1985-11-18 - Village Board Regular Meeting - Minutes 6750
11/18/85
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, NOVEMBER 18, 1985.
President Clayton called the meetingto order at 7:35 P.M. ThoseCALL y TO ORDER
present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton, ROLL CALL
Trustees Marienthal, O'Reilly, Reid, Shields, and Kowalski. Trustee
Glover was absent. Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; James Doyle, Assistant Village Manager;
William Brimm, Finance Director; Gregory Boysen, Director of Public
Works; Ray Rigsby, Superintendent of Public Works; James Truesdell,
Village Planner; Carmen Molinaro, Director of Golf Operations; Police
Chief McCann; and Paul Kochendorfer, Village Treasurer.
Moved by Marienthal, seconded by Reid, to approve the minutes of APPROVAL OF
the November 4, 1985 Regular Meeting. Upon roll call, Trustees MINUTES
voted as follows:
AYES: 4 - Marienthal, O'Reilly, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
ABSTAIN: 1 - Shields
Motion declared carried.
Mr. Kochendorfer read Warrant #562. Moved by O'Reilly, seconded WARRANT #562
by Reid, to approve Warrant #562 in the amount of $1,181,882.30,
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
The Village Clerk recognized the students in the audience for STUDENT GOVERN-
Student Government Day, which will be held on December 9, 1985. MENT DAY
President Clayton read a letter from a resident with a contri- FIRE DEPARTMENT
bution to the Fire Department in appreciation for the services
rendered by the Buffalo Grove Paramedics; she stated that the
funds would be used to purchase 3 Air Suction units.
Mr. Balling noted the submission of the Management Report for MANAGEMENT REPORT
October, 1985, and answered a question from Trustee Marienthal on same.
Mr. Balling reviewed the 6-month financial report for FY 1985-86, FINANCIAL REPORT
which is detailed in Mr. Brimm's memo to Mr. Balling of November 6, 1985
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Mr. Balling introduced the request for a minor change in plan for MOBIL OIL
Mobil Oil at Arlington Heights Road and Route 83; Mr. Truesdell
then highlighted the changes in the plan. A representative from
Mobil Oil then made a brief presentation describing the proposed
changes.
Mr. Balling stated that the Board could consider this a minor change
which would be handled administratively, or it could refer the proposed
change to the Plan Commission. It was the consensus of the Board that
the proposed change be referred to the Plan Commission so that the
internal traffic flow may be properly studied.
Moved by Reid, seconded by O'Reilly, to refer the proposed change
in plan for the Mobil Oil Station at Arlington Heights Road and
Route 83 to the Plan Commission for recommendation. Upon roll
call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Mr. Balling stated that the Village has been contacted to parti- SCHOOL DISTRICT 103
cipate in a workshop to be conducted by School District 103 on
November 20, 1985. The School District has asked the Village to
comment on its Comprehensive Plan, the Fiore Annexation proposal,
and approved Lake County projects. There was no objection from
the Board to Village participation in this workshop. Mr. Balling
stated that he would make it clear that his presence at the meeting
in no way represents any position with regard to the School District's
proposed disconnection from School District 125, and he will limit
his comments to the three topics mentioned above.
Mr. Balling requested that an Executive Session be held this EXECUTIVE SESSION
evening to discuss land acquisition.
Mr. Rob Sherman commended the Board on their action to insure the BUFFALO GROVE
rapid reconstruction of Buffalo Grove Road. ROAD RECONSTRUCTION
President Clayton explained the Consent Agenda, stating that any CONSENT AGENDA
member of the audience or the Board could request than an item
be removed for full discussion; there were no such requests.
