1985-09-09 - Village Board Special Meeting - Minutes 6688
9/9/85
MINUTES OF A SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, SEPTEMBER 9, 1985.
President Clayton called the meeting to order at 7:35 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, Shields, and
Kowalski. Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; William Brimm, Finance Director;
Frank Hruby, Director of Building & Zoning; Richard Kuenkler,
Village Engineer; Ray Rigsby, Superintendent of Public Works;
James Truesdell, Village Planner; Police Chief McCann; and Paul
Kochendorfer, Village Treasurer.
Moved by Reid, seconded by Glover, to approve the minutes of APPROVAL OF
the August 19, 1985 Regular Meeting. Trustee Marienthal MINUTES
asked that the following sentence be added to the third para-
graph from the bottom on page 6686: "Trustee Marienthal asked
that staff report to the Board the method by which the 200'
distance was determined." Upon roll call, Trustees voted as
follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSTAIN: 1 - Shields
Motion declared carried.
Mr. Kochendorfer read Warrant #557. Moved by Glover, seconded WARRANT #557
by Reid, to approve Warrant #557 in the amount of $665,654.04
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton read Resolution #85-40, commending Leland N. RESOLUTION
"Bud" Gibbs for Service to the Village of Buffalo Grove as a #85-40
member of the Appearance Commission, 1978-1985. Moved by (Leland Gibbs)
Glover, seconded by Reid, to pass Resolution #85-40. Upon
voice vote, the motion was unanimously declared carried.
President Clayton presented a plaque to Mr. Gibbs and thanked
him for his contributions to the Village. Mr. Gibbs thanked
President Clayton for the honor of serving the Village.
Trustee O'Reilly made several comments regarding Buffalo Grove BUFFALO GROVE
Days, noting that the event was a huge success and commending DAYS
the committee:
1) Trustee O'Reilly stated that she would like to see a
calculation of how many police and fire personnel, broken
down by rank, are working how many hours and how many days,
so that the Village has correct data as to what those expenses
actually are.
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2) Trustee O'Reilly stated that she does not believe that Mr.
Brimm needs to spend the entire week-end working as a
volunteer for Buffalo Grove Days.
3) Trustee O'Reilly also believes that the enforcement of
parking ordinances should be the same for Buffalo Grove
Days as it is for other celebrations.
Trustee O'Reilly stated that she would like to see the above
concerns addressed, not by the Committee, but by the Board.
�-/ President Clayton also complimented the Committee and thanked
them for their efforts; Trustee Reid stated that he will pass the
compliments along at the next meeting, and also noted that a
preliminary report should be forthcoming at the next meeting.
Mr. Balling reviewed his memo to the Board of August 14, 1985, COMPREHENSIVE
regarding the Comprehensive Plan Goals & Objectives. PLAN GOALS &
OBJECTIVES
Mr. Truesdell reviewed the GOALS AND POLICIES FOR FUTURE
DEVELOPMENT statement dated August 8, 1985, and highlighted
changes which were made to same. Mr. Truesdell stated that
staff is hoping to take the aforementioned policies to the
Plan Commission for their review and consideration, and a
recommendation back to the Village Board.
Trustee Marienthal asked questions regarding density, monotony,
marketing strategy and traffic study to which Mr. Truesdell and
Mr. Balling responded.
Mr. Truesdell also responded to a question by Trustee O'Reilly
regarding the inventory and density calculations.
Moved by O'Reilly, seconded by Glover, to refer the Comprehensive
Plan Goals and Policies and the Density to the Plan Commission for
recommendation back to the Village Board. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling reviewed Lake County Zoning Case #2687, which will LAKE COUNTY
be heard by the Lake County Zoning Board of Appeals on ZONING CASE
September 19, 1985; details are contained in Mr. Truesdell's #2687
memo to Mr. Balling of September 3, 1985. Moved by O'Reilly,
seconded by Glover, to NOT oppose the Lake County Zoning case,
and that the Village pursue them for a pre-annexation.
