1988-01-18 - Village Board Regular Meeting - Minutes 7292
1/18/88
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JANUARY 18, 1988.
President Clayton called the meeting to order at 7:37 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Glover, Reid, and Shifrin. Trustees
Shields and Kowalski were absent.
Also present were: William Balling, Village Manager; William
Raysa, Village Attorney; Lee Szymborski, Assistant Village
Manager; William Brimm, Finance Director; Richard Kuenkler,
Village Engineer; Robert Pfeil, Village Planner; and Brian
Rubin, Village Treasurer.
Moved by Marienthal, seconded by Reid, to approve the minutes APPROVAL OF
of the January 4, 1988 Regular Meeting. Upon roll call, MINUTES
Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Mr. Rubin read Warrant #613. Moved by Glover, seconded by WARRANT #613
Marienthal, to approve Warrant #613 in the amount of $1,318,048.85,
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
President Clayton noted the upcoming Northwest Municipal NWMC LEGISLATIVE
Conference Legislative Breakfast to be held on February 27, BREAKFAST
1988.
President Clayton noted that there will be a report on the SOLID WASTE
Lake County Solid Waste Planning Agency later in this PLANNING
l ' meeting.
Trustee Shifrin noted that he had received a request for HOMEOWNERS
another meeting between the Village and the Presidents of ASSOCIATION
the multi-family Homeowners Associations in the Village. MEETINGS
Also, it was suggested that these meetings might be set up
on a regular basis permanently.
Mr. Balling noted the submittal of the Management Report MANAGEMENT REPORT
for December, 1987; there were no questions on same.
Mr. Balling noted that the status report on the Northwest SOLID WASTE
Municipal Conference Solid Waste Planning will be later in
this meeting.
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Mr. Balling noted a clarification and update on the Billings BILLINGS PROPERTY
Property (north of Highway 22 and south of Port Clinton Road) .
A petition was referred to the Plan Commission in November, re-
questing single-family housing in the R-2 district. Lexington
Homes dropped out of this property, but Dartmoor Homes is
looking to reactivate the petition. Mr. Balling referred to
a proposed plan for these homes.
It is being requested that the amended petition be placed
immediately on the Plan Commission agenda. Mr. Balling distributed
some brochures describing the product of Dartmoor Homes.
Two requests have been made by Dartmoor which would have to be
formalized by the Board through the Annexation Agreement:
. . .That there be a variance to the sidewalk standard within
the subdivision itself, so as to develop a rural-type
atmosphere in eliminating sidewalks;
. . .Waiver of architectural and appearance review standards,
or to be handled administratively, since many of the
products to be built will be semi-custom and custom.
President Clayton asked if there was any objection to having
the amended petition go forward, since there has already been
a pre-application conference, and there is little change in the
plan; there were no such objections.
PUBLIC HEARING (CONTINUED) = AMLI PROPERTY
President Clayton called the Public Hearing, continued from
December 21, 1987, to order at 7:48 P.M.
President Clayton noted that Notice of Public Hearing was
published in the Daily Herald on December 5, 1987; the Hearing
was called to order and continued on December 21, 1987; she then
read from the Notice of Public Hearing, and stated the Purpose
of the Public Hearing.
President Clayton swore in the following people to give testimony:
Gregg Zale, Zale Group; Mauro Crestani, Balsamo/Olson; Gordon
White, Donald Manhard Associates; Charles Stewart, Urban Forest
Management.
Mr. Crestani made a presentation to the Board, details of which
are contained in Mr. Pfeil's memo to Mr. Balling of January 15,
1988; he displayed a site plan described as Exhibit #1.
Mr. Balling then reviewed the Annexation Agreement; he stated
that the ordinances for this property should be on the March 7,
1988 Regular Meeting Agenda.
Trustee Marienthal asked the length of the northern cul-de-sac;
the reply was 675' .
In answer to a question from Trustee Reid, Mr. Raysa explained
the difference in the wording of "developer" and "owner".