Moved by O'Reilly, seconded by Reid, to pass Ordinance #85-77, an ORDINANCE #85-77
ordinance for the recoupment of advances for construction of a (Recoupment)
sanitary sewer on Newtown Drive from Fox Hill Drive to Weiland
Road. This ordinance provides for recapture of the cost of this
public improvement by the Village. Upon roll call, Trustees voted
as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
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Moved by O'Reilly, seconded by Reid, to approve Resolution #85-61, RESOLUTION #85-61
a resolution for the Maintenance of Streets and Highways by (MFT - Snow &
Municipality under the Illinois Highway Code. This resolution is Ice Control)
required annually in order to cover eligible costs of operational
programs of snow and ice control, street maintenance, and sidewalk
maintenance from MFT funds. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to authorize the bidding AUTHORIZE BIDDING
for 1986 MFT Materials. Authorization is requested to solicit 1986 MFT MATERIALS
bids for 1986 Motor Fuel Tax Fund Materials pursuant to IDOT
procedures. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to authorize the bidding AUTHORIZE BIDDING
for 1986 Villagewide Contractual Street Maintenance Project. 1986 VILLAGEWIDE
Authorization is requested to bid this 1986 project in accordance CONTRACTUAL STREET
with the plans,,.specifications, and cost estimates prepared by MAINTENANCE
Baxter and Woodman, Inc. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to approve the Final Accept- B.G. COMMERCE
ance for Buffalo Grove Commerce Center, Units 2A and 2B. The CENTER UNITS
subject development has been completed, and approval is recommended 2A & 2B
by the Village Engineer. Upon roll call, Trustees voted as follows: (Final Acceptance)
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to approve the Final Accept- B. G. COMMERCE
ance for Buffalo Grove Commerce Center Lot 1. The subject develop- CENTER LOT 1
ment has been completed, and approval is recommended by the Village (Final Acceptance)
Engineer. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to approve the Final Accept- HIDDEN LAKES
ance for Hidden Lakes Phase I. Final acceptance of this phase PHASE I
of the development is recommended, subject to maintenance of a (Final Acceptance)
bond to cover the cost of installation of the sidewalk and two
easternmost street lights along Busch Road. Upon roll call, Trustees
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voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to approve the Development DIA - B.G.
Improvement Agreement for Buffalo Grove Commerce Center, Lot 41. COMMERCE CENTER
The Village Engineer recommends approval of this Development Lot 41)
Improvement Agreement for the subject project. Upon roll call,
Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to accept the Fire Pension FIRE PENSION FUND
Fund Report of Examination. This report of the Village's Fire REPORT OF
Pension Fund for the three years ending April 30, 1984, was EXAMINATION
prepared by the Illinois Department of Insurance. The fund
has complied with all of the noted Summary of Findings. Upon
roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance #85-78,ORDINANCE #85-78
establishing temporary hours of operation for retail food stores.
In answer to a question from Trustee O'Reilly, Mr. Balling stated
that, in addition to reports given to the Village by the food
stores, the Village Departments would be monitoring the operation
and presenting their own reports.
Mr. Dennis Goorsky, representing Jewel, stated that, effective
November 20, 1985, all evening deliveries will be changed to
daytime hours.
President Clayton stated that the hours for liquor sales will not
be affected by this change; the license presently states that liquor
may be sold until 2:00 A.M. on Sunday morning. Mr. Goorsky stated
that, even though the license may permit sales after midnight, they
will close their liquor department at 12:00 midnight. Trustee
Marienthal asked Mr. Goorsky to submit a letter to the Village
stating that Jewel will close their liquor department at 12:00
midnight, even though the license would permit sales later than
that time. President Clayton suggested that Mr. Balling might
want to ask Dominick's to consider the same commitment as has
been made by Jewel.
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President Clayton stated that the Board might want to consider a
change in the ordinance regulating the hours of sale for a package
liquor store.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Mr. Balling introduced the proposed ordinance, and stated that ORDINANCE #85-79
the plan received an affirmative recommendation from the Plan (Buffalo Grove
Commission. Partners, Ltd.)
Mr. Gootrad of Buffalo Grove Partners, Ltd. made a presentation
to the Board; he stated that the number of units has been
reduced to 39; the density is 8.125 units per acre; no zoning
variations are being requested; Mr. Gootrad read letters from
various agencies involved stating that they had no objection to
the development; Mr. Gootrad then reviewed the site plan for the
project. Mr. Truesdell stated that he had sent a set of plans
to School District 102, at which time he received no response;
prior to the Public Hearing, Mr. Truesdell contacted Dr. Love,
Acting Superintendent, by phone, whose only concern was that there
be sufficient room for the school busses to maneuver. Mr. Truesdell
told Dr. Love that no variations were requested, and Dr. Love
stated that he then had no problem with the development. Mr.
