1983-11-07 - Village Board Regular Meeting - Minutes 6299
11/7/8 3
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, NOVEMBER 7, 1983.
President Clayton called the meeting to order at 7:31 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O'Reilly, Hartstein, Glover, and
Reid. Also present were: William Balling , Village Manager;
William Raysa, Village Attorney; James Doyle, Assistant Village
Manager; William Brimm, Finance Director; Gregory Boysen ,
Director of Public Works; Raymond Rigsby, Superintendent of
Public Works; Richard Kuenkler, Village Engineer; Frank Hruby,
Director of Building & Zoning; Police Chief McCann; Fire Chief
Winter; Carmen Molinaro, Director of Golf Operations; and Paul
Kochendorfer, Village Treasurer.
Moved by Hartstein, seconded by Reid, to approve the minutes APPROVAL OF
of the October 17, 1983 Regular Meeting. Upon roll call , MINUTES
Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAPES: 0 - None
Motion declared carried.
Mr. Kochendorfer read Warrant #513. Moved by O'Reilly, WARRANT #513
seconded by Reid to approve Warrant #513 in the amount of
$526,246.70, authorizing payment of bills listed. Upon roll
call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O ' Reilly, Hartstein, Glover, Reid
NAPES : 0 - None
Motion declared carried.
President Clayton appointed William Angelo to the Fire & Police FIRE & POLICE
Commission for a term to expire April 30, 1985. Moved by COMMISSION
Hartstein, seconded by O' Reilly, to concur with President
Clayton 's appointment. Upon voice vote, the motion was
unanimously declared carried. President Clayton introduced
Mr. Angelo to the Board and thanked him for his interest in
serving the Village.
Trustee O' Reilly presented an update on the Lake Bluff court LAKE BLUFF
case. The latest developments are: COURT CASE
. . .The request to have the temporary occupancy permits extended
was denied by the Appellate Court.
. . .Lake County has appealled to the Supreme Court on this case,
and are seeking a further clarification on the definition of
a subdivision.
II
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11/7/83
Trustee O' Reilly read Resolution #83-42 commending the efforts RESOLUTION
of President Clayton in support of RTA reform legislation. #83-42
Moved by O'Reilly, seconded by Hartstein, to pass Resolution
#83-42. President Clayton thanked the Board for recognizing
her, and said that she enjoyed the process and learned a great
deal from it. Upon voice vote, the motion was unanimously
declared carried.
Trustee Marienthal stated that he had spoken with the Post- POST OFFICE
�•/ master in Wheeling and stated that the window services are �--
still being pursued, and the Village should have an answer
soon.
The Village Clerk reported on the progress of Student Govern- STUDENT
ment Day, and also asked the students in the audience to GOVERNMENT
introduce themselves. DAY
Mr. Raysa brought the Board up to date on recent legislation, LEGISLATION
specifically the Collective Bargaining Bill , the Freedom of
Information Bill , and a bill changing the pre-annexation term
to 20 years. Mr. Raysa will keep the Board posted as more
detailed information becomes available.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT
that any member of the audience or the Board could request AGENDA
that an item be removed for full discussion. There were no
such requests.
