1983-09-06 - Village Board Special Meeting - Minutes 6265
9/6/83
MINUTES OF THE SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, SEPTEMBER 6, 1983
President Clayton called the meeting to order at 7:30 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O'Reilly, Hartstein, Glover , and
Reid. Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; William Brimm, Finance
Director; Gregory Boysen, Director of Public Works; Ray Rigsby,
Superintendent of Public Works; Richard Kuenkler, Village
Engineer; Keith Maclntyre, Engineering Technician; Fire Chief
Winter; Police Chief McCann; and Deputy Police Chief Voigt.
James Doyle, Assistant Village Manager, and Frank Hruby,
Director of Building and Zoning, arrived later in the meeting.
Moved by Reid , seconded by Stone, to approve the minutes of the APPROVAL OF
August 15, 1983 Regular Meeting. Upon roll call , Trustees MINUTES
voted as follows:
AYES : 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES : 0 - None
ABSTAIN : 1 - O'Reilly
Motion declared carried.
Mr. Brimm read Warrant #509. Moved by O'Reilly, seconded by WARRANT #509
Hartstein, to approve Warrant #509 in the amount of $772,922.27,
authorizing payment of bills listed. Upon roll call , Trustees
voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly , Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
President Clayton commented on the successful Buffalo Grove Days BUFFALO GROVE
celebration this past weekend, and asked Mr. Balling to convey DAYS
the thanks of the Board to the staff.
Mr. Balling reviewed his memo to the Board of August 26, 1983 SERENDIPITY
regarding the Serendipity Subdivision. He stated that Levitt SUBDIVISION
had contacted him with regard to opening the old model area for p g (Levitt)
the Villas of Buffalo Creek. Concern was expressed by Board
members regarding compatibility. Mr. Sleek stated that they
/ will determine exactly how much interest there is in these
./ models, and then appear before the Appearance Commission if
there is sufficient interest.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
L -
6266
9/6/83
PUBLIC HEARING - TRUTH IN TAXATION
President ClayLon read the Notice of Public Hearing which was
published in the Buffalo Grove Herald on August 29, 1983.
President Clayton called the Public Hearing to order at 7 :43 P.M.
Mr. Brimm then explained the reason for the Public Hearing, as
outlined in his memos to Mr. Balling of July 20, 1983 and July 21 ,
`./ 1983, which are on file in the Clerk' s office. The proposed levy
for 1983 is 11 .34% over the 1982 levy. Mr. Brimm then answered a
question from a resident in the audience. There were no further
questions.
President Clayton closed the Public Hearing at 7:51 P.M.
President Clayton explained the Consent Agenda, stating that any CONSENT AGENDA
member of the Board or the audience may request that an item be
removed for full discussion. It was requested that Item XII , E
be removed from the Consent Agenda.
Moved by Hartstein , seconded by Reid, to pass Resolution RESOLTUION
#83-27, a resolution designating depository for the Village A3-27
of Buffalo Grove for purposes of treasurer's bond for Paul (Treasurer's
Kochendorfer. Upon roll call , Trustees voted as follows: Bond)
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES : 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve the Appearance HERITAGE PLACE
Commission recommendation to approve the plans submitted to (Completion
complete Heritage Place. Upon roll call , Trustees voted as Plans)
follows:
AYES: 6 - Marienthal , Stone, O ' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve the Appearance SERENDIPITY
Commission recommendation reference the revised Serendipity MODELS
Models. The Commission recommends approval of the revised plans (Revised plans)
for the subject models. Upon roll call , Trustees voted as
follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein , seconded by Reid, to approve the Appearance SPOERLEIN FARM
Commission recommendation reference the Spoerlein Farm Manor MANOR HOMES
Homes, elevations, materials/lighting, and parkway trees. The `
Commission recommends approval of these aesthetic elements of
the subject project. Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
/ Yrty
6267
9/6/83
Moved by Hartstein, seconded by Reid, to award the bid for road AWARD OF BID
salt joint purchase to the low bidder on the Northwest Municipal (Salt purchase)
Conference specifications for the joint purchase of road salt to
Morton Salt at $16.53 a ton for 300 tons in the amount of $4,959.
Upon roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
l / Motion declared carried.
There was a request to move Item XII , D up to this point on the RESOLUTION
agenda. There was no objection to this change. #83-28
Trustee Hartstein referred to the application for Industrial
Revenue Bonds in the amount of $1 ,250,000.00 by the Long Grove
Confectionery Company, which is on file in the Clerk's office.
