1985-05-06 - Village Board Regular Meeting - Minutes 6599
5/6/85
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, MAY 6, 1985.
President Clayton called the meeting to order at 7:35 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, Shields, and
Kowalski. Also present were: William Balling, Village Manager;
William Raysa, Village Attonrey; James Doyle, Assistant Village
Manager; William Brimm, Finance Director; Gregory Boysen, Director
of Public Works; Ray Rigsby, Superintendent of Public Works;
Richard Kuenkler, Village Engineer; James Truesdell, Village
Planner; and Paul Kochendorfer, Village Treasurer.
Moved by O'Reilly, seconded by Reid, to approve the minutes APPROVAL OF
of the April 9, 1985 Special Meeting. Upon roll call, Trustees MINUTES
voted as follows:
AYES: 4 - Marienthal, O'Reilly, Reid, President Clayton
NAYES: 0 - None
ABSTAIN: 3 - Glover, Shields, Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to approve the minutes of
the April 15, 1985 Regular Meeting. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the minutes of
the April 22, 1985 Special Meeting. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSTAIN: 1 - Glover
Motion declared carried.
Mr. Kochendorfer read Warrant #549. Moved by O'Reilly, WARRANT #549
seconded by Glover, to approve Warrant #549 in the amount
of $502,761.74, authorizing payment of bills listed. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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President Clayton noted that there are a number of Commissioners PLAN COMMISSION
whose terms expired May 1, 1985, and that those reappointments APPOINTMENTS
will be made at the May 20, 1985 Regular Meeting.
President Clayton appointed Barbara Sheldon as Chairman of the
Plan Commission for a term to expire April 30, 1986. Moved by
Glover, seconded by Reid, to concur with President Clayton's
appointment. Upon voice vote, the motion was unanimously declared
carried. President Clayton thanked Mrs. Sheldon for her willing-
ness to serve the community.
President Clayton appointed John Gal and Larry Demski to the Plan
Commission for terms to expire April 30, 1986. Moved by Glover,
seconded by Reid, to concur with President Clayton's appointments.
Upon voice vote, the motion was unanimously declared carried. Presi-
dent Clayton introduced Mr. Gal and Mr. Demski to the Board and
thanked them for volunteering to serve the Village.
President Clayton appointed William Loud as Commissioner to the ELECTRICAL
Electrical Commission for a term to expire April 30, 1986, and COMMISSION
Arnold Witzke to serve as his alternate. Moved by Marienthal,
seconded by Reid, to concur with President Clayton's appoint-
ment. Upon voice vote, the motion was unanimously declared
carried.
Mr. Balling reported receiving a request from the Trammell Crow BUFFALO GROVE
Company to consider modification of review procedures for the BUSINESS PARK
Buffalo Grove Business Park, Phase 5; there is a change in the
footprint for the 3-story building in the northeast corner of
the property, and the detention will be changed from dry to wet.
This change could be described as a minor change, or the Public
Hearing requirements could be waived. Staff recommends that the
Board invoke its prerogative to waive the Public Hearing require-
ment. Moved by O'Reilly, seconded by Glover, to concur with
waiving the Public Hearing. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling reported that Mr. Zale is interested in pursuing STEEPLE
a mortgage revenue bond to build out the balance of the Steeple VIEW
View project as a rental apartment project under the guidelines
of the mortgage revenue bond program. Mr. Zale noted that he
will try to purchase an approximately 2 and 1/2 acre adjacent
parcel to reduce the density; they will try and use similar
materials in finishing off the project, while also improving the
project; the only way they will be able to develop this project
is with industrial revenue bonds; he does not anticipate returning
to the Board to ask for additional funds; 20% of the units must be
made available at a reduced rental rate for lower to moderate income
renters; there are no further amenities planned, although a pool
would be a possibility. Mr. Balling confirmed that there is not
a cap on the mortgage revenue bond program.
