Loading...
1987-09-08 - Village Board Special Meeting - Minutes 7202 9/8/87 MINUTES OF A SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, SEPTEMBER 8, 1987. President Clayton called the meeting to order at 7:39 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President ROLL CALL Clayton; Trustees Marienthal, Glover, Reid, Kowalski and Shifrin. Trustee Shields was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Greg Boysen, Director of Public Works; Ray Rigsby, Superintendent of Public Works; Frank Hruby, Director of Building & Zoning; Richard Kuenkler, Village Engineer; Tom Stachura, Health Officer; Robert Pfeil, Village Planner; and Paul Kochendorfer, Village Treasurer. Moved by Marienthal, seconded by Glover, to approve the APPROVAL OF minutes of the August 17, 1987 Regular Meeting. Upon roll MINUTES call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Mr. Briimu read Warrant #604. Moved byGlover, seconded WARRANT #604 by Reid, to approve Warrant #604 in the amount of $1,786,723.47, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. President Clayton read Resolution #87-44, commending Paul RESOLUTION Kochendorfer for his service as Village Treasurer 1979 - #87-44 1987. (Paul Kochendorfer) Moved by Shifrin, seconded by Glover, to pass Resolution #87-44. Upon voice vote, the motion was unanimously declared carried. President Clayton then presented a plaque to Mr. Kochendorfer on behalf of the Village. President Clayton read Resolution #87-45, commending William RESOLUTION Angelo for his service _c as Fire and g Police Commissioner, ��87 45 1983-1987. (William Angelo) Moved by Reid, seconded by Glover, to pass Resolution #87-45. Upon voice vote, the motion was unanimously declared carried. 7203 9/8/87 President Clayton noted the creation of a Blue Ribbon BLUE RIBBON Committee on the Concerns of Older Adults; she then COMMITTEE ON appointed the following persons to serve on said Committee: THE CONCERNS Trustee Shields, Chairman; Jack Spellman, Kevin Flood, OF OLDER ADULTS Clarice Rech, Harvey Underleider, Phyllis Ungerleider, Leonard Frumkin and Adam Moodhe. Moved by Reid, seconded by Marienthal, to concur with President Clayton's appointments. Upon voice vote, the motion was unanimously declared carried. President Clayton thanked those Committee members present in the audience. Trustee Glover reported on Buffalo Grove Days, and thanked BUFFALO GROVE the Committee, the community groups and the Village staff DAYS for their help in making this year's event a success. President Clayton thanked Trustee Glover for serving as Trustee liaison. Mr. Balling reported to the Board on the Chevy Chase CHEVY CHASE Utility Company, stating that takeover is targeted for UTILITY COMPANY October 19, 1987. Details of Mr. Balling's comments are contained in Mr. Boysen's memo to him of August 28, 1987. President Clayton asked if there were any questions on this report; there were none. Mr. Balling reported to the Board on the status of the WELLINGTON HILLS Wellington Hills Subdivision, details of which are con- tained in his memo to the Board of September 4, 1987. Mr. Balling then answered questions from the Board on this subject. Mr. John Hanson, a resident of Wellington Hills, handed out a packet to the Board which lists the events in this situation; Mr. Hanson then reviewed the contents of said packet; he dis- tributed pictures to the Board showing the water levels after a rain. With regard to the pictures, Mr. Balling explained that this is the way the basin is designed to operate. Several residents noted the various flooding and yard water problems which they have; Mr. Balling responded as to the action which has been and is being taken. The residents stated that they are not the only ones having problems, but others have not vocalized them to the Village; President Clayton asked that each of the residents who are having problems notify the Village, so that the Village can deal with the problems. Carol Kreiger stated that she sent a letter to the Village noting that if she did not get a response within 10 days, she would file suit; she stated that she did not get any response from the Village. Mrs. Kreiger also stated that she had spoken with Bill Griffith of Hoffman, who stated that he was unaware of the problem. 1 7204 9/8/87 Mr. Hanson stated that the residents would like a date certain as to when the problems will be solved; he also asked if an outside hydraulic engineer could be called in to study the problem, to which President Clayton replied that the Village has two professional engineers on staff who can handle the problem, and will ask for outside help if they feel that it is warranted. One of the residents noted that they have an attorney present tonight because they do not believe that they are getting the action they desire. In response to the resident who stated that Mr. Griffith was unaware of the problem, Trustee Marienthal stated that he would like staff to re-contact Mr. Griffith. A resident again stated that there are other homes being flooded than those which are represented; President Clayton again stated that the Village has to be notified of these properties in order to deal with the problem. Mr. Balling stated that this item will be placed on the agenda for the October 5, 1987 Regular Board Meeting. The residents also questioned when the parkways