1986-09-08 - Village Board Special Meeting - Minutes 6965
9/8/86
MINUTES OF A SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, SEPTEMBER 8, 1986.
President Clayton called the meeting to order at 7:30 P.M. Those CALL TO
present stood and pledged allegiance to the Flag. ORDER
Roll call indicated the following present: President Clayton, ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, Shields, and Kowalski.
Also present were: William Balling, Village Manager; William Raysa,
Village Attorney; William Brimm, Finance Director; Greg Boysen,
Director of Public Works; Raymond Rigsby, Superintendent of Public
Works; James Truesdell, Village Planner; and Fire Chief Winter.
Moved by O'Reilly, seconded by Glover, to appoint Eileen Marsh as CLERK PRO
Clerk Pro Tem for tonight's meeting. Upon voice vote, the motion TEM
was unanimously declared carried.
Moved by O'Reilly, seconded by Glover, to approve the minutes of APPROVAL
the August 18, 1986 Regular Meeting. Upon roll call, Trustees OF MINUTES
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Brimm read Warrant #581. Moved by O'Reilly, seconded by WARRANT
Marienthal, to approve Warrant #581 in the amount of $815,659.88, #581
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling reviewed the scenario for the Board concerning the Old OLD FARM
Farm Village bike path. Discussion by the Board followed regarding VILLAGE
Commonwealth Edison ROW, maintenance, seeding, etc. (Bicycle
President Clayton stated that, since there were unanswered questions,
Path)
staff should pursue some of the thoughts outlined by the Board and
bring the matter back for action on a future agenda, providing
responses from Commonwealth Edison, Lexington, and the Park District.
Mr. Balling asked for Board confirmation that they would be willing
to look at some shared maintenance cost on this property; President
Clayton confirmed that the Board would be willing to consider same.
Mr. Balling stated that the group insurer has notified the Village GROUP
of a 12% rate increase effective October 1, 1986; he indicated that a INSURANCE
10% annualized increase has been budgeted. Mr. Brimm stated that he
had reviewed the actuarial work which went into determining this
increase with Gallagher Bassett, and he is satisfied that the increase
is justified. Mr. Balling pointed out that this would be the first
increase on this account since June 1, 1983, but is a function of
some major losses recently incurred, and for reserves to cover some
major losses that are pending.
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Mr. Balling outlined a solution proposed by Dominick's to reduce DOMINICK'S
the intensity of the colored lighting in the Dominick's sign. (Lighting)
Mr. Ralph Cilia of M & K Sign Company presented a demonstration
to the Board of the lower level of lighting which could be implemented
on this sign, which is a 33% reduction in the overall level of light.
Mr. Balling indicated that Dominick's has agreed to undertake this
lighting change at their expense, in response to the concerns expressed
by the residents in the area.
President Clayton stated that the Village appreciates the cooperation
of Dominick's in working with the Village and the residents in the area.
President Clayton polled the Board: "Yes" indicates favor of the change
to the signage at Dominick's, lessening the illumination; "No" indicates
opposition:
YES - Marienthal, O'Reilly, Glover, Reid, Kowalski
NO - Shields
Mr. Balling stated that he would like to bring the purchase of MOBILE
a mobile telephone for his staff car before the Board. President TELEPHONE
Clayton requested having this discussion deferred to the end of the
meeting.
President Clayton asked if there were any questions from the audience; QUESTIONS
there were none. FROM THE
AUDIENCE
President Clayton explained the Consent Agenda stating that any CONSENT
member of the audience or the Board could request that an item be AGENDA
removed for full discussion; there were no such requests.