Moved by O'Reilly, seconded by Stone, to pass Ordinance #83-50, ORDINANCE
an Ordinance amending Title 19 of the Buffalo Grove Municipal #83-50
Code. The Ordinance replaces Exhibit A of Title 19 with the (Amending
attached "Table of Estimated Ultimate Population Per Dwelling Title 19)
Unit," published by Associated Municipal Consultants , Inc,
dated September 1 , 1983. Past practice of the Board has been
to adopt new ISCS tables as they are published. Upon roll call ,
Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to award the bid for the GOLF CART
golf cart lease to Nadler Golf Car Sales for 60 Columbia golf LEASE
carts for a four year period ending December 31 , 1987. Upon
roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
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11/7/83
Moved by O'Reilly, seconded by Stone, to approve the FINAL ACCEPTANQ
final acceptance of The Grove. The Village Engineer recommends OF THE GROVE
approval of this project subject to receipt of a maintenance
bond in a form acceptable to the Village Attorney. Upon roll
call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid
NAYES : 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to approve the final FINAL ACCEPTANCE
acceptance of Suffield Place Park/Lake. The Village Engineer SUFFIELD PLACE
recommends approval of this project subject to correction of PARK/LAKE
the maintenance bond to three years , and completion of the shore- -
line protection when weather permits. Upon roll call , Trustees
voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the Development DEVELOPMENT
Improvement Agreement - Lot 13, Buffalo Grove Commerce Center. IMPROVEMENT
Approval of this agreement is recommended by the Village Engineer. AGREEMENT
Upon roll call , Trustees voted as follows : (Lot 13 -
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid B. G. Commerce
NAYES: 0 - None Center)
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to approve the Appearance SUMMERSET
Commission recommendation for Summerset (Westwood) - architecture/ (aesthetics)
materials/color packages; landscaping; temporary sales trailer
and parking lot; lighting. The Appearance Commission recommends
approval of these aesthetic elements for the subject project. Upon
roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the Appearance STEEPLEVIEW
Commission recommendation reference Steepleview - screening of (bumpster
dumpster areas. The Appearance Commission recommends approval Screening)
of this aesthetic element of the subject project. Upon roll call ,
Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES : 0 - None
Motion declared carried.
Moved by O' Reilly , seconded by Stone, to approve the Appearance LEXINGTON IN
Commission recommendation reference Lexington in the Park - club THE PARK
house and pool area - architecture/materials ; landscaping and
lighting. The Appearance Commission recommends approval of these (aesthetics)
aesthetic elements for the subject project. Upon roll call ,
Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein , Glover, Reid
NAYES: 0 - None
Motion declared carried.
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11/7/83
Moved by O' Reilly, seconded by Stone, to approve the Appearance LEVITT HOMES
Commission recommendation reference Levitt Homes (Serendipity) (elevation)
new elevation, No. 3 for the B-B unit; extension for the use of
the sales trailer. The Appearance Commission recommends approval
of these elements of the subject project. Upon roll call , Trustees
voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the Appearance ALL SUBURBAN
Commission recommendation reference All Suburban Dental Center - DENTAL CENTER
addition of floodlights to existing pylon sign. The Appearance (additional
Commission recommends approval of additional lighting for the floodlights)
pylon sign of the subject property. Upon roll call , Trustees
voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein , Glover, Reid
NAYES: 0 - None
Motion declared carried.
Trustee Glover introduced the proposed Ordinance establishing ORDINANCE
procedures for the approval and installation of neighborhood #83-47
watch signage. Mr. Bud Gibbs , representing the Crossings Home- (Neighborhood
owners Association, thanked the staff for their help with this Watch Signage)
program, and also asked that the Board waive the fees outlined
in Section 3, Paragraph C. There was discussion on this request,
during which it was suggested that the words "and paid" be added
between "billed. . ." and ". . . in advance" in Section 3, Paragraph
B. Moved by Glover, seconded by Hartstein, to pass Ordinance
#83-47, establishing procedures for the approval and installation
of Neighborhood Watch Signage, with the above wording being added
to Section 3, Paragraph B. At the request of Mr. Raysa, Trustee
Glover amended the motion to add the same wording to Section 3,
Paragraph C; the amendment was seconded by Trustee Hartstein.
President Clayton polled the Board: "Yes" indicates favor of
the request of the Crossings Homeowners Association to waive
the cost of signage because they are a pilot program; "No"
indicates opposition:
YES: Marienthal , Reid
NO: Stone, O' Reilly, Hartstein , Glover
Mr. Gibbs then asked that the Crossings Homeowners Association
not be required to replace the signs under normal exposure to
the elements. Comments from the Board indicated that this should
be left in the Ordinance at this time and if the program is
beneficial to the Village, the Ordinance may be changed at that
time.