President Clayton asked if there were any questions from any other
agencies or groups or from the public; there were none.
Mr. Raysa noted for the record that the Draft Annexation Agreement
dated 12/1/87 as well as a Draft Plat of Annexation should be noted
as Exhibits in this Public Hearing.
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President Clayton continued the Public Hearing at 7:59 P.M.
PUBLIC HEARING (CONTINUED) - GLAUNER PROPERTY
President Clayton noted that the following Public Hearing has
also been continued; Notice of Public Hearing was published in
the Daily Herald on December 5, 1987; this Public Hearing was
called to order and continued on December 21, 1987; President
CLayton then read from the Notice of Public Hearing.
President Clayton called the Public Hearing back to order at
8:00 P.M.
President Clayton swore in the following people to give testimony:
Gregg Zale, Zale Group, Mauro Crestani, Balsamo/Olson Group;
Charles Stewart, Urban Forest Management; Gordon White, Donald
Manhard Associates.
Mr. Crestani made a presentation to the Board, details of which
are contained in Mr. Pfeil's memo to Mr. Balling of January 15,
1988; he referred to Exhibit #1, Preliminary Plat with Wetland
Walk Study added.
Mr. White reviewed Exhibit #2, Preliminary Street and Drainage
Plan, and Exhibit #3, Preliminary Sanitary Sewer and Water Plan.
Mr. Stewart referred to Exhibit #1 in explaining the plans which
have been worked out with the Park District.
Mr. Balling reviewed the Annexation Agreement, which carries the
Plan Commission recommendation for approval on the zoning. It is
anticipated that the proper ordinances will be ready for Board
action on March 7, 1988.
President Clayton asked if there were any agencies or groups who
wished to give testimony; there were none.
Trustee Marienthal asked how the streets in this development would
tie in to other developments; Mr. Crestani responded.
Trustee Marienthal also asked the developer to have information at
the next meeting as to how much land is taken out of flood plain.
President Clayton noted that it states on Page 15, Paragraph D. of
the Annexation Agreement that it is understood that the development
proposal for the subdivision and open space is subject to the approval
of the Army Corps of Engineers.
Trustee Glover asked who would be responsible for maintaining the
private lake; Mr. Zale responded that it could be done by a condo
association, or each homeowner could maintain that on his property.
Trustee Glover asked for staff input on this item.
Trustee Glover asked about the surface of the paths through the
wetlands; it was stated that they are proposed to be asphalt.
Trustee Glover asked for staff comments on this item also, as he
is concerned about creating a maintenance problem.
Trustee Reid is concerned about the lake and how it is going to
be maintained, and he expects clarification before final action
is taken.
Trustee Shifrin would prefer a homeowners association to maintain
the lake; he also urged the Engineering Department to carefully
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scrutinize the soil conditions on this property, as well as to
closely monitor all construction sites.
President Clayton asked if there were any questions from the
public; there were none.
President Clayton continued the Public Hearing at 8:29 P.M.
to March 7, 1988.
PUBLIC HEARING - DOETSCH PROPERTY
v President Clayton called the Public Hearing to order at 8:30 P.M.
President Clayton then read from the Notice of Public Hearing
which was published in the Daily Herald on January 4, 1988; she
also stated the purpose of the Public Hearing.
President Clayton swore in the following people to give testimony:
James Truesdell, Director of Planning and Zoning, Hoffman Group;
Paul Leder, Engineer; Rick Brubaker, Landscape Architect; David
Shaw, Attorney.
Mr. Truesdell made a presentation to the Board, details of which
are contained in Mr. Pfeil's memo to Mr. Balling of January 14,
1988; he referred to Exhibit #1, Landscape Plan, and Exhibit #2,
Preliminary Engineering Plan.
Mr. Truesdell stated that the Park District recommended that no
passive credit be given for the detention area, and the developer
would request that passive credit be given for the detention area.
