1985-12-02 - Village Board Regular Meeting - Minutes 6759
12/2/85
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, DECEMBER 2, 1985.
President Clayton called the meeting to order at 7:35 P.M. Those CALL TO ORDER
present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Glover, Reid, Shields, and Kowalski. Trustee
O'Reilly arrived at 7:45 P.M. Also present were William Balling,
Village Manager; William Raysa, Village Attorney; James Doyle,
Assistant Village Manager; William Brimm; Finance Director; Gregory
Boysen, Director of Public Works; Ray Rigsby, Superintendent of Public
Works; James Truesdell, Village Planner; and Paul Kochendorfer, Village
Treasurer.
Moved by Marienthal, seconded by Reid, to approve the minutes of APPROVAL OF
the November 18, 1985 Regular Meeting. Upon roll call, Trustees MINUTES
voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - O'Reilly
ABSTAIN: 1 - Glover
Motion declared carried.
Mr. Kochendorfer read Warrant #563. Moved by Glover, seconded by WARRANT #563
Reid, to approve Warrant #563 in the amount of $343,100.34,
authorizing payment of bills listed. Upon roll call, Trustees voted
as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried. 1
President Clayton appointed Fred Case to the Transportation TRANSPORTATION
Commission for a term to expire April 30, 1986. Moved by Reid, COMMISSION
seconded by Marienthal, to concur with President Clayton's appoint-
ment. Upon voice vote, the motion was unanimously declared carried.
Mr. Balling reviewed Mr. Brimm's memo to him of November 25, 1985 DISPLAY-
regarding the Displaywriter proposal. Mr. Brimm and Mr. Balling WRITER
answered questions from the Board on the proposal.
Moved by Reid, seconded by Glover, to waive bids and authorize
Village staff to proceed with acquisition of the displaywriter
proposal as it has been presented. Upon roll call, Trustees voted
as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - O'Reilly
Motion declared carried.
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Mr. Balling presented a status report on Buffalo Grove Road, Cook BUFFALO GROVE
County portion, stating that the northbound lanes should be open ROAD
to traffic some time this week.
Mr. Balling stated that Student Government Day will be held next FUTURE AGENDA
Monday, December 9, 1985. There will be a Special Board Meeting
on Tuesday, December 10, 1985 to discuss various growth issues
with School District #96.
President Clayton recognized and welcomed the students in the
audience for Student Government Day.
PUBLIC HEARING - ZALE GROUP, INC.
President Clayton called the Public Hearing to order at 7:46 P.M. ,
and read the Notice of Public Hearing which was published in the
Buffalo Grove Herald on November 18, 1985.
Trustee O'Reilly arrived at this time.
Mr. Brimm reviewed and explained this particular bond issue.
President Clayton asked if there were any questions from anyone on
this subject; there were none. President Clayton closed the Public
1
Hearing at 7:48 P.M.
PUBLIC HEARING - HIDDEN LAKES VILLAGE PHASE 3
President Clayton called the Public Hearing to order at 7:48 P.M. ,
and read the Notice of Public Hearing which was published in the
Buffalo Grove Herald on November 14, 1985, and also noted the purpose
of the Public Hearing.
President Clayton swore in the following as witnesses for the developer:
James Yonke, Project Coordinator for Hidden Lakes Village; James Fey,
Engineer with Balsamo Olson; and Virginia Erickson of Century Universal
Enterprises.
Mr. Yonke stated that the developer is here for the second amendment to
Phase 3, which is the final stage of development for Hidden Lakes Village.
Mr. Yonke stated that the density has been reduced to 104 units, and
one building has been added, but the other buildings have been reduced
in size; the revisions requested by the Village have been done; he
stated that this is a continuation of the preceeding two phases of
development; and he displayed a footprint of the proposed development.
Mr. Truesdell stated that the Plan Commission recommended approval of
this plan, and explained their recommendation.
1
President Clayton asked if there were any other agencies, or governmental
units, present to comment on this development; there were none.
Trustee Glover asked why the plan was changed from 8-unit to 6-unit buildings;
Mr. Yonke responded, stating that the market is the main change; the bedroom
mix is not changed.
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12/2/85
Trustee Glover noted the request of the developer to begin construction
prior to final platting; Mr. Yonke explained. Mr. Raysa stated that j
this is not a problem as long as the developer states at an Open
Meeting that he is proceeding at his own risk, and that it could be
requested that foundations be moved by the Village; this would also be
included in the Development Improvement Agreement. Mr. Balling stated
that occupancy certificates would NOT be issued before the plat is filed.
There was then discussion on snow removal, removal of bridges, sidewalks,
length of the cul-de-sac, outstanding improvements, and the homeowners'
association.