President Clayton polled the Board : "Yes" indicates favor of
removing the words "normal exposure to the elements" from the
Ordinance; "No" indicates opposition:
YES: None
NO: Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
h111A/
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11/7/83
Upon roll call , Trustees voted as follows on the motion to pass
Ordinance #83-47:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal , seconded by Stone, to pass Ordinance #83-48, ORDINANCE
Towing Ordinance. Mr. Raysa explained the need for this #83-48
Ordinance to the Board. Upon roll call,Trustees voted as follows : (Towing)
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
President Clayton appointed James Doyle as the Hearing Officer
with regard to the Towing Ordinance, and William Balling as the
Alternate Hearing Officer as long as they are employed by the
Village. Moved by Marienthal , seconded by O' Reilly, to concur
with President Clayton 's appointment. Upon voice vote, the
motion was unanimously declared carried.
Mr. Balling reviewed the need for the proposed Ordinance. ORDINANCE
Moved by Glover, seconded by O' Reilly, to pass Ordinance #83-49
#83-49, amending Title 6 of the Buffalo Grove Municipal Code
Concerning Animals, with the following change: that the phrase
"that are kept in an aquarium" be removed from Section 1 ,
Paragraph D. There was then discussion as to whether or not
this exemption should also apply to guinea pigs and gerbils,
after which President Clayton suggested that the Ordinance be
passed as is , and then have the Board of Health review the
situation regarding possible other exemptions. Upon roll call ,
Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Balling will refer the matter to the Board of Health.
Moved by Hartstein, seconded by Marienthal , to authorize the AWARD OF BID
award of bid for purchase of the Unit 246 fire equipment to (Unit '24`6 fire
Northwest Truck Center, who submitted the lowest proposal in equipment)
the amount of $21 ,520.00. Trustee Hartstein then explained the
bid process for the benefit of the audience. In answer to a
question from Trustee Glover, Mr. Rigsby reviewed the reasons
that the specified bidder was chosen. Trustee Hartstein amended
the motion to accept the recommendation of staff as set forth in
page 2 of Mr. Rigsby's memo to Mr. Balling of October 27, 1983.
Trustee Marienthal seconded the amendment. Upon roll call ,
Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
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11/7/83
President Clayton suggested moving Items XIII , A and B further AGENDA ITEMS
on in the agenda in order to accommodate people in attendance SEQUENCE
for other items. There was no objection from the Board.
Trustee Hartstein reviewed the authorization to bid the 1984 1984 CONTRACTUAL
Contractual Street Maintenance Project. Moved by Hartstein, STREET MAINTE-
seconded by O'Reilly, that staff be directed to bid the 1984 NANCE PROJECT
Villagewide Contractual Street Maintenance Project as set forth
in Mr. Kuenkler's memo to Mr. Balling of November 1 , 1983.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Leonard Marcus made a presentation regarding his appeal of APPEAL OF
the Zoning Board of Appeals decision; Mr. Marcus' letter to the ZBA DECISION
Village of October 21 , .1983 is on file in the Clerk's office. (821 Heather-
down)
Mr. William Miller, 830 Kingsbridge Way, Mrs. Candy Vaskowsky,
860 Kingsbridge Way, and Mrs. Valerie Lubecki , 871 Kingsbridge
Way,all stated that they were opposed to the proposed fence
because they do not wish to see fences in front yards, and they
think it will detract from the neighborhood. The Village Clerk
then read a letter which was presented from Mr. James Golick of
861 Kingsbridge Way stating his reasons for not wanting the
fence to be erected. ZBA Chairman Heinrich also commented on
the ZBA decision.
Moved by O'Reilly., seconded by Reid, that the appeal of the
Zoning Board of Appeals decision be denied. Upon roll call ,
Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES : 0 - None
Motion declared carried.