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President Clayton polled the Board: "Yes" indicates favor of
going along with mortgage revenue bonds for the completion of
the Steeple View condominiums; "No" indicates opposition:
Marienthal - Yes
O'Reilly - Yes (qualified by the fact that it is very important
to get the additional land and make some type of
improved amenities to the entire parcel)
Glover - Yes (with the same qualifications as expressed by Trustee O'Reilly
Reid - Yes
Shields - Yes (with the same qualifications as expressed by Trustee O'Reilly)
Kowalski - Yes (with the same qualifications as expressed by Trustee
O'Reilly)
Mr. Raysa noted that bond counsel had suggested that, instead of doing
amendments to an inducement resolution, it be left as a certain dollar
amount "or such other sum that is in the bond ordinance"; Mr. Zale
pointed out that they would not be allowed to receive more money than
their actual costs; there are very strict regulations. President
Clayton stated that, since there is no objection from the Board,
they would be willing to agree with Mr. Raysa's request, but the
Board does want to be kept informed of any changes.
Mr. Balling stated that staff has been evaluating the Comprehensive LAND
Plan, particularly in relationship to vacant and unincorporated ACQUISITION
properties, and has identified two parcels, one located somewhat
east of Weidner, and the other located somewhat west of Weidner,
on the south end of town which they believe would be reasonable
to consider for annexation. Staff would like to present that
issue to the Board on May 20, 1985. Moved by O'Reilly, seconded
by Reid, to direct staff to publish as requested by Mr. Balling.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling noted that there will be a Special Meeting and FUTURE
Workshop on May 13, 1985. AGENDA
President Clayton read the proposed resolution commending RESOLUTION
Mary Jo Reid on her service to the Village as a Plan ##85-21
Commissioner. Moved by Glover, seconded by O'Reilly, to (Mary Jo
pass Resolution #85-21. Upon roll call, Trustees voted as Reid)
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 -None
Motion declared carried.
President Clayton presented a plaque to Mary Jo Reid, and informed
her that she would recieve the original Resolution passed by the
Board.
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5/6/85
President Clayton asked if there were any questions from QUESTIONS FROM
the audience; there were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT
that any member of the audience or the Board could request AGENDA
that an item be removed for full discussion. Mr. Raysa
requested that Item XI, C. , be removed in order to give him
a chance to review same. Trustee O'Reilly asked that the
Board receive information on the safety of "Scourge" to be
used in the Mosquito Control program.
Moved by O'Reilly, seconded by Glover, to adopt Resolution RESOLUTION
#85-22, a resolution authorizing the Village of Buffalo Grove #85-22
to enter into an agreement with the County of Cook, Illinois, (Mortgage
with respect to the issuance of certain bonds for housing Revenue Bond
purposes by the County of Cook. This resolution authorizes Program - Cook
the Village's continued participation in the Single-Family County)
Mortgage Revenue Bond Program as administered by Cook County
for 1985. It is anticipated that funds available to Cook
County Buffalo Grove will be comparable to the 1984 allocation
of $740,255. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to adopt Resolution RESOLUTION
#85-23, a resolution which will serve as a surety bond when #85-23
permits are requested by the Village of Buffalo Grove to do (Work in State
work in State rights-of-way. Such resolution to be valid for Rights-of-way)
the calendar year 1985. This resolution is required by the
State in lieu of a surety bond for maintenance performed in
State rights-of-way. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to adopt Resolution RESOLUTION
#85-25, a resolution amending the current account designations #85-25
for the Village's Police Pension Fund savings account, to (Police Pension
require the Village Treasurer's signature for any cash with- Fund savings
drawals from the fund in conformance with the Illinois Pension account)
Code. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed Saturday, May 11, 1985 as Buffalo PROCLAMATION
Grove Safety Day. Moved by O'Reilly, seconded by Glover, to (B.G. Safety
concur with President Clayton's proclamation. Upon roll call, Day)
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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President Clayton proclaimed the week of May 19-25, 1985, as PROCLAMATION
National Public Works Week in the Village of Buffalo Grove. (Public Works
Moved by O'Reilly, seconded by Glover, to concur with President Week)
Clayton's proclamation. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed the month of May, 1985, to be PROCLAMATION
Special Olympics Month in the Village of Buffalo Grove. (Special
Moved by O'Reilly, seconded by Glover, to concur with Presi- Olympics
dent Clayton's proclamation. Upon roll call, Trustees voted Month)
