1986-01-06 - Village Board Regular Meeting - Minutes 6786
1/6/86
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JANUARY 6, 1986.
President Clayton called the meeting to order at 7:35 P.M. CALL TO ORDER
` Those present stood and pledged allegiance to the Flag.
V Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, Shields, and Kowalski.
Also present were: William Balling, Village Manager; William Raysa,
Village Attorney; William Brim, Finance Director; Gregory Boysen,
Director of Public Works, Raymond Rigsby, Superintendent of Public
Works; Frank Hruby, Director of Building & Zoning; Raymond Henning,
Housing & Zoning Inspector; James Truesdell, Village Planner; Police
Chief McCann; Fire Chief Winter; and Paul Kochendorfer, Village
Treasurer.
Moved by O'Reilly, seconded by Glover, to appoint Carol Tenerelli CLERK PRO TEM
Clerk Pro Tem in the absence of the Village Clerk. Upon voice vote,
the motion passed unanimously.
Moved by Marienthal, seconded by O'Reilly, to approve the minutes APPROVAL OF
of the December 10, 1985 Special Meeting. Upon roll call, Trustees MINUTES
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to approve the minutes of
the December 16, 1985 Regular Meeting. Upon roll call, Trustees
voted as follows:
AYES: 5 - O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
ABSTAIN: 1 - Marienthal
Motion declared carried.
Mr. Kochendorfer read Warrant #565. Moved by O'Reilly, seconded WARRANT #565
by Reid, to approve Warrant #565 in the amount of $847,147.82,
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton noted her report to the Board of the 1986 Goals 1986 GOALS
for the Village of Buffalo Grove which is on file in the Clerk's
Office.
President Clayton presented to Betty Armstrong, who is celebrating EMPLOYEE
20 years of employment with the Village in the Police Department, ANNIVERSARY
a gift in appreciation of her services to the Village.
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Mr. Balling stated that there will be a workshop meeting of the FUTURE AGENDA
Board on Monday, January 13, 1986.
In the absence of the Village Clerk, Mr. Balling brought the Board STUDENT
up-to-date on the status of Student Government Day. The Village GOVERNMENT
Clerk is working with the Student Government Council to implement DAY UPDATE
the recommendations made during Student Government Day 1985 which
were: 1) passage of a resolution to ensure proper exchange of
information with the various State agencies concerning missing
children; 2) a public informational billboard campaign in which
it is indicated that Buffalo Grove students resist drugs and alcohol;
and 3) a similar message with regards to drugs and alcohol be developed
on Cable TV. The Village Clerk is also convening the entire student
council this week to meet with the cable company to coordinate the public
service announcement to be created. Mr. Balling further stated that
Anden Corporation has offered to donate space on their billboards, one
on Lake-Cook Road and one on Dundee Road, and will donate the artwork
necessary to implement this campaign as soon as the students develop
the general copy; the resolution should be back to the Board by the
end of this month as the students are eager to wrap up their program
and stay within their budgeted limits.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. Burt Harris requested that the Village consider the THE AUDIENCE
possibility of purchasing the narrow strip of land on the south
side of Checker Road along the Buffalo Grove Golf Course either
as an extension of the golf course or an extension of the park so
that open space will be continuous along Checker Road. President
Clayton stated that the Village will look into this, but at the
present time it is zoned multi-family and will probably have a
high price tag.
President Clayton explained the Consent Agenda, and stated that CONSENT AGENDA
any member of the Board or the audience could request that an
item be removed for full discussion. Trustee Kowalski requested
that Item 11.G. be removed. Trustee O'Reilly requested that
Item 11.B. be removed. Mr. Raysa requested that in Item 11.C.
which is an ordinance granting a variance to St. Mary's Catholic
Church that under Section 2, last sentence, the following phrase
be added to this sentence: "but not to exceed 9 feet of
encroachment."
Moved by O'Reilly, seconded by Glover, to pass Ordinance #86-1, ORDINANCE
an ordinance amending a Planned Unit Development in the Village #86-1
of Buffalo Grove, Cook and Lake Counties, Illinois. This ordinance (B.G.Partners
amends the Buffalo Grove Partners P.U.D. Agreement by providing P.U.D.)
