1987-05-18 - Village Board Regular Meeting - Minutes 7117
5/18/87
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, MAY 18, 1987.
President Clayton called the meeting to order at 7:35 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Reid, Shields, and Shifrin. Trustees
Glover and Kowalski were absent. Also present were William
Balling, Village Manager; William Raysa, Village Attorney; Lee
Szymborski, Assistant Village Manager; Greg Boysen, Director of
Public Works; Ray Rigsby, Superintendent of Public Works; Bob
Pfeil, Village Planner; Carmen Molinaro, Director of Golf
Operations; and Paul Kochendorfer, Village Treasurer.
Moved by Reid, seconded by Marienthal, to approve the minutes APPROVAL OF
of the April 27, 1987 Special Meeting. Upon roll call, MINUTES
Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the minutes
of the May 4, 1987 Regular Meeting. Upon roll call, Trustees
voted as follows:
AYES: 3 - Marienthal, Reid, President Clayton
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
ABSTAIN: 2 - Shields, Shifrin
Motion declared carried.
Mr. Kochendorfer read Warrant #597. Moved by Marienthal, WARRANT #597
seconded by Reid, to approve Warrant #597 in the amount of
$2,329,722.17, authorizing payment of bills listed. Trustee
Reid questioned payment on Page 34 to Gustafson Excavating,
Inc. for $111,169.49 and to William Ziegler for $15,361.21,
asking what percentage of payment this represents. Mr. Balling
answered Trustee Reid's question.
Trustee Reid stated that the streets have been kept in deplorable
condition for months; he is concerned that we are approaching 90%
of payout and he does not believe we have gotten 90% of service,
and he asked that both checks be held until there is a detailed
report on the status of the work that has been completed and
the schedule of work yet to be completed.
Discussion followed as to the effectiveness of withholding
payment, risk involved in withholding payment, and holding payment
until the last possible day in the contract period.
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5/18/87
Trustee Marienthal amended the motion to delete payment to
Vendor #033400 for $111,169.49 and to Vendor #098400 for $15,361.21
making the total on Warrant #597 $2,203,191.47; Trustee Reid
seconded the amendment.
Upon roll call, Trustees voted as follows on the amended motion:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Reid, seconded by Shields, to authorize the Treasurer to
prepare the checks for Gustafson Excavating, Inc. in the amount of
$111,169.49 and for William Ziegler in the amount of $15,361.21,
said checks to be held until staff has received satisfactory
assurance from both contractors that the work that has been reported
has been satisfactorily completed, and that a schedule of work that
will not result in inconvenience to residents such as they have had
is forthcoming. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
President Clayton appointed Adam Simons to the Community Blood COMMUNITY BLOOD
Donor Commission for a term to expire 4/30/88. DONOR COMMISSION
Moved by Marienthal, seconded by Reid, to concur with President
Clayton's appointment. Upon voice vote, the motion was unanimously
declared carried.
Mr. Balling noted the submission of the Management Report for MANAGEMENT
April, 1987; there were no questions on same. REPORT
Mr. Balling noted the Management Letter for the FY1986 Golf FY1986 GOLF
Course Audit, stating that the Letter and staff comments to COURSE AUDIT
same have been distributed to the Board, staff comments being
contained in Mr. Brimm's memo to Mr. Balling of May 13, 1987.
Trustee Marienthal stated that the Management Letter this year
again referred to the Accounts Receivable situation, as well as
the collection of sales tax; he stated that he wanted to be sure
that both of those situations are rectified, and these comments
will not again occur in future Management Letters. Mr. Balling
responded to Trustee Marienthal.
Mr. Balling noted Mr. Hyman of Plaza Verde has again voiced his PLAZA VERDE
support for paying the local share, approximately $33,000, of TRAFFIC SIGNAL
the signals for the Plaza Verde/Grove/Dundee intersection. Mr.
