1986-06-02 - Village Board Regular Meeting - Minutes 6905
6/2/86
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JUNE 2, 1986.
President Clayton called the meeting to order at 7:37 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
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Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, O'Reilly, Glover, Reid, and Shields. Trustee
Kowalski arrived at 8:43 P.M. Also present were: William Balling,
Village Manager; William Raysa, Village Attorney; James Doyle,
Assistant Village Manager; William Brimm, Finance Director; Gregory
Boysen, Director of Public Works; Ray Rigsby, Superintendent of
Public Works; Police Chief McCann; Sergeant Aradi; Fire Chief
Winter; and Paul Kochendorfer, Village Treasurer.
Moved by Glover, seconded by Reid, to approve the minutes of the APPROVAL OF
May 19, 1986 Regular Meeting. Upon roll call, Trustees voted MINUTES
as follows:
AYES: 3 - Glover, Reid, Shields
NAYES: 0 - None
ABSTAIN: 2 - Marienthal, O'Reilly
ABSENT: 1 - Kowalski
Motion declared carried.
Mr. Kochendorfer read Warrant #575. Moved by Marienthal, WARRANT #575
seconded by Reid, to approve Warrant #575 in the amount of
$503,606.21, authorizing payment of bills listed. Upon roll
call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
President Clayton appointed Bruce L. Kahn to the Community BLOOD
Blood Donor Commission for a term to expire April 30, 1989. COMMISSION
Moved by O'Reilly, seconded by Reid, to concur with President APPOINTMENT
Clayton's appointment. Upon voice vote, the motion was unan-
imously declared carried.
Trustee O'Reilly stated that she would like to have the Board GARBAGE PICK-UP
discuss the topic of garbage pick-up at some time in the future;
she believes that, even though this would be under the direction
of the Village Manager, the new pick-up schedule is not workable.
There was then discussion on the proposed schedule and the methods
of informing residents of same.
Trustee Marienthal questioned Mr. Balling as to whether the RADON
Village has received any calls from residents concerning Radon.
Mr. Balling replied that calls had been received, and they have
been referred to the Health Officer. Mr. Balling replied that the
most reliable source found is the Illinois Solar Energy Council,
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and they run a 2-month test, which costs $35.00. Mr. Balling
stated that the Village is evaluating the possibility of
acquiring equipment for collecting samples. Mr. Balling stated
that the Building & Zoning Department has attended seminars on
the subject; he stated that staff will bring a report to the Board.
Mr. Balling presented a status report on the Arlington Heights ARLINGTON HEIGHTS
Road and Dundee Road Intersection Improvement. Mr. Boysen's ROAD/DUNDEE ROAD
memo to Mr. Balling dated May 28, 1986 regarding this subject INTERSECTION
is on file in the Clerk's office. IMPROVEMENT
Lengthy Board discussion followed regarding the developer
contribution and the location of the signal. President Clayton
then stated that this item will be taken up at the next Board
Meeting, when there is further information regarding the possibility
of a Special Service District.
Mr. Balling reviewed the proposed Personal Computer acquisition PERSONAL
which is proposed. Mr. Balling's memo to the Board of May 29, COMPUTER
1986 is on file in the Clerk's office. ACQUISITION
At the request of Trustee O'Reilly, it was determined that
staff will prepare a report projecting the use of computers
*CORRECTION tt}hireuahout tie Vdil1age foz the next 3-5 years. *Trustee O'Reilly asked
a r. oc en or e review the present computer app ications hroug out the
Village departments, and give a report to the Board on same.
Moved by 0 Reilly, seconded by Glover, to authorize acquisition
of the two computers as outlined in Mr. Balling's memo of May 29,
1986, with the changes suggested by Mr. Kochendorfer. Upon roll
call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Mr. Balling reviewed the situation concerning conveyances to PARK DISTRICT
the Park District, as outlined in Barbara Dolan's memo to Mr. CONVEYANCES
Balling of May 29, 1986.
