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1988-06-06 - Village Board Regular Meeting - Minutes 7393 6/6/88 MINUTES OF A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, JUNE 6, 1988 President Clayton called the meeting to order at 7:39 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; Trustees Marienthal, Glover, Reid and Shields. Trustee Shifrin was absent, but arrived at 8:20 P.M. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager, William Brimm, Finance Director, Gregory Boysen, Director of Public Works; Ray Rigsby, Superintendent of Public Works; Richard Kuenkler, Village Engineer; Robert Pfeil, Village Planner; and Fire Chief Winter. Moved by Glover, seconded by Reid, to approve the minutes of the May 16, 1988 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 4 - Marienthal, Glover, Reid, President Clayton NAYES: 0 - None ABSENT: 1 - Shifrin ABSTAIN: 1 - Shields Motion declared carried. Moved by Reid, seconded by Marienthal, to approve the APPROVAL OF MINUTES minutes of the May 9, 1988 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 4 - Marienthal, Reid, Shields, President Clayton NAYES: 0 - None ABSENT: 1 - Shifrin ABSTAIN: 1 - Glover Motion declared carried. Mr. Brimm read Warrant #622. Moved by Glover, seconded by WARRANT #622 Reid, to approve Warrant #622 in the amount of $890,589.49, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 4 - Marienthal, Glover, Reid, Shields NAYES: 0 - None ABSENT: Shifrin Motion declared carried. President Clayton swore in Sidney Mathias as Village SWEARING IN OF Trustee. Mr. Mathias was then congratulated by the audience VILLAGE TRUSTEE and the Board, and took his place at the dais. 7394 6/6/88 President Clayton appointed Roger Lundine to the TRANSPORTATION Transportation Commission for a term to expire April 30, COMMISSION 1989. Moved by Reid, seconded by Glover, to concur with President Clayton's appointment. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias NAYES: 0 - None ABSENT: 1 - Shifrin Motion declared carried. President Clayton appointed Brian Rubin to the Plan PLAN COMMISSION Commission for a term to expire April 30, 1989. Moved by Marienthal, seconded by Glover, to concur with President Clayton's appointment. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias NAYES: 0 - None ABSENT: 1 - Shifrin Motion declared carried. President Clayton appointed Allen Rosenston to the Plan Commission for a term to expire April 30, 1989. Moved by Reid, seconded by Glover, to concur with President Clayton's appointment. Upon voice vote, the motion was unanimously declared carried. President Clayton recognized Mr. Rosenston and thanked him for his willingness to serve the Village. Mr. Balling brought the Board up to date on the Cultural CULTURAL AFFAIRS Affairs study, details of which are contained in his memo to UPDATE the Board of June 2, 1988. Discussion took place with regard to conducting a survey of the Village residents as to their interest in cultural arts in the Village. President Clayton noted that the questions would be presented to the Board for approval before the survey is conducted. Moved by Glover, seconded by Reid, to direct staff to work with the two community volunteers to prepare survey questions for approval by the Board. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias NAYES: 0 - None ABSENT: 1 - Shifrin Motion declared carried. 7395 6/6/88 Mr. Balling explained the staffing needs in the General GENERAL OFFICE Office, details of which are contained in his memo to the STAFFING Board of June 1, 1988. Moved by Glover, seconded by Reid, to authorize a second full-time Clerk II position for the Finance & General Services office. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias NAYES: 0 - None ABSENT: 1 - Shifrin Motion declared carried. Mr. Balling reviewed the Village's water conservation WATER CONSERVATION standards, details of which are contained in Mr. Boysen's memo to him of June 1, 1988. Mr. Balling stated that, in view of the current situation, staff is not recommending any changes in the outdoor water use at this time. Mr. Balling and Mr. Boysen than answered questions from the Board on the Village water situation. Mr. Balling reviewed a revised plan on the Crossings CROSSINGS COMMERCIAL Commercial Center, details of which are contained in his memo to the Board of June 2, 1988. PUBLIC HEATING - MOBIL OIL/SCHWIND PROPERTY President Clayton re-opened the Public Hearing at 8: 13 P.M. , noting that the Notice of Public Hearing and Purpose of the Public Hearing had been stated at the May 16, 1988 portion of the Hearing. Mr. Balling noted three changes which had been made in the document. President Clayton swore in the following people to give testimony: Dave Miller, Metro Transportation; Chuck Wagner, Mobil Oil Real Estate; and Robert Kenny, Attorney. Mr. Wagner passed out some information for the Board's review. Mr. Kenny reviewed the changes in the Landscape Plan, Mobil Exhibit A; Mr. Miller reviewed the traffic patterns on the same Plan. Mr. Kenny then reviewed the lighting methods for the site; he also noted that, once the property between the existing homes on Armstrong Drive and the proposed gas station is developed, the homeowners will not be directly viewing the gas station. A resident of 289 Armstrong Drive noted the following points; the discussion at the last meeting should be reviewed for Trustee Shields; Trustee Shifrin is absent 7396 6/6/88 tonight, and he was very much against the gas station; the wet cars will cause a traffic hazard in the winter time; a 24-hour gas station is not in the best interest of the neighborhood; a builder would not want to build residential next to a gas station. Trustee Shifrin arrived at this time. Jeff Bender, 385 Armstrong Drive, noted the following points: this area is already a problem with regard to traffic; the neighborhood doesn't need a 24-hour gas station; no one will want to buy a home next to a gas station; when this property goes commercial, the surrounding property will also be commercial. President Clayton asked if there were any comments from any other agencies; there were none. Mr. Raysa pointed out for the record that we are still reviewing the draft of the Annexation Agreement of May 13, 1988, with recommended changes from the Village Manager. Mr. Kenny noted that the Preliminary Plan to which the photometrics were added has a revision date of June 6, 1988, revision #5 to the Preliminary Plan, which had an original date of February 19, 1988, which is to be marked and initialed Exhibit B; the Lighting Plan will be marked and initialed Exhibit C. At 8:30 P.M. , President Clayton noted that the Public Hearing will be kept open until this item is handled further on in the agenda. President Clayton asked if there were any questions from the QUESTIONS FROM THE audience; there were none. AUDIENCE President Clayton explained the Consent Agenda, and stated CONSENT AGENDA that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. Moved by Glover, seconded by Reid, to pass Ordinance 88-62, ORDINANCE #88-62 providing for the Recoupment of advances for oversizing (Recoupment-T.C.) construction of a sanitary sewer in Town Center. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to pass Ordinance ORDINANCE #88-63 88-63, Amending Title 10 of the Code as it pertains to (Overnight Parking) overnight parking restrictions. Upon roll call Trustees voted as follows: 7397 6/6/88 AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Reid to pass Resolution 88-31 RESOLUTION #88-31 Authorizing the establishment of a school speed zone and (School speed zone & designating Pedestrian School Routes. Upon roll call, routes) Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid to pass Resolution 88-32, RESOLUTION #88-32 Awarding a contract for pavement crack sealing (Pavement crack 88-00000-00-GM in the Village of Buffalo Grove. Upon roll sealing) call Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. President Clayton declared June 14, 1988 as Flag Day in PROCLAMATION Buffalo Grove and urging all residents to pause for the (Flag Day) pledge at 7:00 P.M. on that date. Moved by Glover, seconded by Reid to concur with President Clayton's proclamation. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to accept the CERTIFICATE OF ACCEP- Certificates of Final Acceptance and Approval - Buffalo TANCE) Grove Commerce Center Lots 29 (Industrial Towel) , Lot 30 Commerce Center) (Brandt Box) , and Lot 34 (Automotive Engine Rebuilders) . Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to approve the AUTHORIZATION TO BID Authorization to Bid - general purpose tractor with flail (Equipment) mower attachment/optional rototiller. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover,Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to approve the report andCHERBOURG recommendation to alter installation of shoreline protection (Aesthetics) for Cherbourg Development. The Village Engineer recommends approval. Upon roll call, Trustees voted as follows: 7398 6/6/88 AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to accept the FY1987 GOLF COURSE AUDIT Golf Course Fund Audit. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to accept the calendar MOTOR TAX FUND AUDIT year 1986 Motor Tax Fund Audit. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance CHERBOURG Commission recommendation for Cherbourg Townhomes, IL Route (Aesthetics) 83-new elevations. The Appearance Commission recommends approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance ABROR CREEK BUSINESS Commission recommendation for Arbor Creek Business Center- CENTER leasing signs. The Appearance Commission recommends (Aesthetics) approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Glover, seconded by Reid, to approve the Appearance HIGHLAND OAKS PLAZA Commission recommendation for Highland Oaks Shopping Plaza, (Aesthetics) Weiland and Busch Roads for sign criteria. The Appearance Commission recommends approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Reid, seconded by Marienthal, to pass an ordinance MOBIL OIL/ approving an Annexation Agreement with Mobil Oil SCHWIND PROPERTY Corporation/Schwind Property. 7399 6/6/88 Lengthy discussion ensued, with particular emphasis on the 24-hour operation, with comments being made by the Board, the developer, and the residents; said discussion is recorded on audio tape and kept in the Village Clerk's files. President Clayton polled the Board: "YES" indicates favor of adding a paragraph in the Annexation Agreement limiting `./ the hours of operation; "NO" indicates opposition: YES: Marienthal, Reid, Shields, Shifrin, Mathias NO: None ABSTAIN: Glover (due to his employment with another oil company) President Clayton polled the Board: "YES" indicates favor of operating of 5:00A.M.-12:00 Midnight; "NO" indicates opposition. YES: Marienthal, Reid, Shields, Shifrin, Mathias NO: None ABSTAIN: Glover I ' Trustee Reid amended the motion to have the attorneys insert a paragraph restricting hours of operation from 5:00 A.M.- 12:00 Midnight, changing the date on the Revised Preliminary Plan to June 6, 1988, and to include the changes made by the Village Manager in his memo of June 6, 1988; Trustee Marienthal seconded the amendment. Upon roll call, Trustees voted as follows on the amended motion: AYES: 2 - Marienthal, Reid NAYES: 3 - Shields, Shifrin, Mathias ABSTAIN: 1 - Glover Motion denied. President Clayton closed the Public Hearing. Mr. Bruce Bingham explained the proposed ordinance, details ORDINANCE #88-64 of which are contained in Mr. Brimm's memo to Mr. Balling of (SS Area #1) May 31, 1988. Moved by Reid, seconded by Glover, to pass Ordinance #88-64, proposing the enlargement of Special Service Area Number One of the Village of Buffalo Grove. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Mr. Balling reviewed the proposed resolution, details of RESOLUTION #88-33 which are contained in Mr. Kuenkler's memo to Mr. Balling of (Arboretum Golf May 23, 1988. Course Underpass) 7400 6/6/88 Mr. Raysa reviewed the changes made in the revised agreement. Moved by Glover, seconded by Marienthal, to pass Resolution RESOLUTION #88-33 #88-33, approving an Agreement for the Construction of a (Golf Course Under- Golf Course Underpass at the Arboretum Golf Course, subject Pass) to the approval of Mr. Zale's attorney. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Moved by Shields, seconded by Glover to pass Resolution RESOLUTION #88-34 #88-34, approving an Agreement for the Construction (Engineering Services Engineering Services for the Golf Course Underpass at the Golf Course Under- Arboretum Golf Course, with Baxter Woodman. Upon roll call, Pass) Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Mr. Balling explained the proposed resolution, details of RESOLUTION #88-35 which are contained in Mr. Balling's memo to the Board of (Plumbing Inspections May 27, 1988. Moved by Glover, seconded by Reid, to pass Resolution #88-35 approving a Letter Agreement for Engineering Services Providing for Technical Assistance in performing and evaluating Plumbing Inspections, with the number of buildings to be inspected to be changed to read "3,800". Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Rick Piggott, Lexington Development Corporation, made a ARCHDIOCESE presentation to the Board on the subject property, details PROPERTY of which are contained in Mr. Pfeil's memo to Mr. Balling of (Lexington) June 1, 1988. John Martin also reviewed the plan for the Board. Moved by Glover, seconded by by Reid, to refer the Archdiocese Property/Lexington Development Corporation on Dundee Road to the Plan Commission for review. Upon roll call, Trustees voted as follows: AYES: 5- Marienthal, Glover, Reid, Shields, Mathias NAYES: 0 - None ABSTAIN: 1 - Shifrin Motion declared carried. 7401 6/6/88 Marc Schwartz, attorney for the developer, made a presentation to the Board on the subject property, details of which are contained in Mr. Pfeil's memo to Mr. Balling of June 1, 1988. Mr. Schwartz distributed some information to the Board, and SIEGLE'S HOME & Mr. Siegle reviewed some changes made to the Plan. BUILDING CENTER \../ Trustee Glover asked about the possible uses of the 2-story commercial; Mr. Siegle stated that they do not know at this point, possibly office or medical. Mr. Seigle stated that they would be happy to be limited to B-1 or B-2 zoning on that section; they only need the B-4 zoning for the Siegle Center. Mr. Siegle stated that they would be storing building material in the Siegle Center. The height of the Siegle Center would be approximately 33 feet. Mr. Siegle stated that he would estimate that the landscaping would rise up from the bicycle path from 4'-5' . Mr. Siegle displayed pictures of their existing stores. In answer to a question from Trustee Shifrin, Mr. Siegle stated that they will explore the possibility of tying into the traffic network of The Grove. Mr. Schwartz clarified that traffic be directed either to the fast-food restaurant or to Siegle's, but not down the center. Trustee Shifrin also commented on the setback from the residential. Trustee Reid commented on the direction of existing traffic from the center. In answer to a question from Trustee Reid, Mr. Siegle stated that there will be a sidewalk across the property. Trustee Marienthal questioned how a pedestrian would get to the restaurant from the center, and suggested a bridge; Mr. Schwartz stated that they will look into that possibility, as it might be a nice amenity. Mr. Siegle assured Trustee Marienthal that the building will not be any higher than the ordinance allows. Moved by Glover, seconded by Reid, to refer Siegle's Home and Building Center on Illinois Route 83 to the Plan Commission, asking the Plan Commission to look at the internal traffic circulation pointed out by Trustee Shifrin, the parking conflict, reviewing the loading and unloading of trucks with possible restrictions to alleviate noise for the neighbors. Upon roll call, Trustees voted as follows: AYES: 5 - Glover, Reid, Shields, Shifrin, Mathias NAYES: 1 - Marienthal Motion declared carried. 7402 6/6/88 Mr. Zale made a brief presentation to the Board, details of WOODLANDS AT FIORE which are contained in Mr. Pfeil's memo to Mr. Balling of (B-3 Commercial) June 1, 1988. Mr. Zale then introduced Donald Manhard, Jr. , Greg Jenkins, and David Seabolt. Mr. Jenkins then made a presentation to the Board, referring to the exhibit marked Commercial Development; he presented both the front and back views of the proposed center. Trustee Glover asked a question regarding land use which was answered by Mr. Zale. Mr. Jenkins stated their plans for the outlots. Trustee Reid asked a question regarding the size of the trees, which was answered by Mr. Zale. Trustee Marienthal asked a question with regard to the blending of the architectural design between this center and the surrounding residential, which was answered by Mr. Jenkins. Trustee Glover stated that this is a very unique area, and he believes that this should be a first-class development; he is requesting detail