for termination of the P.U.D. in case of default rather than a
reversion to R-1 zoning. The proposed amendment was previously
approved by the Village Board. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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Moved by O'Reilly, seconded by Glover, to pass Ordinance #86-2, ORDINANCE
an Ordinance granting a variation from Chapter 17.44.060.D.1.j . #86-2
of the Buffalo Grove Zoning Ordinance. This ordinance provides (St. Mary's
a variation from the required set back to allow for an addition Rectory
to the St. Mary's Church Rectory. The variation is recommended variation)
by a five to zero vote of the Zoning Board of Appeals. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to award the bid for 1986 AWARD OF BID
MFT Materials for Group I materials to Skokie Valley Asphalt in (1986 MFT
the amount of $7,150, and for Group II materials to Road Material Materials)
Corporation in the amount of $2,282. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to accept the Appearance B.G.COMMERCE
Commission recommendation reference Zale Construction, Lot 4, CENTER LOT 4
Buffalo Grove Commerce Center, architecture/materials, and lighting/ (aesthetics)
landscaping. The Appearance Commission recommends approval of these
aesthetic elements of the subject project. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to accept the Appearance CHEVY CHASE
Commission recommendation reference the Chevy Chase Business BUSINESS PARK
Park landscaping. The Appearance Commission recommends approval (landscaping)
of the landscaping plan for the subject project. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved byMarienthal, seconded byReid, to approve Ordinance #86-3, ORDINANCE
PP
an ordinance regarding the FY1986 Appropriations for the Village #86-3
of Buffalo Grove Golf Course Fund. Upon roll call, Trustees (Golf Course
voted as follows: Appropriations)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Burt Harris, Chairman of the Clearbrook Center Telethon Committee, CLEARBROOK
introduced members of the committee in attendance: Norine Walker, CENTER
Nancy Moffitt, and Adam Moohde. Ruth Silverman was unable to TELETHON
attend. Mr. Harris stated that the committee has to produce 1/2 COMMITTEE
hour of the 8 hour telethon for Clearbrook and their intention is REPORT
to man the telephones during the time this 1/2 hour is on the air
so it will truly be an all Buffalo Grove 1/2 hour. The program will
open with a travel log of Buffalo Grove, then there will be a magic
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act, performance by the Kingwood Bell Choir, a comic, an 8 year
old concert pianist playing music he composed himself, a segment
from a Temple Chi rehearsal of their upcoming production, and a
segment from the Jewish Community Center where the teens produce
a TV show of their own. The program will close with a "sing-a-long"
of an original song written especially for this program. The taping
of this "sing-a-long" will be at Kingswood Methodist Church on
Saturday, January 11, 1986 at 11:00 A.M. The program will be shown
on American Cable Systems on February 2, 1986. Mr. Harris stated
that they have received donations from the Buffalo Grove Chamber
of Commerce, the Bank of Buffalo Grove, Continental Bank, and Trammell
Crow to help with expenses.
Mr. Truesdell stated that the Park District's intent is to purchase PLAN
Alcott School from School District #21; this property to be opera- COMMISSION
ted as a park requires a special use and to obtain this special REFERRAL
use it needs to be referred to the Plan Commission where a public (Alcott)
hearing will need to be held. They will then return to this Board
to grant the special use. In answer to a question from Trustee
O'Reilly, Mr. Rylko of the Park District stated that it will include
all of the land around the building of approximately 6.8 acres; the
only problem he knows about with the neighbors is of headlights shining
into residential backyards which he feels landscaping and berming will
alleviate. Trustee Reid requested, if there are any other special uses,
other than the four in question, that these uses be brought back to
the Board for approval. Mr. Rylko stated that if this is required, the
Park District will do so. Mr. Truesdell suggested that this building
could be handled like the Jewish Community Center was.
Moved by Glover, seconded by O'Reilly, to refer the Alcott School
Special Use to the Plan Commission. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
In response to a question from Trustee Marienthal regarding fees, WAIVER OF
Mr. Balling stated the specific request is cost and fees related FEES
to this application. Moved by Marienthal, seconded by Glover, (Park District
to waive all fees for plan review at this time with the exception Alcott)
of publishing fees for public hearing and fees for notification
of same. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Stan Lieberman, developer, brought the Board up-to-date on this TOWN CENTER
project stating that they now have control of 45.5 acres with (Plan Commission)
negotiations on another 5 acres; they are proceeding with the referral)
concept of the Town Center; their purpose is to present plans
and totally develop the Town Center with one developer so there
is not a piecemeal type of situation; they have studied the B-5
Ordinance; they envision this as an upscale first class develop-
ment with all masonry throughout with attractive architecture;
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they are asking for the Village to consider the possibility of
a T.I.F. District as well as any other means of financial assistance
and land acquisition; the center has to be economically feasible
and the retail has to compete with retail areas in the immediate area.
Jerry Brim, architect, reviewed the basis on which the Town Center plan
was developed, the B-5 Ordinance, explaining the differences from their
last proposal. The basic use of the multi-family remains the same with
a little different positioning on the office buildings; there is an
extension of the commercial area into the 5 acres under negotiation.
