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1985-02-19 - Village Board Special Meeting - Minutes 6554 2/19/85 MINUTES OF A SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, FEBRUARY 19, 1985. President Clayton called the meeting to order at 7:32 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal, Stone, Hartstein, Glover, Reid. Trustee O'Reilly arrived at 8:27 P.M. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; James Doyle, Assistant Village Manager; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Raymond Rigsby, Superintendent of Public Works; James Truesdell, Village Planner; Richard Kuenkler, Village Engineer; Fire Chief Winter; Police Chief McCann; and Paul Kochendorfer, Village Treasurer. Moved by Marienthal, seconded by Reid, to approve the minutes APPROVAL OF of the February 4, 1985 Regular Meeting. Upon roll call, MINUTES Trustees voted as follows: AYES: 4 - Marienthal, Stone, Hartstein, Reid NAYES: 0 - None ABSENT: 1 - O'Reilly ABSTAIN: 1 - Glover Motion declared carried. Mr. Kochendorfer read Warrant #544. Moved by Stone, seconded by WARRANT #544 Reid, to approve Warrant #544 in the amount of $424,366.01 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - O'Reilly Motion declared carried. President Clayton noted that she had asked staff to investigate PROSPECT CAB the matter of the Prospect Cab Company, and report back to the Board with their findings. President Clayton reported that, at last Wednesday's Northwest NWMC Municipal Conference Meeting, a legislator from the Skokie area spoke to the group about the Governor's "Build Illinois" program. The group was told that they should speak to their area legis- lators about programs felt to be important to the individual towns to be sure that they will be included in the program. The Governor's staff has been making rounds to meet with local govern- ment officials, and he will be at Forestview High School on Thursday, February 28, 1985 at 7:00 P.M. , and Buffalo Grove officials were invited to attend. 6555 2/19/85 Trustee Hartstein urged everyone to vote affirmatively on the FEBRUARY 26, School District 125 referendum to be on the ballot February 26, 1985 ELECTION 1985. Trustee Reid encouraged all Cook County residents to vote on the Harper College referendum also on February 26, 1985. President Clayton introduced State Legislator William Peterson, STATE who was in the audience. LEGISLATOR Mr. Balling noted the submission of the Management Report for MANAGEMENT January, 1985; there were no questions on same. REPORT Mr. Balling noted that there will not be a meeting on February 25, FUTURE AGENDA 1985 and the next Regular Meeting will be held on March 4, 1985, which will have the budget presentation on the agenda. President Clayton read a Letter of Commendation to Elisa CONVENTION II Silverman, student representative; Wayne Wagner, District 214 Coordinator; and Joyce Fitzsimmons, Buffalo Grove High School debate coach. President Clayton then presented the Certificates to the above-mentioned people, and thanked them for their representation of the Village. President Clayton asked if there were any questions from the QUESTIONS FROM audience. Mr. Joseph Sloat stated that he wished to commend THE AUDIENCE the two retiring Trustees, Steve Stone and Elliott Hartstein, for the execllent job that they have done as Trustees. President Clayton explained the Consent Agenda and stated that CONSENT AGENDA any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. Moved by Hartstein, seconded by Stone, to approve the Buffalo B.G.COMMERCE Grove Commerce Center Plat of Subdivision, Unit 1C. This plat CENTER of subdivision is requested to allow a future building expansion (Plat of Sub- on the existing Lot 1. Upon roll call, Trustees voted as follows: division) AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - O'Reilly Motion declared carried. Moved by Hartstein, seconded by Stone, to authorize the bidding AUTHORIZE for a 1985 ambulance. Authorization is requested to bid this BIDDING - replacement for existing ambulance Unit #224. Upon roll call, 1985 AMBULANCE Trustees voted as follows: AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - O'Reilly Motion declared carried. Trustee Hartstein reviewed Resolution #85-8. Moved by Hartstein, RESOLUTION #85-8 seconded by Stone, to pass Resolution #85-8, supporting both the (Revenue retention of the State and Local Fiscal Assistance Act of 1972, Sharing) as Amended (the Revenue Sharing Act) , and the extension of the 6556 2/19/85 Act beyond its current expiration date. President Clayton pointed out that the Public Service Center, and the Busch Road Fire Station were built with Revenue Sharing Funds. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - O'Reilly Motion declared carried. Mr. Balling reviewed the history of the sanitary sewer re- RESOLUTION habilitation project, and stated that the project would proceed #85-9 as soon as some type of funding, other than local, is available. (Sanitary Sewer The MSD wants a commitment that the Village will proceed with this Rehabilitation project by June, 1985, no matter what funds are or are not available. It was suggested that the letter sent to the MSD should point out that the Village has cooperated in every way possible with them. Moved by Stone, seconded by Marienthal, to pass Resolution #85-9, to implement a program for sewer rehabilitation and extended maintenance of the Municipal Sewer System. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Stone, Hartstein, Glover, Reid NAYES: 0 - None ABSENT: 1 - O'Reilly Motion declared carried. Trustee Hartstein referred to the information distributed by Mr. RESOLUTION Brimm in the packets. Mr. Brimm stated that the Village was #85-10 able to receive some additional IRB funding this year, based on (IRB Delice new demographic studies which were released by the Bureau of the DeFrance, Inc.) Census, raising our population from 22,230 to 23,585. The interim census figures will not be used until 1985. Mr. Balling stated that $1,100,000 is continued to be reserved for the Knuth property, which Mr. Lieberman is proposing. Mr. Balling stated that that project is on a 30 day call, where the Village could call Mr. Lieberman to close, or else assign that money to another project. Trustee Stone stated that, since there are two issues in front of the Board now, it might be premature in agreeing to anything tonight without full Plan Commission input. Trustee Hartstein pointed out that, in the second month of the year, the Village will have used its total IRB allocation, and he agrees with Trustee Stone that it might be better to delay action on this item. Trustee Hartstein stated that it might behoove staff to look into any other project which might be interested in the IRB's. Mr. Balling explained the possibilities of using allocations from other municipalities that are not using all of their funds, and also there is a pool of funds through the Northwest Municipal Conference. The Delice DeFrance project is the furthest along in their development. Mr. Raysa also explained what he is trying to do as far as getting funds from other communities throughout the state. Mr. Raysa also explained that this would be a self-terminating resolution as of June 1, 1985. 6557 2/19/85 There was discussion on whether or not the Village should use up virtually all available funds for IRB's this early in the year. The general counsel for Delice DeFrance, Inc. stated that they are scheduled to close on February 28, 1985. President Clayton explained the reason for putting dates certain on IRB's this year. Trustee Hartstein suggested holding a workshop to fully explore any options of finance help which the Village has available. Moved by Hartstein, seconded by Glover, to pass Resolution #85-10, authorizing the execution and delivery of a Memorandum of Agreement with Delice DeFrance regarding the issuance of Industrial Develop- ment Revenue Bonds in an aggregate principal amount not to exceed $2,385,000. Trustee Stone stated that he wants to make clear that his comments and vote have nothing to do with the merits of the project; he objects to first-come/first-serve because the Village will have exhausted all funds by the middle of February; he thinks this is a good project, but he also thinks it is important to get the Town Center under way. Upon roll call, Trustees voted as follows: AYES: 4 - Marienthal, Hartstein, Glover, Reid NAYES: 1 - Stone ABSENT: 1 - O'Reilly Motion declared carried. Trustee Hartstein suggested initiating a meeting with other municipalities and State Legislators to discuss the cap put on IRB's. President Clayton asked staff to put together a list of things that IRB's cannot be used for in the Town Center. Trustee O'Reilly arrived at this time. Mr. Kuenkler explained the proposed resolution. 1985 VILLAGE- WIDE CONTRACTUAL Moved by Hartstein, seconded by Reid, to pass Resolution #85-11, STREET MAIN- approving an Agreement for Construction Engineering Services for TENANCE the 1985 Villagewide Contractual Street Maintenance Project. PROJECT Trustee Stone suggested that the Village use in-house services, rather than hiring outside engineering services. There was discus- sion by the Board on this, and Mr. Kuenkler explained the Village staff situation. Trustee Hartstein withdrew his motion; Trustee Reid withdrew his second. Mr. Kuenkler stated that the bid would not have to be deferred if the resolution were not passed tonight. President Clayton stated that staff will distribute information to the Board regarding in-house engineering for the project for the March 4, 1985 Regular Meeting. 