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1991-06-03 - Village Board Regular Meeting - Minutes 8130 6/3/91 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, JUNE 3, 1991 President Mathias called the meeting to order at 7:34 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President ROLL CALL Mathias; Trustees Marienthal, Reid, O'Malley, Kahn, Rubin and Braiman. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Robert Pfeil, Village Planner; Paul Soucy, ESDA Director; Joseph Tenerelli, Village Treasurer. Moved by Marienthal, seconded by Kahn, to approve the APPROVAL OF MINUTES minutes of the May 20, 1991 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 4 - Marienthal, O'Malley, Rubin, Braiman NAYES: 0 - None ABSTAIN: 2 - Reid, Kahn Motion declared carried. Mr. Tenerelli read Warrant #695. Moved by Reid, seconded WARRANT #695 by Kahn, to approve Warrant #695 in the amount of $641,544.80, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin, Braiman NAYES: 0 - None Motion declared carried. President Mathias re-appointed Paul Soucy as ESDA E.S.D.A. Coordinator for a term to expire April 30, 1994. APPOINTMENT Moved by Kahn, seconded by Reid, to concur with President Mathias' appointment, Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin, Braiman NAYES: 0 - None Motion declared carried. President Mathias thanked Mr. Soucy for his past years of service to the Village and stated that he looks forward to `�-' working with him in the future. 8131 6/3/91 President Mathias noted a Certificate of Appreciation to ZBA Ronald Lewandowski for service to the Zoning Board of Appeals, 1988-1991. Trustee Marienthal asked about the status of the removal BUFFALO GROVE ROAD of debris sitting on the property on Buffalo Grove Road. Mr. Balling responded to Trustee Marienthal's comments, and stated he would look into the situation. In response to complaints from residents, President Mathias stated that the Health Officer would also investigate the situation. Trustee O'Malley stated that he has noticed a SIGN ORDINANCE proliferation of garage sale and real estate signs that are in violation of the Village ordinance; he stated that, if the ordinance is not going to be enforced, there is no point of having it. Mr. Balling stated that this is a difficult ordinance to enforce, and explained the procedure staff follows in dealing with signs. Trustee Rubin stated that he represented President Mathias FIRE STATION at the dedication of the Fire Station on Route 22. DEDICATION President Mathias noted that the station will be manned beginning July 5, 1991. Trustee Rubin questioned whether or not the Village is RECYCLING looking to include plastic bags in the curbside recycling. i--- Mr. Szymborski stated that those bags can be deposited at th local grocery stores, therefore, it was perceived that the curbside pick-up of the plastic bags was not necessary. Mr. Balling stated that, because the bags are so light, the curbside recycling would be difficult; however, staff will investigate. In answer to a question from Trustee Rubin, Mr. Szymborski DISABILITIES stated that there would be a report at the next meeting COMMISSION regarding a commission for citizens with disabilities. Trustee Reid suggested that the Water Conservation SIGN ORDINANCE officers be given the authority to deal with illegal signs as well as watering violations. Mr. Balling referred to Jack Weyrauch's memo to him of POST OFFICE June 3, 1991, regarding soil conditions at the Post Office site. Moved by Reid, seconded by O'Malley, to authorize the additional expenditure to Plaza Excavating's contract in an amount not to exceed $26,000. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin, Braiman NAYES: 0 - None Motion declared carried. 8132 6/3/91 Mr. Balling noted two awards given by the IRMA SAFETY AWARDS Intergovernmental Risk Management Agency, i.e. 1990 Award Winner for BEst Overall Accident Record for Other Department Vehicles (all vehicles other than public safety) ; and the Fire Department award for being accident free in 1990. Residents of the Zale Development stated that they are DOUBLE TREE looking for assistance in getting warranty work done by the developer. Mr. Raysa stated that warranty work is a contractural agreement between the homeowner and the developer. The residents stated that the problems are not cosmetic, but are structural defects. They have tried, without success, many times, to deal with the developer, but are not getting any satisfaction from them. President Mathias asked the residents to leave names and addresses, which