Trustee Glover asked about utilities for the site; Mr. Balling
stated that he is not sure how they are presently served, but he
stated that the Village could accommodate the site for utilities;
Mr. Glover stated that utilities could be a condition for pre-
annexation, and Mr. Balling stated that he believes that the owner
would have an interest in same.
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Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Regarding Unit 247, Mr. Balling stated that the Village has UNIT 247
received a bid of $5,000 for this unit from Elk Grove Village;
he stated that is about double what could be anticipated to be
received at municipal auction. Mr. Balling recommended that the
Village accept the proposal submitted by the Elk Grove Township
Fire Department and dispose of said equipment, which has previously
been declared surplus by the Board.
Moved by Marienthal, seconded by Reid, to accept the bid of $5,000
submitted by the Elk Grove Township Fire Department for Unit 247.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling noted that the elected official team won second BUFFALO GROVE
place in the Fire Department Muster at Buffalo Grove Days, and DAYS
he presented a trophy to President Clayton.
PUBLIC HEARING - TAX LEVY ORDINANCE
President Clayton read the Notice of Public Hearing published
in the Buffalo Grove Herald on August 30, 1985. President Clayton
then called the Public Hearing to order at 8:16 P.M.
Mr. Brimm reviewed and explained compliance with Public Act 82-102
and gave a brief presentation regarding the Tax Levy Ordinance.
President Clayton asked if there were any questions from the Board
or the audience; there were none.
Mr. Brimm then answered questions from Trustee O'Reilly. President
CLayton closed the Public Hearing at 8:24 P.M.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. Rob Sherman asked the following questions: THE AUDIENCE
1) Will the review of the density with regard to the Master Plan
be reflected with new downzoning so that developers will see
a lower density. Mr. Truesdell stated that proposed densities
would be shown on the Master Plan.
�•/ 2) He hopes the Master Plan will show a better connection where
Aptakisic Road connects Route 83 and Buffalo Grove Road.
3) He noted a concern regarding a newspaper article stating
that the proposed Soo Line commuter station would have to
attract new riders, rather than servicing present riders,
and he would like that comment relayed to the proper authorities.
4) He had a great time at Buffalo Grove Days and thanked all involved.
He recommends that there be no bicycles allowed between Lake-Cook
Road and Church Street; and he recommends re-engineering of the
signage for the one-way streets for Raupp Boulevard north and
Church Street east.
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President Clayton explained the Consent Agenda, and stated that CONSENT
any member of the audience or the Board could request that an AGENDA
item be removed for full discussion. Trustee O'Reilly requested
that items XI. F. , G. , N. , and P. be removed for further dis-
cussion. Mr. Balling requested that item XI. S. be tabled.
Moved by Glover, seconded by O'Reilly, to pass Ordinance #85-48, ORDINANCE
an Ordinance Annexing Certain Territory to the Village of #85-48
Buffalo Grove, Illinois - Lot 6, Block 19, Columbia Gardens (Annexing
Unit 4. This ordinance annexes the subject outlot located with- Lot 6, Block 19
in the Johnson Property east of the Soo Line tracks in order that Columbia Gardens '.
