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1985-04-01 - Village Board Regular Meeting - Minutes 6585 ' 4/1/85 MINUTES OF A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, APRIL 1, 1985. President Clayton called the meeting to order at 7:34 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal, Stone, O'Reilly, Hartstein, Glover, and Reid. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Raymond Rigsby, Superintendent of Public Works; Richard Kuenkler, Village Engineer; Frank Hruby, Director of Building and Zoning; and Paul Kochendorfer, Village Treasurer. Moved by Marienthal, seconded by Reid, to approve the minutes of APPROVAL OF the March 11, 1985 Special Meeting. Upon roll call, Trustees MINUTES voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by O'Reilly, seconded by Reid, to approve the minutes of the March 18, 1985 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Mr. Kochendorfer read Warrant #547. Moved by Marienthal, seconded WARRANT #547 by O'Reilly to approve Warrant #547 in the amount of $627,390.43, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. President Clayton stated that the canvass of votes for the CANVASS OF April 2, 1985 municipal election will be announced at a later VOTES date. President Clayton noted that this will be the last time that this BOARD CHANGES particular Board will meet, and commented on the years that the Board has spent together. Trustee Hartstein thanked the community for the privilege and honor of serving as a Trustee, and stated that it has been a pleasure to serve with this Board. Mr. Balling gave the Board an update on the taxicab regulations, TAXICAB referring to Mr. Doyle's memo to him of March 26, 1985, high- REGULATIONS lighting the two options which may be considered. 6586 4/1/85 Moved by O'Reilly, seconded by Reid to concur with staff recommendation to initiate regional licensing and inspection of taxicabs through the Northwest Municipal Conference. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. President Clayton asked if there were any questions from the QUESTIONS FROM I audience; there were none. THE AUDIENCE President Clayton explained the Consent Agenda, stating that any CONSENT AGENDA member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. Moved by Hartstein, seconded by Reid, to pass Ordinance #85-14, ORDINANCE an ordinance amending Title 10 of the Village of Buffalo Grove #85-14 Municipal Code, designation of emergency vehicles only - Lexington (Amending Drive. This ordinance designates the paved twelve foot fire lane Title 10 - connecting Lexington Drive and Pauline Avenue for use by emergency Emergency vehicles only in accordance with the approved plan for the project. Vehicles) Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by Reid, to pass Ordinance #85-15, ORDINANCE an ordinance authorizing the disposal of surplus village personal #85-15 property. This ordinance declares as surplus and authorizes the (Surplus disposal of nine shotguns through trade-in on replacement assets. property) Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by Reid, to pass Ordinance #85-16, ORDINANCE an ordinance providing for the recoupment of advances for con- #85-16 struction of a sanitary sewer on Fabish Drive from Busch Road to (Recoupment) a point 1000 feet north. Provides for the recapture of costs related to the construction of sanitary sewers by Lexington Development Corporation - Old Farm Village. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by Reid, to pass Ordinance #85-17, ORDINANCE an ordinance providing for the recoupment of advances for con- #85-17 struction of a sanitary sewer along White Branch Court, Sandhurst (Recoupment) Court, and Sandhurst Drive. Provides for the recapture of costs related to the construction of sanitary sewers by Lexington Development Corporation - Old Farm Village. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. 6587 4/1/85 Moved by Hartstein, seconded by Reid, to adopt Resolution #85-16, RESOLUTION a resolution approving the Commonwealth Edison Grant of Easement #85-16 Highland Grove. This easement is necessary so that Commonwealth (Grant of Edison can extend their facilities to provide service to Highland easement) Grove Unit 4. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. President Clayton proclaimed the week of April 14, 1985 through PROCLAMATION April 20, 1985 as National Building Safety Week in Buffalo Grove. (National Moved by Hartstein, seconded by Reid, to concur with President Building Clayton's proclamation. Upon roll call, Trustees voted as Safety Week) follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by Reid, to approve the Plat of PLAT OF VACATION Vacation/Easement for Drainage - Old Farm Village. This easement EASEMENT FOR vacation vacates existing easements along the present creek DRAINAGE location and grants a new easement along the relocated creek area (Old Farm Village)] and proposed lakes and basin. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by Reid, to approve the Appearance DEVONSHIRE AT Commission recommendation for Devonshire at Windfield, Windfield WINDFIELD Unit 2, architecture and materials of new model. The Appearance (aesthetics) Commission recommends approval of these aesthetic features of this new model. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Trustee Marienthal reviewed the proposed ordinance. Moved by ORDINANCE Marienthal, seconded by O'Reilly, to pass Ordinance #85-18, #85-18 amending Title 10 of the Village of Buffalo Grove Municipal Code (No parking on (designation of NO PARKING on Brandywyn Lane) . Upon roll call, Brandywyn Lane) Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Mr. Balling summarized the proposed revisions to the Development ORDINANCE Ordinance, with Mr. Kuenkler also highlighting the major changes. #85-19 Moved by Stone, seconded by O'Reilly, to pass Ordinance #85-19, (Development amending Title 16 of the Buffalo Grove Municipal Code, being the Ordinance) Development Ordinance. Mr. Bill Pearlman, representing the Covington Development Company had a question regarding the abolish- ment of the use of the Pozzolanic Base Course, stating that the engineering plans for their site were based on the use of Pozzolanic 6588 4/1/85 Base Course, and asked if they would be precluded from the use of same if this ordinance is passed. Mr. Kuenkler stated that, after talking with Mr. Raysa, they would be precluded from the use of the Pozzolanic Base Course once the proposed ordinance is published and becomes law; they would still be able to use same in Phase II of their development, providing it is approved later on in this meeting, since the proposed ordinance would not yet be published; they would not then be able to use the Pozzolanic Base Course in the later phases of their development. Upon roll call, Trustees voted as follows on the motion: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Mr. Balling reported on the 1985-86 fleet replacement bid 1985/86 FLEET authorization, and pointed out two modifications to the bid REPLACEMENT specifications which were distributed to the Board this evening, (authorize and the reasons for those modifications. bidding) Moved by Hartstein, seconded by O'Reilly, to authorize bidding for the 1985/86 Fleet Replacements. Trustee O'Reilly asked if the specifications had eliminated any particular manufacturer or dealer; Mr. Rigsby replied that they did not. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Mr. Balling reviewed the mosquito control program bid, and 1985 MOSQUITO explained the reasons that staff believes that airborne spraying CONTROL PROGRAM is preferred; he also pointed out that the Board will need to make (Authorization a decision at the May 6, 1985 meeting. Staff then answered to bid) questions from the Board regarding the bid. Moved by Marienthal, seconded by O'Reilly, to authorize bidding for the 1985 Mosquito Control Program. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. MR. R. D. Cothern of Mobil Oil Corporation made a presentation MOBIL OIL regarding their proposal for the Mobil station at the corner of (Buffalo Grove/ Buffalo Grove and Dundee Roads, stating that it will be almost Dundee Roads) identical to the Mobil station at Route 83 and Arlington Heights Road. Mr. Truesdell's memo to Mr. Balling of March 27, 1985, detailing this project, is on file in the Clerk's office. Trustee O'Reilly stated that she would want the Plan Commission to take a serious look at the exit onto Buffalo Grove Road, and consider making it a right-in, right-out access, and also to see how it will line up with the bank access. Trustee Glover stated that he is refraining from any discussion on this subject, because of his employment with another oil company. Trustee Stone asked the Plan Commission to study the distance between the northern-most driveway and the driveway into the Ranch Mart, and also the distance between the western-most driveway and the driveway to the Ranch Mart; he also believes that the eastern- most driveway has to be a right-turn only exit. 6589 4/1/85 Trustee Reid and Trustee Marienthal both questioned the location of the car wash, and suggested that consideration be given to moving that location. Trustee Marienthal also stated that he would like to see signage stating that the driveway off of Dundee Road is one-way only. President Clayton asked Mr. Balling to have the traffic consultant study this proposal, since there are so many questions regarding the traffic situation. Trustee Hartstein expressed concern regarding the location of the service drive and the car wash, and asked that the Plan