1986-06-16 - Village Board Regular Meeting - Minutes 6916
6/16/86
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JUNE 16, 1986.
President Clayton called the meeting to order at 7:35 P.M. Those CALL TO ORDER
present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, and Kowalski. Trustee
Shields was absent. Also present were: William Raysa, Village
Attorney; James Doyle, Assistant Village Manager & Acting Village
Manager; William Brimm, Finance Director; and Paul Kochendorfer,
Village Treasurer.
President Clayton noted that Mr. Doyle is Acting Village Manager ACTING VILLAGE
while Mr. Balling is on vacation. MANAGER
Moved by Glover, seconded by Reid, to approve the minutes of the APPROVAL OF
June 2, 1986 Regular Meeting. MINUTES
Trustee O'Reilly asked that the following addition be made on
Page 6906, under the PERSONAL COMPUTER heading, at the end of the
second paragraph: "Trustee O'Reilly also asked that Mr. Kochendorfer
review the present computer applications throughout the Village depart-
ments, and give a report to the Board on same."
Upon roll call, Trustees voted as follows on the corrected minutes:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, and Kowalski*
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
*Trustee Kowalski approved the portion of the minutes for which she
was present.
Mr. Kochendorfer read Warrant #576. Moved by O'Reilly, seconded WARRANT #576
by Reid, to approve Warrant #576 in the amount of $919,063.61,
authorizing payment of bills listed. Upon roll call, Trustees voted
as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
President Clayton presented a plaque to the Village Clerk in MUNICIPAL
recognition of her service as President of the Municipal Clerks CLERKS
of the North and Northwest Suburbs from 1984-1986. President
Clayton also thanked Ms. Sirabian for her efforts in promoting
Buffalo Grove in the regional area.
6917
6/16/86
Mr. Doyle noted the submission of the Management Report for May MANAGEMENT
1986; there were no questions on same. REPORT
Mr. Doyle noted Mr. Brimm's memo to Mr. Balling of June 6, 1986, REFUSE
regarding the Holiday Refuse Schedule. SCHEDULE
After lengthy discussion by the Board, it was determined that the
best method for holiday pick-up is to keep the schedule as it has
been for a number of years; i.e. there is no pick-up on a holiday,
and residents on that schedule would be picked up on their next
regular pick-up date. A credit would be given to those residents
who missed more than 3 or 4 pick-ups per year. Several Board members
also commented on the rudeness experienced by residents who called the
refuse company on the Tuesday after Memorial Day, and noted that the
reason that Buffalo Grove Disposal received the contract again was
because of their excellent service over the years.
Moved by O'Reilly, seconded by Marienthal, to revise the refuse
schedule to our previous accepted schedule, along with a refunding
plan to residents who will miss 3 or 4 pick-ups per year. Mr. Raysa.
will prepare an amendment to the contract reflecting these changes.
The representative present from Buffalo Grove Disposal, Clarence Burger,
verbally agreed to the proposed schedule, which will go into effect
immediately.
Trustee O'Reilly asked for a report from staff on how the proposed
credit could be applied equally to all residents.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Mr. Doyle noted that there will not be a meeting on either Monday, FUTURE AGENDA
June 23, 1986 or Monday, June 30, 1986; the next Regular Meeting
will be held on Monday, July 7, 1986.
Mr. Doyle explained that the Woodstone Sales Trailer had been WOODSTONE
approved by the Appearance Commission at their meeting of June 12, SALES TRAILER
1986, which was after the agenda for tonight's meeting had been
prepared. The next meeting of the Village Board is not until
July 7, 1986, and the developer would like to get the sales trailer
erected before then so that sales may begin; therefore, it has been
requested that the Board approve this item tonight.
Moved by Marienthal, seconded by Glover, to approve the Appearance
Commission recommendation of June 12, 1986 with regard to Woodstone.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields VI
Motion declared carried.
6918
6/16/86
PUBLIC HEARING - INDUSTRIAL TOWEL & UNIFORM CO. INDUSTRIAL REVENUE BOND
President Clayton read the Notice of Public Hearing published in the
Buffalo Grove Herald on May 29, 1986; she then called the Public Hearing
to order at 8:00 P.M.
Mr. Brimm gave a brief presentation regarding the Industrial Revenue
Bond which is being requested. Further information is contained in
Mr. Brimm's memo to Mr. Balling of June 6, 1986, which is on file in
the Clerk's office. President Clayton asked if there were any comments
from the audience or the Board; there were none.
