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1987-09-21 - Village Board Regular Meeting - Minutes 7213 9/21/87 MINUTES OF A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, SEPTEMBER 21, 1987. President Clayton called the meeting to order at 7:37 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal, Glover, Reid, Shields, Kowalski, and Shifrin. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; William Brimm, Finance Director; Frank Hruby, Director of Building & Zoning; and Robert Pfeil, Village Planner. Moved by Glover, seconded by Reid, to approve the minutes of APPROVAL OF the September 8, 1987 Special Meeting. Upon roll call, MINUTES Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSTAIN: 1 - Shields Motion declared carried. Mr. Brimm read Warrant #605. Moved by Glover, seconded by WARRANT #605 Reid, to approve Warrant #605 in the amount of $1,294,821.30, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton appointed Brian Rubin to serve as Village VILLAGE Treasurer for a one-year term. Moved by Glover, seconded by TREASURER Reid, to concur with President Clayton's appointment. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton thanked Mr. Rubin for his willingness to assume this position. President Clayton appointed Jeffrey Braiman to the Zoning ZBA APPOINTMENT Board of Appeals for a term to expire April 30, 1988. Moved by Marienthal, seconded by Reid, to concur with President Clayton's appointment. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Glover, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton thanked Mr. Braiman for agreeing to move from the Transportation Commission to the ZBA. 7214 9/21/87 President Clayton appointed Edward Schar to the Appearance APPEARANCE Commission for a term to expire April 30, 1988. Moved by COMMISSION Reid, seconded by Marienthal, to concur with President Clayton's appointment. Upon voice vote, the motion was unanimously declared carried. President Clayton recognized Mr. Schar and thanked him for his willingness to serve the Village. President Clayton reviewed her memo to the Board of CULTURAL September 17, 1987 outlining the Buffalo Grove Cultural AFFAIRS Affairs Program. COMMITTEE President Clayton then created the Blue Ribbon Committee on Cultural Affairs, and asked for volunteers to serve on this committee. Trustee Marienthal noted that the Board of Health wishes to BOARD OF undertake a "Just Say NO" program for the Village concerning HEALTH the use of drugs, and the Board of Health is looking for funding for T-shirts for this program. Also, the Board of Health wishes to publish safety guides for "Trick or Treat" on Halloween, which would be distributed through the schools. Mr. Balling noted the submission of the Management Report MANAGEMENT for August, 1987; he noted that Trustee Glover had suggested REPORT a change in format, which will be considered in future reports. There were no questions on the Management Report. Mr. Balling reported on the Northwood basin, details of NORTHWOOD which are contained in Mr. Kuenkler's memo to Mr. Balling BASIN of September 16, 1987. Mr. Balling confirmed to President Clayton that this will not be accepted by the Village until it is functioning satisfactorily. Mr. Balling reviewed several alternatives for the Board with SALT STORAGE regard to the salt storage facility for the Village campus; FACILITY he noted that renderings can be obtained for approximately $3,100, and having them colored would add an additional $1,600. Trustee Glover stated that he would be comfortable with the blue line drawings, and added that he does not believe it is necessary to review all the alternatives; he prefers the low profile with wood shingles and embellishments, and the Dutch barn styles. Trustee Reid concurred with Trustee Glover. Trustee Marienthal asked if staff is anticipating bringing the Facilities Plan in at budget; Mr. Balling responded that it looks to be very close at this time. 7215 9/21/87 President Clayton asked if everyone concurred that the blue line drawings of the new proposals would be sufficient to view; there was no disagreement from the Board. Mr. Balling stated that he will obtain a revised proposal for the Board. PUBLIC HEARING - VARIANCE TO THE DEVELOPMENT ORDINANCE, SECTION 16.50.040.C4 President Clayton read from the Notice of Public Hearing which was published in the Buffalo Grove Herald on September 5, 1987; President Clayton called the Public Hearing to order at 7:58 P.M. , after which she explained the purpose of this Public Hearing. President Clayton then swore in Timothy Beechick and Bob Gudmundson to give testimony. Mr. Beechick presented a proposal for a Federal Express Administrative Complex, details of which are contained in Mr. Pfeil's memo to Mr. Balling of September 17, 1987. Mr. Beechick then reviewed various Exhibits; i.e. the north and south views of the building, as well as the floor plans of the building, both of which are a part of EXHIBIT E; the overall site plan which is EXHIBIT I: the location of the