1989-01-09 - Village Board Regular Meeting - Minutes 7561
1/9/89
MINUTES OF A REGULAR MEETING OF THE VILLAGE
BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS
HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL,
JANUARY 9, 1989
President Clayton called the meeting to order at 7:38 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President ROLL CALL
Clayton; Trustees Marienthal, Glover, Reid, Shields, and
Shifrin; Trustee Mathias arrived at 7:43 P.M.
Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; Lee Szymborski, Assistant
Village Manager; William Brimm, Finance Director; Robert
Pfeil, Village Planner; Police Chief Leo McCann; and Joseph
Tenerelli, Village Treasurer.
Moved by Marienthal, seconded by Reid, to approve the APPROVAL OF MINUTES
minutes of the December 19, 1988 Regular Meeting. Upon roll
call, Trustees Voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 1 - Mathias
Motion declared carried.
Mr. Tenerelli read Warrant #636. Moved by Glover, seconded WARRANT #636
by Reid, to approve Warrant #636 in the amount of
$1,303,752.90, authorizing payment of bills listed. Upon
roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Glover, Reid, Shields, Shifrin
NAYES: 0 - None
ABSENT: 1 - Mathias
Motion declared carried.
President Clayton commented on her 1989 Goals for the 1989 GOALS
Village of Buffalo Grove addressed to the Board of Trustees
and dated January 1, 1989.
Mr. Balling reviewed a requested minor change in plan of SEIGLE HOME CENTER
development for Siegle Home Improvement Center, details of
which are contained in his memo to the Board of January 5,
1989.
President Clayton stated that she is pleased that the
Appearance Commission recognizes that this is a policy
decision and that they have sent the request back to the
Board.
Trustee Reid stated that permanent outdoor storage was a
significant item of concern to the Plan Commission, and it
was the agreement not to have outdoor storage, and he is
surprised to see this being brought as a request.
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Mr. Schwartz, attorney for the Siegle Home Center, stated
that the intent has not changed; this is not for the purpose
of outdoor storage; this is also for the purpose of the sale
of seasonal merchandise, for which the PUD provides; the
purpose of this enclosure is to protect and screen the
seasonal merchandise in a proper fashion, and allow them
better use of the site. It is not for the purpose of
outdoor storage to bypass the PUD Agreement.
Mr. Schwartz displayed a drawing of the proposal.
In answer to a question from Trustee Glover, Mr. Schwartz
stated that there will always be seasonal merchandise in the
area. Trustee Glover stated he wants to be certain that it
is understood that the fence must be wrought iron; he also
wants to be sure that there is no display outside of this
area.
Mr. Schwartz stated that the request is to make the minor
change to incorporate the change in the facade and add the
wrought iron fence and front metal deck, and to have all
temporary seasonal sales in this enclosure. Mr. Schwartz
confirmed to Trustee Glover that no merchandise would be
displayed at any time outside of that enclosed area.
Mr. Raysa read from the Agreement, and then asked if this is
or is not to be considered an open area. Mr. Schwartz
stated that the intent is to be able to leave seasonal sale
merchandise in this secured area overnight rather than
bringing it every night, and to create a secue environment
which is also aesthetically pleasing to allow the sale
merchandise to remain overnight rather than bringing it
indoors. Mr. Schwartz stated that it is not a fully
enclosed area, but it is a fence with a roof over it.
Mr. Schwartz confirmed to Trustee Shifrin that there will be
no lumber stored in this area, and that there will not be
anything stored outside of the fence.
Trustee Reid asked if anything will be displayed on the
sidewalks in front of the building; Mr. Schwartz stated that
it will all be within the enclosed area.
Trustee Shields stated that the purpose of the outside
storage was so that people could see it, and now it is in
effect being put inside, so he does not see why it is not
just put inside the existing building; he thinks that the
architectural look detracts from the building; it is very
disappointing to him to have this proposal brought before
the Board.
Trustee Marienthal agrees with Trustee Shields; he thinks
the enclosure should just be made part of the building; he
thinks it will be a problem to have the merchandise left; he
does not think the Village should have to police to see that
the merchandise is not stored improperly; he believes the
proposal detracts from the appearance of the building.
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Moved by Glover, seconded by Shifrin, to consider the
proposal a minor change, and recommend approval of it with
the review of the Appearance Commission.
Trustee Mathias stated he believes that the fact that this
is no longer an open area, but an enclosed area, makes it
more than a minor change. Mr. Raysa stated that there can
be arguments made on both sides, i.e. a minor change or a
major change; he can agree that it would be a minor change.
Mr. Raysa stated that, if this is approved, there will be a
letter of agreement.
Trustee Reid sees this as an open area providing for
permanent outside storage, and he does not see it as a minor
change.