President Clayton closed the Public Hearing at 8:01 P.M.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
President Clayton explained the Consent Agenda and stated that any CONSENT AGENDA
member of the audience or the Board could request that an item be
removed for full discussion. Trustee O'Reilly requested that
Item XI. , F. be removed.
Trustee Marienthal noted that under Item XI. , J. it should be
reflected that this should be the "lowest responsible bidder".
Moved by O'Reilly, seconded by Glover, to pass Ordinance #86-37, ORDINANCE
an Ordinance Providing for the Recoupment of Advances for Con- #86-37
struction of Watermains in Checker Road, between Buffalo Grove (recoupment)
Road and Burnt Ember Lane. This ordinance provides for the
recapture of certain costs associated with the construction of
the offsite watermain on Checker Road by ESR Corporation as
provided by the annexation agreement for the subject project.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to pass Ordinance #86-38, ORDINANCE
an Ordinance Providing for the Recoupment of Advances for Con- #86-38
struction of Sanitary Sewer Between the Checker Road Sewer and (recoupment)
Checker Road. This ordinance provides for the recapture of certain
costs associated with the construction of this improvement with ESR
Corporation as provided by the annexation agreement for the subject
project. Upon roll call, Trustees voted as follows:
�•/ AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
6919
6/16/86
Moved by O'Reilly, seconded by Glover, to pass Ordinance #86-39, ORDINANCE
an Ordinance Providing for the Recoupment of Funds Advanced Towards #86-39
Satisfying Part of the Obligations of Ordinance #83-51. The (recoupment)
ordinance provides for the recapture of fees for construction of
the Checker Road Sanitary Sewer attributable to the west 30 acres
of the Seifert property. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to pass Ordinance #86-40, ORDINANCE
an Ordinance Providing for a Variation to Section 16.50.040.C.3. #86-40
of the Development Ordinance. This ordinance provides a variation (variation -
from the 6 to 1 side slope and 2 percent cross slope standard for Development
detention basins in order to provide more detention on less land. Ordinance)
The Plan Commission recommends approval of the variation. Upon
roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to approve Resolution RESOLUTION
#86-42, a Resolution Establishing Prevailing Wage Rates for #86-42
Employees Engaged in Work Awarded Under Public Contract. The (prevailing
Village is required under Chapter 48, Section 39s-9, of the wage rates)
Illinois Revised Statutes to make this determination annually.
Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski 1
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
President Clayton proclaimed the week of June 15-21, 1986 as PROCLAMATION
Safety in the Workplace Week in Buffalo Grove. Moved by O'Reilly, (Safety in
seconded by Glover, to concur with President Clayton's proclamation. the Work-
Upon roll call, Trustees voted as follows: place Week)
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to authorize the bidding AUTHORIZATION
for mobile radios. Authorization is requested to bid 18 40 watt TO BID
mobile radios as approved in the FY86-87 program budget. Upon (mobile radios)
roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
X)l'L:✓
6920
6/16/86
Moved by O'Reilly, seconded by Glover, to authorize the bidding AUTHORIZATION
for an hydraulic tree sprayer. Authorization is requested to TO BID
solicit bids for a replacement for our hydraulic tree sprayer; (hydraulic
needed repairs to the unit approximate half the cost of a new unit, tree sprayer)
and monies are available in the capital replacement fund for its
replacement. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to award the bid for the AWARD OF BID
1986 Sidewalk Removal and Replacement Program to T. S. Concrete, (1986 sidewalk
the lowest responsible bidder. Award of the bid is recommended removal &
to T. S. Concrete pursuant to the Village Engineer's memorandum replacement)
of June 11, 1986. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to approve the Final Plat FINAL PLAT
for Dodd Subdivision. Approval is recommended by the Village (Dodd Sub
Engineer subject to the conditions set forth in the letter from division)
Alan T. Schencker of April 10, 1986. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to waive the fee for St. ST. MARY'S
Mary's Family Fun Weekend. Past practice of the Village has FAMILY FUN
been to waive fees for this event as provided by Chapter 3.04 of WEEKEND
the Municipal Code. Upon roll call, Trustees voted as follows: (waiver of fees)
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by O'Reilly, seconded by Glover, to authorize the bidding B. G. GOLF
for the Buffalo Grove Golf Course 15th Green Construction. Autho- COURSE 15TH
rity is requested to solicit bids for the construction of this GREEN
improvement as approved in the 1986 golf course budget. Upon roll CONSTRUCTION
call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Cryvv
II
6921
6/16/86
Moved by Marienthal, seconded by O'Reilly, to pass Ordinance ORDINANCE
#86-41, authorizing the issuance and sale of its $1,750,000 #86-41
Economic Development Revenue Bond (George L. Leef and Ruth L. (Industrial
Leef Project) , Series 1986, and authorizing and approving the Towel &
execution and delivery of an Indenture of Trust, Loan Agreement, Uniform)
Bond Purchase Agreement and Other Matters in Connection Therewith.
