1988-06-06 - Village Board Regular Meeting - Minutes 7393
6/6/88
MINUTES OF A REGULAR MEETING OF THE VILLAGE
BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL,
JUNE 6, 1988
President Clayton called the meeting to order at 7:39 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President
Clayton; Trustees Marienthal, Glover, Reid and Shields.
Trustee Shifrin was absent, but arrived at 8:20 P.M.
Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; Lee Szymborski, Assistant
Village Manager, William Brimm, Finance Director, Gregory
Boysen, Director of Public Works; Ray Rigsby, Superintendent
of Public Works; Richard Kuenkler, Village Engineer; Robert
Pfeil, Village Planner; and Fire Chief Winter.
Moved by Glover, seconded by Reid, to approve the minutes of
the May 16, 1988 Regular Meeting. Upon roll call, Trustees
voted as follows:
AYES: 4 - Marienthal, Glover, Reid, President Clayton
NAYES: 0 - None
ABSENT: 1 - Shifrin
ABSTAIN: 1 - Shields
Motion declared carried.
Moved by Reid, seconded by Marienthal, to approve the APPROVAL OF MINUTES
minutes of the May 9, 1988 Regular Meeting. Upon roll call,
Trustees voted as follows:
AYES: 4 - Marienthal, Reid, Shields, President Clayton
NAYES: 0 - None
ABSENT: 1 - Shifrin
ABSTAIN: 1 - Glover
Motion declared carried.
Mr. Brimm read Warrant #622. Moved by Glover, seconded by WARRANT #622
Reid, to approve Warrant #622 in the amount of $890,589.49,
authorizing payment of bills listed. Upon roll call,
Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shields
NAYES: 0 - None
ABSENT: Shifrin
Motion declared carried.
President Clayton swore in Sidney Mathias as Village SWEARING IN OF
Trustee. Mr. Mathias was then congratulated by the audience VILLAGE TRUSTEE
and the Board, and took his place at the dais.
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President Clayton appointed Roger Lundine to the TRANSPORTATION
Transportation Commission for a term to expire April 30, COMMISSION
1989. Moved by Reid, seconded by Glover, to concur with
President Clayton's appointment. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias
NAYES: 0 - None
ABSENT: 1 - Shifrin
Motion declared carried.
President Clayton appointed Brian Rubin to the Plan PLAN COMMISSION
Commission for a term to expire April 30, 1989. Moved by
Marienthal, seconded by Glover, to concur with President
Clayton's appointment. Upon roll call, Trustees voted as
follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias
NAYES: 0 - None
ABSENT: 1 - Shifrin
Motion declared carried.
President Clayton appointed Allen Rosenston to the Plan
Commission for a term to expire April 30, 1989. Moved by
Reid, seconded by Glover, to concur with President Clayton's
appointment. Upon voice vote, the motion was unanimously
declared carried.
President Clayton recognized Mr. Rosenston and thanked him
for his willingness to serve the Village.
Mr. Balling brought the Board up to date on the Cultural CULTURAL AFFAIRS
Affairs study, details of which are contained in his memo to UPDATE
the Board of June 2, 1988.
Discussion took place with regard to conducting a survey of
the Village residents as to their interest in cultural arts
in the Village.
President Clayton noted that the questions would be
presented to the Board for approval before the survey is
conducted.
Moved by Glover, seconded by Reid, to direct staff to work
with the two community volunteers to prepare survey
questions for approval by the Board. Upon roll call,
Trustees voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias
NAYES: 0 - None
ABSENT: 1 - Shifrin
Motion declared carried.
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6/6/88
Mr. Balling explained the staffing needs in the General GENERAL OFFICE
Office, details of which are contained in his memo to the STAFFING
Board of June 1, 1988.
Moved by Glover, seconded by Reid, to authorize a second
full-time Clerk II position for the Finance & General
Services office. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Mathias
NAYES: 0 - None
ABSENT: 1 - Shifrin
Motion declared carried.
Mr. Balling reviewed the Village's water conservation WATER CONSERVATION
standards, details of which are contained in Mr. Boysen's
memo to him of June 1, 1988. Mr. Balling stated that, in
view of the current situation, staff is not recommending any
changes in the outdoor water use at this time.