Moved by Glover, seconded by Shields, to pass Resolution #86-58, a RESOLUTION
resolution awarding a "Contract for Pavement Crack Sealing #86-58
86-00000-00-GM" in the Village of Buffalo Grove. This resolution (Pavement
authorizes the Village's participation in the Northwest Municipal Crack
Conference joint crack sealing program to be performed by A. C. Sealing)
Pavement Striping Co. at a cost not to exceed $15,000 for FY86-87.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Shields, to pass Resolution #86-59, a RESOLUTION
resolution approving an Indemnification and Hold Harmless Agreement. #86-59
This agreement is required by School District #214 in order for the (Agreement
District to provide the necessary easements for the Arlington Heights School
Road and Dundee Road Intersection Improvement Project. Upon roll call, Dist. #214)
Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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President Clayton proclaimed the week of September 14 - 20, 1986, PROCLAMATION
as Cystic Fibrosis Awareness Week in the Village of Buffalo Grove. (Cystic
Moved by Glover, seconded by Shields, to concur with President Fibrosis)
Clayton's proclamation. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed September 17 - 23, 1986 as Constitution PROCLAMATION
Week in the Village of Buffalo Grove. Moved by Glover, seconded by (Constitution
Shields, to concur with President Clayton's proclamation. Upon roll Week)
call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton proclaimed September 7 - 13, 1986, as American Cable—PROCLAMATION
systems of Illinois "Reading is All American" week in the Village of (Reading is
Buffalo Grove. Moved. by Glover, seconded by Shields, to concur with All American
President Clayton's proclamation. Upon roll call, Trustees voted as Week)
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Shields, to accept the American AMERICAN
Regional Cable Group Annual Report. This report of the American REGIONAL
Regional Cable Group's activities for the period April 1, 1985, to CABLE GROUP
March 31, 1986, is presented for the Board's information. Upon roll ANNUAL REPORT
call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Shields, to authorize the bidding for AUTHORIZATION
three front mount snow plows. Authorization is requested to solicit TO BID
bids for three plow assemblies as approved in the FY86-87 program (Snow Plows)
budget. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Shields, to approve the Fiore Offsite FIORE OFFSITE ',
Sanitary Sewer Plat of Easement. Approval of this easement which SANITARY SEWER,
has been provided by the Owner at the Village's request is recommended EASEMENT
by the Village Engineer. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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Moved by Glover, seconded by Shields, to approve the Development B.G.COMMERCE
Improvement Agreement for Unit 2B, Lot 25, Buffalo Grove Commerce CENTER DIA
Center. The Village Engineer recommends approval of this agreement
for the subject project. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling outlined an Engineering Agreement for the street RESOLUTION
improvement of Buffalo Grove Road from Lake-Cook Road to IL #86-60
Route 83, as outlined in Mr. Boysen's memo to Mr. Balling of (Buffalo
September 2, 1986. This program would enable the Village to Grove Road)
purchase the School of Folk Music building, and it is staff's
recommendation that the building be demolished in order to
accommodate the road improvement.
Trustee O'Reilly stated that she would like to see a cost comparison
on moving the building rather than demolishing it.
Trustee Marienthal asked if the Historical Society had been given
an opportunity to inspect the property; Mr.Boysen replied that they
had, and had indicated that they had no interest in the building
other than to walk through for artifacts which could be removed.
This building is not on the inventory of historical buildings.
Trustee Reid indicated that he also would like to see the figures
comparing the cost of demolition versus relocation.
Mr. Raysa reminded the Board that the subject site is not in the
Village, and that he had previously recommended against the Board
serving as a landlord in a property located in the County.
Moved by Glover, seconded by O'Reilly, to pass Resolution #86-60,
approving an Engineering Agreement for the Amendment of the Phase II
Documents for Buffalo Grove Road (Lake-Cook Road to IL 83) Street
Improvement. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by O'Reilly to pass Resolution #86-61 RESOLUTION
for Improvement by Municipality under the Illinois Highway Code. #86-61
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to table the proposed PARK DISTRICT'
resolution until the Park District can reaffirm their vote. Upon (Village
roll call, Trustees voted as follows: Prosecutor)
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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Trustee Marienthal referred to Mr. Rigsby's memo to Mr. Balling of PARKWAY
September 3, 1986. Trustee Marienthal then questioned 10 plantings TREE
on Arlington Heights Road near Well #2; Mr. Rigsby responded to REPLACEMENT
Trustee Marienthal's question.
Moved by Marienthal, seconded by O'Reilly, to approve the proposal
received from Klehm Bros. Co. , Barrington, Illinois in the amount
of $56,748.00, and to include the 10 extra plantings, going over
budget by $1,740.00. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Marienthal referred to Chief Winter's memo to Mr. Balling FIRE
of August 12, 1986. Chief Winter then reviewed the bids for the DEPARTMENT
Board, and answered questions from the Board on same. (Aerial
Moved by Marienthal, seconded by O'Reilly, to approve the proposal Truck)
received from Seagrave Fire Apparatus, Inc. in an amount not to
exceed $281,452.00, and, at time of delivery, to pay this amount
in full if possible in order to reduce the price by an additional 1%.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, to waive bids for radio
equipment for the aerial truck, and purchase same from Motorola in
an amount not to exceed $6,350.00, Motorola being the only manufacturer
to make this equipment. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by O'Reilly, that the Board accept FIRE &
the Fire & Police Pension Actuarial Studies, and direct staff to POLICE
reduce both the Police & Fire Pension levies for the coming year. PENSION
President Clayton congratulated and thanked the members of the FUNDS
Police & Fire Pension Funds and Mr. Brimm for their efforts in
building the excess amounts to enable the Village to lower these
levies; she also pointed out that this does not affect the individual
contributions, but reduces the amount that the Village must put in
via the tax levy. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to terminate the existing GOLF CARTS
lease, and sign a new rental agreement with Nadler Golf Car Company.
