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1985-10-07 - Village Board Regular Meeting - Minutes 6713 10/7/85 MINUTES OF A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, OCTOBER 7, 1985. President Clayton called the meeting to order at 7:32 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; James Doyle, Assistant Village Manager; William Brimm, Finance Director; Richard Kuenkler, Village Engineer; Frank Hruby, Director of Building & Zoning; James Truesdell, Village Planner; and Paul Kockendorfer, Village Treasurer. Moved by O'Reilly, seconded by Reid, to approve the minutes APPROVAL OF of the September 23, 1985 Special Meeting. On Page 6707 MINUTES under Agenda: Trustee Marienthal stated that "and these items should be placed on the Regular Agenda." should be added at the end of the sentence. There was some discussion, and President Clayton polled the Board: "Yes" indicates favor of adding the correction to the minutes; "No" indicates opposition: YES: Marienthal, Shields, Kowalski NO: O'Reilly, Glover, Reid, President Clayton. Trustee Marienthal stated that he would like to review the tape. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Mr. Kochendorfer read Warrant #559. Moved by Marienthal, WARRANT seconded by O'Reilly, to approve Warrant #559 in the amount #559 of $675,656.77, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. a Certificate of Apprecia-Clayton read and presented CERTIFICATE OF tion to Jeffrey M. Jacobson for his service on the Community APPRECIATION Blood Donor Commission. President Clayton appointed Avis Rozema to the Community Blood COMMUNITY Donor Commission, for a term to expire April 30, 1988. Moved BLOOD DONOR by O'Reilly, seconded by Glover, to concur with President COMMISSION Clayton's appointment. Upon voice vote, the motion was unanimously declared carried. President Clayton noted a Certificate of Appreciation for CERTIFICATE OF Joseph Fontana for his 13 years of service to the Village APPRECIATION in the inspections department, and she noted that he will be missed by the Village. 6714 10/7/85 Mr. Balling explained the notification from the Illinois ILLINOIS Development Finance Authority for a Revenue Bond Memorandum DEVELOPMENT of Agreement for Lot 41 of the Buffalo Grove Commerce Center; FINANCE he stated that staff recommends concurrence of this issue as AUTHORITY being concurrent with the Village's plan. (Commerce Center) Moved by Glover, seconded by Reid, to endorse the IDFA financing. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Mr. Balling explained the notification from the Illinois Develop-ILLINOIS ment Finance Authority for a Revenue Bond Memorandum of Agree- DEVELOPMENT ment for Market Place. Moved by Reid, seconded by Glover, to FINANCE endorse the IDFA Revenue Bond proposal that has been presented AUTHORITY to this Board. In response to a question from Trustee O'Reilly (Market Square) to separate the $5,000,000 from the $2,500,000, President Clayton polled the Board: "Yes" indicates support on the Board to have that request as an official amendment; "No" indicates opposition: YES: Marienthal, O'Reilly, Glover, Kowalski NO: Reid, Shields Trustee Reid withdrew the motion. Moved by O'Reilly, seconded by Glover, to endorse the $5,000,000 IDFA Revenue Bond for Market Place. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Glover, to endorse the $2,500,000 IDFA Revenue Bond for Market Place. Upon roll call, Trustees voted as follows: AYES: 4 - Glover, Reid, Shields, President Clayton NAYES: 3 - Marienthal, O'Reilly, Kowalski Motion declared carried. Mr. Balling noted that there has been a fee waiver request from CHRISTMAS the Buffalo Grove Jaycees for their 1985 Christmas Tree Sale. TREE SALE Moved by Marienthal, seconded by O'Reilly, to waive fees for (Buffalo Grove the selling of Christmas trees by the Jaycees for 1985. Upon Jaycees) voice vote, the motion was unanimously declared carried. Mr. Balling stated that there will be a Special Meeting on FUTURE AGENDA Monday, October 14, 1985. 