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1987-06-01 - Village Board Regular Meeting - Minutes 7127 6/1/87 MINUTES OF A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, JUNE 1, 1987. The Village Clerk called the meeting to order at 7:35 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: Trustees Marienthal, ROLL CALL Glover, Reid, Shields and Kowalski. President Clayton and Trustee Shifrin were absent. Trustee Shifrin arrived at 7:40 P.M. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Greg Boysen, Director of Public Works; Bob Pfeil, Village Planner; and Paul Kochendorfer, Village Treasurer. Moved by Glover, seconded by Reid, to appoint Trustee Marienthal TEMPORARY as Temporary Chairman for tonight's meeting. Upon voice vote, CHAIRMAN the motion was unanimously declared carried. Moved by Reid, seconded by Shields, to approve the minutes of APPROVAL the May 18, 1987 Regular Meeting. Upon roll call, Trustees OF MINUTES voted as follows: AYES: 4 - Marienthal, Reid, Shields, Shifrin NAYES: 0 - None ABSTAIN: 2 - Glover, Kowalski Motion declared carried. Mr. Kochendorfer read Warrant #598. Moved by Glover, seconded WARRANT #598 by Reid, to approve Warrant #598 in the amount of $342,175.54, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Temporary Chairman Marienthal appointed Roger Lundine and Barbara PLAN COMMISSION Silz to the Plan Commission for a term to expire April 30, 1988. APPOINTMENTS Moved by Reid, seconded by Glover, to concur with Temporary Chair- man Marienthal's appointments. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Kowalski NAYES: 0 - None ABSTAIN: 1 - Shifrin Motion declared carried. Trustee Shifrin commented on the Highland Grove school site, HIGHLAND GROVE which has now been received by School District 102, stating that SCHOOL SITE there is a serious question regarding the feasibility of the site and the cost of making the site useable for the school building. 7128 6/1/87 Mr. Balling responded to Trustee Shifrin, and stated that he has spoken to Mr. Griffin of the Hoffman Group who said that they will bring the site up to standard and will reconstruct the entire pad at their expense. Trustee Shifrin noted that time is of the essence. Mr. Charles Cohen of District 102 stated that they would like to see work begin by early fall. Moved by Shifrin, seconded by Glover, to direct the Village staff to advise Hoffman Homes to have the Highland Grove School site prepared for construction of a school in strict conformity of Village ordinances to accommodate the size and scope of the pro- posed school by August 31, 1987. Mr. Balling stated that the actual school building area exceeds the pad area which was previously identified and approved by the Village as far as the construction pad; to get the full area would be a different issue; the school district accepts that the larger area would be a part of their construction. After suggesting that the Plan Commission minutes be studied at the time this subject was discussed, it was moved by Reid, and seconded by Glover, to table this item until the next meeting at which time the information from the previous Plan Commission minutes will be available. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Temporary Chairman Marienthal noted that, during the Budget GROUP HEALTH & Hearings, it was stated that there would be a staff recommenda- LIFE INSURANCE tion on the Group Health and Life Insurance. Mr. Balling stated that that recommendation should be available for the July 6, 1987 Regular Meeting. Mr. Balling reported on the status of the sewer and paving work SEWER & PAVING throughout the Village; partial payment was released to Ziegler WORK on Tuesday; the Gustafson Engineering check is still being held. Trustee Reid asked that action on the Gustafson payment be deferred until after that item on the agenda has been discussed. Mr. Balling introduced Bob Kehoe, the new reporter from the COUNTRYSIDE Countryside newspaper. REPORTER Mr. Balling noted a request and recommendation with regard to PUBLIC WORKS the Public Works Toro Greensmaster Mower replacement. Staff MOWER recommendation is replacement of that equipment by purchase of a Toro tractor only in an amount not to exceed $7,400. Moved by Reid, seconded by Glover, to waive bids and authorize the purchase of a Chicago Toro tractor only in an amount not to exceed $7,400. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7129 6/1/87 Mr. Balling stated that the next Regular Meeting will be held FUTURE AGENDA on Monday, June 15, 1987. Moved by Glover, seconded by Reid, to adjourn to Executive EXECUTIVE Session to discuss Litigation. Upon roll call, Trustees voted SESSION as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. The Board adjourned to Executive Session at 8:00 P.M. , and returned at 8:17 P.M. Temporary Chairman Marienthal explained the Consent Agenda, CONSENT AGENDA stating that any member of the audience or the Board could request that an item be removed for full discussion. It was requested that Items XII. , D. , XII. , E. , and XII. , I be removed from the Consent Agenda. Moved by Glover, seconded by Reid, to pass Ordinance #87-45, ORDINANCE #87-45 an ordinance authorizing the disposal and sale or trade-in (Sale of surplus of surplus Village personal property. Upon roll call, Trustees personal property) voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve Resolution #87-31, RESOLUTION #87-31 a resolution allowing the change of authorized signators for (Police Pension the Police Pension Fund corporate savings account. Upon roll Fund) call, Trustees voted as follows: AYES: 6 — Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve Resolution RESOLUTION #87-32 #87-32, a resolution appointing an alternate delegate to the (Alternate Assembly of Mayors and Village Presidents of Northeastern delegate) Illinois. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Final Plat TACO BELL of Subdivision and attending conditions along with Development (FINAL PLAT & Improvement Agreement for Taco Bell, 50 W. Dundee Road. The DIA) Village Engineer recommends approval. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7130 6/1/87 Moved by Glover, seconded by Reid, to approve the Develop- B.G.COMMERCE ment Improvement Agreement for Buffalo Grove Commerce Center, CENTER DIA Lot 34, Automotive Engine Rebuilders Association. The Village Engineer recommends approval. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Appearance TACO BELL Commission recommendation reference Taco Bell at Ranch Mart, (Aesthetics) Buffalo Grove and Dundee Roads, architecture/materials, lighting/landscaping and dumpster enclosure. The Appearance Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Appearance GROVE TERRACE Commission recommendation reference Grove Terrace, Dundee Road (Temporary Sign) and Cambridge Lane, temporary sign. The Appearance Commission recommends approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to accept the Appearance GLIDDEN PAINT/ Commission recommendation for Glidden Paint/Wallpaper at WALLPAPER Ranch Mart, signage - temporary/permanent. The Appearance (Signage) Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid, to approve for Taco Bell, TACO BELL granting variances for ground and wall signs; variance to Secs. (Variances) 14.20.070A and D; 14.20.030B; 14.20.090A; and 14.20.030C. The ZBA recommends approval. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Tom Vucinic, Executive Vice-President of Otis Development, ORDINANCE #87-46 displayed a rendering of the proposed development, which is (Otis Office) approximately 5.2 acres located at the northwest corner of Arlington Heights Road and Route 83; the proposed development consists of two structures, i.e. an office building and a bank building; the developer is petitioning for annexation and 0 & R Zoning; they are asking for one variance regarding the slope of the detention pond. Mr. Vucinic then displayed elevations of the site. 7131 6/1/87 In response to a question from Trustee Reid, Mr. Vucinic stated that they had met with the Pastor of the adjacent church, who asked that less landscaping be put in, but the developer will do whatever the Village requests; the church will be allowed to use the developer's parking lot, and the developer has put in a pedestrian walkway between the church and office parking lots. Mr. Raysa recommended the following changes on the proposed ordinance: Section 1, third line from the bottom, "and including to the far side of any adjacent unincorporated highway, all in Lake County, Illinois." should replace the wording which followed "of Illinois Route No. 83,". The south property line on the Plat of Annexation should be dropped to the far side of Route 83, and made a part of the proposed ordinance. Moved by Reid, seconded by Glover, to pass Ordinance #87-46, annexing the Otis property to the Village of Buffalo Grove, incorporating the recommendations made by the Village Attorney. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-47, ORDINANCE #87-47 approving the zoning of the Otis property to the 0 & R District, (Otis Office) and incorporating the recommendations previously made by the Village Attorney. Mr. Raysa recommended the following changes to the proposed ordinance: Deleting "and approved by the Village by Ordinance No. 87- ;" from the second "Whereas" clause; Changing the third "Whereas" clause to read: "Whereas, notice of a public hearing for zoning has been given and public hearing was held." Trustee Reid amended the motion to incorporate Mr. Raysa's recommendations; Trustee Glover seconded the amendment. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Boysen summarized his recommendation on the Northwood NORTHWOOD Subdivision Detention Basin rehabilitation, details of which SUBDIVISION are contained in his memo to Mr. Balling of May 28, 1987. DETENTION BASIN Trustee Reid wishes to see clarification on the dates shown on the survey, since the survey is dated 5-14-87, which was 24 hours before the memo was written stating that the survey needed to be done. 7132 6/1/87 Trustee Reid believes this looks like a good plan, but he is concerned about the discrepancy in dates on the survey; Mr. Balling stated that the revised date on the survey should be May 28, 1987, and stated that the revised date will be placed on the survey. Mr. Raysa stated that DIA funds can be used for this if it is covered in the DIA. In response to a comment from Trustee Reid, Mr. Balling stated that he will check the date that the inlet grate was reinstalled, and he will find out how long it took from the time it was brought to the attention of the Village until it was reinstalled. Temporary Chairman Marienthal asked if the residents have reviewed the work which has been done in the basin. Mr. Henry Eickelberg responded; Mr. Balling stated that staff would like to see the improvements in place for at least a year to judge their effectiveness, and stated that staff hopes to have the work finished by July. Mr. Eickelberg stated that the homeowners want a fence between the detention area and the industrial area, and they want willow trees planted; Mr. Balling responded that he does not know if that is a requirement. Temporary Chairman Marienthal asked staff to supply to the residents a copy of Mr. Boysen's May 28, 1987 memo, along with a copy of the design and what is going to happen at the site. Temporary Chairman Marienthal asked staff to come back to the Board with information regarding the fence, and the cost if the Village were to do tree plantings. Mr. Balling stated that they will supply the residents with a copy of the evaluation done of the area. Moved by Shifrin, seconded by Glover, to approve the revised plan dated May 28, 1987 for the proposed grading plan of the Northwood Detention Basin. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Szymborski reviewed his memo to Mr. Balling of May 29, 1987 WELLINGTON HILLS addressing each of the concerns previously raised by the residents SUBDIVISION of Wellington Hills. Trustee Reid stated that he is pleased with the report, and asked if the Board could expect a progress report within 30 days; Mr. Szymborski responded affirmatively. Trustee Reid stated that he does not believe that a Trustee should be involved in the final acceptance, since that is a function of the staff; he does not believe the Board should be involved in the daily operations at that level in the Village. 7133 6/1/87 Temporary Chairman Marienthal stated that he has walked the site, and he does not agree with staff, and he does not believe that the area will ever drain properly. Trustee Glover stated that he also walked the site, and he believes that the site is designed properly and looks to be functioning properly. A resident of Wellington Hills stated that a Village lawn mower got stuck in the mud, and had to be towed out. Mr. Balling stated that he will investigate that incident. John Hanson, 512 Harris Drive, thanked the Trustees for hearing the problem of the residents and for looking at the site; he believes it is proper for a Trustee to be involved in the final acceptance, and asked why it took 12 years for some resolution to this problem. Trustee Reid responded to Mr. Hanson. Temporary Chairman Marienthal agreed with Trustee Reid that a Trustee should not be involved in final acceptance. Mr. Balling stated that the