Federal Express building in relation to the other buildings in the Buffalo Grove Business Park, which is EXHIBIT A; a diagram of building heights currently in the Business Park, which is EXHIBIT D. Mr. Gudmundson highlighted the proposed improvements on Page 5 of 6 in EXHIBIT C; Page 4 (Grading Plan) of EXHIBIT H, showing construction of the retaining wall facility. Mr. Gudmundson then distributed and reviewed EXHIBIT H-1, depicting a typical cross section of the retaining wall. Mr. Beechick noted that a connector walk will run from the Federal Express building to the future hotel site. Trustee Kowalski referred to the Fire Inspector's report dated September 8, 1987, stating that at least 80% of the building is unaccessible for firefighting. Mr. Beechick responded, stating that they do not believe that will result in a major concern, since the building is designed for fire to be fought from within. Mr. Balling then commented on the Fire Inspector's report, stating that the 80% figure refers to the ground exposure. Mr. Balling reported that the Fire Chief does not have a problem with the building design, but he does want to see catwalks on the roof so that firefighters would be able to access the roof. Mr. Balling stated that the design is not textbook perfectas far as firefighting, but it is not a hazardous situation, and the Building Department will examine catwalks, etc. on the roof. Trustee Glover stated that he also had a concern with the Fire Inspector's report, which has been addressed. 7216 9/21/87 Trustee Marienthal expressed a concern with the Fire Inspector's report; Mr. Beechick confirmed to Trustee Marienthal that the aerial truck would be able to access the roof from the delivery area. Mr. Beechick confirmed to Trustee Marienthal that there will definitely be a hotel on the proposed site, although it will not be the hotel which was originally proposed. In answer to a question from Trustee Marienthal, Mr. Beechick stated that they are currently addressing the bridge over the creek. Trustee Reid stated that he has a concern about getting from the top of the 9' parapet down to the roof; Mr. Balling responded that this problem is being addressed, which will probably include the construction of a catwalk. Mr. Beechick stated that this style of office building is not at all uncommon. President Clayton stated that she understands that the Fire Depart- ment would be confortable with the building if there were a catwalk installed; Mr. Balling responded that that is one alternative, and the roof access will be addressed before the plan is approved. President Clayton asked if there were any questions from the public; there were none. There were no comments or questions from staff. President Clayton closed the Public Hearing at 8:40 P.M. President Clayton asked if there were any questions from the QUESTIONS FROM audience; there were none. THE AUDIENCE President Clayton explained the Consent Agenda, stating that CONSENT AGENDA any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. Moved by Glover, seconded by Marienthal, to approve Resolution RESOLUTION #87-46 authorizing the change of authorized signators for the #87-46 Buffalo Grove Fire Pension Fund Savings Account. Upon roll B.G. Fire Pension call, Trustees voted as follows: Fund AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to approve Resolution RESOLUTION #87-47 authorizing the change of authorized signatures for the #87-47 Buffalo Grove Police Pension Fund Savings Account. Upon roll B.G. Police call, Trustees voted as follows. Pension Fund AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton presented a Proclamation congratulating PROCLAMATION Buffalo Grove resident Kim Boesenberg on her receipt of the Girl Scouts of America's Silver Award. Moved by Glover and seconded by Marienthal to concur with President Clayton's proclamation. Upon roll call, Trustees voted as follows: 7217 9/21/87 AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. President Clayton presented a Proclamation congratulating PROCLAMATION Buffalo Grove resident, Tammy Farrell on her receipt of the Girl Scouts of America's Silver Award. Moved by Glover and seconded by Marienthal to concur with President Clayton's Proclamation. Upon Roll Call, Trustees voted as follows: AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to award the bid for AWARD OF BID the joint purchase of road salt through the Northwest Municipal Conference. Upon Roll Call, Trustees voted as follows. AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to accept the Final Plats FINAL PLATS of Resubdivision, Lots 7 and 8, Woodstone. The Village Engineer OF RESUB- recommends approval. Upon Roll Call, Trustees voted as follows: DIVISION WOODSTONE AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to approve the Certif- B.G. COMMERCE icate of Final Acceptance and Approval for Buffalo Grove Commerce CENTER LOT 25 Center, Lot 25. The Village Engineer recommends approval. (Final Accept-1 Upon Roll Call, Trustees voted as follows: ance) AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to approve the Certif- WINDFIELD IIA icate of Final Acceptance and Approval for Windfield IIA. The (Final Accept- Village Engineer recommends approval. Upon Roll Call, Trustees ance) voted as follows: AYES: 6 - Glvoer, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to approve the Final Plat OLD FARM of Subdivision and attending conditions along with a Development VILLAGE #9 Improvement Agreement - Old Farm Village Unit 9. The Village Final Plat of Engineer recommends approval. Upon Roll Call, Trustees voted as Subdivision & follows: DIA AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. 