6558 2/19/85 President Clayton stated that the discussion on the Facilities FACILITIES Plan will be moved to the end of the agenda. PLAN Moved by Hartstein, seconded by Stone, to defer action on the 1985 VILLAGE- 1985 Villagewide Contractual Street Maintenance Project Award WIDE CONTRACTUAL of Bid until the March 4, 1985 Regular Meeting. Upon roll call, STREET MAIN- Trustees voted as follows: TENANCE PROJECT AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid (Award of Bid) NAYES: 0 - None Motion declared carried. Mr. Clifford Weaver, representing the proposed developer for McANDREW the McAndrew property, gave a presentation to the Board on the PROPERTY subject property. Mr. Weaver stated that they are asking for B-2 zoning on the approximately 18 and 1/2 acres along Milwaukee Road, and asking for industrial zoning for the approximately 140 remaining acres; he then reviewed the uses of the adjoining property; he stated that staff recommends referral of this parcel, subject to the 8 points in Mr. Truesdell's memo to Mr. Balling of 2-13-85; he stated that he has a check covering necessary fees and they would like to negotiate with staff regarding the other 7 points in Mr. Truesdell's memo. Moved by Stone, seconded by O'Reilly, to refer the McAndrew property to the Plan Commission, and make special note and reference to the 8 items in Mr. Truesdell's 2/13/85 memo, and also note that the land- fill is not now allowed as either a permitted or a special use, therefore, in order to proceed with the project, part of the referral would have to be to amend the Zoning Ordinance to allow the landfill as a special use in the Industrial district. Mr. Raysa brought the Board up to date on the agreement with Lincolnshire of 1976. President Clayton stated that the Village of Lincolnshire should be contacted and brought up to date on this request. Mr. Weaver stated that he did not know the proposed use of the landfill. Trustee O'Reilly stated she would like staff to bring the Board up to date on knowledge of landfills; she would also like to know what necessary ordinance controls the Village has or should have to accommodate that area. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. President Clayton declared a recess from 8:55 P.M. to 9:05 P.M. RECESS 6559 2/19/85 Mr. Jerry Pfeffer, division manager of the Anden Corporation SEIFERT made a presentation to the Board regarding the subject property; PROPERTY the site is 69+ acres, and they propose single-family on the west 34 acres, and a combination of multi-family and commercial on the east 35 acres. President Clayton stated that the Board wished the property to be R-4 single-family. Mr. Pfeffer stated that what they show is basically R-5, and they propose to use private streets with no right-of-way; they are talking about single-family which will fit the R-4 category. Trustee Marienthal stated that he is glad to hear about the R-4; he would like to see a reduction of approximately 15% in the multi- family units; he does not see a buffer between the R-5 to the north and the multi-family; he does not see any continuation of the park facility; he would hope that this would be a substantial upgrade of the LeParc facility. Mr. Pfeffer stated that this is a preliminary drawing; they see this as a substantial reduction in density from LeParc; he discussed the current selling prices at LeParc; he discussed the possibility of adding basements, and stated that the plan is designed to use the dirt from the lakes to get the grade of the single-family up so that basements are feasible; he believes that a 15% reduction in the multi-family might make the project unworkable. Trustee Stone echoed Trustee Marienthal's comments. Mr. Pfeffer stated that it is his intention not to ask for any variances; they are talking about private streets in the multi-family section. Mr. Boysen stated that the proposed plan should improve the flooding situation on the golf course. In answer to a question from Trustee O'Reilly, Mr. Pfeffer stated that they plan to develop both parcels pretty much simultaneously; he stated that he did not know exactly what percentage of the land is in a flood plain; he stated that the windowsill of the basement windows must be set at 2 and 1/2" above the flood plain; he again clarified that it is not his intention to ask for any variances at this point; he does not know exactly what the depth of lakes will be at this point, but they cannot be very deep; he stated that the ordinances will require that the lakes be of good quality; he stated he is aware of the recapture on the sewer. Trustee O'Reilly stated that she does not see any- thing on the plan which is close to recreational use. Trustee Hartstein stated that, with regard to the park donation, he believes there is benefit to having land, as opposed to cash, donation; he believes there should be more buffer to the R-5 area on the northern perimeter of the multi-family; with the lake system, it is a very dense project; he would like to see more clustering; he believes the Village has to have more of an idea of fiscal impact before the property is referred. Mr. Truesdell stated that the number of residents projected to be generated from this development is approximately 700+. 