Balling stated that two issues have previously been raised
regarding this signal, i.e. energy and maintenance costs, and
traffic congestion. The traffic engineers have stated that it
should not result in unreasonable congestion. Mr. Balling then
noted that communication from the Condo association has indicated
that they are not willing to participate.
7119
5/18/87
Trustee Marienthal stated that he definitely wants energy and
maintenance costs to be reimbursed.
Moved by Reid, seconded by Shields, to authorize proceeding on
this traffic signal subject to reimbursement of energy and
maintenance costs, realizing that the Village has the option
to withdraw if it is found that those conditions are not satisfac
torily met. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mrs. Darlene Tagy stated that she and her daughter would like IN-HOME DAY CARE
to watch children in her home and asked for guidelines. Mr.
Raysa stated that he would research the subject and issue a
written opinion.
Mr. John Hanson of Wellington Hills stated that he and other WELLINGTON
residents have been experiencing problems with the developer, HILLS
Hoffman Group, with regard to designated park areas and the
maintenance, drainage, weeds, etc. of said site. The residents
would like the Board's assistance in forcing resolution to these
problems and definition as to what the said property will eventually
look like. The residents do not want the Performance Bond released
until all problems have been handled to their satisfaction. Mr.
Balling responded to Mr. Hanson.
President Clayton stated that staff will investigate the problem
and report back to the Board, letting them know exactly what is
taking place to correct the situation.
Several residents introduced problems they are having, such as:
a bunker hill in the backyard, Buffalo Grove Road construction,
placement of Village signs.
Moved by Marienthal, seconded by Shields, to utilize the Letter of
Credit and/or bond to correct the deficiencies that are now in place
and have been so documented to them so that they can be completed
within an expeditious period (60 days) of time so that the people
do not have to go through another summer with the same situation.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Balling then reviewed the progress on Buffalo Grove Road.
President Clayton asked for a report on the signage as requested
by a resident.
Further questions from residents were as follows: permanent sign
at Wellington Hills; STOP sign at Lexington/Armstrong; street lights;
STOP signs; flooding of the bike path; and backyard landscaping.
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5/18/87
Mr. Balling stated that a report on all concerns discussed
tonight will be made at the June 1, 1987 Regular Meeting.
President Clayton explained the Consent Agenda, stating that CONSENT AGENDA
any member of the audience or the Board could request that an
item be removed for full discussion. Mr. Raysa requested that
Items XI. , A. and XI. , I. be removed from the Consent Agenda.
Moved by Marienthal, seconded by Reid, to adopt Resolution RESOLUTION
#87-29, a resolution authorizing the appropriation of #87-29
$6,037.81 of MFT funds for a traffic signal at Lake-Cook Road (Traffic signal)
and Lexington Drive. Upon roll call, Trustees voted as
follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Marienthal, seconded by Reid, to adopt Resolution RESOLUTION
#87-30, a resolution approving an addendum to the joint Village #87-30
State agreement for Phase II engineering and right of way (Agreement
acquisition for the Arlington Heights and Dundee Road inter- Arl. Hts. &
section improvement. Upon roll call, Trustees voted as follows: Dundee Roads)
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
President Clayton proclaimed the week of May 17-23, 1987 as PROCLAMATION
National Public Works Week recognizing the dedication of the (Public Works
Buffalo Grove Public Works personnel. Moved by Marienthal, Week)
seconded by Reid, to concur with President Clayton's proclamation.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Marienthal, seconded by Reid, to accept the Certificate HIDDEN LAKES
of Final Acceptance with attending conditions for Hidden Lakes VILLAGE -
Village, Phase II. The Village Engineer recommends accepting PHASE II
the responsibility for the Busch Road improvement and releasing (Final Acceptance)'
Hidden Lakes' Joint Venture, requiring payment for same and
accepting improvements except for the south 150 feet of Buffalo
Grove Road. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
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5/18/87
Moved by Marienthal, seconded by Reid, to award the bid for 1987 VILLAGE
the 1987 Village sidewalk program to M. C. and J. C. Concrete, SIDEWALK PROGRAM
Inc. for their low bid of $86,099, the lowest of five bids. (Award of Bid)
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Marienthal, seconded by Reid, to authorize the AUTHORIZE
bidding for two fuel pumps and a fuel management system. BIDDING
Upon roll call, Trustees voted as follows: (Two fuel pumps
AYES: 4 - Marienthal, Reid, Shields, Shifrin & fuel manage-
NAYES: 0 - None ment system)
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Marienthal, seconded by Reid, to authorize entering AMERICAN CABLE
into a joint contract to appropriate $780 to join member (Joint Contract)
municipalities of the American Regional Cable Group to conduct
an independent audit of American Cablesystems of Illinois.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Balling reviewed the proposed ordinance. ORDINANCE
Moved by Reid, seconded by Shifrin, to pass Ordinance #87-40, #87-40
establishing authorizing appropriations fo r_the Village for the (Appropriations)
period May 1, 1987 through April 30, 1988.