it may be included in the Special Service District. Upon roll Unit 4)
call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to pass Ordinance #85-49, ORDINANCE
an Ordinance Annexing Certain Territory to the Village of Buffalo#85-49
Grove, Illinois - Lot 11, Block 10, Columbia Gardens Unit 2. (Annexing
This ordinance annexes the subject outlot located within the Lot 11, Block 10
Johnson Property east of the Soo Line tracks in order that it Columbia Gardens
may be included in the Special Service District. Upon roll call, Unit 2)
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to pass Ordinance #85-50, ORDINANCE
an Ordinance for the Recoupment of Advances for Construction of 4#85-50
Watermains along the Chevy Chase Golf Course and Milwaukee (Recoupment)
Avenue. This ordinance provides for the recapture of costs of
the Milwaukee Avenue Watermain Project. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to pass Ordinance #85-51, ORDINANCE
an Ordinance authorizing the Disposal of Surplus Village Personal #85-51
Property. This ordinance declares the listed property as surplus (Surplus
as a prerequisite of its disposal through the NWMC auction and sale personal
of two units to the Northwest Water Commission. Upon roll call, property)
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to approve Resolution RESOLUTION
#85-41, a resolution requesting the County of Cook to not #85-41
collect the loss in collection on taxable property in the (Taxes)
Village of Buffalo Grove. This same action has been taken
since the 1980 levy due to the Village's historical high level
of collection. It reduces additional taxes by Cook County to
offset losses due to non-collection. Upon roll call, Trustees
voted as follows:
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AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to approve Resolution RESOLUTION
#85-42, a resolution authorizing the execution of a fourth #85-42
amendment to Memorandum of Agreement between the Village of (Amendment
Buffalo Grove, Illinois, and Delice De France, Inc. , regarding Memorandum of
the issuance of Industrial Revenue Bonds. This resolution Agreement -
`� extends the closing date on the bonds to November 1, 1985, due Delice De
to a delay on the part of the applicant's bond counsel. Financial France, Inc.)
and lending details of the issue have been resolved. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed the week of September 17 through PROCLAMATION
September 23, 1985 as Constitution Week in the Village of (Constitution
Buffalo Grove. Moved by Glover, seconded by O'Reilly, to Week)
concur with President Clayton's proclamation. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed the week of September 16 through PROCLAMATION
September 22 as Cystic Fibrosis Awareness Week in the Village (Cystic
of Buffalo Grove. Moved by Glover, seconded by O'Reilly, to Fibrosis
concur with President Clayton's proclamation. Upon roll call, Awareness
Trustees voted as follows: Week)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to award the bid for the AWARD OF BID
High Pressure Washer to the low bidder, R. L. Corty and Company, (High Pressure
Inc. in the amount of $2,850.00. Upon roll call, Trustees Washer)
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to award the bid for the AWARD OF BID
Quick Coupling System to the low bidder, West Side Tractor Sales, (Quick Coupling
Inc. , in the amount of $5,928.00. Upon roll call, Trustees voted System)
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to approve the Plat of PLAT OF
Vacation/Easement for Drainage for Old Farm Village. This VACATION/
vacates the existing easement and grants a new easement along EASEMENT FOR
the relocated creek area. Upon roll call, Trustees voted as DRAINAGE
follows: (Old Farm
Village)
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AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to approve the Final FINAL PLAT
Plat for Old Farm Village Units 3 & 4. The Village Engineer (Old Farm
recommends engineering approval of these units of the subject Village
project subject to approval of the attached Development Improve- Units 3 & 4)
ment Agreement, approval of a landscape plan, and receipt of
the project's financial securities in a form acceptable to the
Village Attorney. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to approve the Appearance DELICE DE
Commission recommendation reference Delice De France revised FRANCE
architectural materials, revised landscaping. The Appearance (aesthetics)
Commission recommends approval of these aesthetic elements of
the subject project. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to approve the Appearance SPOERLIEN FARM
Couuuission recommendation reference the Spoerlein Farm Phase III PHASE III
landscaping. The Appearance Commission recommends approval of (landscaping)
these aesthetic elements of the subject project. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance ORDINANCE
#85-52, for the Levy and Collection of Taxes for the Fiscal #85-52
Year commencing on the first day of May, 1985, and ending on (taxes)
the 30th day of April, 1986. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Glover, to pass Ordinance ORDINANCE
#85-53, proposing Special Service District Number 1 in the #85-53
Village of Buffalo Grove. (Special
Service
Mr. Brimm confirmed to Trustee Marienthal that the legal District #1)
description of this Special Service District is correct.
In answer to a question from Trustee Marienthal, Mr. Balling
stated that retail is permissible, but there can be restrictions
placed on same.
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Mr. Raysa stated that an ordinance "proposing" is like an inducement
resolution; there are two more steps before finalization.
Trustee Marienthal questioned street lights, landscaping, etc. , and
CORRECTION stated that there are a umber of things that have to be investigated,
* regarding imrovements for commercial portion, and if they should be
included in the Special District.
