1986-10-20 - Village Board Regular Meeting - Minutes 6985
10/20/86
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, OCTOBER 20, 1986
President Clayton called the meeting to order at 7:31 P.M. ; CALL TO ORDER
those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, Shields, and
Kowalski. Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; William Brimm, Finance Director;
Greg Boysen, Director of Public Works; and Paul Kochendorfer,
Village Treasurer.
Moved by Reid, seconded by O'Reilly, to approve the minutes of APPROVAL OF
the October 6, 1986 Regular Meeting. Trustee Reid noted that MINUTES
the date for the NORTRAN Meeting on Page 6977 should be Octo-
ber 9, 1986, rather than September 25, 1986. Upon roll call,
Trustees voted as follows on the motion, with the above correction:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Kochendorfer read Warrant #584. Moved by Glover, seconded WARRANT #584
by Reid, to approve Warrant #584 in the amount of $1,089,422.67,
authorizing payment of bills listed. Staff answered questions
from Trustee Kowalski. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Reid reported on the NORTRAN meeting held on October 9, NORTRAN
1986. MEETING
The Village Clerk noted the filing dates, and dates for petition MUNICIPAL
circulation, with regard to the April 7, 1987 Municipal Election. ELECTION
Mr. Balling noted the submission of the Management Report for MANAGEMENT
September, 1986; there were no questions on same. REPORT
Mr. Balling reviewed the proposed change for amendments to COMPREHENSIVE
the Comprehensive Plan. PLAN
In answer to a question from Trustee Glover, Mr. Raysa stated
that this change could help our legal position in certain cases.
Moved by Shields, seconded by Glover, to adopt the process out-
lined in Mr. Truesdell's memo to Mr. Balling of September 23,
1986, for future amendments to the Comprehensive Plan. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
6986
10/20/86
Mr. Balling explained the need for repairs to Truck #235; TRUCK #235
he recommended that the Board consider the purchase to Truck
#235 from the Fire Service Supply Company in the amount of
$15,276.00, pursuant to the October 2, 1986 memorandum.
Trustee Glover asked if there is an estimate available for the
immediate safety items only; Mr. Balling responded to Trustee
Glover's question.
Moved by Marienthal, seconded by O'Reilly, to waive bids and
award contract to Fire Service Supply Company with an upset
number not to exceed $15,276.00 for Truck #235.
After further questions by the Board were answered by staff,
Trustees voted as follows on the motion:
AYES: 1 - Marienthal
NAYES: 5 - O'Reilly, Glover, Reid, Shields, Kowalski
Motion defeated.
Mr. Balling stated that staff will bring a report back to the
Board with figures on just performing maintenance relevant to
immediate safety problems.
Mr. Balling reviewed the situation regarding the construction of PRIVATE WATER
private water wells for irrigation purposes, as outlined in Mr. WELLS
Kuenkler's memo to Mr. Balling of October 13, 1986.
There was Board discussion on the possibility of allowing private
water wells for irrigation purposes on large pieces of property,
an acreage amount which would be determined; said private wells
conforming to Village watering hours; and the need to be sure that
there is no cross connection.
Mr. Raysa stated that he would strongly recommend an ordinance
regulating this subject.
Moved by Reid, seconded by Glover, to direct staff to do the
necessary research involved and bring a proposed ordinance for
consideration to the Board regarding private water wells for
irrigation purposes. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling stated that Lexington has been asked to expand their COMMONWEALTH
commitments to grade and seed and establish lawns on the Common- EDISON ROW
wealth Edison ROW to the end of the Edison property, which will
be an additional cost of approximately $25,000-$30,000. Lexing-
ton has agreed to this request, but has asked that the Village
increase their mowing schedule to more frequently than three times
per year. There was no objection from the Board to this request.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
6987
10/20/86
President Clayton explained the Consent Agenda, stating that CONSENT
any member of the audience or the Board could request that an AGENDA
item be removed for full discussion; there were no such requests.