7218 9/21/87 Moved by Glover, seconded by Marienthal, to approve the Annual ANNUAL REPORT Report of the Board of Fire and Police Commissioners, and placed OF FIRE AND on file. Upon Roll Call, Trustees voted as follows: POLICE COMMIS- SIONERS AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to accept the Appearance WOODLANDS AT Commission recommendation for the Woodlands at Fiore - two temp- FIORE orary signs and landscaping. Upon Roll Call Trustees voted as (aesthetics) follows: AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to accept the Appearance COVINGTON Commission recommendation for Covington Corporate Center - ground CORP. CENTER sign. Upon Roll Call, Trustees voted as follows: (aesthetics) AYES: 6 - Glover, Marienthal, Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Glover, seconded by Marienthal, to accept the Appearance VILLAS OF OAK Commission recommendation for the Villas of Oak Creek - architecture/ CREEK materials, sales trailer/landscaping, and lighting. Upon Roll Call, (aesthetics) Trustees voted as follows: AYES: 6 - Glover, Marienthal Reid, Shields, Kowalski, Shifrin NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-63, ORDINANCE ammending the Phoenix Planned Unit Development Agreement in the #87-63 0 & R District and Preliminary Plan Approval, Federal Express- (Federal Hamilton Partners - Lake Cook and Weidner Roads Express) Mr. Raysa asked about the proposed tennis courts; Mr. Beechick responded that the tennis courts will be included in the hotel package. Mr. Raysa commented on the proposed shared parkingon Exhibit C; P P Mr. Gudmundson stated that the agreement between the hotel and Federal Express will be counted against the number of hotel parking spaces; Mr. Raysa reiterated that the Village of CORRECTION Buffalo Grove does not allow shared parking. * Mr. Raysa suggested that a new EXHIBIT A-1 be inserted, showing the legal description of the 8-acre site. Mr. Raysa then noted minor changes to be made to the proposed ordinance. *The parking as shown on the Preliminary Plan met the Village parking requirements, and the shared parking was just for additional space requested by the petitioner. 7219 9/21/87 Upon Roll Call, Trustees voted as follows on the motion: AYES: 5 - Glover, Marienthal, Reid, Shields, Shifrin NAYES: 1 - Kowalski Motion declared carried. Trustee Shifrin reviewed the proposed ordinance, details of ORDINANCE 4#87-64 which are contained in Mr. Hruby's memo to Mr. Balling of (Appearance September 17, 1987. Commission) Moved by Shifrin, seconded by Reid, to pass Ordinance #87-64, amending Chapter 2.22 of the Code as it relates to the Appear- ance Commission. Mr. Balling stated that Appearance Commission Chairman Larsen had asked Commission members to contact Mr. Balling with any concerns. Commissioner Bremner stated that he is uncomfor- table with the current quorum; he also suggested occasional meetings between the Appearance Commission and the Plan Commis- sion. President Clayton commented on the subject of the Appearance Commission quorum, stating that she does not believe that it should be changed. Mr. Raysa noted that the sentence "This Ordinance shall not be codified." should be stricken, since the Ordinance SHALL be codified. Upon Roll Call, Trustees voted as follows on the motion: AYES: 6 - Glover, Marienthal, Reid, Shields, Shifrin, Kowalski NAYES: 0 - None Motion declared carried. Moved by Shifrin, seconded by Glover, to pass Ordinance #87-65, ORDINANCE #87-65 amending the Appearance Plan of the Village of Buffalo Grove as (Appearance it pertains to custom homes. Upon Roll Call, Trustees voted as Plan) follows: AYES: 6 - Glover, Marienthal, Reid, Shields, Shifrin, Kowalski NAYES: 0 - None Motion declared carried. Mr. Balling reviewed the proposed ordinance, details of which ORDINANCE #87-66 are contained in Mr. Boysen's memo to Mr. Balling of Sept. 17, 1987. (University Court) Mr. Balling then answered questions from the Board on the subject. Moved by Glover, seconded by Marienthal, to pass Ordinance #87-66, concerning drainage improvement and land acquisition for University Court. Upon Roll Call, Trustees voted as follows: AYES: 6 - Glover, Marienthal, Reid, Shields, Shifrin, Kowalski NAYES: 0 - None Motion declared carried. 