Mr. Joel Caplan and Mr. John Mangel , owners of the Long Grove
Confectionery Company, introduced themselves to the Board, and
offered to answer any questions the Board might have.
Trustee Hartstein moved to pass Resolution #83-28, authorizing
the execution and delivery of a Memorandum of Agreement with
Chicago Title and Trust Company, John Mangel II , and Joel G.
Caplan, regarding the issuance of Industrial Development Revenue
Bonds in an aggregate principal amount not to exceed $1 ,250,000.00.
Trustee Hartstein then read the Resolution in its entirety.
Trustee O'Reilly seconded the motion. Upon roll call , Trustees
voted as follows on the motion:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Mangel then thanked Mr. Brimm and the staff for all of their
help in putting together this application for Industrial Revenue
Bonds. Trustee Hartstein then commended the Long Grove Confectionery
project for one of the most comprehensive and thorough written
presentations in terms of an application for the issuance of this
type of Industrial Revenue Bonds .
Moved by Hartstein, seconded by Reid , to pass Ordinance #83-38, ORDINANCE
for the Levy and Collection of Taxes for the fiscal year #83-38
commencing on the first day of May, 1983 and ending on the (1983 Tax Levy)
30th day of April , 1984. Upon roll call , Trustees voted as
follows:
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
President Clayton explained Ordinance #83-39 amending Chapter ORDINANCE
5.20 Liquor Controls of the Buffalo Grove Municipal Code. The #83-39
following change was made in Section 1 , H, : "on or off the (Class H Liquor
premises where purchased". Moved by O'Reilly, seconded by Glover, License)
to pass Ordinance #83-39 as amended. Upon roll call , Trustees
voted as follows:
6268
9/6/83
AYES : 5 - Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 1 - Marienthal
Motion declared carried.
Moved by Hartstein, seconded by Reid , to pass Resolution #83-29, RESOLUTION
requesting the County of Cook to not collect the Loss in #83-29-
Collection on Taxable Property in the Village of Buffalo Grove.
Upon roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Trustee Reid asked for an explanation of the purpose of this ORDINANCE
proposed ordinance. Trustee Marienthal asked that the words #83-40
"threaten to" be stricken from Page 2; he then explained his (Vicious
reasons for requesting the passage of this ordinance; discussion Animals)
followed. Moved by Marienthal, seconded by Stone, to pass
Ordinance #83-40, amending Title 6 of the Buffalo Grove Municipal
Code concerning domestic animals with the words "threaten to"
being stricken from Page 2. Upon roll call , Trustees voted as
follows :
AYES: 5 - Marienthal , Stone, O 'Reilly, Hartstein, Glover
NAYES: 1 - Reid
Motion declared carried.
Mr. Balling introduced Mr. Bruce Smith, Manager of Northwest COMPUTER
Central Dispatch, and reviewed the request being brought before AIDED
the Board this evening . A memo from Mr. Balling to the Board DISPATCHING
dated August 24, 1983, regarding Computer-Aided Dispatching for FOR NWCDS
NWCDS, as well as the Northwest Central Dispatch System, CAD/MDT
Report dated August 21 , 1983, are on file in the Clerk' s office.
Fire Chief Winter explained how this system could benefit the
Fire Department, specifically: giving the operator more time
to deal with people, consistency and accuracy in dispatching,
special information to assist the firefighters, channel capacity,
management data, etc.
Police Chief McCann referred to one of the key issues being the
radio frequencies available, and the amount of voice traffic on
these frequencies; he then explained the use of the Mobile Data
Terminal which would be used by each police car if the system
were to be adopted. Chief McCann noted that there are 85 000
P �
messages per year which are transmitted for the purpose of officer
status; another 800,000 messages per year are transmitted for
information purposes, such as driver's license information, etc.
The Mobile Data Terminal is secure, and cannot be monitored by
anyone other than the officer. Chief McCann also noted information
which can be useful to the officer on a specific call . Other
benefits include: less radio traffic directed to the police desk;
additional records management personnel will not have to be hired;
this system is designed to interface with the PIMS system; errors
will be eliminated; and there will be significant task reduction for
both the field and office personnel .
6269
9/6/83
Chief Winter stated that the Fire vehicles will not have the
Mobile Data Terminals installed at this time; the main concern
of the Fire Department at this time is status reporting. Chief
Winter also stated that there is not one frequency available for
expansion for fire calls.
Mr. Bruce Smith reviewed the benefits of this system to NWCDS;
the primary benefit will be to stabilize personnel costs; it will
eliminate the need to add another voice channel .