6560 2/19/85 Trustee Glover stated that the multi-family should be in the 5-6 dwelling units per acre range; he is encouraged with the land use; he is concerned with the buffering for the single-family to the north; he is concerned with the alignment of the lakes to the park; he believes Mr. Pfeffer should meet with the Park District with regard to a land donation rather than a cash donation. Mr. Pfeffer stated that he does not know the nature of the commercial at this point. Trustee Reid agreed with many of the comments already made; he believes that there should be a link to the current park for the future residents of this development; he is concerned about the density in the multi-family; he is concerned about the commercial area being left undeveloped. President Clayton explained the procedure to be followed tonight to the audience. Trustee O'Reilly concurs that the density needs to be lowered. Trustee O'Reilly asked if there is to be a bike path down Checker; Mr. Truesdell stated that there is no bike path to be located along Checker; Trustee O'Reilly stated that she would ask Mr. Truesdell to look into a bike path down Checker. Trustee O'Reilly stated that she would like to see what access there will be for the children in this development to get to school. Trustee Hartstein stated that he would like the developer to consider enhancing the quality on the multi-family, and eliminating the commercial area. Trustee Glover stated that he strongly believes that School District 96 needs the commercial area. Trustee Hartstein stated that the Board needs to know the fiscal impact of commercial versus multi-family on that parcel. Mr. Pfeffer stated that he has no problem with the comments that have been made, and he believes that some of them can be addressed, which he would presume could be done when formal application is made; he thinks that the Board must be sensitive to the fact that some of the issues cannot be addressed until he gets to the point of negotiating an Annexation Agreement; he needs to know the direction of the Board as to density; he does not believe a 15% reduction in units is feasible. Trustee Marienthal believes that the commercial area should stay in place for the benefit of School District 96. Mr. Balling pointed out that the Park Director has indicated that the Park Board intends to attempt to acquire a part of this property in the single-family area for public park space. 6561 2/19/85 President Clayton stated that the Board may wish to see a new plan, and there could be more input regarding the park requirements at that time. President Clayton stated that the audience would be heard from next, and set some guidelines as to the speakers. Ann Sipowicz, 740 Wyngate Lane, stated that she brought three young people who had concerns about the project. Rob Sipowicz, 740 Wyngate Lane, presented a petition signed by various people, and he expressed concern about the increase in population because of the overcrowding of the park and the pool. President Clayton pointed out that the construction would not take place on Willow Stream Park, but adjacent to it; she also pointed out that the owner of the property also has certain rights. Larry Ebert, 5 Springside Court, commented on the image of Buffalo Grove, and the fact that the suburban environment is being endangered with all of the multi-family construction; he also commented on the flooding of current residents' basements; he stated that he talked to a Park District commissioner who told him that the subject property is the Park District's number one site for a park; he stated that Mr. Seifert has an agreement to sell that particular piece of property to the Park District; he then quoted from the Comprehensive Plan regarding open space. President Clayton noted that, when the Comprehensive Plan was passed, the Board worked very closely with the Park District in identifying a central park, which is 80 acres on Busch Road. Bob Marcatte, 4 Springside Court, stated that only a small portion on the western half is designated as single-family, and the rest is park land. Joseph Settanni, 470 Springside Lane, stated that perhaps the land is not suited to the use being discussed tonight; he stated that the multi-family homes will depreciate the value of the single-family homes already there. David Carlson, 710 Farrington, stated that he believes that more expensive single-family homes are selling again, and he believes that is what should be put on the property. Khalid Cosmo, 325 Checker Drive, believes that the density should stay at 4 and 5 units per acre as it was a number of years ago; he believes the commercial area should remain. President Clayton responded to Mr. Cosmo's comments regarding density a number of years ago. Joyce Marcatte, 4 Springside Court, believes that the developer should come back to this Board with a complete plan. President Clayton stated that the residents are more than welcome to attend the Plan Commission meetings regarding the project, if it should be referred. 