Mr. Balling confirmed to Trustee O'Reilly that the Park District
previously agreed to accept the properties identified as 1. , 2. ,
and 3. in Ms. Dolan's memo under the heading of properties which
the Park District will not now accept.
Trustee O'Reilly stated that, if the Park District does not wish
to accept the properties previously agreed to, perhaps they should
not accept any other properties; she believes they should honor
their previous agreement.
Trustee Reid stated that he concurs with Trustee O'Reilly, and
believes the Park District should honor their agreements.
Trustee Marienthal also agrees with Trustee O'Reilly.
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After further discussion, it was moved by O'Reilly, seconded by
Reid, that, until such time as repudiation of past Park District
employees is received, the Village not convey any additional
properties to the Park District. Upon roll call, Trustees voted
as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
President Clayton asked Officer Mark Shreeves and Police Chief POLICE
McCann come forward. President Clayton then read a Certificate COMMENDATION
of Commendation for Officer Mark Shreeves, and congratulated
Officer Shreeves.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
President Clayton explained the Consent Agenda and stated that CONSENT AGENDA
any member of the audience or the Board could request that an
item be removed for full discussion. It was requested that
Items XI. , A. , B. , C. , E. , and L. be removed from the Consent
Agenda.
Moved by O'Reilly, seconded by Reid, to pass Resolution #86-38, RESOLUTION
a Resolution approving a Supplemental Agreement with the State #86-38
of Illinois related to the Dundee Road and Golfview Terrace
Traffic Signal, Dundee Road and Weidner Road/Crofton Lane Traffic
Signal and Arlington Heights Road and Dundee Road Traffic Signal
Modification. This agreement would reduce the Village's share of
the cost of the aforementioned improvements. Upon roll call,
Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
President Clayton proclaimed the week beginning June 1, 1986 PROCLAMATION
as National Safe Boating Week in the Village of Buffalo Grove. (National Safe
Moved by O'Reilly, seconded by Reid, to concur with President Boating Week)
Clayton's proclamation. Upon roll call, Trustees voted as
follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to approve the Final Plat FINAL PLAT OF
of Subdivision for Vintage. Approval of this project is re- SUBDIVISION
commended by the Village Engineer subject to the conditions (Vintage)
set forth in his memo of May 27, 1986. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried. � '
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Moved by O'Reilly, seconded by Reid, to approve the Plat of PLAT OF
Easement for Cedar View Unit III off-site watermain. Approval EASEMENT
of this plat of easement is recommended by the Village Engineer. (Cedar View
Upon roll call, Trustees voted as follows: Unit III)
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to accept the Annual Report ANNUAL REPORT
of the Board of Fire and Police Commissioners. This report is (Fire & Police
required to be submitted to the Village Board by Section 10-2.1- Commission)
19 of Chapter 24 of the Illinois Revised Statutes. Upon roll
call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to authorize the bidding AUTHORITY TO
for an engine and exhaust gas analyzer. Authorization is BID (engine &
requested to bid this equipment item as approved in the exhaust gas
FY86-87 Central Garage budget. Upon roll call, Trustees analyzer)
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to accept the Appearance B. G. COMMERCE
Commission recommendation for the Buffalo Grove Commerce Center CENTER
Lot 41 ground sign & removal of roof top screening. The (aesthetics)
Appearance Commission recommends approval of these aesthetic
elements of this project. Upon roll call, Trustees voted as
follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to accept the Appearance GROVE POINT
Commission recommendation for Grove Point Plaza ground sign. PLAZA
The Appearance Commission recommends approval of the ground sign (ground sign)
proposed for the subject development. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
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Moved by O'Reilly, seconded by Reid, to accept the Appearance RANCH MART
Commission recommendation for the Ranch Mart ground sign. The (ground sign)
Appearance Commission recommends approval of this sign for the
subject property. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
Moved by O'Reilly, seconded by Reid, to accept the Appearance B. G. COMMERCE
Commission recommendation for Buffalo Grove Commerce Center, CENTER - LOT 29
Lot 29, architecture/materials, and lighting/landscaping. The (aesthetics)
Appearance Commission recommends approval of these aesthetic
elements of the subject project. Upon roll call, Trustees voted
as follows:
AYES: 5 - Marienthal, O'Reilly, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: 1 - Kowalski
Motion declared carried.