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to authorize the APPROVE
bidding for 1985 Sidewalk Removal and Replacement Program. BIDDING
Authorization is requested to solicit bids for the 1985 side- (1985 Sidewalk
walk removal and replacement program as approved in the FY1985- removal &
1986 budget. Upon roll call, Trustees voted as follows: replacement
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski Program)
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to accept the Police POLICE PENSION
Pension Fund Annual Report FY-1984-1985. Illinois State Statutes FUND ANNUAL
require preparation and submittal of an annual report of the REPORT
Police Pension Fund to Police Pension Board and Board of
Trustees by the second Tuesday in May. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to accept the FY1984 FY1984 GOLF
Golf Course Fund Audit. This audit of the Village's Golf COURSE FUND
Course Fund for the year ending December 31, 1984, is presented AUDIT
for information and acceptance. The audit is unqualified as to
content and representations. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to approve the Corporate CORPORATE GROVE
Grove Phase II Development Improvement Agreement. The plans and PHASE II DIA
plats for Phase II of the Corporate Grove were approved at the
time of annexation. The Village Engineer recommends approval of
the Development Improvement Agreement. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried. )
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Moved by O'Reilly, seconded by Glover, to approve the COVINGTON
Appearance Commission recommendation reference Covington MANOR
Manor, revised elevation/landscaping. The Appearance (aesthetics)
Commission recommends approval of these revisions to the
subject project. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance ORDINANCE
#85-20, authorizing appropriations for the Village of Buffalo #85-20
Grove for the period May 1, 1985 through April 30, 1986. (Appropriations)
President Clayton noted that the Public Hearing on the
Appropriations Ordinance was held at the April 15, 1985
Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Glover noted that the proposed ordinance provides for ORDINANCE
annexation, but does not annex any property, and it also defines #85-21
sanitary landfill. (Zoning)
Moved by Glover, seconded by O'Reilly, to pass Ordinance #85-21,
amending the Village of Buffalo Grove Zoning Ordinance - 1983,
As Amended, Sanitary Land Fills.
Trustee O'Reilly stated that she would like to have further
information on whether or not the Village will have any form
of inspection capabilities; whether there is a possibility of
being co-inspectors with the EPA or the County; and whether or
not Village staff would be equipped to handle inspections if
legislation could be approved to do it. Upon roll call, Trustees
voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to move to Executive EXECUTIVE
Session to discuss probable litigation. Upon roll call, SESSION
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
The Board moved to Executive Session at 8:04 P.M. , and returned
back to Regular Session at 9:14 P.M.
Moved by O'Reilly, seconded by Marienthal, to pass Resolution RESOLUTION
#85-26, approving Settlement Agreement and Mutual Special #85-26
Releases and Covenants concerning the Northwest Water (Northwest Water
Commission. Mr. Rob Sherman asked for a brief explanation of Commission)
same, which was given by Mr. Balling and Mr. Klopfenstein.
President Clayton also noted that copies would be available for
review.
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Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 1 - Glover
Motion declared carried.
Trustee Marienthal introduced the proposed resolution, and RESOLUTION
referred to Mr. Brimm's memo to Mr. Balling of April 19, 1985. #85-27
Moved by Marienthal, seconded by O'Reilly, to pass Resolution (Zale IRB)
#85-27, authorizing the execution of an Amendment to the Zale
Construction Company Industrial Bond Memorandum of Intent for
Multi-Family Rental Construction purposes. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to pass Resolution RESOLUTION
#85-28, authorizing the opening of a Corporate Savings account #85-28
for the Village of Buffalo Grove Capital Facilities Development (Capital
Fund. Mr. Brimm confirmed to Trustee O'Reilly that the money Facilities
would be invested. Upon roll call, Trustees voted as follows: Development
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski Fund)
NAYES: 0 - None
Motion declared carried.
Mr. Balling explained the drainage modifications for the OLD FARM
Aptakisic Creek Cross Section in the Old Farm Village sub- VILLAGE
division; he stated that the alternative being recommended
tonight would provide for a 36' wide greenway, with an 8' asphalt
bike path contained in that 36' drainageway; the plant material
would be changed from a sod material to a crown vetch material,
which requires less maintenance and little or no mowing once it
is established; staff believes that this modification will meet
the Village's desire of minimizing service costs, as well as the
environmental concerns of the Division of Water Resources. There
was discusison regarding the public ownership area, which Mr.