In answer to a question from Trustee O'Reilly, Mr. Raysa stated that
the fact that the Bond Trustee is out of state does not cause any
difficulties.
Mr. Raysa stated that the Bond Counsel is in the audience. Mr.
Raysa then pointed out a number of changes to the Board.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by Glover, seconded by O'Reilly, to pass Ordinance #86-42, ORDINANCE
amending Title 10 of the Village of Buffalo Grove Municipal Code #86-42
(Stop Signs for Horatio Boulevard and Armstrong Drive Intersection) . (Stop Sign at '
Upon roll call, Trustees voted as follows: Horatio &
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski Armstrong)
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Mr. Gary Cawn of the Cawn Group, architects, introduced an B'NAI
associate from his office, and Mark Silverberg, President of the SHALOM
B'Nai Shalom Congregation. Mr. Cawn then made a presentation to CONGREGATION
the Board regarding the proposed plan. Specifics regarding the
site are contained in Mr. Truesdell's memo to Mr. Balling of
June 11, 1986.
Trustee Marienthal pointed out to Mr. Cawn that the Village does
not allow parking lot detention. Mr. Cawn pointed out how the
detention for the site will be handled, stating that there will
be sheet detention across the parking lot, and will not be a pond;
he stated that there is no variation required for their detention.
Moved by Glover, seconded by O'Reilly, to refer the B'Nai Shalom
Congregation to the Plan Coimnission. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
6922
6/16/86
Mr. Hal Francke, attorney with Rudnick & Wolf, stated that he would SPOERLEIN
like to convince the Board to resolve the issue tonight, rather than COMMONS
referring to the Plan Commission.
Mr. Rick Burton displayed exhibits, and made a presentation to the
Board explaining the proposed changes in the plan, which would
accommodate the child care center.
Mr. Arvid Olsen, representing Rainbow Path Early Learning Centers,
stated that, if they get approval tonight, they can begin operation
by October 1, 1986; if this request goes before other commissions,
they won't be operational before January 1, 1987, and perhaps as late
as the fall of 1987.
Trustee Marienthal stated that he wants to see written documentation
as to the tenants and the timetable for phase I; he is concerned about
this becoming a strip center; he has a hard time trying to approve
anything other than the approved plan.
In answer to a question from Trustee Reid, Mr. Francke stated that
1,500 square feet, or approximately 10%, of the retail space will be
lost if the proposed change is approved.
Trustee Glover asked how many square feet would be contained in the
proposed child care center. Mr. Olsen stated that the proposed center
would be approximately 8,000 square feet, and is designed as a separate
entity, and would not look like a strip center. Trustee Glover stated
that he shares the concerns of Trustee Marienthal and Trustee Reid.
Trustee O'Reilly stated that she believes that this needs to go to the
Plan Commission for very careful review.
Moved by O'Reilly, seconded by Reid, to refer the Spoerlein Commons
Plan change to the Plan Commission.
Mr. Francke stated that questions raised this evening should be responded
to, and he would like to have the opportunity to do so without going
back to the Plan Commission.
Trustee O'Reilly stated that she believes that this should go to the
Plan Commission, and that they should deal with it and the questions
which have been raised tonight.
Upon roll call, Trustees voted as follows:
AYES: 1 - O'Reilly
NAYES: 4 - Marienthal, Glover, Reid, Kowalski
ABSENT: 1 - Shields
Motion defeated.
Mr. Raysa noted that the petitioner has the right to come back to the
Board on July 7, 1986 and re-petition, with answers to the questions
posed at this meeting.
6923
6/16/86
Mr. Robert Marks, representing the petitioner, introduced Mr. GROVE TERRACE
Dan LeNoble, architect. Mr. Marks stated that Mr. Jerry Weiss APARTMENTS
and Mr. Bernard Katz were also present.
Mr. LeNoble then explained in detail the proposed modifications of
the existing plan; he displayed an exhibit with the proposed revisions,
and also an exhibit of the plan presented two months ago. Mr. LeNoble
stated that they propose to create a below-grade parking facility
between the two buildings, and elaborated on how this would be
accomplished. Mr. LeNoble stated that they are requesting no
variations whatsoever.