President Clayton noted that there is a proclamation regarding PROCLAMATION
National Safe Boating Week on the agenda and stated that there (Safe Boating
were two representatives from the United States Coast Guard in Week)
the audience.
Moved by Glover, seconded by Marienthal, to pass Ordinance TRANSPORTATION
#86-35, providing for the Recapture of Transportation Study STUDY COST
costs. RECAPTURE
Trustee Reid stated that he has serious problem with the manner
of recapturing these costs.
Mr. Raysa asked that the following changes be made to the
proposed ordinance:
Section 1: Delete the word "new"
Add the phrase "or fraction thereof" between the
words "acre" and "to" on the second line.
Add the sentence: "Said fee shall be due and
payable at the time of final plat approval by
the Village Board."
Section 2: Add the following two sentences: "This Ordinance
shall be effective from and after its passage and
approval. This ordinance shall not be codified."
Trustee Glover amended the motion to add Mr. Raysa's changes;
Trustee Marienthal seconded the amendment. Upon roll call,
Trustees voted as follows:
AYES: 2 - Marienthal, Glover
NAYES: 3 - O'Reilly, Reid, Shields
ABSENT: 1 - Kowalski
Motion defeated. � vrw
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Mr. Balling stated that, based on the Board's action at the
last meeting, staff intends to authorize the implementation
of the contract. Trustee Marienthal stated that he was not at
the last meeting, and does not agree with the proposed trans-
portation study. President Clayton stated that it has already
been approved. President Clayton stated that the Village will be
doing the Transportation Study, but will not be charging developers
for same.
Mr. Ruben Anastacio of Fran Associates, architects, made a ORDINANCE
presentation to the Board, showing a plan of the property, #86-36
and a rendering of the proposed building. (Buffalo Grove
Nissan)
Trustee Kowalski arrived at this time.
In answer to a question from President Clayton, Mr. Balling stated
that the pavement has been corrected, but the other Plan Commission
conditions in the May 21, 1986 recommendation should be included
in the body of the proposed ordinance.
Mr. Raysa proposed the following changes to the proposed ordinance:
A new Section 3. to read as follows:
Section 3. This Ordinance is subject to:
A. That the current detention areas of the property be filled
and landscaped in Phase I.
B. That the landscaping continue on the west side of the property.
The previous Section 3. would then become Section 4.
Moved by Glover, seconded by Reid, to pass Ordinance #86-36,
approving an Amendment to a Planned Unit Development of an
Automobile Dealership on 4.2 acres located on Illinois Route 68
(Buffalo Grove Nissan) , with the changes recommended by the Village
Attorney.
Mr. Balling confirmed to Trustee O'Reilly that the detention basin
will be dry.
With regard to a question raised by Trustee Glover regarding parking,
Mr. Raysa suggested the following addition to the proposed ordinance:
Add a paragraph C. in the new Section 3. stating:
"No automobiles or vehicles will be parked or stored in the
median or the entranceway drive off of Dundee Road."
Trustee Glover amended the motion to include the above paragraph
recommended by Mr. Raysa; Trustee Reid seconded the amendment.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
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President Clayton declared a recess from 8:55 P.M. until 9:07 P.M. RECESS
Moved by Glover, seconded by Shields, to refer the B-1 Parcel at PARCEL AT
the southwest corner of Busch and Weiland Roads to the Plan SW CORNER
Commission for plan review. Upon roll call, Trustees voted as OF BUSH &
follows: WEILAND
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Balling reported to the Board on the potential re-use of the GOLF COURSE
Golf Course Club House. Mr. Balling stated that the major systems CLUB HOUSE
are inadequate, and do not provide for the future; it is staff's
recommendation that the design phase for the reconstruction of the
facility be implemented.