Truesdell stated that he had received no written comments from
the School District, which is why he followed up with a phone
conversation, at which time he was told by Dr. Love
that the School District did not foresee any problems
with the development.
Lauron Musfeldt, representing the Plan Commission, commented on
the Plan Commission recommendation.
In answer to a question from Trustee Marienthal, Mr. Gootrad
stated that the cul-de-sac will be dedicated, and that the median
will be maintained by the homeowners.
Moved by Reid, seconded by O'Reilly to pass Ordinance #85-79,
approving a Planned Unit Development in the Village of Buffalo
Grove, Cook and Lake Counties, Illinois (Buffalo Grove Partners,
Ltd. , Property) .
Trustee O'Reilly questioned safety measures regarding construction
traffic. Mr. Gootrad stated that they do not wish to have con-
struction traffic on Armstrong Drive; they plan to have a ramp
for construction traffic to enter the development from Lexington
Drive. Trustee O'Reilly asked that this situation be monitored
very carefully by the Village.
Mr. Truesdell stated that it was the recommendation of the Plan
Commission to have the sidewalk, and the sidewalk is shown on the
plan. There was no desire on the part of the Board to remove the
sidewalk.
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Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by Marienthal, seconded by Reid, to pass Resolution #85-62, RESOLUTION #85-62
approving IEPA Certificate Forms concerning an application for (Build Illinois
a Build Illinois Grant. Upon roll call, Trustees voted as follows: Grant)
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Resolution RESOLUTION #85-63
#85-63, amending Resolution #85-55 authorizing $1,800,000.00 (Delice DeFrance)
Village of Buffalo Grove, Illinois Industrial Development Revenue
Bonds (Delice DeFrance, Inc., Project) . Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Mr. Doyle reviewed the background on the facilities plan for the FACILITIES PLAN
Village. Based on the selection process, it is the recommendation
of the staff that the Board pass the proposed resolution to authorize
the execution of a contract for Phase I facilities planning to the
firm of O'Donnell, Wicklund, & Pigozzi in the amount of $27,902.00.
Mr. Doyle gave a brief background of the firm, and stated that their
selection by the committee was unanimous.
Trustee O'Reilly questioned Mr. Doyle as to the criteria used for
selection, which was answered by Mr. Doyle
Trustee O'Reilly asked Mr. Doyle if any elected officials were
contacted as references; Mr. Doyle answered that there were no
contacts made to elected officials.
Trustee Marienthal also asked some questions, which were answered
by Mr. Doyle.
Moved by Reid, seconded by Shields, to pass the proposed resolution,
authorizing the execution of an Agreement for the preparation of
a Space Requirements Master Plan and Long Range Building and Site
Program.
Mr. Doyle noted that Mr. Leonard Wicklund of the subject firm
was in the audience; Mr. Wicklund stated that he did not have any
additional information to add to Mr. Doyle's presentation.
Trustee O'Reilly stated that she was not comfortable with the
people who were contacted, and stated that she would like to put
this off and have some elected officials contacted for reference.
(?5.6.Y)
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Mr. Doyle stated that, if this process is not approved by the
Board by December 3, 1985, there would have to be renegotiation.
Trustee Reid stated that he is comfortable with the process gone
through by staff.
Moved by O'Reilly, seconded by Marienthal, to table this item
until elected officials can be contacted as references. Upon
roll call, Trustees voted as follows:
AYES: 3 - Marienthal, O'Reilly, Kowalski
NAYES: 2 - Reid, Shields
ABSENT: 1 - Glover
Motion declared carried.
Trustee O'Reilly stated that she would be satisfied if 10 elected
officials were contacted; she stated that she understood that it
may be impossible to reach that many elected officials, but the
attempt should be made.