Upon roll call, Trustees voted as follows on the motion:
AYES: 4 - Glover, Shifrin, Mathias, President Clayton*
NAYES: 3 - Marienthal, Reid, Shields
Motion declared carried.
*There will be a very tight side agreement.
Mr. Balling presented a status report on the local Corridor LAKE-COOK CORRIDOR
Agency planning Lake Cook Road, i.e. Buffalo Grove, PLANNING AGENCY
Wheeling, Palatine and Arlington Heights. There has been
some indication from the Cook County Highway Department that
they are willing to participate in the funding of a Phase I
Engineering study for Lake-Cook Road and Milwaukee.
The County has proposed to fund 70% of that Study, with the
member municipalities funding the remaining 30%, and Buffalo
Grove's commitment would be $75,934. The intent of the
Village must be presented at a meeting coming up later in
the month. If there is no objection, this will be presented
at the upcoming meeting; there were no objections from the
Board.
Mr. Raysa reviewed a change in the law effective January 1, BIDDING
1989 with regard to bidding requirements. REQUIREMENTS
l PUBLIC HEARING - SIMS PROPERTY
V
President Clayton noted that this is a continuation of the original
Public Hearing, notice of which was published in the Daily Herald on
November 19, 1988. The Public Hearing was reopened at 8:19 P.M.
President Clayton then stated the purpose of the Public Hearing.
Mr. Freedman explained the reason for the continuation of this Public
Hearing; he stated that they have met with staff, and the
recommendation is in Mr. Pfeil's memo to Mr.Balling of
January 5, 1989.
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President Clayton asked if there were any questions from any local
agencies or the Board; there were none.
Mr. Raysa then reviewed some changes in the Annexation Agreement; the
following language should be added to the last line of paragraph 12 on
page 7: "The Village to determine the proportionate share of
benefit."
Trustee Marienthal noted a change to be made in the map.
President Clayton asked if there were any comments from the public;
there were none.
At 8:25 P.M. , President Clayton again continued the Public Hearing.
PUBLIC HEARING - GOLF COURSE APPROPRIATIONS
President Clayton read from the Notice of Public Hearing published in
the Daily Herald on December 29, 1988; she called the Public Hearing
to order at 8:26 P.M.
Mr. Brimm made a presentation to the Board, details of which are
contained in him memo to Mr. Balling of December 7, 1988.
President Clayton asked if there were any questions; there were none.
President Clayton closed the Public Hearing at 8:29 P.M.
PUBLIC HEARING - MOBIL OIL (DUNDEE ROAD)
President Clayton read from the Notice of Public Hearing published in
the Daily Herald on December 23, 1988. The Public Hearing began at
8: 30 P.M. President Clayton stated the purpose of the Public Hearing.
President Clayton swore in the following People to give testimony:
Lawrence Freedman, Attorney; D.L. Huffaker, Mobil Oil Field Engineer;
F.C. Morgenthaler, Mobil Oil Salary Station Coordinator; C.A.
Wagner, Mobil Oil Real Estate; and S.M. Gallagher, Mobil Oil Project
Engineer.
Mr. Freedman made a presentation to the Board, details of which are
contained in Mr. Pfeil's memo to Mr. Balling of January 5, 1989.
Mr. Huffaker reviewed the Landscape Design Plan, Exhibit A Revision 4,
dated 11/19/88.
Trustee Reid asked the height of the berm; Fred Penoyer reviewed the
landscaping and stated that it will be 15-22" or 25 to 32" at the
back. Trustee Reid wants to be assured that the landscaping will
last; Mr. Penoyer stated that Mobil does contract for ongoing
landscaping maintenance.
Mr. Balling stated that this site will be subject to monthly
inspections by the Village and will be on the monthly commercial
inspection report.
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Mr. Penoyer promised that this will be exemplary in terms of its
ability to survive, and will be a credit to the Village.
In answer to a question from Trustee Reid, Mr. Penoyer explained the
procedure for snow removal, stating that, if there is a certain amount
of snow, it will actually have to be removed from the site.
Mr. Huffaker answered questions from Trustee Reid with regard to
parking spaces; and Mr. Morgenthaler answered questions from Trustee
Reid with regard to the number of pumps proposed.
Trustee Reid stated that he is concerned that the capacity of the
station is being doubled, yet the landscaping desired cannot be put in
because of the traffic pattern; he wants to be sure that the snow is
hauled away in a timely manner. Mr. Freedman stated that they have no
objections to adding a special condition in the agreement. Mr.
Balling stated that special language will be included in the
agreement.
Plan Commissioner Braiman commented on the discussion at the Plan
Commission meeting.
President Clayton asked if there were any questions or comments from
the public or any other agencies; there were none.
The proposed site landscaping rendering was marked Exhibit B.
At 8:55 P.M. , President Clayton continued the Public Hearing until
later in this meeting.