6715 10/7/85 PUBLIC HEARING - SPECIAL SERVICE DISTRICT 1 President Clayton read from the Notice of Public Hearing published in the Buffalo Grove Herald on September 20, 1985. President Clayton called the Public Hearing to order at 7:52 P.M. Mr. Balling began the presentation, stating that the property is located east of the Soo Line tracks, immediately west of the Chevy Chase Country Club; the District includes an I and a B-3 Zoning area; the purpose of the bonds is to cover the public infrastructure costs for the improvements which would be installed by the Trammell { Crow Company. Mr. Balling stated that there are four problem areas: 1) Need to develop detailed construction budgets; 2) Need to improve overall accountability to the Village that the funds are being spent properly; 3) Exclude all commercially owned property from the District; 4) Assurance of statutory compliance. Mr. Balling reviewed his memo to the Board of October 4, 1985 regarding the Special Service Districts, and the stated problem areas. Mr. Balling stated that we are in a position to proceed with the ordinances tonight, which would allow approval of the final papers on December 9, 1985, giving the people involved a little more time to close. Trustee Marienthal stated that he still questions the commercially zoned portion of this District, i.e. utilities, roads, lighting, landscaping, which are germane only to this portion of the property. Mr. Balling stated that Trammell Crow has indicated their intention to build office and office/warehouse property. Mr. Beechick stated that it is their intent to build low-rise office and research type product on the property; he stated that their retail people have not gotten involved with anything for that particular location. In answer to a question from Trustee Glover, Mr. Raysa stated that, if there is default by means of non-collection, there is no liability to the Village; the Village does not back-stop; the Village levies; the County collects. Trustee Reid stated that he has a problem with excluding commercial properties; he does not think it is as much of a problem as was anticipated; he concurs with staff recommendation that we not try to separate the two items. President Clayton asked if there were any more comments or questions from anyone; there were none. President Clayton closed the Public Hearing at 8:08 P.M. PUBLIC HEARING - SPECIAL SERVICE DISTRICT 3 President Clayton called the Public Hearing to order at 8:08 P.M. President Clayton noted the location of the property, and noted that Notice of Public Hearing was published in the Buffalo Grove Herald on September 20, 1985. Mr. Balling explained this District. President Clayton asked if there were any questions on this District; there were none. President Clayton closed the Public Hearing at 8:10 P.M. 6716 10/7/85 Moved by Reid, seconded by O'Reilly, to pass Ordinance #85-58, ORDINANCE an ordinance establishing Special Service Area Number One of #85-58 the Village of Buffalo Grove, Cook and Lake Counties, Illinois. (SSD #1) Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Marienthal, seconded by O'Reilly, to pass Ordinance ORDINANCE #85-59, an ordinance establishing Special Service Area Number #85-59 Three of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Virginia Hayter, Foundation Director of the Clearbrook Center, CLEARBROOK made a presentation to the Board, giving a background of the CENTER Center; she stated that their request for funds is a capital PRESENTATION donation, and is a one-time only request; she explained the Telethon to be presented on February 2, 1986. Moved by Reid, seconded by Glover, to redirect the funds contributed by the two restaurants for the Community Sign to the Clearbrook Center to sponsor the Village for the Telethon; anything above the $2,000 would be at the discretion of the restaurants, presuming concurrence with the motion. President Clayton stated that she will call the restaurants to be sure that the motion is agreeable to them. Trustee O'Reilly stated that she understood that the Board would know the desire of the restaurants before voting. Virginia Hayter stated that there could be more money contributed; however, the restaurants might want to contribute $50 in the names of their employees, so that they might be eligible for a trip to be drawn. President Clayton explained why Cable money is not being used for this donation. Upon roll call, Trustees voted as follows on the motion: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Virginia Hayter thanked the Board for their time and action, and asked anyone interested to come and visit the facility. President Clayton stated that a committee will be appointed to work on the Telethon. Trustee Marienthal stated that he would like to know the disposition of the funds contributed by the Community organiza- tions for the Municipal Sign. President Clayton explained the Consent Agenda, and stated that CONSENT AGENDA any member of the Board or the audience could request that an item be removed for full discussion. There were no such requests. 6717 10/7/85 Moved by Glover, seconded by Reid,- to pass Ordinance #85-57, ORDINANCE an ordinance Amending Chapter 5.04, Business Licenses. This #85-57 ordinance amends Chapter 5.04 of the Municipal Code in order (Business to simplify its administration and update its contents to reflect Licenses) the changing business uses and patterns in the Village. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to adopt Resolution #85-51, RESOLUTION a resolution authorizing the Execution of An Agreement for the #85-51 manufacture, installation, and maintenance of a Municipal Sign. (Municipal Sign This resolution authorizes execution of a contract for the Agreement) purchase and continuing maintenance of the municipal sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. President Clayton proclaimed the week of October 6, 1985, as PROCLAMATION Jaycee-ette Week in the Village of Buffalo Grove. Moved by (Jaycee-ette Glover, seconded by Reid, to concur with President Clayton's Week) proclamation. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. President Clayton proclaimed the week of October 13, 1985, as PROCLAMATION Junior Club Woman Week in the Village of Buffalo Grove. Moved (Junior Club by Glover, seconded by Reid, to concur with President Clayton's Woman Week) proclamation. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Easements for EASEMENTS Access to Water Valves for the Corporate Grove Lots 17, 67-71, (Corporate Grove 80-82 and 18-24. The Village Engineer recommends approval of Lots 17, 67-71, these easement agreements. Upon roll call, Trustees voted as 80-82 & 18-24) follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance SUMMERSET Commission recommendation reference Summerset revised lands- REVISED caping plan for the subject project. Upon roll call, Trustees LANDSCAPING voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. 6718 10/7/85 Moved by Glover, seconded by Reid, to approve the Appearance HIGHLAND POINT Commission recommendation reference Highland Point, Standard (aesthetics) Pacific, Units 7 and 9, architecture/materials, landscaping, lighting, model area, and signage. The Appearance Commission recommends approval of these aesthetic elements of the subject project. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance ASTOR PLACE Commission recommendation reference Astor Place, Highland Grove (aesthetics) Units 8 and 9, models for Units 8 and 9, and landscaping of entrance at Highland Grove Drive and Busch Road. The Appearance Commission recommends approval of these aesthetic elements of the subject project. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance B.G.COMMERCE Commission recommendation reference Lot 40, Buffalo Grove CENTER - LOT 40 Commerce Center, architecture/materials. The Appearance Commission (aesthetics) recommends approval of these aesthetic elements of the subject property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance B.G.COMMERCE Commission recommendation reference Lot 41, Buffalo Grove CENTER - LOT 41 Commerce Center, revised elevations, lighting/landscaping. The (aesthetics) Appearance Commission recommends approval of these aesthetic ele- ments of the subject property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance MOBIL OIL Commission recommendation reference Mobil Oil, Dundee Road and (Dundee & Buffalo Grove Road, architecture/materials, lighting/landscaping. B.G.Road) The Appearance Commission recommends approval of these aesthetic elements of the subject property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. President Clayton read the Proclamation regarding the Buffalo BUFFALO GROVE Grove Jaycee-ettes and presented it to Mrs. Peggy McQueen, JAYCEE-ETTES former President of the Jaycee-ettes, thanking the Jaycee-ettes for their many years of service to the Village. 6719 10/7/85 President Clayton asked if there were any questions from the QUESTIONS FROM audience; there were none. THE AUDIENCE Trustee Glover referred to Mr. Raysa's memo to Mr. Doyle ORDINANCE of September 25, 1985. #85-60 (Signs) Moved by Glover, seconded by Reid, to pass Ordinance #85-60, amending Title 14, Signs, of the Buffalo Grove Municipal Code. Mr. Balling noted that the businesses had been notified; President Clayton asked if there was anyone representing the businesses; there were no representatives present. Mr. Eddie Larson respectfully requested that the ordinance be passed as presented; he also requested that instructions be included to the staff to monitor the variance requests which will happen in the next year or so, and the reasons for same. President Clayton stated that Mr. Larson's suggestion was a good one. Upon roll call, Trustees voted as follows on the motion: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. The Village Clerk referred to her memo to the Board of September STUDENT 30, 1985; Mr. Bob White, Principal of Cooper Jr. High, was also GOVERNMENT DAY present to answer questions. Mr. White explained what he believes the students would like to work with during