Mr. Truesdell referred to the provision for a left-turn bay on
Weiland Road, and the request for the Hoffman Group to pay for the
local share of said improvement; he asked that the developer share
not exceed 30% of the total cost of the improvement, which should
cover the local share.
Mr. Balling reviewed the Annexation Agreement, which does carry
the Plan Commission recommendation. Mr. Raysa reviewed minor changes
to the Annexation Agreement dated 1/14/88.
President Clayton asked if there were any agencies or groups who
wished to give testimony; there were none.
In answer to a question from Trustee Glover, Mr. Pfeil stated that
the dry detention would probably be slightly easier to maintain.
Mr. Truesdell stated that the developer preferred the wet detention area
because it could be built without variations and would be a nice
aesthetic asset; however, they will build a dry area. Mr. Leder
explained 'why they would ask for a variation regarding underdrains if
the area were to be dry. Mr. Kuenkler stated that, although he
believes underdrains would be desirable, he does not believe their absence
will cause a problem.
In answer to a question from Trustee Glover, Mr. Leder explained the
requested variation on the side slope.
Mr. Raysa explained Paragraph 29, G. in the Annexation Agreement.
Trustee Reid asked how much of the bike path the Park District is
willing to accept; Mr. Truesdell responded to Trustee Reid.
Trustee Marienthal echoed Trustee Glover's comments with regard
to the underdrains and the 4:1 slope.
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President Clayton asked if there were any questions or comments
from the public; there were none.
Plan Commissioner Sils stated that the concern of the Plan
Commission regarding the type of detention was a matter of
maintenance; there was also some concern about the developer
marketing the wet detention as a premium, and residents might
not be aware of the work involved.
Mr. Kuenkler stated that underdrains would add some degree of
certainty as far as the bottom condition, but he believes that
with the 2% and the fact that the water does not drain through
the basin, it will not be a problem. Mr. Kuenkler then answered
a question from Trustee Glover with regard to the installation
of underdrains; he does not think that that underdrains will
enhance the maintenance situation.
President Clayton polled the Board as to wet or dry detention
preference in the east portion of the property:
DRY - Marienthal, Glover, Reid, Shifrin
WET - None
ABSENT - Shields, Kowalski
President Clayton polled the Board: "Yes" indicates favor of
no underdrain; "NO" indicates opposition:
YES - Glover, Reid, Shifrin
NO - Marienthal
ABSENT - Shields, Kowalski
Mr. Truesdell stated that, although the developer would prefer
going to the Village or the Park District for maintenance of the
basin, if necessary, they will set up a homeowners association.
President Clayton polled the Board as to preference for the Village
or a homeowners association to maintain the basin:
VILLAGE - Glover, Reid, Shifrin
HOMEOWNERS - Marienthal
ABSENT - Shields, Kowalski
President Clayton polled the Board: "YES" indicates favor of giving
passive credit toward open space for the basin; "NO" indicates
opposition:
YES - Glover, Reid, Shifrin
NO - Marienthal
ABSENT - Shields, Kowalski
President Clayton polled the Board: "YES" indicates favor of
leaving the Annexation Agreement as it is written with regard to
the left-turn bay on Weiland Road; "NO" indicates opposition:
YES - Marienthal, Glover, President Clayton*
NO - Reid, Shifrin
ABSENT - Shields, Kowalski
*Because of concern that if it is not on the annual element, she
does not know if it will ever be done with FAU funds, so she believes
the Village would be remiss in limiting itself to 30%.
Trustee Glover stated that he would like to see the retention
basin seeded as quickly as possible so that the grass becomes mature
as early as possible, so that, if there is a problem, it will become
evident quickly.
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Mr. Truesdell stated that they will get the seeding done as
soon as possible.
President Clayton continued the Public Hearing at 9:24 P.M.
Judy Storbeck, 22 University Drive, referred to a letter QUESTIONS FROM
from the Post Office stating that the mailman was having THE AUDIENCE
difficulty getting to her mailbox because the snow was too (Snow Removal)
far from the curb.