President Clayton stated that this item will be placed on the
December 2, 1985 agenda so that, assuming a favorable recommendation,
the December 3, 1985 deadline could be met.
Moved by Marienthal, seconded by Reid, to pass Resolution #85-64, RESOLUTION #85-64
adopting the Fiscal 1986 Program Budget for the Buffalo Grove (Golf Course Fund)
Golf Course Fund.
Trustee O'Reilly reiterated her concerns regarding the differential
in fees between residents and non-residents; she does not believe
that residents who are non-golfers should subsidize those residents
who are golfers.
Trustee Marienthal disagreed with Trustee O'Reilly's comments,
stating that he believes there should be a differential between
resident and non-resident rates, and urging the Board to adopt
the proposed resolution.
Trustee Reid stated that he also believes that there should be a
differential between resident and non-resident rates, and he
believes that the Golf Course is a benefit to all residents.
Upon roll call, Trustees voted as follows on the motion:
AYES: 4 - Marienthal, Reid, Shields, President Clayton
NAYES: 2 - O'Reilly*, Kowalski**
ABSENT: 1 - Glover
Motion declared carried.
*Trustee O'Reilly stated that her negative vote was not any reflection
on the management of the Golf Course, nor on the finances of the
Golf Course; she supports those areas wholeheartedly.
**Trustee Kowalski echoed Trustee O'Reilly's comments, and stated
that her negative vote was basically because of the fee structure.
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Trustee Marienthal stated that he has a serious problem with FIRE STATION #5
the fact that this item did not go to bid. Mr. Balling responded RE-ROOFING
that there are a number of people in the roofing business with
poor reputations, and the quality of work cannot be assured when
going to bid. Mr. Rigsby then explained the situation, and
commented on the references contacted by staff.
Moved by Reid, seconded by Kowalski, to approve the bid waiver
and award the bid for re-roofing of Fire Station #5 to Waukegan
Roofing in an amount not to exceed $24,882.00. Upon roll call,
Trustees voted as follows:
�•/ AYES: 4 - O'Reilly, Reid, Shields, Kowalski
NAYES: 1 - Marienthal
ABSENT: 1 - Glover
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to send a Letter of WESTERN TEXTILE
Endorsement to the Illinois Development Finance Authority on COMPANY
behalf of Western Textile Company, who is requesting $4,500,000.00 (Corporate Grove)
for land acquisition and construction in the Corporate Grove.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Mr. Balling reviewed the request to call the Letter of Credit THE GROVE
on the Grove Shopping Center as an inducement to finish the
traffic signal work; there are no punch list items left in that
center, with the exception of the traffic signal. Mr. Balling
talkaiwith Mr. Eisenberg of The Grove, who requested an extension
permitting him to extend his Letter of Credit; Mr. Eisenberg
believes that the matter can be resolved within the next 60 days.
Mr. Balling suggested that the Board authorize the calling of
the Letter of Credit, but that the Village hold off to get a
design permit from the Department of Transportation and a program
to get signalization by January.
Moved by Marienthal, seconded by O'Reilly, to have the Village
Attorney call the Letter of Credit, but to negotiate an extension
for a period not to exceed 6 months, with the understanding
that construction will take place within a 60 day time frame.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Mr. Balling introduced the Town and Country Home Townhome Plan. TOWN AND COUNTRY
Mr. Rick Burton reviewed the proposed development; details HOMES
are contained in Mr. Truesdell's memo to Mr. Balling of November 14, 1985
)
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Moved by Reid, seconded by O'Reilly, to refer the Town and Country
Homes Townhome Plan to the Plan Commission. Upon roll call,
Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by O'Reilly, seconded by Marienthal to move to Executive EXECUTIVE SESSION
Session to discuss land acquisition. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSENT: 1 - Glover
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried. The
meeting adjourned to Executive Session at 9: 10 P.M. The Executive
Session terminated at 9:35 P.M.
rm
JaneL)yi Sirabian, Village Clerk
APPROVED BY ME THIS a . DAY
OF DECEMBER, 1985
Village President