to be paid to the architectural detail, detail and uniqueness and trees in the parking lot, and he wishes to see more amenities. Trustee Marienthal asked that particular attention be paid to the parking lot so that it has as little visibility as possible, and also that the signage be done well. Moved by Reid, seconded by Marienthal, to refer the Woodlands at Fiore expanded B-3 Commercial Site, IL Route 22 east of Buffalo Grove Road, along with the comments and concerns expressed tonight, to the Plan Commission. Trustee Glover stated that he wants the record to show that he is uncomfortable referring this to the Plan Commission being that he would like to see a major change made in the parking lot, and also a lot more information and detail on the architect's renderings. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Mr. Balling reviewed Mr. Szymborski's memo to him of RECYCLING CONTAINERS June 2, 1988, with regard to the bids received on the recycling bins. 7403 6/6/88 Moved by Glover, seconded by Reid, to award the bid for containers for the recycling program to Rehrig Pacific Company of Gurnee, Illinois at a unit cost of $4.59. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Mr. Balling reviewed Chief Winter's memo to him of May 2, FIRE STATIONS 1988 regarding work to be done on Fire Stations 5 and 6. Moved by Glover, seconded by Reid, to approve conceptual plans for the Fire Station 6 bay expansion and the Fire Station 5 bathroom remodeling. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0-None Motion declared carried. Greg Tabb, architect, made a presentation to the Board with MALNATI'S RESTAURANT regard to the subject property, details of which are contained in Mr. Kuenkler's memo to Mr. Balling of May 23, 1988. Mr. Tabb stated that they are present tonight with regard to a request for a variance as it relates to the flood plain requirements. Mr. Wiss referred to his letter of May 31, 1988 to Mr. Balling which outlines the specifics if this site. Lengthy discussion ensued between the developer, the staff and the Board with regard to the parking lot situation. Moved by Shifrin, seconded by Glover, to refer the Malnati's Development Proposal/Buffalo House site to the Plan Commission for a Public Hearing on the variations to the Flood Plain Ordinance, with the Plan Commission paying particular attention to reviewing the plan for storm water retention. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin,Mathias NAYES: 0-None Motion declared carried. `./ Marc Schwartz made a presentation to the Board with regard CHILI'S RESTAURANT to a proposed Chili's Restaurant in the Town Center, details of which are contained in Mr. Pfeil's memo to the Board of June 2, 1988. Jim Lencioni, architect, reviewed the proposed plan for the Board. Trustee Glover feels that this plan does not fit what was planned for a 12,000 square foot restaurant in the Town 7404 6/6/88 Center; he feels strongly about having a first class restaurant in this area; Bill Talbot of Mel Simon & Associates, responded to Trustee Glover. Trustee Reid stated that he echoes Trustee Glover's comments; he believes this site is a prime site for a top—quality restaurant rather than a "quick food" restaurant. Trustee Shields and Trustee Marienthal agreed with the comments previously made. Mr. Schwartz stated that, in view of the comments from the Board, he will withdraw his request for the Plan Commission referral. President Clayton stated that she is sure that the Board would welcome a Chili's Restaurant in Buffalo Grove, but at another site. At the request of Mr. Schwartz, President Clayton polled the Board: "YES" indicated favor of modifying the footprint to accommodate a white tablecloth restaurant; "NO" indicates opposition: YES: Marienthal, Glover, Reid, Shields, Shifrin, Mathias NO: None Moved by Mathias, seconded by Reid, to move to Executive EXECUTIVE MEETING Meeting to discuss litigation. Upon roll call, Trustees voted as follows: AYES: 6—Marienthal, Glover, Reid, Shields, Shifrin, Mathias NAYES: 0—None Motion declared carried. Moved by Glover, seconded by Reid, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 11: 12 P.M. cX„,,t,t,TY\ u1,3-tA4L_ Jan /M. Sirabian, Village Clerk APPROVED BY ME THIS .`iro DAY OF , 1988 Village President 1