Mr. Henry Eickelberg asked how much money is appropriated for
the resolution of problems which have been recently discussed
at the Village Board meetings. Mr. Balling reported that the
subject amount is between $7,000 and $9,000.
Upon roll call, Trustees voted as follows on the motion:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Trustee Reid introduced Fred Schroder and Blanche Kloman, ORDINANCE
Trustees of the Knopf Cemetery; Mr. Schroder made a brief #87-41
comment regarding the history of the Cemetery. (Knopf Cemetery)
Moved by Reid, seconded by Shields to pass Ordinance #87-41,
annexing the Knopf Cemetery to the Village of Buffalo Grove.
Mr. Raysa asked that Exhibit A be labeled "Plat of Annexation".
7122
5/18/87
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Balling reviewed the proposed ordinance. ORDINANCE
Moved by Shields, seconded by Reid, to pass Ordinance #87-42, #87-42
extending the time to close the Tax Increment Allocation Revenue (Town Center)
Bonds, Series A and Series B, provided for in Ordinances #87-25,
#87-26, and #87-27. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Balling reviewed the proposed ordinance. ORDINANCE
Moved by Reid, seconded by Marienthal, to pass Ordinance #87-43
#87-43, extending the reverter provision of Ordinance #87-22 (Andrews Property;
as it pertains to the Andrews Property. Upon roll call, Trustees
voted as follows:
AYES: 4 - Marienthal, Reid, Shields, President Clayton
NAYES: 1 - Shifrin
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Tim Beechick of Hamilton Partners, stated that they are ORDINANCE
asking for re-zoning of the 12-acre parcel of property along #87-44
Lake-Cook Road, east of Weidner Road, adjacent to the Buffalo (Hamilton Grove
Grove Business Park; details of this request are contained in Park)
Mr. Pfeil's memo to Mr. Balling of May 14, 1987.
Mr. Balling stated that this is primarily a change from an approved
residential PUD; he then reviewed the Special Conditions in
Paragraph 22 of the Third Amendment to Phoenix PUD Ordinance.
Mr. Raysa noted the following changes:
1) In Section 1 and 2 of the proposed ordinance, the date
should be May 18, 1987, rather than May 15, 1987.
2) The proposed ordinance should be passed "subject to the
Village Attorney re-writing the owner/developer language".
3) Adding "Exhibit B" in the second line on Page 2.
4) Recommendation that the appropriate Exhibits be attached
and labeled A through G.
Trustee Reid stated that he would like to hear more about the
subject of the bridge. Mr. Beechick and Mr. Balling responded to
Trustee Reid's question. An associate of Mr. Beechick's stated
that he had talked with Mr. Kuenkler with an estimate of $20,000
for the paving, plus the bridge, which would go from the developer's
east property line to Church.
Trustee Marienthal asked if the developer would be amenable to picking
up the cost of the bridge, and the Village participation would be the
other segments. Mr. Beechick stated that that would depend on a number
of factors.
