1985-02-25 - Village Board Special Meeting - Minutes 6564
2/25/85
MINUTES OF A SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, FEBRUARY 25, 1985.
President Clayton called the meeting to order at 7:53 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Stone, O'Reilly, Hartstein, Glover and Reid.
Also present were: William Balling, Village Manager; William
Raysa, Village Attorney; James Doyle, Assistant Village Manager;
William Brimm, Finance Director; Richard Kuenkler, Village Engineer;
Greg Boysen, Director of Public Works; Police Chief McCann; and Paul
Kochendorfer, Village Treasurer.
Mr. Balling noted that the Village began receiving 800 gallons LAKE MICHIGAN
per minute of Lake Michigan water at 1:47 P.M. today. WATER
Mr. Raysa related the history of the Village's position regarding TAXICABS
taxicabs. Mr. Raysa stated that the intent of Buffalo Grove's
ordinance was to only license those taxicabs actively soliciting
in the Village. President Clayton noted that one reason that the
Village does not license all taxicabs is because the Board did not
wish to discourage taxicabs from picking up people in the Village.
President Clayton also suggested working on legislation and licensing
through the Northwest Municipal Conference. President Clayton asked
that staff take everything into consideration and come back to the
Board with a recommendation.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated that CONSENT
any member of the audience or the Board could request that an AGENDA
item be removed for full discussion; there were no such requests.
Moved by Hartstein, seconded by Reid, to approve the Appearance CANDLEWOOD
Commission recommendation reference Candlewood Creek, revised CREEK
elevations, model area/landscaping/lighting and color package. (aesthetics)
The Appearance Commission recommends approval of these aesthetic
elements of the subject project. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve the Appearance WACO ELECTRIC
Commission recommendation reference Waco Electric office/ware- (aesthetics)
house, Lot 35, Buffalo Grove Commerce Center, architecture/
materials, landscaping/lighting/dumpster area. The Appearance
Commission recommends approval of these aesthetic elements of the
subject project. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
6565
2/25/85
Moved by Hartstein, seconded by Reid, to approve the Appearance COVINGTON
Commission recommendation reference Covington Manor, fence around MANOR
the parking lot. The Appearance Commission recommends approval (Fence)
of this aesthetic element of the subject project. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve the Appearance NORTHWEST
Commission recommendation reference Northwest Community Hospital COMMUNITY
Center at Lake-Cook and McHenry Roads, revised parking lot HOSPITAL
lighting. The Appearance Commission recommends approval of this CENTER
aesthetic element of the subject project. Upon roll call, Trustees (Lighting)
voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve the Plat of PLAT OF
Vacation for part of Weiland Road. Approval of this plat is VACATION
requested in order to vacate excess right-of-way on Old Weiland (Old Weiland
Road remaining after straightening of Weiland Road. Upon roll Road)
call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Reid, to approve the Plat of PLAT OF
Vacation for part of Old Busch Road and Old McHenry Road. VACATION
Approval of this plat is requested in order to vacate excess (Old Bush Rd. &
right-of-way remaining after the intersection improvement. Old McHenry R�
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Mr. Balling reviewed the staff report regarding a staff engineer RESOLUTION
versus a consultant engineer, as summarized in Mr. Kuenkler' s #85-11
memo to Mr. Balling of February 20, 1985. Moved by Hartstein,
seconded by O'Reilly,to pass Resolution #85-11 to concur with
the staff recommendation approving an Agreement for Construction
Engineering Services for the 1985 Villagewide Contractual Street
Maintenance Project. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Reid
NAYES: 1 - Glover
Motion declared carried.
Moved by Hartstein, seconded by O'Reilly, to award the bid for AWARD OF BID
the 1985 Villagewide Contractual Street Maintenance Project to 1985 VILLAGE-
Curran Contracting Company of Crystal Lake. Upon roll call, WIDE CONTRACTUAL
Trustees voted as follows: STREET MAIN-
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid TENANCE PROJECT
NAYES: 0 - None
Motion declared carried.
6566
2/25/85
Mr. Balling reviewed the revised plan for expansion of the FACILITIES
municipal center; he explained the plan and displayed the plan, PLAN
but stated that the financial aspects of the plan would be
included in the 1985-86 budget presentation on March 4, 1985.