Trustee Reid stated that the estimates are almost double original
proposals; Mr. Raysa stated that the Village is requesting certain
procedures to be followed as far as expenditures.
Trustee Reid stated that the estimates are too vague; Trustee O'Reilly
agreed.
Trustee O'Reilly wants to review the list of amenities, such as
the fire truck. Mr. Balling explained the time table, and stated
that there will be a final budget prepared.
Mr. Balling stated that it is up to the corporate authorities to
place the ordinance in a form that is acceptable to them.
Mr. Raysa said that, to comply with State Statutes, the 8% figure
is basically all that is needed. The bond ordinance states that
this money is to be used for certain purposes that will meet the
confines of the Statutes.
Mr. Balling pointed out that, once this ordinance is passed, the
district cannot be modified; also, not a penny more can be spent
than what is represented in the ordinance.
A representative from Trammell Crow stated that the Board should
bear in mind that it is their liability; they cannot focus on the
specifics before the concept is approved; they do understand the
need to be responsible for the use of these funds.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance ORDINANCE
#85-54, proposing Special Service District Number 3 in the #85-54
Village of Buffalo Grove. Upon roll call, Trustees voted (Special
as follows: Service
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski District #3)
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to pass Resolution RESOLUTION
#85-43, authorizing the execution and delivery of a Memorandum #85-43
of Intent between the Village of Buffalo Grove, Illinois and (Zale IRB)
Zale Group, Inc. , providing for the issuance of said Village of
Buffalo Grove Commercial Industrial Revenue Bonds. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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Moved by Marienthal, seconded by O'Reilly, to award the bid 1985 PARKWAY
for the 1985 Parkway Tree Replacement Program to Mike Greco TREE REPLACE-
Landscaping Company for the amount of $6,937.50. Trustee MENT PROGRAM
Marienthal asked a question, which was answered by Mr. Rigsby.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 None
Motion declared carried.
Mr. Kuenkler reviewed the various bids, and explained the MICROFILM
reasons that the 3M product was chosen. Moved by O'Reilly, EQUIPMENT BID
seconded by Reid, to reject all bids and award the bid to the
3M Company in the amount of $13,125.00.
Trustee Marienthal noted that, on the agenda, the wording should
show "Bid Waiver" rather than "Award of Bid".
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton declared a recess from 9:15 P.M. to 9:30 P.M. RECESS
Trustee Glover stated that he will refrain from discussion, and SHELL OIL
abstain from voting on this subject, since Shell Oil is his PLAN APPROVAL
employer.
Mr. Truesdell reviewed the progress of the plan at the Plan
Commission, stating that a traffic impact study by a traffic
engineer indicated that there would be no severe traffic problems.
Trustee O'Reilly stated that the traffic engineer did not address
the internal circulation, which is a concern of hers. Mr. Truesdell
pointed out that that point was addressed on the last page, and he
did not believe that the internal traffic would be much different
than presently exists. Mr. Truesdell also discussed the situation
Road The representative
regarding the access point on Lake-Cook
from Shell Oil stated that none of the gasoline patrons would move
their cars from the pumps to the mini-mart. Moved by O'Reilly,
seconded by Reid, to approve the Shell Oil plan at Route 83 and
Lake-Cook Road. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Reid, Shields, Kowalski
NAYES: 0 - None
ABSTAIN: 1 - Glover
Motion declared carried.
Li
Mr. Lawrence Freedman, attorney for the developer, explained JOHNSON
to the Board the reason for this pre-application conference, PROPERTY EAST
which involves the north portion of the Johnson property.
Mr. Gary Kachadurian of Lincoln Property Company made a pre-
sentation to the Board. The site plan shows luxury garden apart-
ments, all 2-story height; they are a mix of 8 and 16 unit buildings;
rents will probably start in the $600 range; it is a difficult site
to work with because of the size which is approximately 1 mile by 400' .