This agreement will give the Village 60 new 1987 Club Car gasoline
carts on a four-year lease beginning March 1, 1987.
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Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Jim Conrardy, developer, presented the proposed Highlands HIGHLANDS
Commercial project to the Board. (Commercial)
Trustee Glover expressed disappointment that the plan had come this
far in the approval process without a better defined plan to save the
trees; Mr. Conrardy responded to Trustee Glover.
Trustee O'Reilly also commented that she also would go to great lengths
to save the trees.
Moved by Glover, seconded by O'Reilly, to defer this matter until a
report is received back from a landscape architect, and the petitioner
can provide a revised design to save the trees.
President Clayton polled the Board: "yes" indicates a willingness to
consider a variation in parking in order to save the trees; "No"
indicates opposition to considering such a variation:
YES - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NO - None
Trustee O'Reilly also noted a concern with Busch Road.
Upon roll call, Trustees voted as follows on the motion to defer:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
President Clayton declared a recess from 8:50 P.M. until 8:55 P.M. RECESS
Mr. Tom Rosenberg made a presentation to the Board, indicating that GOLF COURSE
the number of units had been reduced by 52, or approximately 20%. EAST PARCEL
There are now 224 units, 75% of which are 2-bedroom, and 25% of
which are 1-bedroom; the number of buildings has been reduced to
eight, with two 2-story buildings, and six 3-story buildings; the
project is still planned as a rental project.
Mr. Bob Solomi then described the landscape plan.
Mr. Rosenberg summarized by stating that they have addressed the
Board' s concerns by reducing the density by 20%, or below 15 dwelling
units per acre; they have provided a landscape plan which would
completely hide automobiles from the view of surrounding homes and
the Golf Course; the setbacks on this project are twice that of
comparable projects in the Village; the size of the units is 20% larger
than others; he believes that they have presented a plan which meets the
zoning requirements, and in working with the Village Planner, can make
this the best development in the area.
Trustee Glover complimented the developer on the presentation and the
exhibits; he is still concerned with the lack of indoor parking; he
is concerned that this plan would require setback variations which he
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believes could detract from the Golf Course; the plan approved a number
of years ago was for condos. Mr. Rosenberg replied that this plan
addresses the use, which is multi-family; residents of rental units
will not be willing to pay for indoor parking.
In answer to a question from Trustee Reid, Mr. Rosenberg stated that
the rental for these units would be between $.95 and $1.00/square foot.
Trustee Reid also echoed Trustee Glover's comments on the desirability
of underground parking.
Trustee Marienthal suggested that the Village may have reached a
saturation point on apartments; he believes the Village could do
better than apartments on this site.
In answer to a question from Trustee O'Reilly, Mr. Rosenberg outlined
the setbacks; Mr. Truesdell also commented on the setbacks. Trustee
O'Reilly expressed the same feelings as noted by the rest of the
Board, and although she appreciates how far the developer has come,
she believes that the property was overzoned to begin with.
President Clayton stated that the purpose of this hearing was to give
the developer input from the Village Board so that he can determine
his interest in making application and sending the plan on to the Plan
Commission.
Mr. Balling presented the Board with a proposal for the purchase of MOBILE
a mobile telephone for his staff car. TELEPHONE
Trustee Marienthal asked that this item be deferred until the next
meeting, since he does not have a copy of the memo outlining the
proposal, and he would like to have time to review same prior to
making a decision.
President Clayton asked that this item be scheduled on the next agenda.
Moved by Glover, seconded by O'Reilly, to adjourn the meeting. Upon ADJOURNMENT
voice vote, the motion was unanimously declared carried. The meeting
was adjourned at 9:35 P.M.
/ _4_,e-e.Jv-,,L. .12?C2A-el-x
leen Marsh, Clerk Pro Tem
APPROVED BY ME THIS 1 ;r DAY OF
' '-z- , 1986.
i
illage President 77..„&;,2_ 271:1----'