President Clayton asked if there were any questions from the QUESTIONS FROM THE
audience; there were none. AUDIENCE
President Clayton explained the Consent Agenda, stating that
any member of the audience or the Board could request that
an item be removed from the Consent Agenda for full
discussion.
Mr. Balling requested that Item XI. B. , be removed from
Consent.
Moved by Glover, seconded by Reid, to Award the Bid - AWARD OF BID
Tractor for Arboretum Golf Course. Upon roll call, Trustees (Golf Course-Tractor)
voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
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Moved by Glover, seconded by Reid, to Award the Bid - AWARD OF BID
Demolition of Wells 3 and 4. Upon roll call, Trustees voted (Well demolition)
as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the VINTAGE
Certificate of Final Acceptance and Approval - Vintage of (Final Acceptance)
Buffalo Grove, Buffalo Grove and Checker Roads. The Village
Engineer recommends approval. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to approve the Watermain WATERMAIN & SEWER
and Sanitary Sewer Easement. The Village Engineer
recommends approval. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the Appearance CANTERBURY FIELDS
Commission Approval - Canterbury Fields - (Aesthetics)
Elevation/Materials. Upon roll call, Trustees voted as
follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the Appearance WOODLAND COMMONS
Commission approval: Woodland Commons - 1. Landscaping (Aesthetics)
2. Lighting. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
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Moved by Glover, seconded by Reid, to accept the Appearance B.G. BUSINESS PARK
Commission approval: VCH International, Buffalo Grove (Aesthetics)
Business Park - Wall Sign. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the Appearance DEVONSHIRE NORTH
Commission approval: Devonshire North/Sims Property - (Aesthetics)
Temporary Sign. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the Appearance COVINGTON CORP. CTR.
Commission approval: Colfax Envelope Corporation, Covington (Aesthetics)
Corporate Center - Color Change of Ground Sign. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the Appearance WINDSOR RIDGE
Commission approval: Windsor Ridge/Archdiocese Property (Aesthetics)
Sales Office - 1. Architecture/Materials 2. Landscaping.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to accept the Appearance SEIGLE'S HOME &
Commission approval: Seigle's Home and Building Centers, BUILDING CENTER
Highway 83 - 1. Architecture/Materials - Rental Center, 2. (Aesthetics)
Architecture/Materials - Perimeter Warehouse 3. Lighting 4.
Signage. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
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Moved by Glover, seconded by Reid, to accept the Appearance B.G. TOWN CENTER
Commission approval: Town Center - Temporary Sign Face (Aesthetics)
Change. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Shields, seconded by Reid, to pass Ordinance #89-1, ORDINANCE #89-1
establishing the annual salary of the Village Manager. (Village Manager's
Salary)
For the Benefit of the audience, President Clayton stated
that this ordinance establishes that salary to be $78,206.00
effective January 1, 1989.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
President Clayton thanked Mr. Balling for his outstanding
work, and Mr. Balling thanked the Board for their
consideration.
President Clayton re-opened the Public Hearing on the Sims ORDINANCE #89-2
Property. (Sims)
Moved by Reid, seconded by Glover, to pass Ordinance #89-2,
approving an Annexation Agreement on the Sims/Schwartz
property, Prairie Road, including corrections that the
Village Attorney suggested at the Public Hearing, as well as
the map correction pointed out by Trustee Marienthal. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Reid, seconded by Glover, to pass Ordinance #89-3, ORDINANCE #89-3
annexing the Sims/Schwartz Property to the Village of (Sims)
Buffalo Grove. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
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Moved by Reid, seconded by Glover, to pass Ordinance #89-4, ORDINANCE #89-4
amending the Comprehensive Zoning Ordinance of the Village (Sims)
as it concerns the Sims/Schwartz Property, incorporating the
changes made by the Village Attorney at the Public hearing.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
President Clayton closed the Public Hearingat 9:00 P.M.
y
President Clayton re-opened the Public hearing on the Mobil ORDINANCE #89-5
Oil site at 9:00 P.M. (Mobil Oil)
Moved by Reid, seconded by Shifrin, to pass Ordinance #89-5,
approving a Preliminary Plan in the B-3 Planned Business
Center District for Mobil Oil, Dundee and Arlington Heights
Roads, with language to be included with regard to snow
removal.
Trustee Reid stated that he does not have reservations about
the amount of product that the company is trying to put on
that site.
Mr. Raysa read the proposed language to be added: "Snow
removal, off the site, shall be required for any snow in
excess of 4". Said snow removal shall occur within 24 hours
of said 4" snowfall." Mr. Freedman stated that this
language would be agreeable to the developer.
Upon roll call, Trustees voted as follows:
AYES: 4 - Marienthal, Shields, Shifrin, Mathias
NAYES: 0 - None
ABSTAIN: 1 - Glover
Motion declared carried.