The concept is 106,000 square feet of office area to the north;
approximately 559 units of residential - 3 acres of elderly housing
at 28 units to the acre and 19 acres of multi-family in 5-story apart-
ment buildings at 25 DUAC; 185,000 square feet of combination office/
retail area and a 71,000 square foot building of commercial. Phil
Kupritz, architect, stated that the B-5 ordinance provides for 30 units
per acre residential density and that they are proposing slightly greater
than Cambridge-on-the-Lake which is roughly 25 units per acre.
Marc Schwartz, attorney, stated that they are asking for referral of
the land use plan to the Plan Commission and as they are attempting
to acquire the rest of the land they would like an overall referral
of the land use plan which would include any after acquired parcels.
They are requesting this because of time constraints and this type of
referral will allow them to work expeditiously.
Trustees expressed the following comments and concerns: They were
encouraged to see the additional acres; concern was expressed with
regards to density of the residential area; felt the 8-story building
would be out of character and scale with the rest of the development;
shielding of the parking fronting on Route 83, the sea of parking;
concern about a strip center; taking into account the neighbors to
the west of this development reference height and density; entrances
and exits from the development; taking into consideration existing
homes; the set back from Buffalo Grove Road; expansion of the lineal
park; concern about St. Mary's steeple and the entire complex as to
proximity of multi-family to the rectory and school; common ownership
being important to success of the project; the Village Green has
disappeared; marketing and potential of the retail was discussed;
phasing of the development with the possibility of starting with
retail and defer residential to a later time; overall density presented
is unacceptable; the majority of the Board does support the concept.
President Clayton polled the Board requesting that Board members indicate
their feelings with regard to a Cambridge-on-the-Lake type of residential
and density at this location.
MARIENTHAL: Supports this concept with the qualification that the
4-story building facing and abutting Buffalo Grove Road would be
pulled back into the center; he would not support a building 7 or 8
stories in height.
O'REILLY: Four story maximum, she would not put a Cambridge-on-the-Lake
in this area.
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GLOVER: He has no problem with 22 dwelling units per acre with a
maximum of 4 stories of very high quality construction.
REID: Feels Cambridge-on-the-Lake is an asset to the community and
has no problem with supporting this level of density and this type
of concept.
SHIELDS: Agrees with Trustee Reid.
�./ KOWALSKI: No, she would not support this type of concept.
Mr. Lieberman stated that they would be responsible to the single
family in the area by pulling some of the buildings back into the
center and use heavy landscaping; as a guideline they used the B-5
ordinance; they are not inflexible; they are excited about the Town
Center and hopefully it can be built. Mr. Kupritz stated that he
feels the 4-story building height is useable and acceptable; they do
not intend to compete with the church or adjacent single family dwellings.
Moved by Glover, seconded by Reid, to refer these plans for the Town
Center to the Plan Commission for review. Trustee Marienthal stated
he wanted it to be clear that he supported a 4-story building; there
needs to be some shielding of the parking area on Route 83; and that
he does not want 28 or 30 units to the acre, but somewhere in the range
of low to mid 20's. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shields
NAYES: 2 - O'Reilly, Kowalski
Motion declared carried.
Mr. Schwartz requested permission to discuss with staff to get their
input on the theory of a special service district and tax increment
financing. President Clayton polled the Board, "Yes" indicates favor
of exploring these possibilities with the developer; "No" indicates
opposition:
YES: Marienthal, Glover, Reid, Shields
NO: O'Reilly, Kowalski
In response to a question from the Board, Mr. Lieberman stated that
he is not asking for any approval, they would just like to discuss
forms of creative financing with staff to obtain input and then come
back to the Board with a proposal.
President Clayton declared a recess from 9:20 P.M. to 9:35 P.M. RECESS
Rich Heinrich, Chairman of the ZBA, stated that the ZBA recommenda- PLAZA VERDE
tion is to approve the proposed signage; the commission's majority AUTOMATIC
opinion is that this signage is necessary to keep Plaza Verde a CHANGING SIGN
viable shopping center and is in the best interests of the center
and the entire community. They do recommend that the amount of
advertising of a price nature be limited to 10% of the total
advertising.
Don Hardt, Chairman of the Appearance Commission, stated that this
commission basically reviewed the aesthetic characteristics of the
sign and that they were all in favor of it; they had no problems
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with having another ground sign on the parcel; they had no problems
with changeable copy signs or the name and nature on that sign;
their only problem was with price advertising.
Marvin Hymen, Plaza Verde Shopping Center, was present to answer
any questions by the Board. Points of discussion were: the four
specific variations requested; allowable wording on the changeable
copy; price advertising being permitted; height of the sign;
whether a hardship has been demonstrated by the store owners and
Mr. Hymen; percentage of time being allowed for price advertising;
importance to stabilize the center.