6562 2/19/85 Jim Freiberg, 371 Springside, expressed concern about what will happen to the roads if this development is built. President Clayton stated that the signalization of the Buffalo Grove Road/ Route 83 intersection will be finished by the end of the year. Mr. Truesdell stated that the developer would be responsible for some widening to be done on Buffalo Grove Road. Scott Brumund, 481 Springside Lane, stated that he would like to see the entire site be single-family; he would like to see bike paths, and he pointed out the locations. President Clayton discussed the Lexington area which was donated as passive park land, which is being kept as a natural prairie. Bill Niemet, 400 Springside Lane, commented on the access to the park land, and the dangerous aspect of the ditch. Ed Jordan, 420 Springside Lane, asked about the line dividing the property, and Mr. Pfeffer responded to Mr. Jordan. Mr. Jordan also expressed concern over drainage, and Mr. Pfeffer stated that any developer has the obligation to conform to the Village's drainage plan. Rich Goldenberg, 480 Springside Lane, questioned where the access would be to the schools. Joe Pepple, Wyngate Lane, questioned the developer's compliance to the Comprehensive Plan; Mr. Pfeffer responded to Mr. Pepple. Also, Trustee O'Reilly pointed out that there was a great deal of discussion before zoning this commercial area, and that it could be decided at the time of development whether commercial or multi-family would be the most beneficial. President Clayton explained that the Board had worked very hard to establish a site for a central park at the Busch Road location, and she also explained that the developer is always required to either donate land or a cash contribution in lieu of land. A resident in the audience stated that she would urge the Board to support accepting land rather than a cash donation, and she stated that she believes the Park District and the Village Board should communicate more. Rich Goldenberg stated that the Board should consider the quality of life in Buffalo Grove. Terry Wright, 3 Springside Court, commented on the current over- crowding of Willow Stream Park, and stated that she believes that it would be a mistake to look at any plan which doesn't incorporate open space. Trustee Stone stated that many comments have been made as to what the Park District intends for this land, and he pointed out that the Park District has not made their intentions known to the Village Board. 6563 2/19/85 Larry Ebert stated that the Board must consider the Park land in this plan. Trustee O'Reilly stated that the Board members are all very family- oriented people, but they all carry a responsibility and authority, and if the residents do not believe that the Park District Board members are carrying their responsibility, she suggests that the residents attend a Park District Board meeting with their concerns. Trustee Marienthal stated that the Village Board has asked the Park District for a master plan for parks. Trustee Hartstein stated that there is nothing to be gained by a lack of communication with the Park District, and members of both Boards are elected to serve the residents of the Village; however, he pointed out the Village Board can only do so much. Trustee Hartstein pointed out that the Village Board must work with the plan presented in order to come up with the best possible plan to benefit the residents of the entire Village. President Clayton explained how the Village's Master Plan is prepared, and the purpose of same in planning development throughout the Village. Trustee Glover stated that he does not wish to have people perceive a major rift between the Village Board and the Park Board; he believes that both Boards have the same major goals in mind for the residents of the Village. Trustee Glover also believes that residents' concerns have been heard with regard to building more single-family homes. It was determined that Mr. Pfeffer would come back to the Board with a new plan, incorporating all of the comments which have been made at this meeting. President Clayton noted that the Facilities Plan will be postponed FACILITIES until the next meeting. PLAN Moved by Hartstein, seconded by Reid, to move to Executive Session to discuss litigation. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Hartstein, seconded by O'Reilly, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 11:16 P.M. The Executive Session terminated at 12:48 A.M. Janet Sirabian, Villag e Clerk APPROVED BY ME THIS +-tk: DAY OF , 1985. Village President