Discussion followed on the possible re-use of the existing structure
versus an entirely new structure. The Board would like to see a
cost estimate to bring the present structure up to code; it was
suggested that, rather than spending a great deal of time putting
together a cost estimate, it should be fairly easy for a knowledgeable
person to come up with an estimate for rehabbing the building in a
short period of time. It was also noted that the cost of rehabbing
should not be compared with $800,000, as it has not yet been decided
to construct an 11,000 square foot building; it was also noted that
not every deficiency on the list has to be corrected.
It was determined that staff will bring a report back to the Board
with a rough estimate of rehabbing the present building before any
decision is made.
Mr. Brimm then made a presentation to the Board regarding the FACILITIES 1
financing concept for the facilities development plan. Mr. Brimm's DEVELOPMENT
memo to Mr. Balling of May 13, 1986 outlines these financing concepts. FINANCING
Mr. Balling also commented on the financing concepts. CONCEPTS
Trustee O'Reilly likes the entire concept; she likes keeping the
golf course separate and also raising the rates to pay for it; she
thinks it is a great plan.
Trustee Glover concurs with Trustee O'Reilly, but he would like to
be more aggressive on the fee schedule.
Trustee Marienthal complimented staff on the job they have done on
this package; he would like to look into getting funds from the
State. Mr. Brimm stated that he will look into State funds, although
the Village has not been successful when requesting funds for other
projects in the past.
Mr. Balling stated that the next step is to bring back a recommendation
from the architect.
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Mr. Brimm noted his memo to Mr. Balling of May 5, 1986, and HOTEL/MOTEL TAX
added the comments that there was some additional information
collected from the State Statutes:
. . .Monies that are collected from a hotel/motel tax must be
used and expended to promote tourism, conventions or special
events.
. . .The tax may not exceed 5%, and must be used as stated above.
Trustee Marienthal stated that he believes these funds could be
well used for events such as the 4th of July and Buffalo Grove
Days.
Moved by Marienthal, seconded by O'Reilly, to have the Village
Attorney draw up the necessary documentation to place into effect
a hotel/motel tax for the Village of Buffalo Grove, with staff
making a recommendation to the Board as to the appropriate amount.
Mr. Raysa suggested not restricting the monies to certain events
in the proposed ordinance.
Trustee Reid stated that he appreciates Mr. Raysa's suggestion.
President Clayton asked if any Board member objects to the flexibility
suggested by Mr. Raysa; there were no objections.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Trustee Marienthal referred to Mr. Balling's memo to the Board AERIAL TRUCK
of May 29, 1986 regarding Municipal Aerial Truck Service. #235
Moved by Marienthal, seconded by O'Reilly, to authorize bidding
for repairs on the 1970 Aerial Truck #235 with an upset number
of approximately $7,500. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Discussion was held regarding the pros and cons of negotiating AERIAL TRUCK
versus bidding for the Aerial Truck #236, with Chief Winter #236
commenting on the benefits of negotiating.
Moved by Reid, seconded by O'Reilly, to recommend that staff be
authorized to negotiate the purchase of an aerial truck. Upon
roll call, Trustees voted as follows:
AYES: 4 - O'Reilly, Reid, Shields, Kowalski
NAYES: 2 - Marienthal, Glover
Motion declared carried.
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Trustee O'Reilly asked that staff provide the Board with
additional information on exactly how this will proceed, i.e.
who is going to be involved, who will make the decision. Mr.
Balling stated that information will be provided.
Mr. Stan Lieberman introduced Marc Schwartz, attorney; Jim RESOLUTION
Ryan, special counsel; Ron Foster, Executive Vice President #86-40
of Lieberman Management Corporation; Gary Bradley, CPA and (Town Center
in-house corporate controller. TIF)
Mr. Lieberman made a presentation to the Board regarding their
proposal.