will be forwarded to the Building Department and someone from staff will contact them. Trustee Kahn suggested getting the homeowners, the Village President and staff, and the developer together to work through these problems on a quick and efficient manner. ,.._. Trustee Rubin stated that the building inspectors should check very carefully for these problems when they are making their inspections. Other concern voiced by the residents were: construction traffic speeding through finished areas; debris in the yards of unoccupied homes; street damage done by construction traffic; street lights; driveway aprons. Staff will investigate these problems, and a meeting will be scheduled with the developer. Al Vermiglio made a statedment regarding the revenue REVENUE SHORTFALL shortfall being anticipated, and possible ways to rectify this shortfall. Bert Yablon, Cherbourg, asked that someone from the CHERBOURG Village check their development for street signs that have never been installed. President Mathias explained the Consent Agenda, stating CONSENT AGENDA that any member of the audience or the Board could request that an item be removed for full discussion. It was requested that Item XI.I, be removed from the Consent Agenda. 8133 6/3/91 Moved by Braiman, seconded by Marienthal, to pass ORDINANCE #91-58 Ordinance #91-58 Amending Chapter 2.34 of the Emergency (ESDA) Services and Disaster Agency of the Buffalo Grove Municipal Code. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to pass ORDINANCE #91-59 Ordinance #91-59, Amending Title 10 of the Buffalo Grove (Title 10) Municipal Code by adding a Stop Sign at the intersection of Mayfair Lane and Hawthorne Road. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to Approve a HARRIS BANK Development Agreement - Harris Bank. Upon roll call, (DIA) Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to Approve a Fee CROSSINGS Waiver for Beverage Machine for the Crossings Homeowners (Fee Waiver) Association. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to approve a Fee FEDERATION OF THE Waiver for Coin Operated Vending Machines - The Federation BLIND of the Blind/Silver Fox Enterprises. Upon roll call, (Fee Waiver) Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to accept the COUNTRY COURT Appearance Commission Approval: Country Court Shopping (Sign) Center - Revised Sign Criteria. Upon roll call, Trustees voted as follows: 8134 6/3/91 AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to accept the HARRIS BANK Appearance Commission Approval: Harris Bank - Temporary (Sign) Construction Sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Marienthal, to accept the MOTOROLA LIGHTING Appearance Commission Approval: Motorola Lighting - (Signs) Directional Signs. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Moved by Braiman, seconded by Reid, to pass Resolution RESOLUTION #91-56 #91-56, objecting to Lake County's proposed Zoning (Water & Sewer :_. Ordinance Section 5900 Amendments as they concern Requirements) exceptions to Water and Sewer Service Requirements. Mr. Balling explained the proposed resolution, details of which are contained in Mr. Pfeil's memo to him of May 30, 1991. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin Braiman NAYES: 0 - None Motion declared carried. Trustee Reid excused himself from the meeting, as his ROHRMAN MOTORS current employment with School District #214 could be (Dundee Road) perceived as a conflict of interest. Marc Schwartz, attorney for the developer, made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of May 29, 1991; he referred to the site plan in his presentation. In answer to a question by President Mathias, Steve Berry, Superintendent of District #214, commented on the current legal proceedings regarding this property and possible condemnation of the property. Mr. Berry also stated that 8135 6/3/91 the plan presented tonight works out quite well for the school district. Trustee Marienthal asked if this plan is any different than the plan brought to the Board in February. Mr. Schwartz stated that the February plan proposed three dealerships, and this plan proposed two dealerships. Mr. Schwartz also stated that the building labeled "Used Car Building" will service both dealerships. Mr. Schwartz and Mr. Rohrman stated that the dealerships will be open from 8:00 A.M. to 9:00 P.M. three days per week, and from 8:00 A.M. to 6:00 P.M. three days per week; at this time, there will be no repairs after 5:30 P.M. ; there will be a traffic analysis submitted; the lighting will be able to be directed away from