentage basis; he
also thought that there should be a completely new lease if the
facilities were to change. Mr. Balling responded to Trustee
Marienthal's questions. Trustee Stone stated that he thinks that
this is an excellent lease for both the Village and the Lessee,
and complimented the staff and Mr. Kuhn for coming to an agreement
on same. Trustee Hartstein also stated that this is a good lease,
and pointed out the fact that the Village has maximum flexibility
based upon the mutuality required of each party. Trustee Reid
agreed with Trustee Hartstein.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid
NAYES: 1 - O'Reilly
Motion declared carried.
Trustee Reid and Mr. Doyle explained the changes to the ORDINANCE #84-3
Municipal Code being proposed by the Fire & Police Commission. (Fire & Police
Moved by Reid, seconded by O'Reilly, to pass Ordinance #84-3, Commission)
amending Chapter 2.28 of the Village of Buffalo Grove Municipal
Code. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Doyle answered a question on the proposed ordinance posed ORDINANCE #84-4
by Trustee O'Reilly. Moved by Reid, seconded by O'Reilly, to
pass Ordinance #84-4, amending Chapter 2.50 of the Village of
Buffalo Grove Municipal Code. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Trustee Marienthal suggested that preference points be granted
for college credits, as are now granted for military service.
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Trustee Hartstein presented Ordinance #84-5, and commended Mr. ORDINANCE #84-5
Balling for a year of exemplary service to the Village of Buffalo
Grove. Moved by Hartstein, seconded by O'Reilly, to pass
Ordinance #84-5, establishing the annual salary for the Village
Manager. Upon roll call, Trustees voted as follows:
AYES: 6 - Stone, O'Reilly, Hartstein, Glover, Reid, President Clayton
NAYES: 1 - Marienthal
Motion declared carried.
Mr. Balling thanked the Board for their consideration, and
stated that Buffalo Grove is a wonderful place to work because
of the quality of the staff and the Board.
Mr. Jerry DeGrazia made a brief presentation to the Board on the ORDINANCE 84-6
new plan being proposed; he stated that he has been before the (Northwood
various Village commissions as well as the homeowners, all of Grove -
whom have approved this plan. Mr. DeGrazia stated that the amendment to
development will have a gatehouse at the entrance, and will be PUD)
named "Le Parc".
Mr. Kuenkler explained the grade variation on the shoreline
in answer to a question from Trustee O'Reilly. Mr. DeGrazia
explained the sidewalk network throughout the development.
Moved by Stone, seconded by Reid, to pass Ordinance #84-6,
amending a Planned Development Agreement dated June 30, 1978
and June 27, 1983 (Northwood Grove) , subject to final revisions
#1 through #4 in Mr. Truesdell's memo to Mr. Balling of January 4,
1984. Mr. DeGrazia displayed drawings of the buildings, highlighting
the units containing atriums. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Trustee O'Reilly stated that she had a concern with purchasing 1984 CENTRAL
the 10 squad cars from a dealer in Springfield, and asked the GARAGE FLEET
Board to consider going with the Ford dealer in Libertyville in REPLACEMENT
order to make the servicing easier. There was then discussion
on the bids received.
President Clayton declared a recess from 9:23 P.M. - 9:38 P.M. RECESS
Moved by Hartstein, seconded by Reid, to accept the bids as
referenced in the staff recommendation in Mr. Boysen's memo to
Mr. Balling of January 5, 1984. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
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Mr. Ballingfinancing reviewed the alternatives for the 1984 1984 VILLAGE-
Villagewide Street Maintenance Reconstruction Program financing, WIDE CONTRACTUAL
as outlined in Mr. Brimm's memo to him of January 5, 1984. Mr. STREETMAINTENAN(
Balling pointed out a change in Table B from R. V. Norene and PROJECT
Associates, and noted that a corrected copy will be sent to the (Financing)
Village. After discussion, it was moved by Hartstein, seconded
by Reid, to accept the recommendations of staff with regard to
the financing alternatives referenced in the memo of January 5,
1984 on Villagewide Street Maintenance Reconstruction Program
financing. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Glover, to accept the 1984 VILLAGEWIDE
recommendation of Baxter & Woodman which recommends that the CONTRACTUAL
Village Board award the contract to Leininger Mid States Paving STREET
Company subject to the receipt of financing. Upon roll call, MAINTENANCE
Trustees voted as follows: PROJECT
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid (Award of Bid)
NAYES: 0 - None
Motion declared carried.
President Clayton declared a recess from 9:50 P.M. until RECESS
10:47 P.M. for the purpose of having a Workshop Session.
Moved by Reid, seconded by Glover, to adjourn to Executive EXECUTIVE
Session to discuss land acquisition. Upon roll call, Trustees SESSION
voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
The meeting adjourned to Executive Session at 10:48 P.M.
The meeting reconvened at 11:30 P.M. Moved by O'Reilly, seconded ADJOURNMENT
by Reid, to adjourn the meeting. Upon voice vote, the
motion was unanimously declared carried. The meeting
adjourned at 11:30 P.M.
Janet Sirabian, Village Clerk
APPROVED BY ME THIS1C
DAY OF
, 1984.
Village President