Commission study same. Moved by O'Reilly, seconded by Marienthal, to refer the Mobil Oil Station at Buffalo Grove Road and Dundee Road to the Plan Commission. Mr. Raysa pointed out that the petition is incorrect. Mr. Raysa also noted that the signage shown on the Preliminary Plan is not handled by the Plan Commission, but the Appearance Commission and the Zoning Board of Appeals; the Village Board is not approving signage. President Clayton stated that the Plan Commission will go into more detail on the plan. Mr. Cothern asked if they should re-draw the plan before submitting to the Plan Commission. President Clayton stated that the present plan should be submitted, along with the comments made by the Board tonight. President Clayton also stated that the plan will not be referred until there is a corrected petition. Upon roll call, Trustees voted as follows on the motion: AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Reid NAYES: 0 - None ABSTAIN: 1 - Glover Motion declared carried. Mr. Kuenkler stated that all of his comments are contained in his OLD FARM memo to Mr. Balling of March 6, 1985; he noted that this plan VILLAGE includes the revision of the lake sites. In answer to a question from Trustee Stone, Mr. Kuenkler stated that the 2:1 slope is satisfactory. Mr. Piggott noted that the 2:1 slope area would be relatively maintenance-free since IDOT wants the area to be in a natural state. In answer to a question from Trustee O'Reilly, Mr. Piggott stated that they will be planting trees and shrubs. Trustee O'Reilly confirmed that this plan will have to be reviewed by the Appearance Commission. Mr. Piggot stated that the homeowners will not be able o do n latiti the 36' area. The 2:1 slope is to create the channel for apttaRisic Cteek. Mr. Raysa brought up the fact that the Section D Open Space will be acquired by the Village. Mr. Balling stated that the two reasons for same are the basic design of the creek itself, and the second is the provision for the bike path adjacent to it. Mr. Balling stated that it is the Village's intention to offer that area to the Park District, but it is likely that the Village will retain ownership. Discussion followed regarding the maintenance of the creek, the location of the bike path, and private versus public ownership of the open space. 6590 4/1/85 Mr. Boysen stated that the creek would require maintenance approximately every 5 years, and the weeds would need to be cut twice per year. Mr. Piggott stated that the area could be privately owned on the western portion as long as they do not have the bike path. Trustee Hartstein stated that he does not believe that the Village should have responsibility for the maintenance of this entire area. Mr. Piggott stated that he would take the bike path out, but Mr. Kuenkler stated that the Village needs that bike path in order to have access to the area. Trustee Hartstein stated that he would like to work with the State to see if there could be a solution to this situation. Mr. Balling reported on the conversations that he has had with the State, noting that they believe very strongly that the natural areas be preserved. Mr. Piggott stated that they could live with some minor delays in trying to resolve the issue. Trustee O'Reilly stated that she would like to see the Village try to appeal the decision of the State; however, she does not think there is anything wrong with having some weeds kept along the creek in a natural state. Mr. Boysen stated that the area could be maintained without too much of a problem. Trustee O'Reilly stated that, since she has so many questions, she would like to see some alternatives presented. Trustee Stone stated that he wholeheatedly agrees with Trustee Hartstein, and he would like to see some changes made either through IDOT or through legislation; and if those measures fail, he would like to see the Village and the developer work something out where the Village will not be responsible for the maintenance of this area. Trustee Glover stated that he would like to see a staff proposal of what the annual maintenance costs will be. President Clayton stated that this issue will then be deferred. Trustee Hartstein asked the Board to keep in mind that, whenever the Village has tried to keep something in a natural state, it has created major problems. Trustee Marienthal suggested that a suggestion could be made to the State that the area could remain in a natural state, with the exception of the section which abutts the single-family homes. Moved by Stone, seconded by O'Reilly, to approve Cedar View CEDAR VIEW Phase II. Upon roll call, Trustees voted as follows: (Phase II) AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Mr. Mark Grondin made a presentation for the appeal of the ZBA OLD FARM decision regarding the signage for Old Farm Village; he stated VILLAGE that the ZBA did not have objection to the signage itself, but (signage) to the number of signs (5) ; he said they are double-face signs which are set on an angle. 