Student Government Day. Mr. White and Mrs. Sirabian discussed the need for the students to attend prior Board meetings, as well as the need to appropriate actual funds. Mr. Raysa explained how the funds could be set up on the Warrant. Trustee O'Reilly stated that she thinks the ideas for the restructure of Student Government Day is good; she also agrees with the idea of the students attending two prior Board meetings; and she thinks the idea of a fixed amount of money is good. Trustee Glover concurred with Trustee O'Reilly; his son, a former student Trustee, stated that he thought expanding the program to include non-Village residents was good. Trustee Reid stated that he believes the new concept of Student Government Day will be much more beneficial; he thinks the students getting ideas from their schools will be a plus. Moved by Reid, seconded by O'Reilly, to indicate to the students who are involved in Student Government Day that we would appreciate their recommendation for an expenditure not to exceed $1,000 for a community project. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. 6720 10/7/85 Moved by Marienthal, seconded by Reid, to pass Resolution RESOLUTION #85-52 authorizing the Northwest Municipal Conference to #85-52 purchase a Real Estate Option. Mr. Raysa noted some concerns that he had with this proposal; Mr. Balling replied to Mr. Raysa's concerns, stating that the terms have not been defined, and the Village basically has to put a trust in the Northwest Municipal Conference. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski . NAYES: 0 - None ABSTAIN: 1 - O'Reilly Motion declared carried. President Clayton declared a recess from 9:00 P.M. until 9:15 P.M. RECESS Mr. Kuenkler reviewed his memo to Mr. Balling of October 2, MICROFILMING 1985, regarding microfilm equipment. Moved by Marienthal, PROGRAM seconded by Reid, to award the bid for two reader/printers to Cannon Ambassador in the amount of $4,484.50, and authorizing the user departments to utilize the remaining funds currently allocated to equipment purchase for a microfilming service. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Mr. Truesdell explained the request for Plan Commission referral ST. MARY'S for St. Mary's Parish Rectory. PARISH Moved by Glover, seconded by O'Reilly, to refer the St. Mary's Parish Rectory to the Plan Commission. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 0 - None Motion declared carried. Mr. Tim Hernandez, Division Planner with the Pulte Corporation, KARAFOTIAS noted the subject property at Route 83 and Buffalo Grove Road PROPERTY extended, displaying a plan, and making a presentation on same. (Pulte) Trustee O'Reilly stated that she believes this product is more of the same of everything that the Board is seeing; she believes it lacks creativity; she sees nothing special about it; she does not believe the proposed parks can be used for anything other than detention; Mr. Hernandez responded to Trustee O'Reilly. Trustee Glover stated that he believes this project should be put on hold until the Comprehensive Plan is updated; he does not believe that there should be 60 acres of multi-family; he believes there should be 2-car garages; he believes that there should be up-scale construction; he encourages them to build very large townhouse units; he believes there should be a lot of amenities; he believes the open space is laid out poorly; he likes to see cul-de-sacs in a development, if they are laid out well. 6721 10/7/85 Trustee Reid stated that most of his comments had already been made; he would like to see the detention areas combined. Trustee Marienthal stated that he would like to see the fact that the property is bounded on two sides by parks taken into consideration; he has a problem with granting a right-of-way variation; he does not believe that this housing type is any different than any other housing which is now in the Village; he would prefer not to see this type of density. Trustee Kowalski expanded on Trustee Marienthal's comments; she stated that this product is what we have too much of in the Village already. President Clayton stated that the Board is concerned with densities; there is a reluctance to grant variances on the right-of-way; the Board would like to get further along with the Master Plan. Mr. Hernandez stated that, without the proposed density, they would not be able to complete Buffalo Grove Road. Mr. Balling reviewed his memo to the Board of October 3, 1985, BUFFALO GROVE outlining the requested amendments to the Buffalo Grove Business BUSINESS PARK Park Expansion. Mr. Tim Beechick of Trammell Crow stated that they are requesting rezoning to accommodate a motel/hotel, and discuss a relocation