the residential areas; they believe the impact of the dealership will be less than that of the office buildings. Trustee Braiman asked several questions which were answered by Mr. Schwartz. Trustee Braiman stated that the plan needs a lot of work; there needs to be better screening and more green space; he strongly suggests either one building, with each dealership on the two sides, or only one dealership. Trustee Rubin stated that he would want the Plan Commission to look into incorporating restrictions into the Annexation Agreement; he also suggested the possibility of getting rid of the road to the north, as well as signage to direct traffic; he would like to see much better buffering; he believes this is too much and thinks there should be one dealership. Mr. Raysa stated that this could be done as a special use in B-4 zoning, and the developer would have to meet the Zoning Ordinance requirements for a special use. Mr. Schwartz stated that beepers carried by the sales people could eliminate the use for outside speakers; Mr. Rohrman is aware of the concerns of the residents, and he wants to be a good neighbor. With regard to having two dealerships under one roof, Mr. Schwartz stated that the automobile companies dictate single-use buildings. Mr. Berry stated that the district does not light softball or soccer fields. Arlene Steele, Buffalo Grove High School parent committee, stated that the campus needs space, and this land represents the last piece of land available; a video was shown to illustrate the difficulty students face trying to 8136 6/3/91 cross Dundee Road to get to practice fields; the group asks that the Trustees consider the safety issue for the students. Colleen Vaugn, 618 Hapsfield, stated that she formerly lived in an area where there were many car dealerships, and stated that there will be increased traffic, noise and dirt from the dealership than there would be from an office building. Frank Schwab, 3516 Old Buffalo Grove Road, stated that he is greatly opposed to having 200,000 square feet of office space so close to his home; j=he thinks the impact from both an economic standpoint and a density standpoint is much better with a car dealership. Len Kuhlman, 692 Hapsfield, stated that the added traffic is not needed on Dundee Road. Art Dore, 884 Stratford Circle, is opposed to the car dealership; he believes there will be a risk of additional accidents; many students already park on both Weidner and Beechwood Roads; he believes this will pose a greater risk to residents; he is concerned about the decline which would occur to his property value; he believes additional curb cuts will be dangerous. Ellen Mallow, Chatham Homeowners Association, stated that the residents do not oppose the land for District #214 use; they are unalterably opposed to the car dealerships; the Village has a responsibility to maintain the integrity of the residential areas surrounding this property. Al Vermiglio stated that there will be more cars going in and out of the property with the office buildings than there would be from the auto dealership. Ron Defoe suggested turning the property into a park; he is definitely opposed to a car dealership; the open space should be preserved. Dr. Marvin Christensen, Principal of Buffalo Grove High School, stated that either plan will address the current space needs of the school. Trustee Kahn stated that he believes there will be less traffic generated from the car dealerships; he believes the car dealership will be more aesthetically pleasing; the tax benefits of the car dealerships are important; he believes there is too much on the property, and he would like to see it brought down to one dealership; he thinks it is important to maintain the flavor of the residential area; he thinks there needs to be a great deal of signage for traffic direction; he does not think Stratford Circle 8137 6/3/91 should be the entrance to the Car dealership; if this plan is referred, there is a lot of work to be done. Trustee Rubin would like to see the dealership architecturally more residential. Trustee O'Malley stated that this does not belong in the neighborhood; he would like to keep the north side of Dundee Road as is, which is predominately residential; an office building would only generate traffic five days a week; the lights would always be on at an auto dealership; the auto dealerships will have a detrimental i impact on the neighborhood; this should not be a "knee jerk" reaction just because revenue and playing fields are needed. Trustee Marienthal stated that this is the same basic