Trustee Marienthal questioned the payment for release of the 1-acre
municipal site; Mr. Balling stated that staff sees no use for the
Village holding this particular piece of property; Mr. Yonke stated
that there will be 10 units built on that particular 1-acre site.
President Clayton asked if there were any questions from anyone else
in the audience; there were none. President Clayton closed the Public
Hearing at 8:08 P.M.
President Clayton noted that the ordinances concerning this development
will be placed on the agenda for December 16, 1985.
President Clayton explained the Consent Agenda, stating that any CONSENT
member of the audience or the Board could request that an item be AGENDA
removed for full discussion; there were no such suggestions.
Moved by O'Reilly, seconded by Glover, to adopt Resolution #85-65, RESOLUTION
a resolution for the Acquisition of Federal Surplus Property. This #85-65
resolution is required in order to qualify the Village to (Acquisition
participate in the State Federal Property Assistance Program of surplus
through which federal surplus property may be acquired by the property)
Village. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to approve the Declaration OLD FARM
of Covenants for Old Farm Village, Block 6, Lot 31. This covenant VILLAGE
sets forth the lot variations approved by the Village Board as a (Declaration
minor change on September 23, 1985, by releasing approved variations of Covenants)
for Block 6, Lot 31, and granting variations to Block 3, Lot 22.
Upon roll call,Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance ORDINANCE
#85-80, abating a portion of the taxes levied for the General #85-80
Corporate Purposes of the Village of Buffalo Grove. Upon roll (abatement)
call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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12/2/85
Mr. Brimm then gave a brief explanation of the Tax Levy Abatement
ordinances which are on tonight's agenda.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-81, ORDINANCE
abating a portion of the taxes levied for the Municipal Building #85-81
Bonds to construct the Municipal Building for the Village of Buffalo (abatement)
Grove. Upon roll call,Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-82, ORDINANCE
abating the taxes levied for the installment contract to purchase #85-82
the Buffalo Grove Golf Course. Upon roll call, Trustees voted as (abatement)
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-83, ORDINANCE
abating the taxes levied for the Corporate Purpose General Obliga- #85-83
tion Bonds - Series 1981. Upon roll call, Trustees voted as follows: (abatement)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-84, ORDINANCE
abating the taxes levied for the Corporate Purpose General Obliga- #85-84
tion Bonds - Series 1982. Upon roll call, Trustees voted as follows: (abatement)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-85, ORDINANCE
abating a portion of the taxes levied for the Corporate Purpose #85-85
General Obligation Bonds - Series 1982A. Upon roll call, Trustees (abatement)
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-86, ORDINANCE
abating a portion of the taxes levied for the Corporate Purpose #85-86
General Obligation Bonds - Series 1984. Upon roll call, Trustees (abatement)
voted as follows;
�•/ AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling reviewed the proposed ordinance, and explained the ORDINANCE
commitment requested of the Village by the State. Mr. Balling #85-87
stated that he spoke with Mr. Tom Wells, a representative from (Route 83)
the Bank, stating that he is in full agreement with this approach,
subject to approval of Bond Counsel. There is a problem in that
Bond Counsel cannot render a commitment in December, although the
State has asked for a commitment to be made in December, thus
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12/2/85
presenting some risk to the Village; however, Mr. Balling and Mr.
Raysa do not believe that Bond Counsel will render a negative opinion
on same. Mr. Balling stated that this is a unique opportunity for the
Village to participate in a State project. Mr. Balling then answered
questions on this proposal from the Board, one of which being whether
or not the State requires participation from municipalities in all
cases. Mr. Balling replied that municipalities are not requested to
participate in all cases, and it depends on the severity of the needed
improvement, and the priority of the project. Moved by Glover, seconded
by Reid, to pass Ordinance #85-87, providing for the recoupment of
advances for construction of Illinois Route 83 between Lake-Cook Road
and Buffalo Grove Rod. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Doyle reviewed his memo to Mr. Balling of November 26, 1985. RESOLUTION
Moved by Glover, seconded by Reid, to pass Resolution #85-66, #85-66
authorizing the execution of an Agreement for the preparation of (Agreement -
a Space Requirements Master Plan and Long Range Building and Site Space
Program. Upon roll call, Trustees voted as follows: Requirements)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Glover, to pass Resolution #85-67, RESOLUTION
amending the Personnel Rules of the Village of Buffalo Grove. Upon #85-67
roll call, Trustees voted as follows: (Personnel
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski Rules)
NAYES: 0 - None
Motion declared carried.