Mrs. Storbeck stated that she was told by the Public Works
Department that they could not do curb-to-curb plowing because
of the weight of the snow, and that each homeowner should be
responsible for allowing access to the mailbox; she stated
that, at that time, the snow had turned to ice and it was
impossible to dig out.
Mrs. Storbeck referred to Page 38 of the Village's Snow and Ice
Control Program stating that, after the storm has decreased,
every effort will be made to clear curb-to-curb.
Mrs. Storbeck stated that, if the Village is not going to plow
curb-to-curb, residents should be made aware that they must be
responsible for keeping their own mailboxes clear.
Mr. Balling stated that, although the main goal is to clear the
roadways as quickly as possible, whenever possible, curb-to-curb
plowing is maintained and that the mailboxes are kept clear.
President Clayton stated that perhaps the language in the Snow
and Ice Control Plan could be clarified with regard to this
scenario.
President Clayton declared a recess from 9:38 P.M. until RECESS
9:52 P.M.
President Clayton explained the Consent Agenda, stating CONSENT AGENDA
that any member of the audience or the Board could request
that an item be removed for full discussion; there were no
such requests.
Moved by Glover, seconded by Reid, to pass Ordinance #88-4, ORDINANCE #88-4
an ordinance accepting a lease between the Village of Buffalo (Lease - Eat's)
Grove and Eat's Incorporated. Upon roll call, Trustees voted
as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Glover, seconded by Reid, to adopt Resolution #88-2, RESOLUTION #88-2
a resolution serving as a Surety Bond for permits requested (Permits in
by the Village to do work in State of Illinois rights-of-way rights-of-way
for the calendar year 1988. Upon roll call, Trustees voted State of IL)
as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
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Moved by Glover, seconded by Reid, to adopt Resolution #88-3, RESOLUTION #88-3
a resolution amending the Investment and Deposit Policy for (Investment &
the Village. Upon roll call, Trustees voted as follows: Deposit Policy)
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the Certificate CORPORATE GROVE
of Final Acceptance for the Corporate Grove, Lots 148-150. (Certificate of
The Village Engineer recommends approval. Upon roll call, Final Acceptance
Trustees voted as follows: Lots 148-150)
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the waiver of WILLOW STREAM
fees for permit fees, development fees, performance bond and PARK EXPANSION
cash deposit for the Willow Stream Park expansion. Upon roll (Waiver of Fees)
call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Shifrin, seconded by Glover, to pass Ordinance #88-5, ORDINANCE #88-5
approving the Doetsch Property Annexation Agreement. Upon (Doetsch Property)
roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shifrin, President Clayton
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Reid, seconded by Glover, to pass Ordinance #88-6, ORDINANCE #88-6
annexing the Doetsch Property to the Village of Buffalo (Doetsch Property)I1
Grove. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Reid, seconded by Glover, to pass Ordinance #88-7, ORDINANCE #88-7
amending the Comprehensive Zoning Ordinance by classifying the (Doetsch Property)
Doetsch property into the R-4 (one-Family Dwelling) Zoning
District. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
President Clayton read from the Notice of Sale published in CHEVY CHASE WEST 1
the Daily Herald on December 30, 1987.
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President Clayton stated that one bid was received, which
will be opened tonight; however, the Board will not be able
to act on the ordinance tonight since it requires 6 affirmative
votes.
President Clayton opened the bid which was received from Hamilton
Partners, signed by Bruce Bingham and read the bid in full.
Trustee Reid commented on the proposed resolution concering RESOLUTION #88-4
the March 15, 1988 Open Lands Advisory referendum for Vernon (Open Lands
Township, stating that, although he wholeheartedly supports Referendum)
the resolution, he would defer to a resident of Vernon Town-
ship to make the motion.
Trustee Shifrin suggested the following wording changes for the
proposed resolution:
Section 1: Insert "are encouraged to" between "residents"
and "become" in the first line.
Section 2: Change the last word in the third line to "all".