In answer to a question from Trustee Reid, Mr. LeNoble stated that
the berms will be approximately 4' in height, and there will be
landscaping on top of the berms.
Trustee Reid stated that he is pleased with the plan, and believes
that it is an improvement.
Mr. Marks stated that the Plan Commission has already recommended
approval of a less desirable plan, and the developer would like a
determination by the Board tonight.
Mr. LeNoble assured Trustee Glover that they will be able to provide
detention/retention. Mr. LeNoble then described the treatment of the
roof of the parking area between the buildings.
Trustee Glover stated that he is comfortable with not referring this
to the Plan Commission, but thinks it should go to the Appearance
Commission.
Trustee Marienthal asked if the residents present at the last meeting
had been notified of this meeting; Mr. Doyle replied that they had not
been notified.
Trustee Marienthal asked about the rental/condominium aspect of this
project; Mr. Marks stated that he will address that issue in his con-
cluding remarks.
Mr. Marks stated that the proposed plan is in conformity with the plan
adopted. Mr. Marks stated that they cannot get conventional financing
to construct these units as condominiums; if they were able to get
financing, they would prefer to develop these units as condominiums.
Mr. Marks emphasized that they do not wish to mislead the Board, and
that, even though they would like to develop these units as condominiums,
the likelihood is that the units will be developed as rentals; however,
they do propose to construct a high-quality development. Mr. Marks
again urged that the Board not send this plan to the Plan Commission,
but approve the plan as they have requested.
Trustee O'Reilly stated that she is very concerned about the aesthetics
and the engineering with regard to the proposed change; she is not
certain that the proposed change is an improvement; she cannot visualize
the aesthetics; if this is approved, she would want it to go to the
Appearance Commission with very thorough plans.
6924
6/16/86
Moved by Glover, seconded by Reid, to approve the changes in the
site plan for Grove Terrace Apartments as depicted on the drawing
dated May 20, 1986. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly*, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
*With the understanding that the plan will go to the Appearance
Commission.
President Clayton declared a recess from 9:17 P.M. to 9:29 P.M. RECESS
Ms. Jean Becker, representing the Lake County Solid Waste Advisory LAKE COUNTY
Committee, made a presentation updating the Board on the Lake County SOLID WASTE
Solid Waste project, and requesting a decision of the Board with PLAN
regard to joining the newly formed Lake County Solid Waste Planning
Agency.
Trustee O'Reilly thinks it is important that the Village be a part of
this planning process.
Moved by O'Reilly, seconded by Glover, to approve joining the Lake
County Solid Waste Planning Agency with an initial membership con-
tribution of $4,000.
Mr. Raysa stated that he believes that the agreement requires a resolution.
President Clayton stated that the Board could approve membership tonight,
and have a Resolution on the July 7, 1986 Consent Agenda for approval.
President Clayton pointed out that this is the planning segment, and
implementation will come at a later date.
Mr. Raysa stated that he likes this draft better than the January draft
because of Section 6 on Page 5. Mr. Raysa commented on various other
sections of the draft.
President Clayton noted that each expenditure would not be brought to
Village Boards for approval, but there would be a budget, which would
be brought to the Village Boards for approval.
With regard to insurance, Ms. Becker stated that she believes it will
be covered under the County insurance.
There was then discussion regarding the finances of the Agency.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
6925
6/16/86
Trustee O'Reilly explained her reasons for requesting that this REVENUE
item be removed from the Consent Agenda. SHARING
ACT
Moved by Reid, seconded by Marienthal, to pass Resolution #86-43,
supporting both the retention of the State and Local Fiscal
Assistance Act of 1972, as amended (The Revenue Sharing Act) , and
the extension of the Act beyond its current expiration date. Upon
roll call, Trustees voted as follows:
AYES: 2 - Marienthal, Reid
NAYES: 3 - O'Reilly, Glover, Kowalski
ABSENT: 1 - Shields
Motion defeated.
Moved by Glover, seconded by Reid, to move to Executive Session EXECUTIVE
to discuss litigation. Upon roll call, Trustees voted as follows: SESSION
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Kowalski
NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
Moved by Marienthal, seconded by Glover, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried. The
meeting was adjourned at 10:01 P.M.
Janet. Sirabian, Village Clerk
APPROVED BY ME THIS 1" DAY
OF , 1986.
(72Z---74
Village President