1983-08-15 - Village Board Regular Meeting - Minutes 6259
8/15/83
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS , HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, AUGUST 15, 1983
The Village Clerk called the meeting to order at 7:38 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: Trustees ROLL CALL
Marienthal , Stone, Hartstein, Glover and Reid. President
Clayton and Trustee O' Reilly were absent. Also present
were: William Balling, Village Manager; William Raysa,
Village Attorney; James Doyle, Assistant Village Manager;
William Brimm, Finance Director; Gregory Boysen, Director
of Public Works; James Truesdell , Village Planner; and
Paul Kochendorfer, Village Treasurer.
Moved by Stone, seconded by Hartstein, to appoint Trustee TEMPORARY
Marienthal Temporary Chairman of tonight's meeting. Upon CHAIRMAN
voice vote, the motion was unanimously declared carried.
Moved by Reid, seconded by Glover, to approve the minutes APPROVAL OF
of the August 1 , 198,3 Regular Meeting . Upon roll call , MINUTES
Trustees voted as follows:
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O 'Reilly
Motion declared carried.
Mr. Kochendorfer read Warrant #508. Moved by Hartstein, WARRANT #508
seconded by Stone, to approve Warrant #508 in the amount
of $607,975.48, authorizing payment of bills listed. Upon
roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAPES: 0 - None
ABSENT: 1 - O' Reilly
Motion declared carried .
Temporary Chairman Marienthal noted the death of Kenneth FORMER VILLAGE
Felten, who served as a member of the Village Board from OFFICIAL
1967 through 1971 .
Mr. Balling noted the submission of the Management Report MANAGEMENT REPORT
„/ for July, 1983. There were no questions on same. JULY
Mr . Balling reviewed his memo to the Board of August 11 , NORTHWEST CENTRAL
1983 regarding the Northwest Central Dispatch System DISPATCH
Proposal for Computer Aided Dispatching. He stated that
staff is in the process of evaluating this proposal , and
will make a formal presentation to the Board on September 6,
1983.
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8/15/83
Mr. Balling reviewed his memo to the Board of August 11 , LINCOLNSHIRE
983 regarding the Lincolnshire Request Concerning Lake Bluff REQUEST CON-
Litigation. CERNING LAKE
BLUFF LITIGATION
Mr. Raysa briefly reviewed the alternatives in this case, and
stated that he believes that the Resolution which was pre-
viously passed by Buffalo Grove would stand as far as support
to Lake Bluff. It was also the consensus of the Trustees that
said Resolution would serve to show support of Lake Bluff. Mr.
Balling will inform Lincolnshire that the Resolution will serve
as Buffalo Grove's support.
Mr. Balling reported that there will be no meeting on August MEETING SCHEDULE
22, 1983, but there is a possibility of a meeting on August
29, 1983. The next Regular Meeting will be held on Tuesday
September 6, 1983.
Temporary Chairman Marienthal asked if there were any questions QUESTIONS FROM
from the audience. There were none. THE AUDIENCE
Mr. Brimm reviewed his memo to Mr. Balling of July 20, 1983, TRUTH IN TAXA-
regarding the Tax Levy Determination. TION ACT
Moved by Hartstein, seconded by Stone, to call for a Public
Hearing for September 6, 1983 , pursuant to the Truth in
Taxation Act, since the projected rate of increase for the
1983 tax levy will be 11 . 34%. Upon roll call , Trustees
voted as follows:
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O' Reilly
Motion declared carried.
Temporary Chairman Marienthal explained the Consent Agenda, CONSENT AGENDA
and stated that any member of the Board or the audience could
request that an item be removed for full discussion. There were
no such requests.
Moved by Stone, seconded by Reid, to award the bid for 1983 AWARD OF BID
Parkway Tree Replacement Program to the low bidder Rolling (19'83 Parkway
Hills Nursery, in the amount of $2,695, for the purchase Tree Replace-
and planting of 35 parkway trees . Upon roll call , Trustees ment Program)
voted as follows :
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES : 0 - None
ABSENT: 1 - O' Reilly
Motion declared carried.