Balling stated would start 1' outside of the bike path. Mr.
Piggott of Lexington Development stated that he would show the
linear park and bike path on the sales map, so that prospective
buyers would be aware of it; he will furnish a copy to the Village.
Moved by Glover, seconded by O'Reilly, to accept the modification
of the Aptakisic Creek Cross Section drainage. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Glover reviewed the background on the James Invest- JAMES
ment proposal, stating that the Plan Commission had voted INVESTMENT
against sending this plan to the Village Board. Mr. Richard
Houpt, attorney representing James Investment Company, who
is the contract purchaser and owner of an approximately 10 acre
parcel on Weiland Road about 1000' north of Lake-Cook Road. They
are here tonight to see if there is any support from the Board for
their proposal, and if there is not, for some direction from the
Board.
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Mr. Houpt stated that the Village's Comprehensive Plan calls
for the subject property to be multi-family; the density is a 9.5
DUA density, which is significantly less than the R-9 and PUD
would permit; they are in total compliance with the Zoning Ordinance
of the Village; they are in compliance with the PUD provisions with
one exception, which is the setback with respect to four buildings;
they are providing a street system which would connect to the north
and west; in many instances, they exceed the Ordinance require-
ments; they believe it to be a high-quality project.
Mr. Jon Nelson reviewed all of the plans which were prepared
from the time this project was sent to the Plan Commission.
Mr. Tom Laskie, Plan Commissioner, stated that the basic reason
that the Plan Commission rejected this plan was because there
are too many variations; Mr. Truesdell pointed out all of the
variations. Lengthy discussion ensued with regard to length of
the cul-de-sac, court maintenance, access to the northern and
southern lots, the pitch of the roofs, and snow removal.
President Clayton polled the Board: "Yes" indicates favor of
James Investment Company proceeding on with the negotiation
of the Annexation Agreement; "No" indicates opposition:
YES: None
NO: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
Mr. Balling stated that the property before the Board this LAKE-COOK/
evening is preliminary plan approval in the I District lying MILWAUKEE
just east of the Soo Line tracks. Mr. Bruce Bingham of the BUSINESS PARK
Trammell Crow Company made a brief presentation to the Board
on the 75 acres which they own, running from Milwaukee Avenue
to the Soo Line tracks along Lake-Cook Road. Mr. Bingham stated
that there are only two points which they would like to ask for
variances on; one being elimination of sidewalks, and the other
to allow a 40' wide street in a 60' right of way. In answer to
a question from President Clayton, Mr. Truesdell stated that
the developer had met all recommendations of the Plan Commission,
with the exception that a sidewalk be provided on at least one
side of the street.
Trustee O'Reilly stated that she is concerned about the roads;
Mr. Bingham stated that they are very aware of the problems
which could be caused by the roads, and will do everything possible
to avoid creating any problems.
In answer to a question from Trustee Marienthal, Mr. Truesdell
stated that the traffic consultant had reviewed the plan, and did
not comment on the 40' street being too narrow for large truck
traffic. Trustee Marienthal also stated that he does not want
the interior road network to have any impact on the neighboring
residential streets.
Trustee Glover also expressed concern with the interior road
network; he concurs with the Plan Commission with the need for
the sidewalk along the roadway.
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Trustee Reid agreed with Trustee Glover's comments.
With regard to the sidewalk, Mr. Bingham stated that it is
their contention that people do not walk to this type of
development.
President Clayton polled the Board: "Yes" indicates favor of
requiring a sidewalk on one side of the street; "No" indicates
opposition:
YES: 4 - Glover, Reid, Shields, Kowalski
NO: 2 - Marienthal, O'Reilly
Moved by Glover, seconded by O'Reilly, to approve the preliminary
plan for the Lake-Cook/Milwaukee Business Park, Phase I, with
the recommendation to the Plan Commission.
Mr. Thomas Jensen, a resident of the adjoining residential area,
stated that they are concerned with the road network in this
development connecting with their streets, and creating a short-
cut through the residential area. President Clayton informed Mr.