Moved by Marienthal, seconded by Reid, to adopt Resolution #86-67,RESOLUTION
a resolution approving the Commonwealth Edison Easement Agreement #86-67
for Old Farm Village watermain. This agreement permits Lexington (Com. Ed. Ease-
Development Corporation to install public watermain across the ment - Old Farm
Commonwealth Edison ROW. Upon roll call, Trustees voted as Village Water-
follows: main)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to adopt Resolution #86-68,RESOLUTION
a resolution approving the Commonwealth Edison Easement Agreement #86-68
for Old Farm Village Sanitary Sewer. This agreement permits (Com. Ed. Ease-
Lexington Development Company to install public sanitary sewer ment - Old Farm
across the Commonwealth Edison ROW. Upon roll call, Trustees Village Sanitary
voted as follows: Sewer)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed Friday, October 31, 1986 as Trick PROCLAMATION
Or Treat Day in Buffalo Grove setting the hours of 4:00 - 7:00 P.M. (Trick Or
as Trick Or Treat time in the Village of Buffalo Grove. Moved by Treat)
Marienthal, seconded by Reid, to concur with President Clayton's
proclamation. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to accept the Final B.G.COMMERCE
Acceptance of the Buffalo Grove Commerce Center Lots 32-33. CENTER - LOTS
Staff recommends acceptance of the public improvements for 32-33 (Final
these subdivided lots. Upon roll call, Trustees voted as acceptance)
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to accept the Final CEDAR VIEW
Acceptance for Cedar View Subdivision, Units I, II, Covington SUBDIVISION
Manor. Staff recommends acceptance of the public improvements UNITS I & II
for these units of development. Upon roll call, Trustees voted COVINGTON MANOR
as follows: (Final Acceptance),
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
6988
10/20/86
Moved by Marienthal, seconded by Reid, to approve the Final Plat OLD FARM VILLAGE
for Old Farm Village Unit VII, Weiland Road north of Commonwealth UNIT VII
Edison ROW. The Village Engineer and Plan Commission recommends (Final Plat)
Board approval of this subdivision. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the Development DIA B.G.NISSAN
Improvement Agreement for Buffalo Grove Nissan Expansion, Dundee
Road west of Crofton Lane. The Village Engineer recommends approval
of this DIA so that construction can commence. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the Development DIA BRANDT BOX
Improvement Agreement for Brandt Box & Paper Co. , Lots 30 & 31, & PAPER CO.
Buffalo Grove Commerce Center. The Village Engineer recommends
approval of this DIA so that construction can commence. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the Appearance ST. MARY'S
Commission recommendation for St. Mary's Administrative Center, ADMINISTRATIVE
Buffalo Grove Road and Church Street, ground sign. The AppearanceCENTER
Commission recommends approval of the aesthetic elements listed (Sign)
for this property. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the Appearance CHEVY CHASE
Commission recommendation for Chevy Chase Business Park, Trammell BUSINESS PARK
Crow, Johnson Drive and Lake-Cook Road, temporary ground sign. (aesthetics)
The Appearance Commission recommends approval of the aesthetic
elements listed for this property. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the Appearance LeJARDIN
Commission recommendation for LeJardin, Armstrong Drive west of (aesthetics)
Horatio Boulevard, elevation change for the Lorraine Model. The
Appearance Commission recommends approval of the aesthetic elements
listed for this property. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
6989
10/20/86
Moved by Marienthal, seconded by Reid, to approve the Appearance GROVE POINT
Commission recommendation for Grove Point Shopping Center, Old SHOPPING CENTER
McHenry Road north of Lake-Cook Road, architectural change and (aesthetics)
color change for canopy. The Appearance Commission recommends
approval of the aesthetic elements listed for the property. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the Appearance B'NAI SHALOM
Commission recommendation for B'Nai Shalom, Aptakisic Road west (aesthetics)
of Brandywyn Lane, architecture/materials, lighting, landscaping
and signage in front of building. The Appearance Commission
recommends approval of the aesthetic elements listed for the
property. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling reviewed the proposed ordinance; he stated that there ORDINANCE
is a drafting error in the Plat of Annexation, and revisions have #86-56
been ordered but not yet received. (Town Center)
Mr. Raysa noted a change to be made to the proposed ordinance
in Section 1. , adding the following phrase before the colon:
"said legal description to hereby include to the far side of any
unincorporated adjacent highway:"; this is the change which is
to be made to the Plat.
Moved by Glover, seconded by Reid, to pass Ordinance #86-56, an
Ordinance Annexing Certain Territory to the Village of Buffalo
Grove (Town Center - Gerschefske Property, 2.4 acres) , as amended
by the Village Attorney. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 1 - Kowalski
Motion declared carried.
Moved by Glover, seconded by Reid, to pass Ordinance #C6-57, ORDINANCE
an Ordinance Annexing Certain Territory to the Village of Buffalo #86-57
Grove (Town Center - Doetsch Property, 15.4863 acres) . (Town Center)
Mr. Raysa pointed out certain technical corrections to be made
to the Plat of Annexation.
