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1988-11-21 - Village Board Regular Meeting - Minutes 7529 11/21/88 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, NOVEMBER 21, 1988 President Clayton called the meeting to order at 7:39 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President ROLL CALL Clayton; Trustees Marienthal, Reid, Shields, Shifrin and Mathias. Trustee Glover was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Richard Skelton, Attorney; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Richard Kuenkler, Village Engineer; Robert Pfeil, Village Planner; Carmen Molinaro, Director of Golf Operations; and Joseph Tenerelli, Village Treasurer. The approval of the minutes was deferred until the next APPROVAL OF MINUTES meeting. Mr. Brimm read Warrant #633. Moved by Reid, seconded by WARRANT #633 Marienthal, to approve Warrant #633 in the amount of $2,431,216.58, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. President Clayton reported on the Lake County Municipal LAKE COUNTY League Meeting last Thursday evening, noting that there will MUNICIPAL LEAGUE be a meeting on November 30, 1988 which the Board might wish to attend. Trustee Marienthal also commented on the meeting. President Clayton commented on the new sales tax bill. Mr. Balling noted the submission of the Management Report MANAGEMENT REPORT for the month of October, 1988; he then answered a question from Trustee Marienthal on same. Mr. Balling reported on the Campus Development Contingency CAMPUS DEVELOPMENT Fund, details of which are contained in Jack Weyrauch's memo CONTINGENCY FUND to him of November 17, 1988. Mr. Balling stated that staff is requesting that the Contingency Fund be increased to 3.3%. 7530 11/2.1/88 Moved by Reid, seconded by Shifrin, to increase the percentage of the Contingency Fund to the 3.3% request. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. President Clayton asked if there were any questions from the QUESTIONS FROM THE audience; there were none. AUDIENCE President Clayton explained the Consent Agenda, stating that CONSENT AGENDA any member of the audience or the Board could request that an item be removed for full discussion; it was requested that Items XI. , A. and C. be removed from the Consent Agenda. Moved by Marienthal, seconded by Reid, to pass Resolution RESOLUTION #88-64 #88-64, Accepting an Amendment to an Agreement to Provide (Snow & Ice Control) Snow and Ice Control Service to Certain Wheeling Township Streets. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Moved by Marienthal, seconded by Reid, to approve the Plat ARBORETUM GOLF of Easement - Arboretum Golf Course. The Village Engineer COURSE recommends approval. Upon roll call, Trustees voted as (Plat of Easement) follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Moved by Marienthal, seconded by Reid, to approve the Plats WOODSTONE TOWNHOMES of Subdivision - Woodstone Townhomes Units 3 and 15. The (Plats of Subdiv- Village Engineer recommends approval. Upon roll call, ision) Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Moved by Marienthal, seconded by Reid, to approve a bond CONGREGATION B'NAI waiver - Congregation B'Nai Shalom. Upon roll call, SHALOM Trustees voted as follows: (Bond Waiver) AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. 7531 11/21/88 Moved by Marienthal, seconded by Reid, to approve Windsor WINDSOR RIDGE Ridge (formerly Ridgewood)/ Archdiocese Property - 1) sales (Aesthetics) trailer/signage 2) landscaping 3) entrance monument/signage 4) elevations/materials 5) color packages 6)lighting. The Appearance Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Moved by Marienthal, seconded by Reid, to approve COMMONWEALTH EDISON Commonwealth Edison TDC 237 - 1)elevations/materials 2) (Aesthetics) lighting. The Appearance Commission recommends approval of these aesthetic elements. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Moved by Marienthal, seconded by Reid, to approve the UNIVERSITY COURT Easement Agreement with the School District concerning (Easement Agreement University Court drainage improvement. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. David Zajicek, representing the Kirk Corporation addressed GOLF COURSE NORTH the Board. Mr. Zajicek noted that the findings of the Plan PARCEL A Commission concerning the developer's petition are delineated in the letter dated November 2, 1988 from Chairman Barbara Sheldon to Mr. Donald Kirk, the developer. Mr. Zajicek stated that the developer is requesting approval of the site plan by the Village Board, and he asked if there were points in Ms. Sheldon's letter that the Board would want to discuss with the developer. Mr. Zajicek said that if there is anything in the letter which if answered differently would influence the Board member's votes one way `., or another, he and the developer are available for discussion. Mr. Zajicek said if there aren't specific items to discuss, there is no further need for the developer to make a presentation, but he and the developer are prepared to discuss any issue the Board would want to address. Mr. Raysa noted that the Plan Commission did a full plan review concerning the developer's petition, and this review process included a discussion of substantial compliance with the plan approved by Ordinance No. 74-22-A. 7532 11/21/88 Moved by Reid, seconded by Marienthal, to accept the Plan Commission's findings and recommendations as presented in their minutes, recommendation summary and Chairman Sheldon's letter dated November 2, 1988, and to concur with the Plan Commission. President Clayton explained that the Plan Commission recommendation was to not approve the development as proposed. President Clayton asked if there was any discussion from the audience. David Carlson, 530 Springside, asked if the property will still be zoned for multiple familly use if the developer's Preliminary Plan is not approved. President Clayton replied that the property will still be zoned R-9 Multiple Family. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. President Clayton declared that the Board is unanimous in accepting the Plan Commission's recommendation to not approve the development as proposed. Mr. Balling reviewed the subject of well abandonment and WELL ABONDONMENT & demolition of sites 3 and 4, details of which are contained DEMOLITION SITES in his memo to the Board of November 17, 1988. 3 & 4 Moved by Reid, seconded by Shields, to reject the bids and authorize re-bidding on the different scope of work. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Chairman Al Preusker reported on the 1988 Buffalo Grove BUFFALO GROVE DAYS Days; details of the 1988 Buffalo Grove Days Financial FINANCIAL REPORT Report are contained in Mr. Brimm's memo to Mr. Balling of November 17, 1988. President Clayton told Mr. Preusker how much the work of the Committee is appreciated by everyone. Trustee Reid thanked Mr. Preusker and the Committee for a job well done. Moved by Marienthal, seconded by Reid, to accept the Buffalo Grove Days - 1988 Financial Report dated November 17, 1988. 7533 11/21/88 Trustee Shields asked that the motion include a congratulatory phrase conveying the sincere appreciation of the Village. Trustee Marienthal amended the motion as requested, and Trustee Reid seconded the amendment. Trustee Reid stated that, in the future, Village fees could be waived for this event, as is done for other non-profit organizations. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Gregg Goslin made a presentation to the Board on the subject MILL CREEK property, details of which are contained in Mr. Pfeil's memo (Proposed apart- to the Board of November 3, 1988. ments) Trustee Shifrin noted that he is the attorney for the Mill Creek Condominium Association, but he has consulted with Mr. Raysa, and it has been determined that there is no conflict of interest. Trustee Marienthal suggested another access, at least for emergency purposes, which the developer stated they would be happy to do; he also stated that he wants to see the density reduced, and asked about underground parking; he also commented on the location of the green space. Trustee Reid reiterated Trustee Marienthal's comments with regard to an alternative access; he suggested moving the curb cut to a different location so as not to interfere with the existing curb cuts. Trustee Shifrin questioned the original P.U.D. , and also commented on screening the parking from the existing car dealership. Mr. Balling stated that he would see that the Plan Commission had a copy of the approved plan. In answer to a question from Trustee Marienthal, the developer stated that the height of the buildings will be approximately 28' ; Trustee Marienthal again asked the developer to reduce the amount of units. President Clayton polled the Board: "YES" indicates favor of the developer pursuing application; "NO" indicates opposition: YES: Reid, Shields, Shifrin, Mathias NO: Marienthal 7534 11/21/88 Mr. Goslin stated that they had worked with the staff and done their "Homework" to present a plan acceptable to the Village. Mr. Balling introduced the 1988-89 