6591 4/1/85 Mr. Heinrich, ZBA Chairman, stated the reasons for the ZBA denial of the signage. Mr. Piggott pointed out that their property has approximately 1/2 mile of frontage, and he believes that each situation must be looked at individually; he stated that they need the signs for identity. Mr. Piggott stated that the far western sign would have to come down when they close on those lots, which will probably be at the end of this year or beginning of next year. Trustee O'Reilly stated that she would like to see a commitment on the part of the developer to get rid of the existing sign on the western portion within a reasonable period of time, (18 months) . Mr. Raysa stated that the 18 month time limit would be 18 months fromthe issuance of the permit; with regard to the monument issu csigns, g the petitioner stated that they would remain until the entire development was completed, and the ZBA stated that the permit for those signs would only be for one year, and the petitioner would have to come back at the end of that year to see if another permit was issued; the monument signs are on residential lots (Lot 1 in Block 1 and Lot 1 in Block 2) , and the petitioner represented that those two lots would probably be the last lots to be sold; the petitioner would maintain the signs on the residential lots. Mr. Heinrich pointed out that, as soon as the lots were sold, the signs would have to come down; the developer would not be allowed to lease from the owner. Mr. Raysa clarified the Section stated in the March 28, 1985 letter should be 14.44.090. Trustee Hartstein stated that, as long as the time limit is observed, he does not see a problem with these signs, and he urged the Board to go along with the recommendation. Moved by O'Reilly, seconded by Hartstein, to approve the appeal of the ZBA decision regarding signage for Old Farm Village, with the stipulation that the sign on the western portion (between Lots 19 and 20) come down within an 18 month period, and that the two signs (Lot 1, and between Lots 19 and 20) return to the ZBA for approval on an annual basis. Mr. Raysa stated that it would be on the permit that, when these lots are deeded, the three signs which are being approved would have to come down. Trustee O'Reilly amended the motion to include Mr. Raysa's statement, and Trustee Hartstein seconded the amendment. Upon roll call, Trustees voted as follows: AYES: 4 - O'Reilly, Hartstein, Glover, Reid NAYES: 2 - Marienthal, Stone Motion declared carried. 6592 4/1/85 Moved by Hartstein, seconded by Stone to move to Executive EXECUTIVE Session to discuss litigation. Upon roll call, Trustees voted SESSION as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. The Executive Session convened at 9:15 P.M. and terminated at 9:26 P.M. Moved by Marienthal, seconded by O'Reilly, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:10 P.M. Janet irabian, Village Clerk APPROVED BY ME THIS (rJ DAY OF ` , 1985. Village President 6593 4/9/85 MINUTES OF A SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, APRIL 9, 1985. President Clayton called the meeting to order at 7:30 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal, Stone, O'Reilly, Hartstein, and Reid. Trustee Glover arrived in time for the Executive Session. Also present were: William Balling, Village Manager; and William Raysa, Village Attorney. Moved by Reid, seconded by O'Reilly, to move to Executive EXECUTIVE Session to discuss litigation. Upon roll call, Trustees SESSION voted as follows: AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Reid NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. The Board moved to Executive Session at 7:31 P.M. The Special Meeting resumed at 9:24 P.M. Moved by Hartstein, seconded by Glover, that the Village HAPP FARM Attorney be authorized to enter into negotiations for the purpose of settling the lawsuit known as Village of Buffalo Grove et al versus Village of Arlington Heights et al, relating to the Happ Farm West property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by Marienthal, that the Village DUNDEE ROAD 1 Attorney be authorized to publish as appropriate for the purpose PROPERTY of force annexing the property known as the Archdiocese on Dundee Road, and likewise the remaining Happ Farm property adjacent to Buffalo Grove High School on Dundee Road, into the Village of Buffalo Grove. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by O'Reilly, seconded by Stone, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:26 P.M. V��Ir `h . ��lJt� lc tiU Janet M. abian, Village Clerk APPROVED BY ME THIS (c",DAY OF MAY, 1985. Village President