Section 3: Should read as follows: "Prior to the acquisition
of any property, the Town of Vernon is requested to
receive and consider the expert opinions of land
planners, civil engineers and land appraisers in
order to guarantee that the proposed acquisition is
suitable for its intended purposes, i.e. the public
benefit."
Section 5: Delete the words "and strong" from the second line.
Moved by Shifrin, seconded by Glover, to pass Resolution #88-4,
as amended.
President Clayton made it clear that Section 4. states that the
Village Board is not endorsing the referendum, but only endorsing
the acquisition of lands in Buffalo Grove.
Trustee Shifrin stated that the Village should go on record
stating that its goal is to support quality development, not
quantity development.
Mr. Zale explained the proposed clarification, as outlined in ZALE/STEEPLEVIEW
Mr. Pfeil's memo to Mr. Balling of January 15, 1988. PROPERTY
After Board discussion and comments, it was moved by Reid, and
seconded by Marienthal, to refer the Steepleview Condominium
proposal to the Plan Commission and to grant Mr. Zale permission
to set up a sales trailer and begin sales subject to adequate
notification to potential buyers that all sales are subject to
final approval by the Plan Commission and the Board.
Trustee Shifrin suggested that the motion be amended to include
that the public disclosure be reviewed by the Village before it
is tendered to prospective purchasers. Trustee Reid amended the
motion to include Trustee Shifrin's suggestion; Trustee Marienthal
seconded the amendment.
Trustee Glover suggested that the motion be amended to include
"subject to the normal review process by the Appearance Commission
for the sales trailer". Trustee Reid amended the motion to include
Trustee Glover's suggestion; Trustee Marienthal seconded the
amendment.
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Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Allen Kracower made a presentation to the Board regarding WEILAND ROAD
the subject property, details of which are contained in Mr. GREENHOUSE
Pfeil's memo to Mr. Balling of January 14, 1988; Mr. Kracower PROPERTY
reviewed a site plan of the subject property.
In answer to a question from Trustee Glover, Mr. Kracower
stated that he does not know who owns the property between
the railroad tracks and their property. Trustee Glover stated
that he believes future development of that property should be
considered; he believes that all variations will be handled by
the Plan Commission.
Trustee Shifrin stated that he wished to go on record as opposing
the variation for the 25' setback; he also wants the developer to
consider very strong buffering between the school and the adjoining
subdivision.
Trustee Marienthal agrees with Trustee Shifrin with regard to
wanting the buffer along Weiland Board to be 50' , and also the
transition between their property and the school property; he
is also concerned about truck traffic servicing the property if
the pavement is reduced; he is also concerned about the small
triangular piece to the east, and asked if the developer would
approach the owner of that property with regard to purchasing same.
Moved by Reid, seconded by Glover, to refer the Weiland Road
Greenhouse Property to the Plan Commission along with comments
made at this meeting, subject to receipt of the petition and
disclosure of the shareholders and beneficiaries of the land
trust. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
Moved by Marienthal, seconded by Reid, to authorize bidding on GOLF COURSE
Golf Course Equipment. Upon voice vote, the motion was EQUIPMENT
unanimously declared carried.
Mr. Balling brought the Board up to date on the status of SOLID WASTE
the Solid Waste Planning Groups in both counties. A
resolution will be coming to the Board at the next meeting
for the necessary assessment, of which Buffalo Grove's share
would be $13,654, which could be billed out on a monthly basis.
Moved by Reid, seconded by Glover, to move to Executive EXECUTIVE
Meeting to discuss Collective Bargaining. Upon roll call, MEETING
Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Reid, Shifrin
NAYES: 0 - None
ABSENT: 2 - Shields, Kowalski
Motion declared carried.
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Moved by Marienthal, seconded by Glover, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously
declared carried. The meeting was adjourned at 10:45 P.M.
Vi✓w a ")
Janet . Sirabian, Village Clerk
APPROVED BY ME THIS I DAY
OF , 1988.
r i �i 1 // z
Village President