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Mr. John Guest, architect, displayed the site plan, stating that
j they are asking for three variances because of the configuration
of the site; they are proposing 648 units, which equates to 14.9
units per acre; the mix will be 70% 1-bedroom units, and 30% 2-bedroom
units; there will be 4 tennis courts, and 3 swimming pools, and various
other recreational amenities.
Mr. Kachadurian stated that the property would be developed in two
phases, with the majority of the property being developed in Phase II
because of the flood plain. There will be a 2,500 foot club house,
with a management office and on-site management. The buildings will
be basically masonry and wood siding.
Mr. Freedman stated that they will be requesting Board consideration
of housing bonds of between 35 and 40 million dollars.
Trustee Glover stated that he is not sure that rental is the highest
and best use for this property; he is concerned about proper screening
for the adjacent residences; he does not see a lot to be encouraged about.
Mr. Kachadurian responded to Trustee Glover's comments.
Trustee O'Reilly stated that she is not terribly opposed to the land
use; she wonders what the numbers in density would be if there were
no variations, and she would ask that staff verify the numbers; she
urged the developer not to squeeze in as many units as they can; she
is concerned with the flooding in the area, and she would want to be
sure that nothing this developer does will contribute to that flooding
situation, and hopefully this development will help it; she believes
that the variations being requested are unreasonable; she asked how
the developer would encourage senior citizens to be able to live
there at less than $600/month rent. Mr. Freedman responded to
Trustee O'Reilly's comments.
Trustee Marienthal stated that he had a number of the same concerns as
voiced by the previous two Trustees; he has a concern with the number
of units; he would like the developer to look at up-scaling and a
reduction in density; he believes the developer is gaining a real
plus in the golf course; he has serious reservations with regard to
the variations requested.
Trustee Kowalski stated that many of her concerns have already been
addressed; she asked about the size of the units, and Mr. Kachadurian
responded that they will range in size from approximately 650 square
feet to approximately 1,000 square feet. In answer to a question
from Trustee Kowalski, Mr. Kachadurian stated that the market which
they hope to reach is the 27-35 year old group, and also a lot of
senior citizens, which Lincoln has found to work well in other areas.
Trustee Reid stated that he also has all of the same reservations
as previously voiced by the other Trustees.
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Trustee Glover stated that he believes the product should be more
up-scale, because of the adjacent golf course, and he believes
that the golf course makes this property different, and the developer
should take advantage of same; he said that, if it were done properly,
3-story buildings would not bother him; he is concerned that 70% of
the units will be small, 1-bedroom units; he is concerned with the
right-of-way.
Mr. Rob Sherman stated that he is concerned with the access points.
In answer to a question from Trustee O'Reilly, Mr. Brimm stated that
each building will have only one water meter, but each unit will be
*CORRECTION *charged our basic water service rate.
Trustee Shields stated that, in addition to concerns noted by other
Trustees, he is concerned with the large parking areas, and he believes
the building layout could be more interesting.
Mr. Freedman stated that all comments made tonight will be taken into
consideration by the developer.
Trustee Marienthal questioned emergency access.
Trustee Kowalski asked why condos or senior citizen housing was
not being considered; Mr. Kachadurian stated that they are proposing
what is marketable.
Trustee Shields reviewed the proceedings at the August 8, 1985 BUFFALO GROVE
Appearance Commission meeting regarding the subject. BUSINESS PARK
(Perimeter
Mr. Beechick of Trammell Crow made a presentation appealing the Landscaping)
Appearance Commission decision. A representative from Theodore
Brickman pointed out the care which would be taken with the proposed
plantings.
Moved byO'Reilly, seconded byMarienthal, to approve the appeal
PP PP
of the Appearance Commission decision in favor of the Buffalo Grove
Business Park landscaping as it has been presented tonight, dated
8-1-85 revised.
Trustee O'Reilly stated that she thinks the signs along Arlington
Heights Road detract greatly from the shopping center.
The President of the Lexington Homeowner's Association stated that
they are concerned about future landscaping, and the location on
one of the dumpsters; Mr. Beechick responded to those concerns,
and stated that the dumpster in question will be shielded.