Trustee Glover amended the motion to include the corrections to
be made to the Plat of Annexation; Trustee Reid seconded the
amendment. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 1 - Kowalski
Motion declared carried.
6990
10/20/86
Moved by Marienthal, seconded by Glover, to pass Resolution RESOLUTION
#86-69, accepting a professional services agreement with O'Donnell #86-69
Wicklund Pigozzi Architects, Inc. for the design of the facilities (Facilities
plan. Plan)
There was then lengthy discussion on this subject, topics including
whether or not any other architects were contacted, negotiated price,
phasing, and exactly what has been approved.
At the request of Trustee O'Reilly, President Clayton polled the
�./ Board: "Yes" indicates favor of having each building treated
separately; "No" indicates opposition:
YES: Marienthal, O'Reilly
NO:gg Glover*, Reid*, Shields, Kowalski
*Be thee negotiatingoar . illha,vethis opportunity as they review the
bidding P
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski
NAYES: 1 - O'Reilly
Motion declared carried.
Mr. Brimm presented a rate update to the Board with regard to CHEVY CHASE
the Chevy Chase Utility Company; staff memos to the Board on UTILITY
this subject are on file in the Clerk's office.
Staff then answered various questions from the Board on this topic.
In answer to a question from President Clayton, Mr. Raysa confirmed
that the Village is covered legally in that this is not necessarily
the rate which would have to be charged for anyone else for whom
the Village is providing water service.
Moved by Glover, seconded by O'Reilly, that the Board agrees with
the concept of the procedures which have been outlined with regard
to the extraterritorial service, and will come back to the Board at a
later date for approval.
Upon voice vote, the motion was declared carried, with Trustee
Marienthal casting the only "NAY" vote.
There will be a letter going out from the Village to the affected
residents informing them of the date, time, and place of a meeting
on this subject.
President Clayton declared a recess from 9:10 P.M. until 9:20 P.M. RECESS
Moved by Glover, seconded by O'Reilly to approve the preliminary DOMINION
plan fromthe Dominion Subdivision, Lot 2. Upon roll call, SUBDIVISION
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling brought the Board up to date on the status of the NWMC SOLID
Solid Waste planning of the Northwest Municipal Conference, WASTE PLANNING
details of which are contained in his memo to the Board of
October 16, 1986.
6991
10/20/86
After discussion by the Board, it was determined that a full
presentation would not be necessary, and the Resolution will
be placed on the Consent Agenda for the November 3, 1986
Regular Meeting.
Moved by Marienthal, seconded by O'Reilly, to accept the FINANCIAL
Financial Report and Audit for the Village of Buffalo Grove REPORT
for the period ending 4-30-86.
Mr. Stan Young, of Peat, Marwick and Mitchell highlited
various sections of the report, and noted that the Village has
again received an unqualified report; he stated that the trans-
mittal letters contained offer an excellent overview of the
report.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton thanked Mr. Young, and congratulated staff.
Mr. Zorack Rabin of Rabin-Le Noble Architects made a presenta- DOMINION
tion to the Board on the subject property. SUBDIVISION
Trustee Glover asked if a tree survey had been done; Mr. Rabin (Lot 4)
replied that a tree survey had not been done.
Moved by Glover, seconded by O'Reilly, to refer the Dominion
Subdivision Lot 4 (Buffalo Grove Road south of Dundee Road) ,
to the Plan Commission. Mr. Rabin answered questions from
Trustee Kowalski regarding the dwellings on the second floor of
the building.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 1 - Kowalski
Motion declared carried.
Mr. Tim Beechick of Trammell Crow Company made a presentation WYNDHAM
to the Board with regard to the minor change in plan of develop- GARDEN
ment for the Wyndham Garden Hotel. Mr. Beechick then answered HOTEL
questions from the Board on the plan.
Moved by Glover, seconded by O'Reilly, to accept the minor change
in plan of the development (Wyndham Garven Hotel at Lake-Cook
and Weidner Roads) . Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to move to Executive EXECUTIVE
Session to discuss litigation and employment matters. Upon P SESSION
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
6992
10/20/86
Moved by Glover, seconded by Marienthal, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 10:05 P.M.
L /1 art
Janet M.! irabian, Village Clerk
APPROVED BY ME THIS J DAY
OF 1986.
Village Preisdent