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1987-06-15 - Village Board Regular Meeting - Minutes 7138 6/15/87 MINUTES OF A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, JUNE 15, 1987. President Clayton called the meeting to order at 7:30 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal, Glover, Reid, Shields, Kowalski, and Shifrin. Also present were: Lee Szymborski, Acting Village Manager; William Raysa, Village Attorney; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Robert Pfeil, Village Planner; Richard Kuenkler, Village Engineer; Frank Hruby, Director of Building & Zoning; Police Chief McCann; and Paul Kochendorfer, Village Treasurer. Moved by Glover, seconded by Reid, in the absence of the CLERK PRO TEM Village Clerk to appoint Carol Tenerelli, Clerk Pro Tem. Upon voice vote, the motion passed unanimously. Moved by Glover, seconded by Reid, to approve the minutes of APPROVAL OF the June 1, 1987 Regular Meeting. Trustee Marienthal requested MINUTES that the tapes of this meeting be reviewed for the wording of paragraph 4 on Page 7132 reference the word "reviewed" of the statement made by him. Trustee Glover amended his motion, which amendment was seconded by Reid, to approve the minutes of the June 1, 1987 Regular Meeting subject to any correction made reference this word. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Kochendorfer read Warrant #599. Moved by Glover, seconded WARRANT #599 by Reid, to approve Warrant #599 in the amount of $1,519,077.17 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Tom Fitzgerald, representing Amvets Post #255 presented 1986 POLICE the 1986 Police Officer of the Year Award to James J. Dunne. OFFICER OF THE This award is presented to a person selected by a committee YEAR AWARD representing every rank and organizational component except the Chief's office of the police department. Mr. Fitzgerald also presented a Special Commendation to Sgt. SPECIAL Robert Quid; the Amvets present a special commendation to an COMMENDATION individual who merits special recognition for his performance as a Police Office for 1986 in addition to Police Officer of the Year. The Police Departments Awards Committee recommended Sgt. Robert Quid. 7139 6/15/87 President Clayton introduced Mr. Ken Medeiros, Executive ACCREDITATION Director of the Commission on Accreditation for Law Enforce- FOR LAW ment Agencies, Inc. Mr. Medeiros briefly reviewed the ENFORCEMENT process to become accreditated stating that Buffalo Grove is AGENCIES one of only five communities in the State of Illinois to be so recognized. Mr. Medeiros presented the Certificate of Accreditation to President Clayton who in turn presented it to Chief McCann. On behalf of the Village Board and the residents of Buffalo Grove she thanked Chief McCann for bringing this honor to Buffalo Grove. President Clayton reported that last week Buffalo Grove did GOVERNOR'S HOME receive an honorable mention in the Governor's Home Town Award TOWN AWARD for the Tutor Center affiliated with the Literacy Volunteers (Honorable of America. Mention) President Clayton reported that on June 27 and 28, Arlington ARLINGTON PARK Park is having Town's Day; they have presented the Village TOWN'S DAY with a number of tickets for anyone who is interesting in going; the ticket will admit you to the grandstand for $1; then inturn that $1 will be donated to Omni-Youth Services Bureau. These tickets are available at Village Hall. President Clayton read a Commendation for Stevenson High STEVENSON HIGH School in recognition of their Class AA New Trier Regional SCHOOL COMMENDA- baseball team championship title. This Commendation will TION be presented to Stevenson High School. In response to a question from President Clayton reference the SUPREME COURT recent Supreme Court decision in regards to land owners rights DECISION and village's liability, Mr. Raysa stated he will report back to the Board on this issue. Trustee Glover reported on the Northwest Municipal Conference NORTHWEST meeting he attended; the main item of discussion was the re- MUNICIPAL location of the conference offices and a motion was made and CONFERENCE approved that a lease be negotiated with Oakton Community MEETING College for a fee not to exceed $7 a square foot for a building for the development of a permanent office and conference center. This would relate to a dues impact of roughly 3c per person so the Village of Buffalo Grove can expect an increase of between $700-$800. Trustee Shifrin reported on his attendance of the Illinois ILLINOIS Municipal Conference's seminar for newly elected Trustees; MUNICIPAL he felt it was very informative and educational and suggested CONFERENCE encumbants as well attend this seminar. SEMINAR Jay Strigel, representative from Donohue, summarized their SEWER REHAB recommendations regarding payment to Gustafson Excavating Inc. PROJECT reference the sewer rehab project; he stated that a list of items to be completed by June 15, 1987 was presented to Gustafson Excavating and that an inspection of the project site on June 15 revealed that the contractor has not completed all items on the list. 7140 6/15/87 Donohue recommends that the Village Board not approve payment under the latest request for payment submitted by Gustafson Excavating, Inc. and further recommends that the Village Board direct Donohue to set up a meeting with Gustafson and direct him to provide a definitive schedule for all work remaining under the contract stating exactly when the work will be completed. In response to a question from Trustee Marienthal, Mr. Strigel stated that if this date certain comes and passes, he feels Gustafson`s surety company should be contacted to alert them to the situation in Buffalo Grove and that the surety company should be given the first opportunity to either persuade Gustafson to complete the work on the contract or to possibly contract with another contractor to complete the work. Moved by Reid, seconded by Glover, to disapprove payment under the latest request for payment submitted by Gustafson Excavating and also that the contractor be directed by the Village Board to immediately submit a schedule for completion of all remaining work under the contract. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Strigel, citing lack of performance, stated that Donohue recommends that the Board not make payment to Ziegler at this time. Moved by Glover, seconded by Marienthal, to not make pay- ment to Ziegler & Son, Inc. due to lack of performance. In answer to a question from Trustee Reid as to whether or not there is a need for Ziegler to also provide a schedule of completion, Mr. Strigel stated that Ziegler is trying and that there would be only one item on the schedule while with Gustafson there is a number of items. Trustee Marienthal requested that when sod is layed this time that the residents be requested to water the sod within 24 hours. Trustee Glover amended the motion, seconded by Marienthal, that since there is not another Board meeting until July 6th and it is expected that Ziegler will complete their work prior to that time, payment can be made at the time that there has been successful completion of all the requirements. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Szymborski stated that the Public Works Department has NORTHWEST looked at the inlet structure at the detention basin and DETENTION corrections are being made at this time; they also have BASIN looked at such items as security lighting in the area, the installation of a stockade fence, and screening as a buffering between the industrial and residential area. The stockade fence 7141 6/15/87 will be installed within the next two weeks; the lighting is on a timer that turn them off at 9:00 P.M. , but after discussions with a neighboring property owner there are lights which stay on all night. Mr. Hruby intends to contact Brandt Box to see if shielding could be provided to solve this problem. Mr. Szymborski stated, in reply to a question from Trustee Shifrin, that the Village will be paying for these costs because the developer's bond has been released. Discussion was held reference whether or not funds are available from the developer with President Clayton requesting that the Village Manager's office check to see if funds are available and, if there is, those funds will be expended. Mr. Symborski noted the submission of the Management Report MANAGEMENT for May, 1987; there were no questions on same. REPORT Robert Sherman, resident of Buffalo Grove, asked the SUMMER assistance of the Village to find a qualified student who EMPLOYMENT is a resident of Buffalo Grove for a summer job offered by Jim Edgar, Secretary of State, at the Elston Avenue facility in Chicago. President Clayton requested that he leave the letter he received from Mr. Edgar with the Village Manager's office and requested the press to make note of this opportunity in the paper and anyone who may be interested should contact the Village Manager's office. President Clayton explained the Consent Agenda, stating that CONSENT AGENDA any member of the audience or the Board could request that an item be removed for full discussion. Trustee Marienthal requested that Item XI. I. be removed; Mr. Raysa requested that Item XI. C. and XI. F. be removed. Moved by Glover, seconded by Reid, to accept the Final Plat of HIGHLANDS Subdivision and attending conditions along with a Development COMMERCIAL Improvement Agreement for Highlands Commercial development at (Final Plat of Busch and Weiland Roads. The Village Engineer recommends Subdivision & approval. Upon roll call, Trustees voted as follows: DIA) AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Plat of Vaca- CHATHAM MANOR tion of Public Utility Easements, Plat of Easement of Public MULTI-FAMILY EAST Utilities and a Development Improvement Agreement for the (Utility easements Chatham Manor Multiple-family East development. The Village and DIA) ` Engineer recommends approval. Upon roll call, Trustees voted . as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Police Pension POLICE PENSION Fund Annual Report of Condition and place it on file. Upon roll FUND ANNUAL call, Trustees voted as follows: REPORT AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7142 6/15/87 Moved by Glover, seconded by Reid, to accept the Fire Pension FIRE PENSION Fund Annual Report of Condition and place it on file. Upon roll FUND ANNUAL call, Trustees voted as follows: REPORT AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Appearance COVINGTON OFFICE Commission recommendation for Covington Office Plaza, Dundee PLAZA and Golfview Roads, ground sign face change. The Appearance (aesthetics) Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Appearance COVINGTON Commission recommendation reference the Covington Corporate CORPORATE Center, buildings 33/60/108, architecture/materials and CENTER lighting/landscaping. The Appearance Commission recommends (aesthetics) approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton reported on a meeting held last Tuesday