The Vice President of the Lexington Homeowner's Association stated
that, although the dumpster will be shielded from the first-floor
units, it will not be shielded from the second-floor units, and
asked that additional planting be placed up against the dumpster.
Mr. Beechick stated that they will be happy to work with the home-
owners association immediately to be sure that no one is unhappy
with the view.
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In answer to a question from Trustee. Kowalski, Mr. Beechick stated
that, if replanting is necessary, they will make every effort to
match the height of the new planting with the established planting.
Trustee Marienthal echoed Trustee O'Reilly's comments, and stated
that he is hopeful that Trammell Crow will attempt to take corrective
measures regarding the signs. Mr. Beechick stated that he will relay
that information to the proper people.
President Clayton assured the adjoining residents that all necessary
steps will be taken to insure that there will not be any problems for
them from this development.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Marienthal stated that he feels very remiss in his action GROUP
when he voted not to go out and take a look at the study because INSURANCE
he felt at the time that Gallagher and Associates were doing a COVERAGE
good job, and he apologized to the voters and to the Board. EVALUATION
Mr. Balling reviewed the steps taken by staff in the Group
Insurance coverage evaluation. Mr. Jim Kennedy of A. S. Hansen
summarized the highlights and observations made by A. S. Hansen.
Mr. Kennedy stated that the benefits given to employees is very
generous, and is a very good plan.
Mr. Balling stated that Gallagher has been given the opportunity
to respond to the Hansen report.
Mr. Kennedy stated that he does not recommend that the Village
spend any time or money at this point to seek out lower rates;
however, he does recommend a rate reduction through elimination
of brokerage commissions.
Trustee Glover stated that he would like to explore self-insurance.
Mr. Kennedy stated that the Village is not quite large enough to be
totally self-insured. Trustee Glover stated that, as long as self-
insurance is not feasible, he does want to see competitive bids.
Hansen did survey the market, and found the Village rates to be
very competitive. Mr. Kennedy suggested that the Village wait
until they are 1/2 to 2/3 of the way through the policy year,
look at the claim experience, get a feeling as to the situation,
and re-look at the situation at that time. Mr. Kennedy speculated
that it would cost $6-8,000 to set up everything connected with a
competitive bid.
Trustee O'Reilly asked about consulting services; Mr. Kennedy
stated that those are services which could be provided by Hansen.
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Moved by O'Reilly, seconded by Marienthal, to terminate the
Village's brokerage relationship with Arthur J. Gallagher effective
immediately, and change the rate with CNA to reflect that termina-
tion of services.
Mr. Brimm stated that the Village has always dealt directly with
CNA.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Glover asked that staff periodically review this situation,
with the idea of seeking competitive bidding, and also self-insurance.
Mr. Balling reviewed his memo to the Board of August 22, 1985
regarding employee participation in the insurance plan, stating that
he recommends keeping the policy as is, i.e. not requiring employee
participation; however, he believes that the Village needs to
reserve the right to implement employee participation if Village
finances necessitate same. Mr. Balling, therefore, recommends that
the present insurance policy for the Village not be altered.
Trustee Glover agrees that the insurance coverage is a very important
part of the employee benefit package; he asked the reason that some
companies require employee participation. Mr. Kennedy replied that
it usually has to do with the dual wage-earner family, and both
wage earners would not participate in their company's policy if
there is a charge for it, however minimal; another reason is the
increasing cost of health-care premiums. Mr. Kennedy also explained
the concept of primary and secondary insurance.
Trustee Marienthal asked for the dollar increase as well as the
percentage increase over the 14 year period since the program has
been in force.
With regard to employee participation, Trustee O'Reilly does not
believe it is wise to take away from something which is already
given, although she does believe that, at some point in time,
employee participation will be required.
Mr. Kennedy suggested that the no-contribution policy be communicated
to the employees, but note that it will be reviewed each year, and
everything that they can do in terms of keeping costs down will help
to continue the no-contribution policy. President Clayton asked if
there was any objection from the Board to communicating the above
to the employees; there was no objection.