Mr. Balling stated that while this is a new request for a changeable
sign, it is not a new sign as the original concept at Plaza Verde
was approved and was functional in the past. No objections were
received on the operation of that sign except from Mr. Hymen who
was discpleased with its performance, its capabilities, and its
down times. It was the owner who removed the sign; it was not
through any action on the part of the Village.
In reviewing the application for variations from the Sign Ordinance
to permit a changing copy signboard for Plaza Verde, the following
matters were presented as unique circumstances which warrant
consideration for a hardship: 1) the size and diversity of tenant
mix and the emphasis on leasing to independent retailers present
unique identification problems; 2) the overall size of the center
and total frontage can support an expansion in signage without
causing clutter and sign blight; 3) the overall set back of the
buildings from the street and the placement of landscaped plazas
present a unique visibility problem for a majority of the retailers;
4) the presence of a highly aesthetic, uniform sign program and low
level lighting system with the general absence of logos, trademarks
and sign embellishments, create certain problems in store identification.
In response to a question from the Board, Mr. Raysa stated that if
there was a request to change the percentage on the sign the request
would have to come back before the Board for approval.
Moved by O'Reilly, seconded by Reid, that the variations requested
by Mr. Marvin Hymen, Buffalo Grove Associates, Ltd. , pursuant to the
following be approved: 1) Title 14.40.020 - Changing Sign, Automatic;
2) Title 14.20.070 A - Number of Ground Signs; 3) Title 13.10.070 B -
Area of Ground Signs; 4) Title 14.20.030 - Name and Nature; per the
ZBA exhibits; that the price information shall not exceed 10% of the
total time used; that the time the sign is to be in operation will be
�✓ from 6:00 A.M. to 12:00 Midnight; that each tenant shall be given a
message of 6 seconds and that in a 1 minute cycle period not more than
6 tenants' messages shall be displayed and the rest of the time shall
be devoted to time/temperature and community service displays; and
that in the event that the petitioner finds a need for an additional percentage
that they could return to this Board for a decision rather than having to go
through the entire ZBA process.
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Concern was expressed about setting a precedent and that other
shopping centers would then request the same type of signage. Mr.
Hymen stated that they are more in competition with Arlington Heights
rather than Buffalo Grove; the stores are further away from the road
than other centers; he then read a letter from the owner of Photo
House stating why it is felt the sign is necessary for successful
businesses in the center. Mr. Heinrich stated the ZBA felt that
because of the way the center is designed and built, its location,
the proximity of the stores to the road and exposure to the road
present a unique circumstance and that this would have to be
demonstrated by any other center requesting such a variance.
Other points of discussion were signage in other communities; type
of computerized sign - blinking, flashing, rolling messages; rapidity
of the changing sign; set backs on other centers.
Rob Sherman, resident of Mill Creek, and Mitch Turoff, owner of Photo
House located in Plaza Verde Shopping Center, spoke in support of this
signage.
Upon roll call on the motion, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to waive bids and WAIVER OF BIDS
authorize the purchase of one Olathe Model 10312 Chipper for the (Golf Course
Buffalo Grove Golf Course from Illinois Lawn Equipment, Inc. , not Equipment)
to exceed $4,250.00. Trustee Glover requested that the reason for
waiving bids to be put in each request for same. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton noted the submittal of the Informational Report CENTRAL GARAGE
for Fiscal YR86-87 Central Garage Budget. There were no questions INFORMATIONAL
from Trustees on same. REPORT
Moved by Marienthal, seconded by O'Reilly, to authorize the FY86-87
bidding for the FY86-87 Fleet Replacement as outlined in the memo FLEET REPLACE-
from Raymond Rigsby to William Balling dated December 14, 1985. MENT
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee O'Reilly requested that the ordinance for Emergency EMERGENCY
Powers of the Village President be deferred to the next meeting. POWERS OF
There was no objection from the other Board members. VILLAGE
PRESIDENT
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In response to a question from Trustee Kowalski, Mr. Gootrad B.G.PARTNERS
stated that the colors of the buildings will be only two colors, (Gootrad
a dark ecru and a light brown. Moved by Kowalski, seconded by Property
Glover, to approve the Appearance Commission recommendation aesthetics)
reference Buffalo Grove Partners, Gootrad Property, architecture/
materials, and lighting/landscaping. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to move to Executive EXECUTIVE
Session to discuss employment matters. Upon roll call, Trustees SESSION
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting adjourned to Executive Session at 10:32 P.M. The
Executive Session terminated at 11:45 P.M.
ealLe-e
Carol M. Tenerelli, Clerk Pro Tem
APPROVED BY ME THIS alit DAY
OFy1.4AxlIS , 1986.
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Village President