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5/18/87
Mr. Balling stated that the installation of this bridge would be
much more complex than that of the golf bridges.
Moved by Reid, seconded by Shields, to pass Ordinance #87-44, with
the amendments and language changes noted by the Village Attorney,
and with the deletion of Paragraph E on Page 12, which staff and
developer will further discuss.
Trustee Marienthal asked if Trammell Crow had been approached for
participation in this bridge facility; Mr. Balling responded to
Trustee Marienthal.
Trustee Marienthal wished to have this come back before the Board
within a 90-day time period; Mr. Beechick agreed to this time period.
Upon roll call, Trustees voted as follows on the motion:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
President Clayton declared a recess from 9:12 P.M. until 9:18 P.M. RECESS
Mr. Balling gave a background and summary on the Northwood NORTHWOOD
Detention Basin, details of which are contained in Mr. Boysen's DETENTION
memo to Mr. Balling of May 14, 1987. BASIN
Mr. Eickelberg voiced the following concerns of the residents:
1) The residents do not believe there has been significant
deterioration in the retention area - it was not right
to begin with.
2) The residents are happy with what has been done to date.
3) The residents do not think taxpayers should pay for all
of the work being done.
4) Mosquito spraying - Mr. Boysen stated that he would have
staff watch to make sure mosquito spraying is done properly.
5) The residents want signs prohibiting motorized vehicles in
the area.
After lengthy discussion, it was moved by Marienthal, seconded by
Reid, to delay for a two-week period of time so that the Board
would have the input of staff and that a better determination
could be made.
Trustee Reid stated that he would like to see the plan before
proceeding.
Trustee Shifrin believes the immediate solution should be taken
based on the recommendation of staff.
Trustee Shields concurs with Trustee Shifrin.
Trustee Marienthal stated that the survey might find some things
which are not now apparent.
Upon roll call, Trustees voted as follows:
AYES: 3 - Marienthal, Reid, President Clayton
NAYES: 2 Shields, Shifrin
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
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5/18/87
Mr. Balling reviewed Mr. Molinaro's memo to the Board of ARBORETUM GOLF
May 13, 1987. COURSE CONTRACTS
Moved by Shifrin, seconded by Reid, to award the contract for
work in Schedule D in the amount of $293,923.75, and award the
contract for work in Schedule E in the amount of $330,892.75 to
I.L.T. Co. , Inc. of Prairie View, Illinois. Upon roll call,
Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Shifrin, seconded by Reid, to reject all bids due to
budget considerations, and authorize negotiations and acceptance
of a proposal from the sole bidder on Schedules B and F, Bruce Co.
of Wisconsin, Inc. of Middleton, Wisconsin. Upon roll call,
Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Balling stated that staff is recommending rejection of all bids
for Schedule C, but negotiations with the low bidder, Halloran &
Yauch, Inc. of Glenview, Illinois, who bid as the low bid on an
irrigation system which has been discontinued. Staff has negotiated
a proposal for the replacement equipment, which would increase their
bid from $305,000 to $320,000, which still keeps them as low bidder.
Mr. Balling also received two proposals from Halloran & Yauch, one
of which was for the structure which will enclose the pump station,
which was estimated earlier at $25,000, and a proposal has been
negotiated at $14,980 for a masonry pump station structure. Mr.
Balling requests authorization on this, but would also defer
execution of same until a frame alternate is evaluated.
In addition, the Village has explored the possibility of using
surface water as an alternate source in addition to the shallow
well, which would require a pump transfer station, which has been
priced by Halloran & Yauch in the amount of $10,200; staff believes
this is a competitive proposal.
Mr. Nugent then answered a question from Trustee Marienthal.