situations between Northwood and Wellington are very different in that Wellington Hills improvements have not yet been accepted, and will not be accepted until they are approved by the Village. A resident stated that several backyards are marsh land; Mr. Balling stated that that item is on the punch list. Mr. Robert Malinowski asked if it is possible for the residents to see a copy of the punch list; Temporary Chairman Marienthal stated that could be made available. A resident stated that the barricades are useless because drivers just pick them up and move them or go around them. A resident stated that telephone poles have been taken out and just left lying on the ground. Trustee Shifrin commented that developers must comply with very rigid Village standards. Mr. Balling stated that a status report will be given at the July 6, 1987 Regular Board Meeting. Moved by Reid, seconded by Glover, to accept the report from Lee Szymborski regarding the Wellington Hills Subdivision dated May 29, 1987, and to direct the staff to provide the Board with a status report on these items at the July 6, 1987 Regular Board Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Temporary Chairman Marienthal declared a recess from 9:25 P.M. RECESS until 9:40 P.M. 7134 6/1/87 Mr. Boysen reviewed the May 28, 1987 memo regarding progress on SEWER RE- the sewer rehabilitation project. HABILITATION Trustee Reid questioned the work that is being done on the Cambridge Court area, and also about the 6' high pile of dirt on the cul-de- sac; Mr. Boysen responded to Trustee Reid and stated that he will ask that the pile of dirt be removed, and will find out about the pipes on University and Buffalo Grove Road. Trustee Reid pointed out the third paragraph in Donohue's letter �./ stating that good consturction practices must be considered over aesthetic inconveniences during construction; he does not believe that residents should be kept out of their driveways for weeks at a time, and he does not believe that materials should be stored on parkways for weeks and months at a time. Trustee Reid also questioned the length of time that it took to patch the saw cut trench areas; Mr. Boysen responded that, if he had it to do over again, he would recommend cold patching the entire job. Trustee Reid stated that the Village needs to take a closer look at the way these types of contracts are going to be handled. Trustee Glover stated that he believes the Board is spending too much time on detail; he believes it is the Board's job to set policy and let the staff handle the details; he would like a recommendation from the staff as to why the Village residents and staff have so much dissatisfaction on these projects. Temporary Chairman Marienthal agreed with Trustee Reid's comments with regard to Donohue's letter, and also with Trustee Glover's comments. Mr. Balling commented on the status of the suspended payment to Gustafson; the Village has until Friday, June 5, 1987, to withhold payment without being in breach of its own contract. Mr. Balling recommends that the Board proceed to authorize payment, and he believes Gustafson has done what the Village has instructed them to do. In answer to a question from Trustee Reid, Gustafson will be at approximately 60% of payment when the check in question is paid. Moved by Reid, seconded by Glover, to authorize release of the check to Gustafson which was withheld two weeks ago in the amount of $111,169.49. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Balling commented on the feasibility of a traffic signal at TRAFFIC SIGNAL Dundee Road and Grove Drive/Plaza Verde entrance. Mr. Boysen's (Plaze Verde/ memo to Mr. Balling of May 27, 1987 outlines this situation. Dundee Road) Moved by Glover, seconded by Reid, to concur with staff's recommendation to delete a traffic signal at Dundee Road and Grove Drive/Plaza Verde from the program. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7135 6/1/87 Mr. Raysa stated that, after review, he does not have a problem FIORE with the third amendment to the Fiore Annexation Agreement, as ANNEXATION stated in his letter to Mr. Balling of May 22, 1987. AGREEMENT Mr. Raysa stated that the next step is to publish for a Public Hearing. Moved by Reid, seconded by Glover, to accept the recommendation from the Village Attorney and proceed with the necessary steps to have a Public Hearing and the action in the future. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Shifrin NAYES: 1 - Kowalski Motion declared carried. Mr. John Emigh of Kennedy Homes introduced himself to the Board. CHAMBORD Mr. Jon Nelson reviewed the land plan for the Board, details (Morrison of which are contained in Mr. Pfeil's memo to the Plan Commission Property) of April 30, 1987. In answer to a question from Trustee Reid, Mr. Raysa stated that both sets of Declaration of Covenant can be available for Board review; it was determined that, if action is taken tonight, it will be subject to review and approval of Declaration of Covenant. Mr. Nelson reviewed for Trustee Glover the location of the stub road into the Tomassone property. Mr. Bill Bruno, Director of Marketing for Kennedy Homes, reviewed the types of homes to be built. Trustee Shifrin questioned the permanent monument at the entrance, which Mr. Bruno addressed. Trustee Shifrin brought up the need for blanket specifications approval for customized homes; Mr. Balling stated that a report will be made to the Board at the June 15, 1987 Regular Meeting on this topic. Moved by Reid, seconded by Shifrin, to accept the Preliminary Plan of Chambord, subject to the review by the Village Attorney and the Board of the Declaration of Covenant and subject to the Plan Commission's recommendations of May 6, 1987 for approval of the variations. Mr. Raysa commented on Item 3. in the Plan Commission recommendations with regard to islands at the entrances and cul-de-sacs. Trustee Reid amended the motion to delete Item 3. from said Plan Commission recommendations; Trustee Shifrin seconded the amendment. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Glover, to accept the Preliminary Plan OTIS OFFICE for the Otis Office Development subject to the Plan Commission DEVELOPMENT recommendations of May 20, 1987. Upon roll call, Trustees voted as follows: 7136 6/1/87 AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Raysa stated that he asked that this item be removed from WOODLANDS AT the Consent Agenda because he had a question on Item 7. in Mr. FIORE Kuenkler's memo to Mr. Balling of May 13, 1987; however, he has no problem with the Board approving this item, and he will discuss the issue with Mr. Kuenkler. Moved by Reid, seconded by Glover, to accept the Final Plat of Subdivision and attending conditions along with Development Improvement Agreement for the Woodlands at Fiore, Phase I, Units I-IV and Commerce Center. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Mr. Raysa suggests that approval of this item be made subject to COVINGTON Mr. Kuenkler's memo of May 19, 1987, as well as the Plan CommissionCORPORATE recommendation. CENTER Mr. Raysa referred to the two "deed gaps" noted in the Annexation Agreement; he wants to make sure that these two "deed gaps" are squared away; these documents are extremely important. Moved by Reid, seconded by Glover, to accept Final Plat of Subdivision and attending conditions along with Development Improvement Agreement for the Covington Corporate Center, subject to Mr. Kuenkler's memo of May 19, 1987 and the Plan Commission recommendations. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Trustee Shifrin asked that this item be removed from the Consent WESTCHESTER Agenda because each of the 100+ homes will be customized, and as (Scarsdale) yet, there is not a procedure for approval of customized homes. Mr. Balling stated that a recommendation for customized home approval should be ready for the Board at the June 15, 1987 Regular Meeting. Moved by Glover, seconded by Reid, to approve the Appearance Commission recommendation for Westchester (Scarsdale) on Busch Road for Elevations/Materials and Street Tree Landscaping. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7137 6/1/87 A resident of the Crossings asked that there be a study on the CROSSINGS effect of the proposed commercial area on surrounding property COMMERCIAL values before the June 15, 1987 meeting, and she also asked that each Trustee come out to the Crossings area before the June 15, 1987 meeting to review the area. Moved by Reid, seconded by Glover, to move to Executive Session EXECUTIVE to discuss litigation. Upon roll call, Trustees voted as SESSION follows: �./ AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Glover, to adjourn the meeting. Upon ADJOURNMENT voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:56 P.M. • gra- ' IV Janet' M. Sirabian, Village Clerk APPROVED BY ME THIS /50 DAY OF aq,,,,x4L, , 1987. V llage President