Reference materials on the subject are in Mr. Truesdell's memo
to Mr. Balling. of February 12, 1985, and the Revised General Site
Plan dated 2-11-85. Mr. Balling stated that it would be ideal to
have all four potential construction sites done at the same time,
both in terms of getting it all done at once and also in terms of
�.,./ getting the best bids available because of the multi-construction.
Trustee Glover asked Mr. Balling for the reasons that the option
of obtaining two to three additional acres to the east of the
Golf Course was not pursued. Mr. Balling stated that the main
concern is price. Trustee Glover asked about the ventilation
situation in the Public Works building, and Mr. Balling reviewed that
for Trustee Glover. Trustee Glover encouraged acquiring more property
to the east of the GOlf Course and putting the Police Department
building on that land.
Trustee O'Reilly stated that it is difficult to realistically
approach this plan, although she is enthused about the plan.
Trustee O'Reilly stated that she does not believe that the Club
House renovation is absolutely necessary at this time. Trustee
O'Reilly also believes that the ventilation problem in the Public
Service building should be investigated and solved; she asked that
figures be presented with regard to the amount of present parking
spaces and the amount proposed on the plan. Trustee O'Reilly is
not in favor of tearing the Youth Center down; she would suggest
that it be offerred to the community to move if this plan were
approved. With regard to the Golf Course Club House renovation,
Mr. Balling stated that it is anticipated that that improvement
would be financed through greens fees. Trustee O'Reilly asked if
a second story would be added to the Police facility right away;
Chief McCann stated that he would prefer to keep the operations
all on one floor; Trustee O'Reilly stated that she would like to
see the difference in cost between adding a second story at the
time of construction versus building the facility with the anticipa-
tion of adding a second story at a later date; she believes there
are many meeting-type uses which could benefit from the second
story. Trustee O'Reilly stated that she would also like to see
purchase of some land to the east of the Golf Course, even if the
land would not be used right away. Trustee O'Reilly stated that
she likes the concept.
Trustee Stone stated that he would really hate to see the Youth
Center torn down; he would like to see it incorporated into the
plan in some way. Trustee Stone stated that, although he sees the
need to expand the Golf Course facility, he does not see the need
for an entirely new building; he believes the existing facility
could be expanded and remodeled without razing the building.
Trustee Stone stated that he believes that the Board needs to
be aware of the finances of the project before further consideration.
6567
2/25/85
Trustee Reid believes that it would be beneficial to build a
new Golf Course Club House in order to provide some type of banquet
facility in the Village. Mr. Balling reviewed the proposed phasing
of the parking spaces; he stated that the proposed parking is more
than would initially be necessary, but certain areas could be
converted to parking as needed.
Trustee Marienthal stated that he believes there must be some type
of use that the Village could find for the Youth Center; he is also
in favor of buying some land to the east of the Golf Course; he does
not want to see the entire golf facility shut down at the same time;
he is not sure the Club House needs to be a 2-story facility; he made
some comments regarding the Public Service Center.
Trustee Hartstein thinks it is highly desirable to keep all services
localized on this campus; he thinks it would be advisable to pursue
the feasibility of acquisition of additional property to the east of
the Golf Course; he would also like to see the retention of the Youth
Center, but he does not believe that sentimentality should interfere
with the most efficient use of the land, providing that the needs
currently being met by the Youth Center can still be met; he also
believes that, although renovation of the Club House would be nice,
it is of a lesser priority; he does believe that it would be nice to
have banquet facilities; depending upon financial feasibility, he
would prefer to see the Public Service Center expanded to the north.
Mr. Balling confirmed President Clayton's statement that an architect
would be necessary to address some of the concerns raised tonight.
Mr. Balling also stated that he would schedule another workshop to
discuss this program.
Moved by Marienthal, seconded by Reid, to move to Executive EXECUTIVE
Session to discuss litigation. Upon roll call, Trustees voted SESSION
as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Glover, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting was adjourned at 9:25 P.M. The Executive Session
terminated at 11:14 P.M.
Janet M. �ian, Village Clerk
APPROVED BY ME THIS i`I DAY
OF f \ , 1985.
41:64°""."IL'#</
Village President