Moved by Stone, seconded by Reid, to approve the Villagewide VILLAGEWIDE
Water Main Reinforcement Project , Villa Verde Easement No. 14. WATERMAN PROJECT
The Village Engineer recommends approval of this agreement for (Easement #14
the subject project. Upon roll call , Trustees voted as follows : Villa Verde)
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O' Reilly
Motion declared carried.
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8/15/83
Moved by Stone, seconded by Reid, to authorize the bidding AUTHORITY TO
for Public Works uniform rental contract. Authority is BID (Public
requested to accept bids for uniform rental based upon Works Uniform
specific specifications. Upon roll call , Trustees voted as Rental Contract)
follows :
AYES : 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES : 0 -None
ABSENT: 1 - O' Reilly
Motion declared carried.
Trustee Hartstein referred to Mr . Brimm's memo to Mr. WATER FUND SINK-
Balling of August 9, 1983 regarding the Water Fund Sinking ING FUND RESERVE
Fund Reserve Investment Program. Mr. Brimm then briefly INVESTMENT PRO
explained this program. Moved by Hartstein, seconded by GRAM
Stone, that, based upon Me savings which could be passed
on to consumers, the recommendation be approved and that
staff be directed to implement this particular program
as outlined in Mr. Brimm's August 9, 1983 memo. Mr. Brimm
stated that the only upfront cost involved would be a relatively
small fee for bond counsel review. Mr. Brimm also stated that
the number of customers on the system is reviewed monthly.
Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, Hartstein , Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O' Reilly
Motion declared carried.
Mr. Glenn Ahrenholz reviewed the 1982 Annual Report for the TRANSPORTATION
Transportation Commission; he noted some typographical errors COMMISSION -
and stated that a corrected copy would be presented for file ANNUAL REPORT
in the Clerk's office. Mr. Ahrenholz stated that Buffalo Grove
will be the host of the NORTRAN meeting in November of this
year. Mr. Ahrenholz also expressed appreciation to the Board,
and to Jim Truesdell and Ingrid Park for their support of
the Transportation Commission. Temporary Chairman Marienthal
thanked the Transportation Commission for all of the time and
effort that they put in with regard to public transportation
for the Village.
Mr. Rick Piggott noted the plan which has been submitted for BUFFALO GROVE
the resubdivision of the Buffalo Grove Commerce Center, COMMERCE CENTER
Lots 1-4; he stated that they are basically taking a 7 and RESUBDIVISION
1/2 acre corporate headquarter site, and subdividing it into
7 lots; he stated that they cannot find a corporate user for the
7 acre site, but they have a real market for the 40,000 - 70,000
square foot users, and, therefore, th.e change is being proposed
to reach the market.
Trustee Stone asked why the cul-de-sac is running into the 50'
setback. Mr. Piggott replied that the reason is primarily one
of useable space, and that they will provide a landscape corridor.
Mr. Truesdell then summarized his memo to Mr. Balling of
August 10, 1983 regarding this situation.
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8/15/83
Trustee Hartstein stated that, although he is pleased that
there has been an increase in activity in the Commerce Center,
he is concerned that a shift in the use might be premature. Mr.
Hartstein stated that the Village will be eliminating one of the
few available sites within its limits for a corporate center.
Trustee Hartstein would like to address an incentive program for
attracting a corporate user before making a change in the site.
Mr. Balling stated that the Incentive Package will be brought
before the Board for discussion on September 12, 1983.
�•/ Mr. Raysa stated that , if this plan is referred to the Plan
Commission, and is approved by the Plan Commission, the Board
may either approve or disapprove the plan when it is brought
back before the Board, based upon future findings.
Temporary Chairman Marienthal stated that the developer would be
given a copy of the minutes of tonight 's proceedings, and would
therefore, be alerted to the fact that the plan might not be
approved when it is returned to the Board from the Phan Commission.