Mr. Balling and Mr. Boysen than answered questions from
the Board on the Village water situation.
Mr. Balling reviewed a revised plan on the Crossings CROSSINGS COMMERCIAL
Commercial Center, details of which are contained in his
memo to the Board of June 2, 1988.
PUBLIC HEATING - MOBIL OIL/SCHWIND PROPERTY
President Clayton re-opened the Public Hearing at 8: 13 P.M. ,
noting that the Notice of Public Hearing and Purpose of the
Public Hearing had been stated at the May 16, 1988 portion
of the Hearing.
Mr. Balling noted three changes which had been made in the
document.
President Clayton swore in the following people to give
testimony: Dave Miller, Metro Transportation; Chuck Wagner,
Mobil Oil Real Estate; and Robert Kenny, Attorney.
Mr. Wagner passed out some information for the Board's
review.
Mr. Kenny reviewed the changes in the Landscape Plan, Mobil
Exhibit A; Mr. Miller reviewed the traffic patterns on the
same Plan. Mr. Kenny then reviewed the lighting methods for
the site; he also noted that, once the property between the
existing homes on Armstrong Drive and the proposed gas
station is developed, the homeowners will not be directly
viewing the gas station.
A resident of 289 Armstrong Drive noted the following
points; the discussion at the last meeting should be
reviewed for Trustee Shields; Trustee Shifrin is absent
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6/6/88
tonight, and he was very much against the gas station; the
wet cars will cause a traffic hazard in the winter time; a
24-hour gas station is not in the best interest of the
neighborhood; a builder would not want to build residential
next to a gas station.
Trustee Shifrin arrived at this time.
Jeff Bender, 385 Armstrong Drive, noted the following
points: this area is already a problem with regard to
traffic; the neighborhood doesn't need a 24-hour gas
station; no one will want to buy a home next to a gas
station; when this property goes commercial, the surrounding
property will also be commercial.
President Clayton asked if there were any comments from any
other agencies; there were none.
Mr. Raysa pointed out for the record that we are still
reviewing the draft of the Annexation Agreement of May 13,
1988, with recommended changes from the Village Manager.
Mr. Kenny noted that the Preliminary Plan to which the
photometrics were added has a revision date of June 6, 1988,
revision #5 to the Preliminary Plan, which had an original
date of February 19, 1988, which is to be marked and
initialed Exhibit B; the Lighting Plan will be marked and
initialed Exhibit C.
At 8:30 P.M. , President Clayton noted that the Public
Hearing will be kept open until this item is handled further
on in the agenda.
President Clayton asked if there were any questions from the QUESTIONS FROM THE
audience; there were none. AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT AGENDA
that any member of the audience or the Board could request
that an item be removed for full discussion; there were no
such requests.
Moved by Glover, seconded by Reid, to pass Ordinance 88-62, ORDINANCE #88-62
providing for the Recoupment of advances for oversizing (Recoupment-T.C.)
construction of a sanitary sewer in Town Center. Upon roll
call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to pass Ordinance ORDINANCE #88-63
88-63, Amending Title 10 of the Code as it pertains to (Overnight Parking)
overnight parking restrictions. Upon roll call Trustees
voted as follows:
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AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0 - None Motion declared carried.
Moved by Glover, seconded by Reid to pass Resolution 88-31 RESOLUTION #88-31
Authorizing the establishment of a school speed zone and (School speed zone &
designating Pedestrian School Routes. Upon roll call, routes)
Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid to pass Resolution 88-32, RESOLUTION #88-32
Awarding a contract for pavement crack sealing (Pavement crack
88-00000-00-GM in the Village of Buffalo Grove. Upon roll sealing)
call Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
President Clayton declared June 14, 1988 as Flag Day in PROCLAMATION
Buffalo Grove and urging all residents to pause for the (Flag Day)
pledge at 7:00 P.M. on that date. Moved by Glover, seconded
by Reid to concur with President Clayton's proclamation.
Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the CERTIFICATE OF ACCEP-
Certificates of Final Acceptance and Approval - Buffalo TANCE)
Grove Commerce Center Lots 29 (Industrial Towel) , Lot 30 Commerce Center)
(Brandt Box) , and Lot 34 (Automotive Engine Rebuilders) .
Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the AUTHORIZATION TO BID
Authorization to Bid - general purpose tractor with flail (Equipment)
mower attachment/optional rototiller. Upon roll call,
Trustees voted as follows:
AYES: 6-Marienthal, Glover,Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the report andCHERBOURG
recommendation to alter installation of shoreline protection (Aesthetics)
for Cherbourg Development. The Village Engineer recommends
approval. Upon roll call, Trustees voted as follows:
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6/6/88
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the FY1987 GOLF COURSE AUDIT
Golf Course Fund Audit. Upon roll call, Trustees voted as
follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the calendar MOTOR TAX FUND AUDIT
year 1986 Motor Tax Fund Audit. Upon roll call, Trustees
voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the Appearance CHERBOURG
Commission recommendation for Cherbourg Townhomes, IL Route (Aesthetics)
83-new elevations. The Appearance Commission recommends
approval of this aesthetic element. Upon roll call,
Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the Appearance ABROR CREEK BUSINESS
Commission recommendation for Arbor Creek Business Center- CENTER
leasing signs. The Appearance Commission recommends (Aesthetics)
approval of this aesthetic element. Upon roll call,
Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the Appearance HIGHLAND OAKS PLAZA
Commission recommendation for Highland Oaks Shopping Plaza, (Aesthetics)
Weiland and Busch Roads for sign criteria. The Appearance
Commission recommends approval of this aesthetic element.
Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Reid, seconded by Marienthal, to pass an ordinance MOBIL OIL/
approving an Annexation Agreement with Mobil Oil SCHWIND PROPERTY
Corporation/Schwind Property.
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Lengthy discussion ensued, with particular emphasis on the
24-hour operation, with comments being made by the Board,
the developer, and the residents; said discussion is
recorded on audio tape and kept in the Village Clerk's
files.
President Clayton polled the Board: "YES" indicates favor
of adding a paragraph in the Annexation Agreement limiting
`./ the hours of operation; "NO" indicates opposition:
YES: Marienthal, Reid, Shields, Shifrin, Mathias
NO: None
ABSTAIN: Glover (due to his employment with another oil
company)
President Clayton polled the Board: "YES" indicates favor
of operating of 5:00A.M.-12:00 Midnight; "NO" indicates
opposition.
YES: Marienthal, Reid, Shields, Shifrin, Mathias
NO: None
ABSTAIN: Glover
I '
Trustee Reid amended the motion to have the attorneys insert
a paragraph restricting hours of operation from 5:00 A.M.-
12:00 Midnight, changing the date on the Revised Preliminary
Plan to June 6, 1988, and to include the changes made by the
Village Manager in his memo of June 6, 1988; Trustee
Marienthal seconded the amendment.
Upon roll call, Trustees voted as follows on the amended
motion:
AYES: 2 - Marienthal, Reid
NAYES: 3 - Shields, Shifrin, Mathias
ABSTAIN: 1 - Glover
Motion denied.
President Clayton closed the Public Hearing.
Mr. Bruce Bingham explained the proposed ordinance, details ORDINANCE #88-64
of which are contained in Mr. Brimm's memo to Mr. Balling of (SS Area #1)
May 31, 1988. Moved by Reid, seconded by Glover, to pass
Ordinance #88-64, proposing the enlargement of Special
Service Area Number One of the Village of Buffalo Grove.
Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Mr. Balling reviewed the proposed resolution, details of RESOLUTION #88-33
which are contained in Mr. Kuenkler's memo to Mr. Balling of (Arboretum Golf
May 23, 1988. Course Underpass)
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Mr. Raysa reviewed the changes made in the revised
agreement.
Moved by Glover, seconded by Marienthal, to pass Resolution RESOLUTION #88-33
#88-33, approving an Agreement for the Construction of a (Golf Course Under-
Golf Course Underpass at the Arboretum Golf Course, subject Pass)
to the approval of Mr. Zale's attorney. Upon roll call,
Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Moved by Shields, seconded by Glover to pass Resolution RESOLUTION #88-34
#88-34, approving an Agreement for the Construction (Engineering Services
Engineering Services for the Golf Course Underpass at the Golf Course Under-
Arboretum Golf Course, with Baxter Woodman. Upon roll call, Pass)
Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Mr. Balling explained the proposed resolution, details of RESOLUTION #88-35
which are contained in Mr. Balling's memo to the Board of (Plumbing Inspections
May 27, 1988.