Moved by Hartstein , seconded by O'Reilly, to waive the fees JAYCEE
for the 1983 Buffalo Grove Jaycee Christmas Tree Sale. Upon CHRISTMAS TREE
voice vote, the motion was unanimously declared carried. SALE (Fee Waiver
President Clayton declared a recess from 8 :50 - 9:05 P.M. RECESS
Mr. Balling reviewed the FY 1984 Golf Fund Budget. Trustee FY 1984 GOLF
Hartstein commended Mr. Molinaro on the job he is doing; in FUND BUDGET
answer to a question from Trustee Hartstein, Mr. Molinaro
reviewed the situation regarding times, and stated that the
policy of allotting more starting times for residents is
working well . Trustee Stone congratulated Mr. Molinaro and
his staff on the successful season that the course had this
year. Trustee O' Reilly asked questions regarding the status
of the fencing, the merchandise sales, and the food and bar
lease, which were answered by staff. Trustee Marienthal asked
a question regarding any amenities to be put in the club house,
which was answered by staff, and he also thanked Mr. Molinaro
for the fine job that he is doing with the golf course.
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11/7/83
Trustee Hartstein suggested the possibility that, rather than
charging a flat rate for the rent, a percentage of the profit
be charged for rent. Trustee Glover stated that he favors
granting a three-year lease for the food and bar operation, with
an increase in the rent each year of the lease. He would not
favor a percentage rental until the operation had established
itself as being successful . Trustee Stone stated that he agrees
with Trustee .Glover, and noted that since the restaurant is not
in a high-traffic area, it does not warrant a high rent.
Mr. Balling asked for Board direction regarding assignability.
Trustee Hartstein stated that he was in favor of the owner of
the food and bar operation being able to assign the operation,
as long as the Board would have the authority to approve the
assignee; Trustee Hartstein also is in favor of a long-term
lease.
Mr. Raysa commented regarding assignability, stating that there
is a necessity for more than financial viability in order to run
the food and bar operation, and pointing out that the food and
bar lease is not bid because it is a service. Trustee Hartstein
stated that it was his intent that there be a combination of
financial viability as well as an acceptable service level to
the Village.
President Clayton polled the Board: "Yes" indicates favor of
staff pursuing with the lessee language with regard to assigning
to a future user and language which would protect the Village in
such case; "No" indicates opposition:
YES: Marienthal , Stone, Hartstein , Glover, Reid
NO: None
ABSTAIN : O'Reilly
President Clayton stated that this will again come before the
Board in two weeks for final comments and passage.
Mr. Molinaro thanked Mr. Balling, Mr. Doyle, Mr. Brimm and the
Board for their help and their support throughout the year.
Mr. Boysen commented that the 1983-84 Village of Buffalo Grove 1983-84 VILLAGE
Snow and Ice Control Program is very similar to that of the OF BUFFALO
previous few years. Trustee O' Reilly suggested that the "No GROVE SNOW &
Parking" ban after a snowfall be reiterated in the newsletter, ICE CONTROL
and also voiced a concern regarding piling of snow at corners. PROGRAM
Moved by Marienthal , seconded by O' Reilly, to accept the 1983-84
Village of Buffalo Grove Snow and Ice Control Program. Upon
voice vote, the motion was unanimously declared carried.
br-116
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11/7/83
Moved by Stone, seconded by Reid, to move to Executive Session EXECUTIVE
to discuss appointment of an officer. Upon roll call , Trustees SESSION
voted as follows :
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
_ Moved by Marienthal , seconded by O'Reilly, to adjourn the ADJOURNMENT
meeting . Upon voice vote, the motion was declared carried
with one "Nay" vote- being cast by Trustee Reid. The meeting
was adjourned at 9:50 P.M.
Janet. Sirabian, Village Clerk
APPROVED BY ME THIS aIAt, DAY
OF ga1-4s/. , 1983.
'1/7 _ L,,: /2:---...--
llage President
1