7220 9/21/87 President Clayton declared a recess from 9: 10-9: 16 P.M. RECESS Mr. Balling reported on the School District 102 school site SCHOOL DISTRICT issue; further details are contained in Mr. Balling's memo #102 to the Board of September 17, 1987. Mr. Bob Kossack, School District 102 Board Member, read a statement to the Board stating the position of School District 102. Mr. Kossack then introduced School Superintendent, Dr. McGee, and Director of Building & Grounds, Keith Small. Dr. McGee distributed a packet of information to the Board pursuant to the request of School District 102; he then reviewed the contents of this packet. Lengthy discussion ensued with regard to whether or not the site is suitable for use as a school site. Trustee Glover summed up the situation, stating that he considered that there is an error in the grade plan as far as being graded to the similar elevation of the surrounding properties; he believes it should be pointed out to Hoffman that there was considerable cost savings to them to be able to use this site for the deposit of top soil, which caused the grade to be increased substantially over the original grade, therefore, incurring responsibility to rectify this error. Trustee Glover confirmed to Mr. Balling that Hoffman should be responsible for the current obligation which is the seeding and bike paths, plus the additional 5,000-6,000 cubic yards. Moved by Glover, seconded by Shields, to ask the Village Manager to pursue that negotiation with Hoffman, with a report back to the Board in 10-14 days. In answer to a question from Trustee Marienthal, Mr. McGee stated that bid documents are being put together, and design development phase has been approved, so they would like this issue settled within 30 days. In answer to a question from President Clayton, Mr. Kossack stated that their total referendum was $10,900,000 for two projects. Upon Roll Call, Trustees voted as follows on the motion: AYES: 6 - Glover, Marienthal, Reid, Shields, Shifrin, Kowalski NAYES: 0 - None Motion declared carried. 7221 9/21/87 Mr. Edward Schwartz presented to the Board a revised plan VILLAS OF from the last meeting; details of the revised plan are outlined BUFFALO CREEK in Mr. Schwartz' letter to Mr. Balling of September 18, 1987. (Lot 9006) In answer to a question from Trustee Glover, Mr. Hruby stated that a fence must be 12" off the public right-of-way. Trustee Glover asked Mr. Schwartz if he would be amenable to a deed restriction on the house closest to the bike path, prohibiting a fence in side yard, i.e. that a fence could not be built closer than 122' to the bike path easement; Mr. Schwartz stated that he thinks that would be unfair to the owner of the house. Steve Cohen, 1521 Brandywyn, who lives next door to the lot in question, stated that they would want an open fence so that they can watch their children in the school yard; he stated that Mr. Schwartz agreed to an open fence at the Plan Commission. The owner of the lot in question stated that the reason they want a fence is for their own privacy. Trustee Reid stated that he would find it very difficult to consider restricting this particular piece of property if there are not similar restrictions on all property along the bike path. Mr. Schwartz stated that he would be amenable to an agreement that the fence could not be built in front of the house. Fran Whitten, 1541 Brandywyn, stated that traffic travels very fast on Brandywyn, and she does not think that anything should be built on the property in question. President Clayton responded that Brandywyn is one of the areas in the Village which is targeted for additional enforcement. Tom Kramer, 624 Caren Drive, commented on the flooding on the bike path. Mr. Raysa stated that the new plan would require a variation to the Development Ordinance with regard to the lot line. Mr. Schwartz stated that they could shift the lot line back. President Clayton polled the Board: "Yes" indicated favor of the developer pursuing the plan presented this evening, knowing that he will have to go to Public Hearing on the varia- tion of the Development Ordinance; "No" indicated opposition: YES: - Marienthal, Glover*, Reid**, Shields, Kowalski***, Shifrin NO: - None * With the stipulation that the side yard fence on Lot 2 be 6' off the bike path on the east property line, and that the drainage situation be addressed. 7222 9/21/87 ** With some of the stipulations being talked about, perhaps this should go back to the Plan Commission. President Clayton stated that that will be done if necessary. *** Echoing Trustee Glover's comments, and also the Plan Commission comment about the non-opaque fence. President Clayton stated that the Board would like a note from staff comparing the changes and determining if it needs the detailed plan review of the Plan Commission. Mr. Raysa confirmed to Mr. Schwartz that, if he goes for the variation, the lot line can stay the way it is. Moved by Reid, seconded by Glover, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:50 P.M. a i Y1 _ ;t,n"k. Jt M. Sirabian, Village Clerk APPROVED BY ME THIS E U DAY OF , 1987 Village President