of the proposed restaurant/J. B. Winberie. Mr. Beechick explained the reasons that the restaurant is requesting relocation. Trustee Shields stated that he believes it makes sense to move the building back, and based on the action of the Plan Commission, he believes this is a minor change. Trustee Reid agrees that this is a desirable change. Mr. Beechick stated that they will appear before the Appearance Commission as soon as the project gets a positive response. In response to a question from Trustee Glover, Mr. Beechick stated that the actual parking space count is 83. Trustee Glover said someone should review this for proper berming, and the Appearance Commission should become involved in the proper landscaping. Trustee Marienthal stated that residents were concerned about headlights and noise; if the parking is moved to the front, it will probably increase the noise level; the residents should be advised as to the proposed plan; he would prefer not to have people view a sea of parking. Trustee O'Reilly stated that she believes this is an improvement over the original project; she believes it is a unique use of the detention area; she would hate to see the Board hold up a beneficial plan; she believes that the concerns of the residents could be addressed at the Appearance Commission, and would want to be sure that they were notified, even if this is treated as a minor change. 6722 10/7/85 Moved by O'Reilly, seconded by Reid, that the proposed change be treated as a minor one, and that the Stouffers Restaurant proposal proceed without a Plan Commission Hearing. Mr. Tom Laskie of the Plan Commission reviewed the proceedings at the Plan Commission, and the concerns of placing the parking closer to the residences; he personally likes the plan originally approved. Mr. Beechick stated that the headlights can be shielded from residences through berming; he stated that there is a distance of over 400' from the rear lot of the closest homes to the restaurant. Mr. Beechick stated that, even if the setback off of Weidner Road is not the same on the drawing, it will remain the same; that is not the issue with which Stouffers is concerned. Upon roll call, Trustees voted as follows on the motion: AYES: 5 - O'Reilly, Glover, Reid, Shields, Kowalski NAYES: 1 - Marienthal Motion declared carried. Mr. Raysa asked Mr. Beechick not to reflect signage on the site plan. President Clayton noted that the Board's motion did not include signage. Mr. Beechick discussed the conceptual change for the 20 acre BUFFALO GROVE parcel which is the expansion of the Buffalo Grove Business Park; BUSINESS PARK the original plan includes four office buildings, with a restaurant EXPANSION site; they are proposing a change in concept to the 20 acre parcel (Windham incorporating a new use for the property which would include a 2- Gardens Hotel story garden hotel; the total square footage would be reduced; they are trying to make the fullest use of the view of the golf course. Mr. Beechick introduced Mr. Rob Ramon of the Trammell Crow Hotel Development Company. The type of hotel is called a Windham Garden Hotel which is designed to provide the finest quality of rooms available in the marketplace at a reasonable price; it caters to the middle market in the hotel business. Mr. Ramon explained the reasons that Trammell Crow believes that a hotel would be beneficial on this site. Mr. Ramon then displayed drawings of the proposed hotel, and stated that they do have an extensive landscape budget; he then described the guest rooms, and the different areas of the hotel. In answer to a question from Trustee Kowalski, Mr. Ramon stated that there are not any completed hotels such as this in the country; he stated that there will be 134 rooms; the room rates are proposed to be $55-$65; the hotel will basically cater to the businessman's market, although they will probably also offer week-end packages. In answer to a question from Trustee Glover, Mr. Beechick stated that they do not know at this point what type of exterior the office buildings will have; Trustee Glover stated that he hopes that it will be a higher quality type of exterior. Moved by Glover, seconded by O'Reilly, to refer the partial rezoning of the Buffalo Grove Business Park Expansion (Windham Gardens Hotel) to the Plan Commission. 6723 10/7/85 Trustee Marienthal stated that he is very happy to see a hotel. Upon voice vote, the motion was unanimously declared carried. Moved by O'Reilly, seconded by Reid, to adjourn the meeting. ADJOURNMENT_ Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:32 P.M. • ?i.‹,q4v4±1cYt . y� Janet -. Sirabian, Village Clerk APPROVED�BY pME THIS DAY OF r eJ,Q�Gt-CJJ , 1985. Village President 1