would be cleaned up. A resident stated that he had organized a petition approximately 12 years ago, a copy of which was sent to the Village with no response; he stated that Hoffman assured them that the parkways would be cleaned up that fall; he stated that he has not gotten satisfactory response from the Village to his phone calls. A resident stated that there are trucks and bulldozers working TOWN CENTER at the Town Center site as early as 5:30 A.M. and as late as 12:00 A.M. President Clayton explained the Consent Agenda, stating that CONSENT AGENDA any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. Moved by Reid, seconded by Glover, to pass Ordinance #87-56, ORDINANCE #87-56 an Ordinance amending Sections 15.20.110 and 15.20.130 and (Fence Code) repealing Section 15.20.140 of the Code as it pertains to the Fence Code and appeal process. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-57, ORDINANCE #87-57 an Ordinance granting a variance from Section 17.36.030F of (Code variance) the Code allowing M.C.C. Powers, Inc. compact car parking stalls. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. I L 7205 9/8/87 � I Moved by Reid, seconded by Glover, to pass Ordinance #87-58, ORDINANCE #87-58 an Ordinance providing for the recoupment of advances for (Recoupment - construction of a sanitary sewer on Ironwood Road through the Fiore) Fiore Golf Course on Willow Parkway and IL Route 22. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-59, ORDINANCE #87-59 an Ordinance providing for the recoupment of advances for (Recoupment) construction of a sanitary sewer on Port Clinton Road, Sandlewood Road, Buffalo Grove Road and IL Route 22. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-60, ORDINANCE #87-60 an Ordinance providing for the recoupment of advances for (Recoupment) construction of a sanitary sewer on Thompson Boulevard and Buffalo Grove Road between Old Farm Village subdivision and a point 2,750 feet north of Aptakisic Road. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-61, ORDINANCE #87-61 an Ordinance providing for the recoupment of advances for (Recoupment) construction of watermains. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to pass Ordinance #87-62, ORDINANCE #87-62 an Ordinance authorizing the disposal of surplus Village (Surplus Village personal property. Upon roll call, Trustees voted as follows: Property) AYES: 6 - Marienthal, Glover, Reid, Kowalski, Shifrin, President Clayton NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. President Clayton proclaimed Wednesday, September 9, 1987 PROCLAMATION to be American Cablesystems of Illinois/"Reading Is All American" Day in Buffalo Grove. Moved by Reid, seconded by Glover, to concur with President Clayton's proclamation. I I i I 1I I I i 1 7206 9/8/87 Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to award the bid for the PARKWAY TREE Parkway Tree Replacement Program to Landscape Contractors of REPLACEMENT Illinois, Inc. , the lowest of nine bids. Upon roll call, PROGRAM Trustees voted as follows: (Award of Bid) AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Glover, to authorize the bidding Moved by Reid, secondedby G o FLEET REPLACEMENT for the Fleet Replacement for FY87-88; one 1988 Standard (Authorize Bidding) Cargo Mini Van and one 1988 Standard Window Mini Van. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to waive the water B'NAI SHALOM connection, construction water and tap-on fees for Congregation (Waiver of Fees) B'Nai Shalom. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to accept the Draft COVINGTON CORPORATE Protective Covenants for the Covington Corporate Center. The CENTER COVENANTS Village Attorney recommends acceptance. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to accept the Appearance M.C.C. POWERS, INC. Commission recommendation for M.C.C. Powers, Inc. , Covington (Aesthetics) Corporate Center, landscaping. The Appearance Commission recommends approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. L 7207 9/8/87 Moved by Reid, seconded by Glover, to accept the Appearance CHATHAM MULTI- Commission recommendation for Chatham Multi-Family (East) , FAMILY (EAST) Dundee and Weidner Roads, elevation change. The Appearance (Aesthetics) Commission recommends approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to accept the Appearance COLE ASSOCIATES Commission recommendation for Cole Associates, Route 83 north (Aesthetics) of Grove Point Shopping Center, temporary ground sign. The Appearance Commission recommends approval of this aesthetic element. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to accept the Appearance ANDREWS/CHERBOURG Commission recommendation for Andrews/Cherbourg (Pulte) , (Aesthetics) marsh planting sign and temporary ground sign. The Appearance Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to accept the Appearance AUTOMOTIVE Commission recommendation for Automotive Engine Rebuilders, ENGINE Buffalo Grove Commerce Center - wall sign. The Appearance REBUILDERS Commission recommends approval of this aesthetic element. (Aesthetics) Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Reid, seconded by Glover, to accept the Appearnce CHRYSLER/PLYMOUTH Commission recommendation for Chrysler/Plymouth Auto Dealer- AUTO DEALERSHIP ship, Dundee Road, architecture/materials, and lighting/ (Aesthetics) landscaping. The Appearance Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. 