Moved by Reid, seconded by Marienthal, to approve action as
recommended by staff and outlined by Mr. Balling above. Upon roll
call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
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5/18/87
Moved by Marienthal, seconded by Reid, to waive bids and set an
upset number of $450,000 for mass grading through the Zale mass
grading contract, and that the Village would make progressive
payments for its share of the work, subject to progress payment
contract being worked out. After staff answered questions, Trustees
voted as follows on the motion:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Angelotti of Chrysler Realty, stated that he believes that CHRYSLER/PLYMOUTI
questions from residents were addressed at the Plan Commission. DEALERSHIP
Trustee Marienthal asked about delivery times of vehicles. Mr.
Angelotti stated that vehicles must be received by the Sales
Department, which does not open before 9:00 A.M. or after 9:00 P.M. ,
and deliveries will probably occur in the front of the building.
Moved by Reid, seconded by Marienthal, to accept the Plan
Commission approval of the Preliminary Plan for the Chrysler/Plymouth
dealership on Dundee Road, subject to the Development Ordinance to allow
no underdrain in the detention basin, and the IDOT approval of the
left-turn lane, and delivery of vehicles only between 9:00 A.M. and
9:00 P.M.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, President Clayton
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
ABSTAIN: 1 - Shifrin
Motion declared carried.
Moved by Reid, seconded by Marienthal, to accept the reconmienda- JOHNSON WEST
tion from the Plan Commission for Preliminary Plan approval. DEVELOPMENT
Trustee Reid asked if any information had been received from
the environmental agencies with regard to the prairie; the
answer was negative.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Mr. Bruce Johnston, architect, stated that one of the builders ZALE/FIORE
wishes to build houses on the lots which would require a ANNEXATION
variation in the rear-yard setback, details of which are AGREEMENT
contained in Mr. Pfeil's memo to Mr. Balling of May 14, 1987.
Moved by Reid, seconded by Marienthal, to direct the Village
Attorney to prepare a report that would accommodate Village
interest in reducing rear-yard setbacks, be that by amending
the Ordinance, recommending that it be followed through the
ZBA, etc. Upon voice vote, the motion was unanimously declared
carried.
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5/18/87
Mr. Bruce Johnston explained the developer's request to ZALE
increase the commercial area at Route 22 and Buffalo Grove COMMERCIAL
Road from 10 to 22.4 acres, details of which are contained
in Mr. Pfeil's memo to Mr. Balling of May 14, 1987.
Mr. Johnson stated that 10 acres is the size of a convenient
center, whereas 22 acres would be the size of a neighborhood
center.
President Clayton polled the Board: "Yes" indicates favor of
encouraging the developer to expand the commercial to 22.4
acres; "No" indicates opposition:
YES: Marienthal*, Reid, Shields*, Shifrin
NO: None
ABSENT: Glover, Kowalski
*But cautiously.
President Clayton suggested that, during the portion of the QUESTIONS FROM
meeting for Questions from the Audience, if there is some- THE AUDIENCE
thing which would take more than 10 minutes, it be deferred
to the end of the Agenda.
Trustee Shifrin stated that a problem occurred at the last APPEARANCE
Appearance Commission meeting, wherein the Village does not COMMISSION
have a standard approval of a custom home. Trustee Shifrin
suggested having a standard for approval of specifications
and materials, subject to staff review and approval of the final
product.
President Clayton asked if there was any objection to handling
custom homes this way. Mr. Raysa stated that he would like to
take a look at the procedure.
Moved by Reid, seconded by Shifrin, to accept the DIA for Chevy CHEVY CHASE
Chase Business Park, Warehouse #6. Upon roll call, Trustees BUSINESS PARK
voted as follows: WAREHOUSE #6
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Reid, seconded by Marienthal, to accept the two water-
main easements in the Chevy Chase Business Park. Upon roll call,
Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 2 - Glover, Kowalski
Motion declared carried.
Moved by Reid, seconded by Marienthal, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting was adjourned at 10:59 P.M.
7
Janet M. -8irabian, Village Clerk
APPROVE,) BY ME THIS IA DAY OF
198�7.
Village President ��