President Clayton closed the Public Hearing at 9:02 P.M.
Larry Freedman, attorney for the developer, made a ORDINANCE #89-6
presentation to the Board, details of which are contained in (Mobil Oil)
Mr. Pfeil's memo to Mr. Balling of January 5, 1989.
Moved by Shifrin, seconded by Shields, to pass Ordinance
#89-6, amending the Sporlein Farm B-3 Planned Unit
Development Preliminary Plan for Mobil Oil, Illinois Highway
83.
In answer to a question from President Clayton, Trustee
Marienthal stated that he would like a presentation from the
standpoint of where the changes are occuring, and also the
proximity to the residential area, and the intensity level
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of this site in comparison to what it was before. Trustee
Marienthal's questions were answered by the developer.
Mr. Freedman then reviewed the special conditions set forth
in Section 5 of the proposed ordinance. With regard to the
hours of operation, Mr. Freedman stated that they would like
to come back to the Board in a year or so, after they have
proved themselves, to request that the hours of operation be
lengthened, since other operations in the area do have
longer hours.
Mr. Freedman stated that he believes all concerns expressed
have been addressed.
In answer to a question from Trustee Reid, a representative
of Mobil explained why there had been such a long delay on
the project.
Trustee Reid requested staff to consider the following
suggestion. i.e. that there be a time limit between the time
a developer appears before the Plan Commission and the
Board.
Upon roll call, Trustees voted as follows:
AYES: 4 - Reid, Shields, Shifrin, Mathias
NAYES: 1 - Marienthal
ABSTAIN: 1 - Glover
Motion declared carried.
Mr. Brimm summarized what has been done with regard to the ORDINANCE #89-7
financing for the Enhanced 911 System, details of which are (911)
contained in Mr. Balling's memo to the Board of December 23,
1988.
Trustee Shifrin encouraged the Board to adopt the preferred
plan, and to strenuously promote the plan; he stated that it
must be emphasized to the public that his charge would be
per line, not per extension.
Moved by Shifrin, seconded by Glover, to pass Ordinance
#89-7, providing a method of Funding on Enhanced 911
Emergency Telephone System. Upon roll call, Trustees voted
as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Mr. Balling reviewed the proposed resolution, details of RESOLUTION #89-1
which are contained in his memos to the Board of January 5, (PACE)
1989 and January 9, 1989.
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Trustee Glover noted the appreciation of the Board and the
Village for President Clayton's efforts with regard to this
station.
Moved by Glover, seconded by Reid, to pass Resolution #89-1,
approving an Intergovernmental Agreement between the Village
and PACE to acquire Lot 49 of the Covington Corporate Center
for a commuter transit facility. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Larry Freedman, attorney for Lincoln Property, introduced LINCOLN CLUB SOUTH
this subject to the Board.
Gary Kachadurian, Lincoln Property Company, made a
presentation to the Board, details of which are contained in
Mr. Pfeil's memo to the Board of January 5, 1989.
John Guest, architect, reviewed the Site Plan for the Board.
Trustee Glover stated that he believes this is a reasonable
land use; he believes the density is too high; the setbacks
are not being met; he would like to see more green area, as
well as a bike path.
Trustee Shifrin agreed with Trustee Glover's comments; he
suggested some green area for active use; he also
believes the use change is appropriate.
Trustee Marienthal also agrees with regard to density; he
thinks there is a lack of active use park land in the area.
Trustee Reid agrees with the comments made; although he
commends the developer for the amount of covered parking
spaces, he believes they should re-examine the plan because
covered parking is becoming a necessity.
Trustee Marienthal said that he would not like to see this
building back to back against Windbrooks's building. Mr.
Kachadurian responded to Trustee Marienthal.
President Clayton polled the Board: "YES" indicates favor
of the developer pursuing application with a somewhat
reduced density; "NO" indicates opposition:
YES: Marienthal, Glover, Reid, Shields, Shifrin, Mathias
NO: None
Mr. Balling explained why he would like to have the bids for POLICE STATION
furniture and lab equipment for the new Police Headquarters EQUIPMENT
separated.
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Moved by Mathias, seconded by Reid, to award the bid for
furniture for the new Police Headquarters to Office
Equipment Company of Chicago for an amount of $128,681.97.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to defer a bid on the
lab equipment for the new Police Headquarters. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Glover, seconded by Reid, to move to Executive EXECUTIVE MEETING
Meeting to discuss land acquisition. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, Glover, Reid, Shields, Shifrin,
Mathias
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously
declared carried. The meeting was adjourned at 9:43 P.M.
Jane. Sirabian, Village Clerk
APPROVED BY ME THIS 63
DAY OF azgluket , 1989
V j
Vil age President