Moved by Hartstein, seconded by Reid, to refer this plan to the
Plan Commission with the understanding that the Board, based upon
consideration of possible incentive packages, may find it
appropriate to leave the present land use intact after those
particular incentive packages have been reviewed , and in reviewing
this particular plan , that Mr. Truesdell 's memo of August 10, 1983
be taken into consideration, particularly points 2 and 3. It
was requested that the developer talk to his marketing personnel
and ask them to submit any suggestions they might have with
regard to marketing tools in terms of potential incentives which
they feel might help the Village to market that particular site.
It was requested that the Village Clerk distribute copies of this
particular portion of the minutes to each Plan Commissioner.
Upon roll call , Trustees voted as follows on the motion :
AYES: 5 - Marienthal , Stone, Hartstein , Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried.
Moved by Stone, seconded by Glover, to approve the Development BUFFALO GROVE
Improvement Agreement for the Buffalo Grove Commerce Center, COMMERCE CENTER
Lot 9. Upon roll call , Trustees voted as follows : LOT 9
AYES: 5 - Marienthal , Stone, Hartstein , Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried.
Mr. Balling reviewed his memo of August 5, 1983 to the Board SCHOOL SITES
with regard Lc) Special Use Review for School Sites. Lengthy SPECIAL USE
discussion took place regarding the terms "non-profit" and
"tax-exempt", as well as the fact that business would be run
out of school buildings , and would, therefore, not be taxed
because the school buildings themselves are tax-exempt.
Mr. Balling stated that it is the school superintendents'
recommendation that the Village license and inspect the private
portion of the property. Mr. Raysa suggested that the Village
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8/15/83
get the proposed letter, and have the school districts agree
to a business license authority over that entity , and also by
means of the business license authority have the health
inspectors inspect the property.
Moved by Stone, seconded by Reid, that the Village acknowledge
that agreement has been reached with the school districts to
permit implementation of the leases subject to approval in
writing of our inspections of those facilities, and that staff
investigate the possibility of checking with the assessor's
office and report back to the Board on the feasibility of such
a claim. Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAYES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried.
Trustee Stone referred to his memo to the Board of August 11 , WARNER-AMEX
1983 with regard to the Reduction of the Warner Amex Performance Performance Bond
Bond, as well as to Mr. Baxter's letter to Mr. Balling of Reduction
July 28, 1983, and the Affidavit stating that all required work
has been completed. Trustee Hartstein questioned the manner in
which the Village is protected with regard to the significant
amount of work which remains incomplete at this time, including
buckling of streets, etc. Trustee Stone stated that there is a
separate bond which is a Reconstruction Bond. Trustee Hartstein
stated that he does not wish to release the bond until he is
assured that there are adequate other financial assurances avail-
able to Buffalo Grove to protect the Village with regard to
significant dollar expenditures.
Moved by Stone, seconded by Hartstein, to table this subject
until he can get proof that there is another bond which deals
with the reconstruction. Trustee Stone stated that the subject
bond was simply one which would assure that the cable installation
was completed in the Village, and that there is a separate bond
for restoration, which had nothing to do with the completion bond.
Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, Hartstein , Glover, Reid
NAPES : 0 - None
ABSENT: 1 - O' Reilly
Motion declared carried.
Moved by Reid, seconded by Stone, to move to Executive Session EXECUTIVE
to discuss threatened litigation. Upon roll call , Trustees votedSESSION
as follows :
AYES: 5 - Marienthal , Stone, Hartstein , Glover, Reid
NAPES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried.
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8/15/83
Moved by Stone, seconded by Hartstein, to adjourn the meeting. ADJOURNMENT
Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid
NAPES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried.
The meeting was adjourned at 9:25 P.M.
Janet Sirabian, Village Clerk
APPROVED BY ME THIS C9
DAY OF 2A , 1983.
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Village President