Moved by Glover, seconded by Reid, to pass Resolution #88-35
approving a Letter Agreement for Engineering Services
Providing for Technical Assistance in performing and
evaluating Plumbing Inspections, with the number of
buildings to be inspected to be changed to read "3,800".
Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Rick Piggott, Lexington Development Corporation, made a ARCHDIOCESE
presentation to the Board on the subject property, details PROPERTY
of which are contained in Mr. Pfeil's memo to Mr. Balling of (Lexington)
June 1, 1988.
John Martin also reviewed the plan for the Board.
Moved by Glover, seconded by by Reid, to refer the
Archdiocese Property/Lexington Development Corporation on
Dundee Road to the Plan Commission for review. Upon roll
call, Trustees voted as follows:
AYES: 5- Marienthal, Glover, Reid, Shields, Mathias
NAYES: 0 - None
ABSTAIN: 1 - Shifrin
Motion declared carried.
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Marc Schwartz, attorney for the developer, made a
presentation to the Board on the subject property, details
of which are contained in Mr. Pfeil's memo to Mr. Balling of
June 1, 1988.
Mr. Schwartz distributed some information to the Board, and SIEGLE'S HOME &
Mr. Siegle reviewed some changes made to the Plan. BUILDING CENTER
\../ Trustee Glover asked about the possible uses of the 2-story
commercial; Mr. Siegle stated that they do not know at this
point, possibly office or medical. Mr. Seigle stated that
they would be happy to be limited to B-1 or B-2 zoning on
that section; they only need the B-4 zoning for the Siegle
Center. Mr. Siegle stated that they would be storing
building material in the Siegle Center. The height of the
Siegle Center would be approximately 33 feet. Mr. Siegle
stated that he would estimate that the landscaping would
rise up from the bicycle path from 4'-5' . Mr. Siegle
displayed pictures of their existing stores.
In answer to a question from Trustee Shifrin, Mr. Siegle
stated that they will explore the possibility of tying into
the traffic network of The Grove. Mr. Schwartz clarified
that traffic be directed either to the fast-food restaurant
or to Siegle's, but not down the center.
Trustee Shifrin also commented on the setback from the
residential.
Trustee Reid commented on the direction of existing traffic
from the center. In answer to a question from Trustee Reid,
Mr. Siegle stated that there will be a sidewalk across the
property.
Trustee Marienthal questioned how a pedestrian would get to
the restaurant from the center, and suggested a bridge; Mr.
Schwartz stated that they will look into that possibility,
as it might be a nice amenity.
Mr. Siegle assured Trustee Marienthal that the building will
not be any higher than the ordinance allows.
Moved by Glover, seconded by Reid, to refer Siegle's Home
and Building Center on Illinois Route 83 to the Plan
Commission, asking the Plan Commission to look at the
internal traffic circulation pointed out by Trustee Shifrin,
the parking conflict, reviewing the loading and unloading of
trucks with possible restrictions to alleviate noise for the
neighbors. Upon roll call, Trustees voted as follows:
AYES: 5 - Glover, Reid, Shields, Shifrin, Mathias
NAYES: 1 - Marienthal
Motion declared carried.
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Mr. Zale made a brief presentation to the Board, details of WOODLANDS AT FIORE
which are contained in Mr. Pfeil's memo to Mr. Balling of (B-3 Commercial)
June 1, 1988.
Mr. Zale then introduced Donald Manhard, Jr. , Greg Jenkins,
and David Seabolt.
Mr. Jenkins then made a presentation to the Board, referring
to the exhibit marked Commercial Development; he presented
both the front and back views of the proposed center.
Trustee Glover asked a question regarding land use which was
answered by Mr. Zale. Mr. Jenkins stated their plans for
the outlots.
Trustee Reid asked a question regarding the size of the
trees, which was answered by Mr. Zale.
Trustee Marienthal asked a question with regard to the
blending of the architectural design between this center and
the surrounding residential, which was answered by Mr.
Jenkins.
