1987-11-16 - Village Board Regular Meeting - Minutes 7255
11/16/87
MINUTES OF A REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, NOVEMBER 16, 1987.
President Clayton called the meeting to order at 7:38 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President ROLL CALL
Clayton; Trustees Marienthal, Glover, Kowalski, and Shifrin.
Trustee Reid arrived at 9:45 P.M. and Trustee Shields was
absent.
Also present were: William Balling, Village Manager; William
Raysa, Village Attorney; Lee Szymborski, Assistant Village
Manager; William Brimm, Finance Director; Greg Boysen, Director
of Public Works; Ray Rigsby, Superintendent of Public Works; Robert
Pfeil, Village Planner; Carmen Molinaro, Director of Golf Operations;
Police Chief McCann; and Brian Rubin, Village Treasurer.
Moved by Glover, seconded by Marienthal, to approve the minutes APPROVAL OF
of the November 2, 1987 Regular Meeting. Upon roll call, MINUTES
Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
Mr. Rubin read Warrant #609. Moved by Marienthal, seconded WARRANT #609
by Glover, to approve Warrant #609 in the amount of $1,877.645.78,
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
President Clayton appointed Hyman Riebman to the Appearance APPEARANCE
Commission for a term to expire April 30, 1988. Moved by COMMISSION
Glover, seconded by Marienthal, to concur with President
Clayton's appointment. Upon voice vote, the motion was
unanimously declared carried.
President Clayton recognized Mr. Riebman and thanked him for
his willingness to serve the Village in this capacity.
President Clayton noted a change in the Trustee Liaison TRUSTEE LIAISON
Appointments: Trustee Kowalski will now be the liaison to APPOINTMENTS
the Appearance Commission, and Trustee Shifrin will now be
the liaison to the Transportation Commission.
President Clayton reported on the last Lake County Solid LAKE COUNTY
Waste Planning Agency meeting; an anticipated grant from the SOLID WASTE
IEPA will not be forthcoming; the Agency will lobby to get PLANNING AGENCY
the Legislature to pass this legislation in January; a
Resolution was passed in favor of this legislation; each
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member municipality is being asked to pass a similar resolution;
the Agency is asking that individual letters be sent to
Legislators; each member municipality is being asked to con-
tribute a share, (Buffalo Grove's share would be approximately
$13,000) ; and a surcharge on all Lake County landfills is being
requested.
Mr. Balling presented a status report on the Chevy Chase CHEVY CHASE
Utility Company; the transition occurred on November 5, 1987 UTILITY COMPANY
and basically went without flaws; several compliments on the
service were received from homeowners; there is still one
account not on the system which does not have water or sewer
service; the Lake County Health Department has been advised.
Mr. Brimm reviewed the Village Six-month Fiscal Report, details VILLAGE SIX-MONTH
of which are contained in his memo to Mr. Balling of November 4, FISCAL REPORT
1987.
Mr. Balling noted the submittal of the Management Report for MANAGEMENT
October, 1987; there were no questions on same. REPORT
Mr. Balling reported that the Cook County Zoning Board of BALE FILL
Commissioners considered the Bail Fill Zoning report, and
approved the request; the next step is the step of the final
design.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
President Clayton explained the Consent Agenda, stating that CONSENT AGENDA
any member of the audience or the Board could request that an
item be removed for full discussion; there were no such requests.
Moved by Shifrin, seconded by Glover, to approve Resolution RESOLUTION
#87-55, a resolution commending Barbara L. Bollero for her #87-55
service to the Village as a member of the Appearance Commission,
1985-1987. Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
Moved by Shifrin, seconded by Glover, to approve the Final Plat CEDAR VIEW
of Subdivision and attending condition along with a Develop- OFFICE, UNIT I
v ment Improvement Agreement for Cedar View Office, Unit I. (Final Plat of
The Village Engineer recommends approval. Upon roll call, Subdivision)
Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
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Moved by Shifrin, seconded by Glover, to approve the J. B. WINBERIE
Certificate of Final Acceptance for J. B. Winberie. The (Final Acceptance)
Village Engineer recommends approval. Upon roll call,
Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
Moved by Shifrin, seconded by Glover, to accept the Plat of WINDBROOKE
Vacation/Dedication for a Bike Path Easement for Windbrooke APARTMENTS
Apartments. The Village Engineer recommends approval. Upon (Bike Path)
roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
Mr. Balling introduced Rick Dewar, of O'Donnell, Wicklund, MUNICIPAL CAMPUS
Pigozzi and Peterson Architects, who made a presentation to FACILITIES PROJECT
the Board on the Municipal Campus Facilities Project,
including the roof colors and the salt building options.
Mr. Dewar reviewed the four proposals for the salt dome, as
well as anticipated cost for each; he then answered several
questions from the Board.
Moved by Glover, seconded by Marienthal, to authorize a change
to Scheme D, the low-profile dome, with cedar-shake shingles,
including the wall and the gate, for an estimated $143,500.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
Mr. Balling then stated that the second item for discussion is the
roof color for the Police and Golf buildings. Mr. Dewar dis-
played color samples for the Board. After discussion, it was
moved by Glover and seconded by Shifrin, that the color be
changed to the same color as is on the Hyatt Hotel in Deerfield,
going to the Appearance Commission for final approval. Upon
voice vote, the motion was carried, with only Trustee Kowalski
voting negatively.
Marc Schwartz, representing BCS Properties, stated that they BCS PROPERTIES
are present this evening seeking referral to the Plan Commission
for the proposed office building located on Buffalo Grove Road,
south of Dundee Road. Mr. Schwartz then made a presentation to
the Board, details of which are contained in Mr. Pfeil's memo
to Mr. Balling of November 11, 1987.