with OTIS five residents of the Crossings and Heritage Place area; the COMMERCIAL developer, Mr. Otis; Barbara Sheldon, Chairman of the Plan Commission; Trustee Reid; Bob Pfeil, Village Planner; and herself in attendance. The outcome of this meeting is a recommendation that action on this particular ordinance on this subject be deferred until the meeting of July 6, 1987 in order to receive several items of comparison. The homeowners were still very concerned and expressed a desire to see the property developed residential in a townhouse area similar to the Crossings townhouse area. They would like to make their decision based on fact rather than emotion and there were some facts that they did not feel they had; therefore, the reason for this recommendation is to try to secure the facts, not only for the homeowners to be able to develop their opinions, but also to be helpful for the Village Board to make their decision. The recommendation is that we secure a comparison of the property tax impact between the Otis Alternate Plan #3 and a townhouse develop- ment similar in character to the Crossings; to have an updated traffic report as it pertains to the Otis Alternate #3 vs the townhouse development; and a fiscal impact report looking at the commercial tax revenues received by the Village vs the residential tax revenues; what it will cost the Buffalo Grove residents to keep this site residential; and the fiscal impact on School District #96 and other districts should the site not be commercial. 7143 6/15/87 It was also the recommendation of the committee that these reports be done by the Village so it is a Village report rather than a developer report. Reference the cost factors, staff has identified that the appraiser the Plan Commission requested be retained for a residential impact study could expand his work to include the commercial element and the cost of that report would be approximately $600; our traffic consultant would provide the traffic study for $1,020; and the fiscal impact report can be done by our planning staff. It is the recommeadation of the "ad hoc" committee to ask for deferral of this particular ordinance until these reports on impact are received. Mr. Otis is in agreement with this recommendation to wait until the July 6 meeting. Mr. Otis would like to have the time along with the homeowners to look at the reports when completed before the July 6 meeting. Moved by Reid, seconded by Glover, to defer action on this ordinance until the July 6 meeting pending receipt of the three studies, the property tax study, the traffic study and the fiscal impact study. In response to a question from Elliott Hartstein, President Clayton stated that it has been discussed and recognized that should the Board determine that they wished to look at Alternate #3 that the recommendation would also be that Alternate #3 be referred to the Plan Commission for proper and full plan review including a public hearing. President Clayton recognized Mr. David Mattis of whom she had received a letter from expressing a desire for five people to give testimony on this matter asking whether or not they wished to give testimony this evening. Mr. Mattis stated it depends on the decision tonight, whether the ordinance is deferred or not. Discussion was held reference the expenditure of funds for the studies. President Clayton stated the recommendation is that they be Village reports in order to have credibility. In answer to a question from Trustee Kowalski, Mr. Szymborski stated staff will have completed the reports by June 30th and they will be in the hands of the Trustees, developer and residents on that date. In response to a question from Trustee Glover, Mr. Raysa stated that the legal impact on the decision made will be part of the information to be shared and will be included in his report to the Board. Upon roll call on the motion, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton declared a recess from 8:30 P.M. until 8:40 P.M. RECESS 7144 6/15/87 At the request of Mr. Raysa, Item XII (B) will be deferred CHEVY CHASE until a later date when documentation is in order. BUSINESS PARK Mr. Curtis Edlund, representing the residents in the Cambridge/ UNIVERSITY University Court area, made a presentation to the Board review- COURT ing his letter with attached exhibits dated June 9, 1987. This DRAINAGE letter is on file in the Clerk's office. Mr. Edlund recommends that the Village purchase a three acre site just south of Tarkington School from School District #21 to build a detention basin and install a 54 inch storm sewer from the basin to University Court; School District #21 has received an offer to purchase this site and urged the Board to take action before this site is no longer available. Reference the cost of this project, Mr. Edlund stated he would like the Village to make the commitment to purchase this site from monies in this year's budget and a commitment for construction in the next year's budget. He feels it is essential to the plan that this property be purchased. Numerous residents of the area were present to express their views and concerns on flooding in the area and to make the Board aware that flooding occurs in other parts of the subdivision and not only on University Court. Lengthy discussion followed reference costs of the project; easement to be used or obtained; time constraints for purchase of the property; the slope of the proposed retention basin; fencing around the basin; purchase of property from another taxing body; health & safety