Mr. Balling then highlighted the Village's scenario of the financing
of the project. He stated that the municipalities would not have to
pay until after May 1 , 1984, and he does not anticipate raising
property taxes to finance this project.
In answer to a question from Trustee O'Reilly, Chief McCann stated
that the only information stored in the data base regarding a
particular address would be for officer safety, or indicating a
handicapped person living at an address; there would be no more
information than is currently available by handwritten reports; and
the information would not be available to anyone not having the
Mobile Data Terminals. It was noted that the Board may establish
guidelines as to what is stored on this computer. Mr. Balling
stated that the objective is to enhance officer safety. Mr. Smith
stated that the proposed system would be used in conjunction with the
current system. The $165 ,000.00 figure includes all equipment for all
vehicles, all training, and all technical support.
It is the unanimous decision of the NWCDS Board to waive bids and
purchase the Motorola system, although it has not yet been determined
if this is possible.
In answer to a question from Trustee Reid , Chief McCann stated that
he believes that the inforation stored about an individual on the
computer would have to be available to the individual .
In answer to a question fom Trustee Marienthal , Mr. Smith stated
that Trustees from other communities have visited Livonia, Michigan
to view this system; those Trustees were very impressed with the
system. The system has a life expectancy of 7 to 10 years.
In answer to a question from Trustee Stone, Mr. Balling stated that
he did not know exactly what would happen if Buffalo Grove does not
approve joining this system, and all of the other communities do
approve it; he said it would dramatically alter the benefits of the
system because of manually transmitting one community while using
the computer for all other communities. Mr. Balling also stated
that this system is not intended to reduce personnel .
Trustee Glover asked how many more calls would be able to be handled
with this system; Chief Winter and Mr. Smith stated that they could
not accurately assess that at this point in time. Chief Winter
pointed out that there must be a change made, which would either be
to enhance the present system with automation or build a new manual
system.
6270
9/6/83
Mr. Balling stated that this is not the type of system which would
create dollar-for-dollar cost savings. Trustee Hartstein stated
that this type of system may not be paying for itself in dollars ,
but will pay for itself in serving the community; he also stated
that the Village is very fortunate to be part of a system such
as NWCDS, since there is no way that the Village could finance
this project by itself. Trustee Hartstein noted the other communities
which have approved this plan, and he believes the Village of Buffalo
Grove should go record this evening and also authorize implementation
of this program.
Moved by Hartstein, seconded by O' Reilly, that the Village of
Buffalo Grove concur with the recommendations of the Northwest
Central Dispatch System and authorize implementation of Computer-
Aided Dispatching. President Clayton noted that the necessary
documents will be before the Board at the next meeting.
Trustee O' Reilly suggested that other Board members visit the NWCDS,
and ride in a police or fire vehicle, and see the benefits which
could be derived from this system; she stated that she is also
concerned about the financing, but is still in favor of the system.
In answer to a question from Trustee Marienthal , Mr. Smith stated
that it is possible to get other communities on this system. Chief Winter
stated that there are other communities that are interested in joining
NWCDS.
Upon roll call , Trustees voted as follows:
AYES : 4 - O' Reilly, Hartstein , Glover, Reid
NAYES: 1 - Stone
PASS: 1 - Marienthal
Motion declared carried.
President Clayton declared a recess from 9 :50 P.M. until RECESS
10:07 P.M. Trustee Marienthal requested the opportunity to
change his vote on the motion regarding NWCDS. Trustee Marienthal
asked if Mr. Smith would actively pursue another community to
join NWCDS if this system is approved. Mr. Smith stated that it
would probably be at least one year before another community could
be added to the system, but that, after that period of time, another
community would be pursued to join NWCDS. Trustee Marienthal then
voted "Yes" on the motion .
Trustee Hartstein reviewed the situation regarding the damaged FIRE EMERGENCY
fire emergency squad unit #246. Mr. Balling then discussed the UNIT #246
information requested by the Board when this subject was last
discussed, as outlined in this memo to the Board of August 24,
1983. Discussion on these alternatives followed, primarily on
the insurance premium charged by IRMA, and the calculations
relative to the 3 possible alternatives.
Moved by O'Reilly, seconded by Hartstein, to follow Alternative
#2 in Mr. Balling' s memo of August 24, 1983 for Fire Emergency
Squad #246. roll call , Trustees vot
ed as follows:
qua Upon
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried. y
6271
9/6/83
Moved by O'Reilly, seconded by Hartstein, to authorize staff to
bid for replacement of chassis and body repair of Fire Emergency
Squad Unit #24c. Upon voice vote, the motion was unanimously
declared carried.