In answer to a question from Trustee Marienthal, Mr. Schwartz
explained why they are seeking annexation in the B-2 district
rather than 0 & R. Trustee Shifrin commented on the possibility
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of the BGRA being able to use the parking lot after hours
and on week-ends; Mr. Schwartz stated that he was sure
something could be worked out.
There was then discussion on the B-2 zoning and the number of
parking spaces, and it was requested that the Plan Commission
study these items.
Moved by Glover, seconded by Shifrin, to refer BCS Properties
Office Building proposal on Buffalo Grove Road south of Dundee
Road, to the Plan Commission. Upon roll call, Trustees voted
as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
Mr. Jon Nelson made a presentation to the Board with regard BILLINGS
to the Billings Property, Port Clinton Road east of the PROPERTY
Woodlands at Fiore, details of which are contained in Mr. (Lexington)
Pfeil's memo to Mr. Balling of November 12, 1987.
Trustee Glover stated that he wants to see strict R-2 zoning
on this parcel.
Trustee Marienthal stated that he hopes Lexington can work
together with Zale and Vernon Township with regard to the park
property, so that there can be one larger park; he also believes
that this property should remain as R-2 zoning.
Trustee Kowalski agrees that the property should be R-2 zoning;
she would like to see it come back to the Board before being
referred to the Plan Commission.
Trustee Glover stated that he does not have any problem referring
this parcel to the Plan Commission as R-2, with particular attention
being paid to the Buffalo Grove Road alignment.
Moved by Glover, seconded by Marienthal, that the Billings
Property be referred to the Plan Commission as straight R-2
zoning, with the alignment of Buffalo Grove Road's terminus
points the same as on the plan presented, with directions to
the Plan Commission that careful consideration be made to the
street layout, storm water detention and the park sites. Upon
roll call, Trustees voted as follows:
AYES: 3 - Marienthal, Glover, President Clayton
NAYES: 1 - Kowalski
ABSTAIN: 1 - Shifrin
ABSENT: 2 - Reid, Shields
Motion declared carried.
Mr. Balling introduced Stan Young of Peat, Marwick, Main & ANNUAL
Company, who commented on the Village's FY 86-87 Comprehensive FINANCIAL
Annual Financial Report. Mr. Young thanked the staff for REPORT
their cooperation.
Mr. Young then noted that the Village has received the Certificate
of Achievement awarded by the Government Finance Officers Association
for the 5th year in a row; he stated that this is a very prestigious
award and reflects very favorably on the Village.
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1 Mr. Young commented on the Village's Comprehensive Annual
Financial Report for the year ending April 30, 1987; comments
are also contained in Mr. Brimm's memo to Mr. Balling of
November 4, 1987.
Trustee Marienthal thanked Mr. Brimm and the staff for the
excellent job again done.
Moved by Marienthal, seconded by Glover, to accept the Annual
Financial Report for the year ending April 30, 1987. Upon roll
call, Trustees voted as follows:
AYES: 4 - Marienthal, Glover, Kowalski, Shifrin
NAYES: 0 - None
ABSENT: 2 - Reid, Shields
Motion declared carried.
President Clayton asked Mr. Balling to thank the staff on behalf
of the Board.
Mr. Balling reviewed his letter to the Board of November 6, FY1988 OPERATING
1987 with regard to the FY1988 Operating and Capital Budgets AND CAPITAL
for the Buffalo Grove Golf Course and Arboretum Golf Course. BUDGETS FOR THE
Mr. Balling then reviewed the Golf Budget, and he and Mr. BUFFALO GROVE
Molinaro answered questions on the budget, and also fee pro- GOLF COURSE AND
ARBORETUM GOLF
posals. COURSE
There was lengthy discussion on the proposed fees, as well as
the quality of both courses.
Mr. Molinaro explained the request for the addition of another
golf professional; discussion followed on this request.
Mr. Balling also commented on the status of the tree replacement.
Mr. Balling stated that staff would like to bring this back before
the Board for final consideration at the December 7, 1987 Regular
Meeting. Trustee Glover stated that he would like more information
on the rate survey; Mr. Balling stated that this will be provided.
Mr. Balling reviewed the lease situation at both courses. The
current lessee at the Buffalo Grove Course is seeking a longer
term lease than the Village is prepared to offer.
Trustee Glover is very concerned with the wording of a lease
assignment.
Trustee Marienthal stated that he would not be willing to look
at a 10-year lease in the beginning.
Mr. Balling reviewed the Fiscal 88-89 Central Garage Budget, FISCAL 88-89
details of which are contained in his memo to the Board of CENTRAL GARAGE
November 12, 1987. BUDGET
Trustee Reid arrived at this time.
Mr. Balling then answered several questions from the Board.
Moved by Shifrin, seconded by Marienthal, to have the Fiscal 88-89
Central Garage Budget included in the final budget. Upon voice
vote, the motion was unanimously declared carried. 1
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Mr. Donald Morrison spoke to the Board to request reconsidera- MORRISON
tion of prior action with regard to the filing of a Petition PROPERTY
for Leave to Appeal.
Moved by Glover, seconded by Shifrin, to move to Executive EXECUTIVE
Meeting to discuss litigation. Upon roll call, Trustees MEETING
voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin
L NAYES: 0 - None
ABSENT: 1 - Shields
Motion declared carried.
The Board moved to Executive Meeting from 9:54 P.M. until
10:29 P.M.
Moved by Shifron, seconded by Glover, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting was adjourned at 10:30 P.M.
Acy,A, r-,^^V , /uLrrt�+tiC
Janet. Sirabian, Village Clerk
APPROVED BY ME THIS ' DAY
OF 'v , 1987.
Village President
V
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