Jensen that staff would inform him of the meetings held regarding
this subject.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton declared a recess from 10:42 P.M. until RECESS
10:48 P.M.
Trustee Glover asked if the Village had received financial WINDFIELD
security and all requirements for this development. Mr. Kuenkler UNIT 2B
stated that the bond has not yet been received, and the IEPA
sanitary sewer construction permit has not yet been received.
Moved by Glover, seconded by O'Reilly, to approve the final plat
for Windfield Unit 2B, subject to receipt of the financial
security and the IEPA permit. Upon roll call, Trustees voted
as follows:
AYES: 6 -Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. John Wauterlek displayed a model of the proposed develop- TRAMMELL CROW
ment; he stated that the development will be done in two phases; OFFICE CENTER
there are two 12-story buildings with approximately 210,000
rental square feet each; he circulated samples of the proposed
exterior building materials; he pointed out the 3-level parking
decks; he stated that they are sensitive to the needs of the
surrounding businesses and residences with regard to the 12-
story buildings; he discussed the access points and the circula-
tion through the development.
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Trustee O'Reilly asked about the height of the buildings with
regard to Palwaukee Airport; Mr. Wauterlek stated that they
have studied that issue, and there are a number of taller buildings
much closer to the airport.
Trustee Marienthal stated that he has concerns with regard to the
traffic problem; Mr. Wauterlek stated that they are definitely
aware of these problems, and have been working closely with IDOT
to find the best possible solution.
In answer to a question from Trustee Marienthal, Mr. Balling stated
that there will be no problem with water allocation or fire fighting.
Mr. Wauterlek stated that they are negotiating to pick up additional
land so that there is an access point to the north.
Trustee Glover stated that Trustee Marienthal had already brought
up several points with which he is concerned; he is concerned
with the size of the parking garage; he is concerned about the
berming and landscaping.
Trustee Reid stated that his major concern is traffic; he also
questioned whether the soil would support a 12-story building.
Mr. Wauterlek responded that it is difficult soil to build on,
and they will have to go down very deep to support the buildings.
Trustee Shields raised the question of setback variations to the
north and the east; Mr. Wauterlik responded to Trustee Shields.
Moved by O'Reilly, seconded by Glover, to refer the Trammel Crow
Office Center to the Plan Commission.
Trustee Marienthal stated that he wants to see the two parking
garages set back further.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Marienthal referred to Mr. Rigsby's memo to Mr. Boysen 1985/86 FLEET
of May 1, 1985 regarding the FY85-86 Central Garage Fleet REPLACEMENT
Replacements. Trustee Marienthal stated that he would prefer
to reject bids for the compact sedan, and rebid that item.
Moved by Marienthal, seconded by O'Reilly, to reject all bids
because the Compact Sedan does not meet the specifications and the
use that we wish that particular vehicle to function at for the
Village and go out for a rebid on a piece of equipment that would
be comparable to the Ford Tempo. Trustee Glover asked if going out
for a rebid would be a hardship. Mr. Balling replied that a rebid
would not create a problem. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried. ,
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Moved by Marienthal, seconded by O'Reilly, to award the bid
for the 2-door mid-size sedan to the lowest bidder (Lattof
Chevrolet) , in the amount of $8,978.78. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to award the bid for
the 4-door mid-size sedan to the lowest bidder (Schmerler Ford) ,
in the amount of $9,040.00. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to award the bid for
the two 4-wheel drive 1/2 ton pick-ups to the low bidder (Schmerler
Ford) , in the amount of $12,575.27 each or a total of $25,150.54.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to award the bid for the
24,000, GVW 5YD dump truck to the low bidder (Pedersen GMC) , in the
amount of $41,344.50.
Mr. Balling noted that staff would prefer to have the diesel option,
but did not recommend same because of the great difference in price,
although they believe that they would recoup the cost of the diesel;
discussion on same followed.
Trustee Marienthal amended the motion to show the addition of the
diesel option for a total of $35,536.50; Trustee O'Reilly seconded
the amendment. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
In answer to a question from Trustee Glover, Mr. Balling stated
that the extra cost would probably be funded out of the operational
fund.