1 President Clayton thanked Mr. Kennedy for his help.
Trustee O'Reilly pointed out that it is backwards to be doing CONSENT AGENDA
the Consent Agenda at this point, particularly when the meeting
is as long as tonight's, and when the questions are relatively
minor.
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Trustee O'Reilly asked Mr. Brimm if there were any other funds RESOLUTION
such as this; Mr. Brimm replied that this is a unique fund, and #85-44
he explained the operation of same.
Moved by O'Reilly, seconded by Glover, to pass Resolution #85-44,
establishing a fund for fines received for violations of the
Illinois Narcotics/Profit Forfeiture Act. This resolution
establishes a separate fund for receipt and disbursement of those
monies as required by Chapter 56-1/2, Sections 1651-1658 of the
Illinois Revised Statutes. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to pass Resolution #85-45, RESOLUTION
approving an Intergovernmental Agreement for the construction #85-45
and operation of a traffic signal at the intersection of Lake-
Cook Road and Lexington Drive. This Resolution approves an
agreement for installation of a traffic signal at the above location.
Cost to the Village is $13,500 which will be budgeted from FY86-87
MFT funds.
Mr. Kuenkler informed Trustee O'Reilly that Wheeling pays 25%, and
Lake County pays the other 50% of the cost. Mr. Kuenkler stated
that Wheeling does not use the Opticon system; if they do use same
their share would be 50/50; Trustee O'Reilly asked for verification
of same.
Upon rollcall, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Kuenkler explained the intersection at Busch and Fabish HIGHLAND POINT
for Trustee O'Reilly. Trustee O'Reilly emphasized that she (Units 8 & 9)
does not want to see this development become a Hidden Lakes
situation.
Moved by O'Reilly, seconded by Marienthal, to approve the Final
Plat for Highland Point, Units 8 & 9. The Village Engineer
recommends engineering approval of these units of the subject project,
subject to approval of the Development Improvement Agreement. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee O'Reilly stated that she does not believe this item SERENDIPITY
should appear on the Consent Agenda; she wanted someone to (Fencing)
look at the bicycle path along the reservoir, and the Prairie
Park which is in back of some of these homes; she thinks the
Board is deceiving itself if it believes that there will be no
variances requested on the style of fencing.
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Trustee Marienthal stated that the subject of why there were no
fences allowed to begin with was not addressed.
Trustee O'Reilly stated that it was never stated that there
actually should be fences.
1
Moved by Reid, seconded by Glover, to approve the Appearance
Commission recommendation regarding Serendipity Fencing. The
Appearance Commission recommends approval of a covenant amendment
which would permit the type and height of fencing described in
this submission.
Trustee O'Reilly asked how this recommendation of cedar wood would
be enforced; Mr. Balling stated that the Village would ask Levitt
to amend their covenant.
Trustee O'Reilly strongly suggested that the Village ask that the
covenant be amended just to allow fencing; Trustee Reid prefers to
have his motion stand as it was made.
Trustee Glover concurs with Trustee O'Reilly's feelings as to the
manner in which this has been addressed; he thinks the fencing
should be allowed along the common areas, and he believes it is to
the advantage of the Village to have consistent fencing.
A resident of the Serendipity area stated that she thinks it would be
sensible to allow the fencing to be matched up with the back lots.
Trustee Marienthal asked Mr. Hruby if the Village is going to be
able to police this properly; Mr. Hruby stated that he believes
this could be properly policed.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski
NAYES: 1 - O'Reilly
Motion declared carried.
Moved by Glover, seconded by Reid to defer consideration of the WINDBROOKE
Appearance Commission recommendation regarding Windbrooke -
architecture/materials, lighting, sales trailer area. Upon voice
vote, the motion was unanimously declared carried.
Moved by Glover, seconded by Reid, to move to Executive Meeting EXECUTIVE
to discuss land acquisition. Upon roll call, Trustees voted as MEETING
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Marienthal, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried. The
meeting was adjourned at 11:57 P.M.
Tr _
Janet . Sirabian, Village Clerk
APPROVED BY ME THIS DAY OF
985.
Village resid;