Snow and Ice Control 1988-89 SNOW & Program Report, and Mr. Boysen also reviewed the program for ICE CONTROL PROGRAM the Board. REPORT Mr. Balling stated that the salt dome will be open for inspection by the Board before the next Board meeting. Trustee Shifrin commented that the complaints that he has heard relate to the amount of time it takes to do the cul-de-sacs, and also the fact that the plow puts snow back in the driveway after it has been shoveled. Trustee Reid stated that the snow at the bottom of the driveway is a universal problem, and is a small price to pay for having driveable streets. Trustee Mathias commended staff for a very comprehensive report. Trustee Marienthal asked if staff is in contact with the agencies who plow the major arterial streets to be sure that roads such as Dundee, Route 22, et al are cleaned on a timely basis; Mr. Balling responded to Trustee Marienthal. Trustee Marienthal asked about the dollar amount used to plow streets which have not yet been dedicated to the Village and are not yet on the tax rolls, and wonders if the amount collected is sufficient to cover the Village's costs; a report on same will be presented to the Board by staff at the next meeting. Mr. Brimm presented the FY1988-89 Six-Month Budget FY 1988-89 SIX Experience, details of which are contained in Mr. Brimm's MONTH BUDGET memo to Mr. Balling of November 14, 1988. EXPERIENCE President Clayton congratulated Mr. Brimm and the staff on such a good report. Mr. Brimm presented the Employee Health Insurance Cost EMPLOYEE HEALTH Containment Plan, details of which are contained in his memo INSURANCE PLAN to Mr. Balling of October 28, 1988. Trustee Reid moved to accept this proposal, subject to receiving any comments or concerns that staff may have about these changes after the staff meetings have been held; the motion was seconded by Trustee Marienthal. Mr. Balling commented on the proposed program, stating that staff would likely have a report for the Board at the December 19, 1988 meeting. 7535 11/21/88 Upon roll call, Trustees voted on the motion: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Mr. Balling introduced the FY1988 Golf Services Budget, FY1988 GOLF details of which are contained in his letter to the Board on SERVICES BUDGET November 1, 1988. Mr. Balling and Mr. Molinaro reviewed the budget on a page-by-page basis. Trustee Reid distributed an alternative set of numbers that he has prepared, because he finds that the numbers are being proposed are, on a percentage basis, greater for the residents than the non-residents. Mr. Molinaro responded to Trustee Reid. Mr. Balling stated that staff will make the recommended changes and bring back the recommended final budget for passage in December. Trustee Marienthal noted the reason that he asked for this ORDINANCE #88-111 item to be removed from the Consent Agenda. (Title 10) Moved by Marienthal, seconded by Reid, to pass Ordinance #88-111, amending Title 10 of the Code by designating "No Parking" on certain portions of Beechwood and Weidner Roads, with the necessary changes to be so written into the amended ordinance by the Village Attorney to take into consideration "No Parking" on the north side of Beechwood from Arlington Heights to Weidner Roads. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Mr. Balling reviewed the Employee Assistance Program, RESOLUTION #88-65 details of which are contained in Mr. Szymborski's memo to (Employee Assis- Mr. Balling of November 17, 1988 tance Program) Moved by Reid, seconded by Mathias, to pass Resolution #88-65, authorizing an Agreement with Comprehensive Psychological Centers, P.C. to provide Village employees with an Employee Assistance Program. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid,Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. 7536 11/21/88 Mr. Balling announced that Mr. Brimm has learned that the RISK MANAGEMENT Village has a major credit from the Risk Management Agency, AGENCY which is a credit to our loss prevention and safety management. President Clayton noted that the entire staff is to be congratulated. Moved by Mathias, seconded by Reid, to move to Executive EXECUTIVE MEETING Meeting to discuss land aquisition. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Shields, Shifrin, Mathias NAYES: 0 - None ABSENT: 1 - Glover Motion declared carried. Moved by Shifrin, seconded by Marienthal, to adjourn the ADJOURNMENT meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:42 P.M. Janet Sirabian, Village Clerk APPROVED BY ME THIS M DAY OF n,, , 1988 Vi lage President L.