problems to the residents; why previous design did not work; the cost for pumping out the area which is approximately $1,200 a storm which is no solution but an aftermath of the problem; the construction of the retention basin. Mr. Boysen stated, in answer to a question from a resident, that the 54" pipe would discharge into the basin itself and the basin would have a controlled release which would be controlled by a lift station. There would be no gravity outlet so a lift station would be needed. In response to a question from Trustee Glover, Mr. Boysen stated he is confident that this design would work and would move the water out of University Court and into the basin and that the basin will be adequate for a 100 year storm. Trustee Marienthal requested that the record be reviewed to see how much money has already been expended over the years on the flooding problem and it be reported back to the Board. In response to a question from Trustee Glover, Mr. Raysa stated that the negotiations can be on such terms as both municipal entities agree, i.e. subject to obtaining the necessary zoning, permits to construct, etc. since the property is not located in the Village of Buffalo Grove. Moved by Glover, seconded by Shields, that the Village Board direct staff to start negotiations for the acquisition of the proper land and easements to construct the proposed drainage facility. 7145 6/15/87 President Clayton stated that there is sufficient funds to purchase the land this year in the budget, but that construction of the facility would have to be included in next year's budget. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Shifrin, seconded by Reid, to remove from table the HIGHLAND SCHOOL Highlands School Site. Upon voice vote, the motion passed SITE unanimously. Mr. Szymborski stated that at the Board's request staff did research the Plan Commission minutes as they pertain to the building pad in question and could not find anything in the Plan Commission minutes or the Village Board minutes to specifically set forth any building pad size or shape. Mr. William Griffin, representing the Hoffman Group, summarized their position referring to their letter of June 9, 1987 to Mr. Balling, which is on file in the Clerk's office. Nine years ago, to the best of their recollection, they contacted the school district to seek approval of a pad size; they received an approval of a pad size and elevation which was subsequently put on engineer- ing plans which were subsequently approved by the Village; last year they had no indication that there was going to be a school built on this site so they developed a plan to utilize the site as a park area; grade work was done last fall; everything was done except the seeding which was to be done this spring; and that sometime over the winter it was decided the site was to be used as a school site. Their position is that they have fulfilled their obligation, but at the same time are willing to work with the school district to achieve what they need; they will have some surplus clay from construction that they would be glad to furnish. Basically, they would like to cooperate and would like to get the matter resolved; they admit their obligation to build a pad and if there is a problem with quality then it is their responsibility to fix it. Dr. Max McGee, Superintendent of School District #102, Mr. Charles Cohen, Director of Business Services, and Mr. Small, Director of Buildings and Grounds for the district, were present. Dr. McGee stated that they are asking the Village to act on behalf of School District #102 to have the developer meet the requirements of the ordinance, Title 19, which states the slope, topography, geology, grading and ground cover of the dedicated site be suitable for its intended purposes which is a school. They are requesting that the site be at an appropriate grade and that a buildable clay pad be designed so that a school can be built on it. Lengthy discussion followed reference the site is graded for park district purposes; who authorized the site to be prepared for a park site when it was designated as a school site; number of years the site was unuseable; concern expressed by residents that nothing 7146 6/15/87 was built on it; the top soil on the pad - whose responsibility for removing it; intent of the ordinance reference land donation - site suitable for its intended purpose; size of the pad for the anticipated enrollment of the school to be built; how you can determine the configuration and size of a pad when a school is not built for several years; costs of removing the top soil on the pad and to prepare the pad for building; criteria used for school pad requirements; converting the site to a park site without the consent of the district; elevations on the site; stockpiling of top soil; where the authorization came from to allow the site to be graded as a park site. Trustee Shifrin asked the Board to consider the motion that was made at the previous Board meeting in regards to directing the builder to follow the ordinance. Trustee Marienthal requested that since when the site was donated Title 19 was different than it is today, he would like to have staff or Mr. Raysa research to see if the donation of site and monies at that time did suffice what was required of this developer. Trustee Glover expressed concern on the difference of opinion on costs and as to what is the proper preparation of the pad. In response to a question by President Clayton, Dr. McGee stated that the park district was advised