7208 9/8/87 Moved by Glover, seconded by Reid, to table Items XII. , A. APPEARANCE and B. on the Agenda. Upon roll call, Trustees voted as COMMISSION follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. President Clayton asked if there would be any objection VILLAS OF to moving Item XIII. , B. to this point in the agenda; there BUFFALO CREEK was no objection. (Unit 1) Lawrence Freedman reviewed his letter of August 28, 1987 to Mr. Balling, outlining the request of the developer. Trustee Glover stated that his concerns are that the layout as proposed is on the bike paths and he could not support the proposed layout, but would consider a different layout; Mr. Freedman responded to Trustee Glover. In answer to a question from Trustee Marienthal, Mr. Freedman stated that they will attempt to lay the site out differently and bring it back before the Board. Thomas Kramer, 624 Caren Drive, an abutting property owner, stated that he does not see how anything can be built on this property because of its shape. Mr. Raysa stated that the current plan that is before the Village Board and was voted on had a lot line which was not perpendicular to the bike path which would require a variation; the developer is aware that the drainage ordinance has to be met; there is a blanket easement on the property which runs to the Village of Buffalo Grove which covers storm, sanitary, drainage and water, which would have to be partially vacated by the Board. Mr. Freedman stated that they could be ready for the Board at the September 21, 1987 Regular Meeting. Moved by Glover, seconded by Reid, to defer consideration of Lot 9006 in the Villas of Buffalo Creek until September 21, 1987. Upon roll call, Trustees voted as follows on the motion: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Bruce Bingham of Hamilton Partners made a presentation to the CHEVY CHASE Board regarding the subject property. Mr. Pfeil's memo to Mr. BUSINESS PARK Balling of September 3, 1987 details same. EAST Barbara Sheldon, Plan Commission Chairman, confirmed to President Clayton that the main reason for the negative Plan Commission recommendation was due to the connection to Linden Avenue, and since that has been taken care of, Mrs. Sheldon would anticipate a positive recommendation. Discussion ensued regarding the traffic in the area. 7209 9/8/87 Mr. Bingham stated they do not anticipate a restaurant of any type on this site. Mr. Bingham stated that they have received the PUD ordinance, and they would like to have this plan approved as a concept, but in terms of passing the ordinance, they would appreciate being able to come back and work with counsel in finalizing any aspects of same. Moved by Glover, seconded by Reid, to approve the concept of the Chevy Chase Business Park East, with the understanding that the developer will pay the local share of the traffic signal at Northgate and Johnson Drive with Lake-Cook if it is so warranted. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Mr. Balling reviewed the subject of rear yard grading, details REAR YARD GRADING of which are contained in Mr. Kuenkler's memo to Mr. Balling of August 25, 1987. After discussion, it was moved by Glover and seconded by Marienthal, to direct staff to draft up appropriate ordinances for rear yard grading in excess of 3' . Upon roll call, Trustees voted as following: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Bruce Ream introduced Jeff Schroeder who will be working with MUNICIPAL him on this project. CAMPUS Mr. Ream stated that the design team has progressed quite a bit; a set of current design development documents has been given to the Village for review. Mr. Ream stated that an updated summary review of the cost estimate has been submitted, as has the detailed breakdown of the cost estimate. The skylights and other amenities have again been added to the design, as well as the club room, and have kept the costs much as they were. Mr. Ream stated that $65,000 should be the number for firing range equipment and security equipment. In answer to a question from President Clayton, Mr. Ream stated that the cost of the club room at this point is $94,000. Moved by Reid, seconded by Glover, to accept the final design for the Municipal Campus, subject to final staff comments. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. 7210 9/8/87 Mr. Balling reviewed a request from Inez Freed to erect a KINGSBRIDGEWAY & 3-way STOP sign at Kingsbridgeway and Brandywyn Lane, as BRANDYWYN well as Mr. Kuenkler's memo to him of August 19, 1987 on 3-WAY STOP this subject. Mrs. Freed reviewed the reasons that the local residents are asking for this sign. Mr. Kuenkler and Mr. Balling explained the methods of combatting speeding, and also the dangers of erecting a STOP sign when it is not warranted. Mr. Balling stated that the speed limit will be actively enforced, and that another study will be made as to the feasibility of lowering the current speed limit. Tom Stachura reported on the 1986-1987 Radon Detector 1986-1987 RADON Program, details of which are contained in his memo to DETECTOR PROGRAM Mr. Balling of August 31, 1987. In answer to a question from Trustee Glover, Mr. Stachura stated that the detectors cost the Village $18, and the residents are charged $20, so there should be no more than a $1 per monitor cost to the Village when staff time is included. Jim Truesdell, Director of Planning & Zoning for the Hoffman DOETSCH PROPERTY Group, made a presentation to the Board on a 22.3 acre parcel (Hoffman) on the north side of Pauline Avenue, east of Weiland Road. Details of this proposal are contained in Mr. Pfeil's memo to Mr. Balling of September 2, 1987. Mr. Truesdell stated that the only variation being requested is to use Enkamat on the shoreline treatment. Trustee Shifrin expressed a concern about the detention pond along Weiland with regard to sufficient setback and barrier; Mr. Truesdell stated that they would work with the Engineering Department on same. In answer to a question from Trustee Glover, Mr. Truesdell stated that they would like to have the Village accept ownership of the detention basin. Trustee Marienthal questioned the setback on Weiland Road, since that road is sure to be widened at some point; Mr. Truesdell stated that they will take that into account. Moved by Shifrin, seconded by Reid, to refer the Doetsch/Hoffman 22 acre parcel north of Pauline Avenue to the Plan Commission for review, along with comments made tonight. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. James Swiatko, Project Engineer for Mobil made a presentation MOBIL OIL to the Board with regard to a proposed car wash addition to the current station at Arlington Heights Road and Route 83; the proposed car wash would be very similar to the one located at Dundee and Buffalo Grove Roads. 7211 9/8/87 Mr. Balling noted the additional request for a 4th pumping bay; Mr. Swiatko explained this request. Mr. Balling stated that the Village would like to look at both the car wash and the additional bay as a plan modification. Trustee Marienthal is concerned about the new structure being too close to residential development; he is also concerned about the hours of operation for the car wash (24 hours) ; and he would like the developer to look at the placement of the car wash along the western boundary rather than the northern boundary. Moved by Reid, seconded by Shifrin, to refer the Mobil Oil car wash addition at Arlington Heights Road and Route 83 to the Plan Commission. Upon roll call, Trustees voted as follows: AYES: 3 - Reid, Shifrin, President Clayton NAYES: 2 - Marienthal, Kowalski ABSENT: 1 - Shields ABSTAIN: 1 - Glover Motion declared carried. Greg Zale introduced himself to the Board. Mr. John Manhard ZALE/AMLI made a presentation to the Board regarding the two subject parcels, details of which are contained in Mr. Pfeil's memo to Mr. Balling of September 2, 1987. Mr. Zale stated that their interpretation of semi-custom homes would include changes other than structural. Trustee Glover has a number of concerns with the 50-acre parcel, specifically the "flag" lots, and great concern with the road network. Trustee Marienthal shares Trustee Glover's concerns, particularly with regard to the length of the cul-de-sac. Trustee Reid is also concerned with the long cul-de-sac, as well as how this parcel will tie in with surrounding properties. Trustee Glover stated that he would prefer to refer the plan of July 14, 1987, as referred to by Trustee Marienthal, than to refer tonight's plan; he believes the road network as presented tonight is unacceptable. Moved by Marienthal, seconded by Reid, to accept the design of the Zale/Amli 88 acre and 50 acre parcels adjacent to Illinois Route 22, subject to final staff comments. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. John DeMarco of the First American Bank of Lake County FIRST AMERICAN explained their request to appeal the Appearance Conmiission BANK OF LAKE ruling, stating that they have other signs in Lake County, COUNTY and wish to keep that identity. 7212 9/8/87 Appearance Commission Chairman Larsen reviewed the decision of the Appearance Commission. After discussion by the Board, it was moved by Reid, seconded by Kowalski, to grant the appeal of the First American Bank of Lake County and accept the sign. Upon roll call, Trustees voted as follows: AYES: 3 - Reid, Kowalski, Shifrin NAYES: 2 - Marienthal, Glover ABSENT: 1 - Shields Motion declared carried. John DeMarco of the First American Bank of Lake County stated FIRST AMERICAN to the Board that, with regard to the modification in detention BANK OF LAKE design, they would like to pursue Item 3. at the bottom of COUNTY page 1 in Mr. Balling's letter to the Board of September 3, 1987. Mr. Balling then reviewed said memo. It was noted that staff has no problems with said Item 3. Moved by Reid, seconded by Glover, to grant an exception to Section 16.10.050 of the Development Ordinance for the First American Bank of Lake County providing for the 4" separation in the high water elevation and the parking lot. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Glover, seconded by Reid, to move to Executive EXECUTIVE Session to discuss litigation. Upon roll call, Trustees SESSION voted as follows: AYES: 5 - Marienthal, Glover, Reid, Kowalski, Shifrin NAYES: 0 - None ABSENT: 1 - Shields Motion declared carried. Moved by Marienthal, seconded by Reid, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 11:12 P.M. C, ciivu k, Trr l. 2kik 4�{�� Janet . Sirabian, VillageClerk C erk APPROVED BY ME THIS I Z• DAY OF y':r , 1987. Village President