With regard to the backhoe/front end loader, Trustee Marienthal
stated that, because of the vast differences in the equipment, he
would like to go out for rebid. Mr. Balling reviewed the situation;
Mr. Rigsby also elaborated on same. Mr. Dave Carey of West Side
Tractor commented on their bid.
Mr. Rigsby's detailed comments regarding this bid are found in his
May 1, 1985 memo.
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Moved by Reid, seconded by O'Reilly, to accept the bid from West
Side Tractor for the backhoe/front end loader with trade-in in the
amount of $53,356.00, reason being that the low bid did not meet
specifications. Upon roll call, Trustees voted as follows:
AYES: 4 - O'Reilly, Glover, Reid, Kowalski
NAYES: 2 - Marienthal, Shields
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to award the bid for
the 36" riding mower to the lowest qualified bidder (Illinois
Truck & Equipment) in the amount of $3,600.00, reason being that
the low bid did not meet specificiations. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Rigsby commented on the use of this particular piece of
equipment. Moved by Marienthal, seconded by O'Reilly, to award
the bid for the wing rotary gang mower to the lowest bidder (Illinois
Truck & Equipment) in the amount of $17,777.00. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to award the bid for the
ambulance minus a $4,500 item and a $1,000 trade-in to Rolland
Specialty Vehicles in the amount of $55,669.00.
Trustee O'Reilly asked why only one bid was received; Mr. Rigsby
stated that he did not have a concrete answer to same. Trustee
O'Reilly asked staff to make some random calls to specifically
ask why more companies did not submit a bid.
Trustee Glover stated that he would like to see the specs rewritten
and go out for rebid.
Trustee O'Reilly stated that she would like to reject these bids
and go out and get a better deal.
Mr. Balling stated that this is a critical piece of equipment,
and asked the Board to defer rejectingbids for one weekto see
if there is something available on the market.
Trustee Glover stated that he is bothered by the fact that there
is only one bid on this piece of equipment.
Trustee Marienthal withdrew his motion; Trustee Reid withdrew his
second. Acceptance of this bid will be deferred by one week.
Moved by Marienthal, seconded by Glover, to approve the low UNIT #212
bidder (Ridgewood Specialty Vehicles) for the repainting of REPAINTING
Unit #212 in an amount not to exceed $2,200.00. Upon roll call
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried. N0
6611
5/6/85
Mr. Raysa stated that he had asked for this item to be removed MOSQUITO
from the Consent Agenda in order to give him a chance to review CONTROL
same; he stated that, after his review, he finds the program to PROGRAM
be satisfactory.
Moved by Glover, seconded by Reid, to approve the Mosquito
Control Service Contract. Upon roll call, Trustees voted as
follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
ABSTAIN: 1 - O'Reilly
Motion declared carried.
Mr. Balling stated that there was an additional bid on the FY1985/86
general purpose tractor with a boom mower which was not in the FLEET REPLACE-
original recommendation, and was filed under separate cover; there MENT
was an objecting letter submitted to each Board member from Martin
Implement; Mr. Rigsby responded to the items in the letter from
Martin Implement of April 30, 1985; the situation is covered in
detail in Mr. Rigsby's letter to Mr. Balling of May 3, 1985.
Both of these documents are on file in the Clerk's office.
A representative from Martin Implement elaborated on the previously
mentioned letter; Mr. Rigsby again commented on why the bid from
Martin Implement did not meet specifications. President Clayton
suggested that the gentleman from Martin Implement be given a
copy of Mr. Rigsby's memo dated May 1, 1985. The gentleman from
Martin Implement again expanded on his April 30, 1985 letter.
Trustee Glover stated that he has a big concern that specs are
narrowed down to just one manufacturer.
Moved by Glover, seconded by O'Reilly, to authorize the purchase
of a 1985 John Deere2750 tractor with Terrain King Slope Mower
from West Side Tractor Sales for $29,819.00, less $6,000.00
trade-in, for a corrected base bid of $23,819.00, reason being
that the low bidder did not meet specifications. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee O'Reilly commended the Village Clerk on the preparation of MINUTES
the minutes.
Moved by Marienthal, seconded by Glover, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting was adjourned at 12:05 A.M.
Janet M.L$'irabian, Village Clerk
APPROVED BY ME THIS 1/4k DAY OF
Wet , 1985.
Village President