Mr. Ryan then made a presentation regarding the TIF proposal;
he also answered questions from the Board.
Mr. Balling's memo to the Board of May 28, 1986 and Mr. Brimm's
memo to Mr. Balling of the same date regarding Tax Increment
Financing, are on file in the Clerk's office.
Mr. Raysa recommended the following changes in the proposed
resolution:
Page 1. - Strike the word "city" and insert the word "Village"
in the first "WHEREAS" clause.
Page 2. - Change the phrase "preliminary studies" to "preliminary
consideration" throughout the various "WHEREAS" clauses.
Page 3. - Insert the phrase "an Illinois general partnership" in
the first full "WHEREAS" clause following "Town Center
Associates".
Page 4. - Add a new Section 6. to read: "All intentions of the Village
herein are subject to the approval by the Village of accept-
able terms and conditions of any and all instruments or
proceedings relating to said revenue bonds."
Page 4. - The previous Section 6. and 7. would become 7. and 8.
respectively.
Moved by Reid, seconded by Glover, to pass Resolution #86-40,
indicating an Intent to Use Tax Increment Financing for the
Redevelopment of the Buffalo Grove Town Center and to issue
Revenue Bonds in the amount of $7,000,000, plus 18 months
capitalized interest thereon, in respect thereto, with the changes
previously noted by Mr. Raysa. Upon roll call, Trustees voted as
follows:
AYES: 4 - Marienthal, Glover, Reid, Shields
NAYES: 2 - O'Reilly, Kowalski
Motion declared carried.
In response to a question from Trustee Glover, Mr. Balling stated
that he believes that the present time would be proper to appoint
a Village Bond Counsel.
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Mr. Raysa suggested the following changes to the proposed RESOLUTION
resolution: #86-41
. . .Where stated "subject to IDOT approval", add the phrase "and
Village Attorney's approval."
. . .Add "and the Buffalo Grove Village Attorney" to the last
sentence in Section 1.
` Mr. Raysa explained the reasons for the suggested changes.
v Mr. Raysa stated that IDOT suggested letting the bid tonight,
and a conference call will be set up tomorrow to clarify any
existing discrepancies.
Moved by O'Reilly, seconded by Glover, to pass Resolution
#86-41, approving the award of a Contract for the project
described as the Improvement of Illinois Route 83 from Lake-
Cook Road to Buffalo Grove Road, with the changes recommended
by the Village Attorney.
This Resolution accepts the low bid submitted by Leininger Mid-
States Paving Company on the subject project.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Mr. Jim Devine made a presentation to the Board regarding the STRATHMORE
proposed changes to the shopping center; he displayed photos SQUARE
and plans of the proposal; he stated that they are asking for a
variance regarding signage on the east side of the building
before the ZBA on June 17, 1986; they are not asking for sign
approval tonight.
ZBA Chairman Heinrich asked if approval tonight is premature;
Mr. Devine again stated that they are not asking for sign approval
tonight.
Moved by Reid, seconded by Shields, to accept the Appearance
Commission recommendation for Strathmore Square renovation -
architecture/materials, lighting/landscaping. Upon roll call,
Trustees voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski
mod' NAYES: 0 - None
ABSTAIN: 1 - O'Reilly
Motion declared carried.
President Clayton stated that she was disappointed to learn that
this shopping center would not cooperate on the installation of
the traffic signal; Mr. Devine stated that they were not able to
financially contribute.
In answer to a question from Trustee O'Reilly, Mr. Devine stated that
he would have to investigate the feasibility of paying the maintenance
for the traffic signal.
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Moved by O'Reilly, seconded by Marienthal, to move to EXECUTIVE
Executive Session to discuss Litigation and Land Acquisition. SESSION
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, O'Reilly, Glover, Reid, Shields, Kowalski
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Glover, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously
declared carried. The meeting was adjourned at 11:34 P.M.
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Janet M Sirabian, Village Clerk
APPROVED BY ME THIS i"- DAY
OF , 1986.
Village President
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