Mr. Rick Piggott, Director of Forward Planning for Lexington BRUNSWICK
Development Company, made a presentation to the Board, stating PROPERTY
that they are seeking referral to the Plan Commission, so that NORTH
they can begin the hearing process directly north of their current
Old Farm Village Development. The property is part of the Brunswick
Property, and is bounded by Weiland Road on the east, Aptakisic
Road on the north, the Commonwealth Edison right-of-way on the south,
and there is vacant property to the west. Lexington is proposing to
come into the Village with 109 single-family lots in the R-4 zoning
on the south portion of the property and 137 single-family lots in
the R-3 zoning north of Thompson boulevard. Lexington is not proposing
any connection to Prairie because they believe that Weiland Road belongs
where it is, since there has been a great deal of money spent to move that
road, and also as a buffer between zoning classifications, and they
believe that Prairie could become a raceway in an upper-level subdivision.
Trustee Marienthal asked if any consideration had been given to combining
the two park pieces into one; Mr. Piggott replied that they had looked
at the possibility, but did not believe that it would be workable.
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12/2/85
Trustees O'Reilly and Marienthal stated that they would like to
see a stub of a street left so that there could be possible future
link-up to the vacant property abutting this parcel; Mr. Piggott
stated that they could consider same.
Trustee O'Reilly stated that she is concerned about the park sites,
and the use of them. Trustee O'Reilly is also concerned about the
commercial site; Mr. Piggott responded to Trustee O'Reilly. Trustee
O'Reilly agreed with Mr. Piggott's earlier comments regarding Prairie.
Trustee Glover also expressed a concern about the park sites; he
expressed concerns with the commercial and the undeveloped property
to the north, and he believes the development of this parcel should
be addressed, whether or not developed at this time; he also agrees
with the previous comments made regarding Prairie.
Trustee Shields concurred with many of the things stated by Trustee
Glover; he is concerned that there is no access at all to Aptakisic
Road.
Trustee Kowalski stated that her comments have already been addressed by
other Board members, but she reinforced what has already been said,
particularly about the park sites, the access to the north, and the
commercial; she asked Mr. Piggott if they had considered developing
R-2 and R-3, and Mr. Piggott responded to Trustee Kowalski.
Trustee Reid stated that most of his comments have already been made,
and that he is particularly concerned about the land-locked nature of
the vacant parcel.
Moved by Glover, seconded by O'Reilly, to refer this plan to the Plan
Commission for their review, with the Board's comments. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Gary Cawn, architect, made a presentation regarding the GROVE
minor change in plan requested by the developer. POINT
PLAZA
Trustee O'Reilly stated that she believes that this is a minor
change, and is, in fact, an improvement.
Moved by O'Reilly, seconded by Glover, to treat the change requested
by Grove Point Plaza as a minor change in plan.
Trustee Glover noted a concern that the rubbish enclosure be inspected
to be sure that it meets all specifications.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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Mr. Zale noted his letter to Mr. Balling of November 27, 1985. STEEPLEVIEW
Mr. Zale asked that he not be requested to install the pool because (Zale)
of the small number of units involved in this development.
Trustee Marienthal stated that he is concerned that the pool will
not be included; he also would like to see one association for the
entire Steepleview area. Mr. Zale stated that it would not be
possible to have one association.
�./ Mr. Zale stated that they must start tomorrow with all of the legal
work involved in this closing. Mr. Zale also noted that, even though
the pool is not feasible, he could do an excellent job of landscaping
the area.
President Clayton polled the Board: "Yes" indicates favor of Mr. Zale
continuing on in preparation of the ordinances; "No" indicates opposition:
YES: Marienthal, O'Reilly, Shields, Kowalski
NO: Glover, Reid
Mr. Zale asked if the "No" votes were made because of the lack of a
pool; the reply was that they were not.
Mr. Balling reviewed the Central Garage Budget. Trustee Glover CENTRAL
stated that he would like to see some operational cost comparisons GARAGE
between various sized automobiles; he is also interested in differentBUDGET
sized cruisers; he would also like to see more information regarding
the riding lawn mower for the Fire Department; he would also like to
see more information on the proposed rebuilding of one of the squad
cars, he believes this is an excellent idea, and congratulated the
person who came up with the idea.
Trustee O'Reilly stated that she would like to have more information
on Unit 114; she would like an explanation regarding the different
mileage on different squads; she also likes the idea of rebuilding
the one squad. Mr. Balling responded in part to Trustee O'Reilly's
questions.
Mr. Balling stated that answers to tonight's questions will be
available before the budget is presented; however, the figures will
be incorporated into each department's program budget.
Moved by Marienthal, seconded by Reid, to incorporate the Central
Garage figures into the budget. Upon voice vote, the motion was
unanimously declared carried.
Mr. Brimm reviewed his memo to Mr. Balling of November 27, 1985, MUNICIPAL
regarding the Municipal Insurance status report. INSURANCE
STATUS
Moved by Glover, seconded by Marienthal, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried. The
meeting adjourned at 9:24 P.M.
c -t '')1
Janet M. $ abian, Village Clerk
AP ROVED BY ME THIS k73-1AL DAY OF
a;polgt1..„
- -- Village President