Trustee Glover stated that this is a very unique area, and
he believes that this should be a first-class development;
he is requesting detail to be paid to the architectural
detail, detail and uniqueness and trees in the parking lot,
and he wishes to see more amenities.
Trustee Marienthal asked that particular attention be paid
to the parking lot so that it has as little visibility as
possible, and also that the signage be done well.
Moved by Reid, seconded by Marienthal, to refer the
Woodlands at Fiore expanded B-3 Commercial Site, IL Route 22
east of Buffalo Grove Road, along with the comments and
concerns expressed tonight, to the Plan Commission.
Trustee Glover stated that he wants the record to show that
he is uncomfortable referring this to the Plan Commission
being that he would like to see a major change made in the
parking lot, and also a lot more information and detail on
the architect's renderings.
Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Mr. Balling reviewed Mr. Szymborski's memo to him of RECYCLING CONTAINERS
June 2, 1988, with regard to the bids received on the
recycling bins.
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Moved by Glover, seconded by Reid, to award the bid for
containers for the recycling program to Rehrig Pacific
Company of Gurnee, Illinois at a unit cost of $4.59. Upon
roll call, Trustees voted as follows: AYES: 6-Marienthal,
Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Mr. Balling reviewed Chief Winter's memo to him of May 2, FIRE STATIONS
1988 regarding work to be done on Fire Stations 5 and 6.
Moved by Glover, seconded by Reid, to approve conceptual
plans for the Fire Station 6 bay expansion and the Fire
Station 5 bathroom remodeling. Upon roll call, Trustees
voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0-None
Motion declared carried.
Greg Tabb, architect, made a presentation to the Board with MALNATI'S RESTAURANT
regard to the subject property, details of which are
contained in Mr. Kuenkler's memo to Mr. Balling of May 23,
1988. Mr. Tabb stated that they are present tonight with
regard to a request for a variance as it relates to the
flood plain requirements.
Mr. Wiss referred to his letter of May 31, 1988 to Mr.
Balling which outlines the specifics if this site.
Lengthy discussion ensued between the developer, the staff
and the Board with regard to the parking lot situation.
Moved by Shifrin, seconded by Glover, to refer the Malnati's
Development Proposal/Buffalo House site to the Plan
Commission for a Public Hearing on the variations to the
Flood Plain Ordinance, with the Plan Commission paying
particular attention to reviewing the plan for storm water
retention. Upon roll call, Trustees voted as follows:
AYES: 6-Marienthal, Glover, Reid, Shields, Shifrin,Mathias
NAYES: 0-None
Motion declared carried.
`./ Marc Schwartz made a presentation to the Board with regard CHILI'S RESTAURANT
to a proposed Chili's Restaurant in the Town Center, details
of which are contained in Mr. Pfeil's memo to the Board of
June 2, 1988.
Jim Lencioni, architect, reviewed the proposed plan for the
Board.
Trustee Glover feels that this plan does not fit what was
planned for a 12,000 square foot restaurant in the Town
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6/6/88
Center; he feels strongly about having a first class
restaurant in this area; Bill Talbot of Mel Simon &
Associates, responded to Trustee Glover.
Trustee Reid stated that he echoes Trustee Glover's
comments; he believes this site is a prime site for a
top—quality restaurant rather than a "quick food"
restaurant.
Trustee Shields and Trustee Marienthal agreed with the
comments previously made.
Mr. Schwartz stated that, in view of the comments from the
Board, he will withdraw his request for the Plan Commission
referral.
President Clayton stated that she is sure that the Board
would welcome a Chili's Restaurant in Buffalo Grove, but at
another site.
At the request of Mr. Schwartz, President Clayton polled the
Board: "YES" indicated favor of modifying the footprint to
accommodate a white tablecloth restaurant; "NO" indicates
opposition:
YES: Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NO: None
Moved by Mathias, seconded by Reid, to move to Executive EXECUTIVE MEETING
Meeting to discuss litigation. Upon roll call, Trustees
voted as follows:
AYES: 6—Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NAYES: 0—None
Motion declared carried.
Moved by Glover, seconded by Reid, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 11: 12 P.M.
cX„,,t,t,TY\ u1,3-tA4L_
Jan /M. Sirabian, Village Clerk
APPROVED BY ME THIS .`iro DAY
OF , 1988
Village President
1