by the school board at an open meeting that they were not going to give the site to them. Mr. Cohen stated that a number of years ago discussion was held in relation to swapping and exchanging title of land next to Aptakisic Tripp School for the Highland Grove site which was rejected at an open board meeting. The reason being they did not know what future configuration the school district would come to once the recession ended. He stated that in terms of joint use, it was made clear to the park district that if they would mow the site and the builder would seed it at grade that this would be acceptable to them as a district, but the park district could not put in any fixtures such as goal posts or backstop for baseball. At that time the school district could not afford to build a school and now they can. Mr. Raysa questioned why would someone build a 200' by 200' pad without some kind of direction from someone; Mr. Griffin stated to the best of his recollection they did have direction back in 1977. President Clayton stated that the motion before the Board now is to direct the Village Staff to advise Hoffman Homes to have the Highland Grove School site prepared for construction of a school in strict conformity of Village Ordinances to accommodate the size and scope of the proposed school by August 31, 1987. Mr. Griffin stated he felt it was practical to call a meeting of the Hoffman Homes, the school district, the architects, and Mr. Kuenkler to see if the problem cannot be resolved. They are willing to do this. 7147 6/15/87 Trustee Shifrin amended his motion to read: to direct the Village Staff to advise Hoffman Homes to confer with the representatives of School District #102 and Village Staff for the purposes of resolving their differences with regard to the handling of the school site and, in the event they are unable to reach an agreement, that the Board direct Village Staff to advise Hoffman Homes to have the Highland Grove School site prepared for construction of a school in strict conformity of Village Ordinances to accommodate the size and scope of the proposed school by August 31, 1987. Trustee Glover seconded the amended motion. Trustee Glover stated that he did not feel that the developer should be held responsible to make this pad in strict conformity with the size and scope of the proposed school when the pad has already been accepted, but could vote to hold the developer responsible to remove the excess black dirt that was brought onto the site after it was accepted especially if it does not meet our engineering drawing. After further discussion, Trustee Shifrin again amended the motion to read as follows: to direct the Village Staff to direct represent- atives from Hoffman Homes to confer with representatives from School District #102 and the Village Staff for the purpose of reconciling their differences with regard to the Highland Grove School site; in the event they are unable to reach an agreement, then to direct Hoffman Homes to have the Highland School site prepared for construction of a school in strict conformity of Village ordinances by August 31, 1987. This amendment was seconded by Trustee Glover. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Shifrin NAYES: 1 - Kowalski II Motion declared carried. Trustee Shifrin stated he reviewed Mr. Hruby's recommendations REVIEW PROCEDURES reference the procedures for the review of custom homes, a memo CUSTOM HOMES to Mr. Balling dated June 2, 1987, and in discussions with the (aesthetics) Appearance Commission they seem to be satisfied with these procedures also. Moved by Shifrin, seconded by Glover, to direct the Village Attorney to put these procedures in ordinance form. Trustee Shifrin also suggested that in consideration of the fact that there are three potential custom home develop -:sin various stages in the Village right now that a copy of this ordinance be directed to them. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7148 6/15/87 Mr. Szymborski stated that staff's recommendation is not to take the lowest bidder, but the lowest qualified bidder which is Mankoff Equipment for reasons stated in Mr. Rigsby's report dated June 11, 1987. The low bids do not comply with Village specifications. Moved by Shields, seconded by Marienthal, to approve the Public AWARD OF BID Works recommendation to award the bid for the two suction (Two suction pumpers and a card controlled fuel management system to pumpers & card Mankoff Equipment, Inc., the lowest qualified bidder, for a controlled price of $12,161.00. Upon roll call, Trustees voted as fuel system) follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Shifrin, seconded by Glover, to accept the report WILLOW GROVE as submitted by Dick Kuenkler dated May 22, 1987 with regard SCHOOL to the Willow Grove School pedestrian school route study. (Pedestrian Upon roll call, Trustees voted as follows: School Route AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin Study) NAYES: 0 - None Motion declared carried. Moved by Shifrin, seconded by Glover, to pass Ordinance #87-48, ORDINANCE #87-48 an ordinance amending Title 10 of the Code providing for (Yield signs) "Yield" signs at Dunham and Indian Spring Lanes and Ivy Hall and Indian Spring Lanes. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. C. N. Selimos of 5 Cloverdale Court was present and DRIVEWAY APRON requested that the Board grant a variance for construction VARIANCE of an oversized driveway apron on the parkway in front of his property; his reasons being that there is a water problem in this area which has deteriorated the concrete apron; water and ice accumlate on and around the apron which has sunk and cracked. He stated he is on the low side of the cul-de-sac. In response to a question from President Clayton as to whether or not this is a variance that the Board can handle itself, Mr. Raysa stated that it was as the interpretation of staff is that it would be under Title 12 which gives the Village Board the authority to grant requests without a public hearing as the subject petitioner is not a developer and therefore the Development Ordinance does not apply. Moved by Glover, seconded by Reid, that the Board grant a variance to Title 12 to allow the construction of the driveway apron as proposed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7149 6/15/87 Present were Greg Zale, Don Manhard, and Mauro Crestani GLAUNER representing the Zale Group who are requesting Plan PROPERTY Commission referral of the Glauner Property. (Plan Commission Referral) Mr. Crestani stated this piece of property consists of 75.81 acres located on Aptakisic Road at Buffalo Grove Road; presently the property is zoned agricultural in the county and they are proposing to build 90 single-family homes under R-3 zoning which is 10,000 square foot minimum lots; they are proposing 20,000 square foot lots along the western boundary to use as a buffer zone between this property and Long Grove. There would be 35.37 acres in lots, 8 acres in internal right-of- ways and 31 acres in open space and detention; the density proposed is 1.2 to the acre with the main entrance aligning with Brandywyn and continuing through the property into the Woodlands property at Fiore. In response to a question from Trustee Kowalski reference how many of the 90 lots proposed would be 20,000 square feet, Mr. Zale stated approximately 17 or 18 lots and that they chose not to increase the number of these lots as they want to keep the R-3 designation which is 10,000 minimal. Trustee Marienthal questioned the length of the cul de sac; this will have to be looked at by the fire department and it would have to come under a variance. In response to a question from the Board, Mr. Zale stated that there would be 4-5 acres of actual useable active space of the 31 acres open space. The remaining acreage they do not know what they will do with it, it is a problem as the ground has bad soils and is in a flood plain. Trustee Shifrin requested the developer to take cognizance of the ordinance regarding custom homes and consideration of the material and aesthetics of this development to offer the consumers more choice in materials, etc. rather than the monotony of aluminum siding. Trustee Shields questioned the continuation of the collector road with Mr. Zale stating that the road in already in the Woodlands and will be in alignment with the road through this development. Trustee Reid expressed concern with what is to be done with the remaining open space that is not useable; he suggested the possibility of excavating for a lake; some kind of a solution needs to be worked out at the Plan Commission on this passive open space before returning for approval from the Board. 1 Trustee Glover questioned whether any part of the open space would be used as a right-of-way for Buffalo Grove Road and Mr. Zale stated that a portion of it would be. In response to a question by Trustee Glover reference whether he was aware that this property in the 7150 6/15/87 comprehensive plan is shown for R-E or estate zoning, Mr. Zale stated he was not aware of this. Trustee Glover further suggested consideration of 1 acre lots with Mr. Zale responding that it is an economic decision due to the bad ground and the cost of the property that it would not be feasible. Trustee Glover would like to see consideration of 1 acre lots on at least a portion of this property. President Clayton expressed concern that the open space be an asset and not a detriment to the Village. Moved by Reid, seconded by Shifrin, to refer this property to the Plan Commission asking them to give particular consideration of the items that were raised here tonight in addition to their normal thorough plan review. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Kowalski*, Shifrin NAYES: 1 - Glover Motion declared carried. *Reiterating the request for much larger lots. Moved by Marienthal, seconded by Shields, to accept the Final ASBURY DRIVE Plat of Subdivision and attending conditions along with a SUBDIVISION Development Improvement Agreement for the Asbury Drive Sub- (Final Plat of division and subject to approval by the Village Attorney and Subdivision) the covenants of the Corporate Grove. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Shields, seconded by Reid, to waive electrical PARK DISTRICT permit fees for the replacement of light poles at Raupp and (Waiver of fees) Willow Stream Parks. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None . Motion declared carried. Moved by Glover, seconded by Reid, to concur with the Appearance TOWN CENTER Commission's approval of the Town Center retail area, architec- (aesthetics) ture/materials and lighting, with the stipulation that the light source is not visible. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Glover, to adjourn the meeting. ADJOURNMENT Upon voice vote the motion passed unanimously. The meeting adjourned at 11:30 P.M. r� (--mod- C`7z . /....e7 ,Z, Carol M. Tenerelli, Clerk Pro Tem APPROV D BY ME THIS 0.r2 DAY OF t,,„.„,___ e;="<" , 1987. -Fi... Village President