Mr. Balling reviewed the six selectedc sped studies.
rustee Hartstein sta e thatbbaseupon the s u ies which were SELECTED SPEED
done on neighborhood streets other than collectors, as well as STUDIES
previous speed studies which were done, he believes there is an
adequate sampling on which to base a uniform, safe speed for
neighborhood streets throughout the Village of Buffalo Grove;
therefore, he thinks it would be appropriate to have an ordinance
prepared by the Village Attorney reflecting that fact, and adopting
25MPH as a uniform spped for all local streets, with a differentiation
being made with regard to collector streets, which would remain at
30MPH. Trustee Hartstein moved that the Village Attorney be
instructed to prepare an ordinance establishing 25 MPH as a uniform
safe speed pursuant to our Home Rule powers and pursuant to traffic
investigation which includes 24 local streets, and additional
collector streets, to establish 25 MPH speed limit on a uniform
basis for all local streets throughout the Village of Buffalo
Grove, and 30 MPH for all collector streets throughout the Village
of Buffalo Grove. There was no second 'to the motion. Trustee
Marienthal stated that he thinks there needs to be additional studies
before making a decision.
Trustee Stone asked Mr. Raysa if there needs to be a differentiation
between collector and non-collector streets; Mr. Raysa replied that,
if the basis of the studies is to be used to make a uniform speed
limit , then there must be a differentiation between collector and
non-collector streets.
Moved by Hartstein, seconded by Stone, that the Village Attorney
be instructed to prepare an ordinance establishing 25 MPH as a uniform
safe speed on all local streets throughout the Village of Buffalo
Grove, and 30 MPH on all collector streets throughout the Village
of Buffalo Grove, based upon a sampling of local streets of four
recent studies, and twenty previous studies. In answer to a question
from Trustee O' Reilly, Mr. Raysa stated that, if the court finds
that a traffic investigation was not done, then the maximum speed
for that particular district would apply; however, he stated that,
although a client could challenge this speed limit, it would be
quite costly with regard to legal fees.
Upon roll call , Trustees voted as follows:
AYES: 4 - Stone, O' Reilly, Hartstein , President Clayton
NAPES : 3 - Marienthal , Glover, Reid
Motion declared carried.
Moved by Stone, seconded by O' Reilly, to approve the Develop- SPOERLEIN MOBIL
ment Plan for Spoerlein Mobil , subject to the items in Mr.
Kuenkler's memo of August 31 , 1983. Upon roll call , Trustees
voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
6272
9/6/83
Mr. Balling brought the Board up to date as to the situation HIGHLAND POINT
with regards to Highland Point Models #3640 and #3650. Mr. MODELS #364+0 g
Guggemos of Standard-Pacific then reviewed the proceedings so #3650
far regarding this development. The specific model area will
be before the Appearance Commission on September 8, 1983.
Moved by Glover, seconded by O' Reilly, to approve the Appearance
Commission recommendation with regard to Highland Point Models
CORRECTION #3640 and #3650, with/9 trictions as to which lots certain houses
`1 may be built on. Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Guggemos commended Mr. Balling and the staff for their
assistance in working through this situation.
Mr. Kovarsky, a resident of Highland Point, stated that Hoffman 's
parking lot is enclosed by grass and weeds; and also an exposed
sewer line has not been taken care of. Mr. Balling will check
into the situation and report back to the Board and Mr. Kovarsky.
Trustee Glover reviewed the situation regarding the appeal of ZIMMERMAN TRU
the Appearance Commission by Mr. Zimmerman; subsequently, the VALUE
Appearance Commission indicated that they would approve "Paint
and Hardware" on the sign. Mr. Zimmerman then made a brief
presentation to the Board explaining his reasons for wanting to have
"Tru-Test Paint" on the sign, indicating that he does not think that
is an advertisement, but more of an identification; that the term
is more generic, and included in all Tru-Value brochures. Mr.
Zimmerman stated that changing the wording on the sign would require
approximately $800.00 in out-of-pocket expense.
Moved by Glover, seconded by Marienthal , to uphold the recommendation
of the Appearance Commission regarding the Zimmerman Tru-Value sign.
Upon roll call call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Reid, seconded by Stone, to adjourn the meeting. Upon ADJOURNMENT
voice vote, the motion was unanimously declared carried. The
meeting was adjourned at 11 :00 P.M.
•
VrYl.Janet M. er rabian, Village Clerk—
_
APPROVED BY ME THIS 19_ DAY
OF ,4 ti.. , 1983.
Village President