plan as was seen less than four months ago; this will definitely change the neighborhood; this will definitely change Dundee Road; this should not be passed just for an additional source of revenue; he cannot change his original vote, and he reminded everyone of how they originally voted in February. Trustee Kahn stated that two four-story office buildings will also change the character of the neighborhood; referring this to the Plan Commission does not mean that two car dealerships are being approved. Moved by Braiman, seconded by Rubin, to refer Rohrman Motors, Dundee Road, to the Plan Commission, with the Plan Commission paying particular attention to the traffic problems, the noise concerns, and the engineering problem. Upon roll call, Trustees voted as follows: AYES: 3 - Kahn, Rubin, Braiman NAYES: 2 - Marienthal, O'Malley ABSTAIN: 1 - Reid Motion declared carried. President Mathais stated that ultimate approval of the project when it comes back from the Plan Commission would require four affirmative voted. James Truesdell, Vice President of DeGrazia Company, made STONE CREEK a presentation to the Board, details of which are contained (Schwennesen in Mr. Pfeil's memo to Mr. Balling of May 29, 1991; they Property) are requesting referral to the Plan Commission for further review, annexation, R-3 and 0/R zoning and Preliminary Plan Approval for approximately 27i acres at the northwest corner of Route 83 and Buffalo Grove Road; Mr. Truesdell referred to the site plan during his presentation. Mr. DeGrazia distributed the Stone Creek Information Booklet, `-' which also contains information given by Mr. Truesdell. 8138 6/3/91 Mr. DeGrazia stated that he would prefer not to disclose the name of the builder at this point. Trustee Rubin stated that he is uncomfortable with only one access and the length of the cul-de-sac; he wants to see a tree survey. Trustee Braiman would prefer to see two accesses. Trustee Marienthal stated the following concerns: having the open area handled by an association rather than the Park District; he wants to see a tree survey; the height of the bank/office (Mr. DeGrazia stated that it will be approximately 30') ; sidewalks (Mr. Truesdell stated that there will be sidewalks on both sides of the street) ; he believes the office and/or financial institution should be fronted along Route 83; he would also like them to take a look at lining up the southern cul-de-sec with Farrington Drive. In answer to Trustee Marienthal, Mr. DeGrazia explained what they are trying to accomplish regarding setting in this development. There was discussion regarding the ownership of the wetlands. Trustee Reid stated that he finds the length of the cul-de-sac to be unacceptable; he wants to see the plan for the southern end also; he would need to hear from the highway department regarding the 56' road. Trustee Braiman would also like to see the plan for the southern portion; he thinks it it important to have sidewalks on both sides of the street; he thinks saving as many trees as possible is important. Bert Yablon, Cherbourg resident, stated that, although Mr. DeGrazia has protected the residents in his development, he does not believe that the Cherbourg residents are being protected. Mr. DeGrazia stated that they would be happy to present this plan to the Cherbourg Homeowners Association Board. Trustee Reid stated that he would need to see the whole plan before referring to the Plan Commission; it is not a complete plan. Trustee Reid would like to have a recommendation from staff regarding a tree survey. Mr. Balling stated that a traffic study is in the normal course of procedure and plan review. 8139 6/3/91 President Mathias stated that the Schwennesen section of Buffalo Grove Road is approximately $300,000; Mr. DeGrazia .__ stated that they are proposing approximately $70,000. Trustee Reid is concerned about building a road that "goes nowhere". Trustee Marienthal believes the intersection improvement would have to occur in conjunction with the development of the property, with the funds for the balance of the road being put in escrow. President Mathias polled the Board: "YES" indicates favor of the developer being required to complete the full improvement along Buffalo Grove Road; "no" indicates opposition, i.e. requiring less than the full amount: YES: Marienthal, Reid, Kahn, Rubin, Braiman NO: O'Malley President Mathias polled the Board: "YES" indicates favor of considering the Plan Commission referral tonight; "NO" indicates favor of wanting more information and having the developer come back: YES: Marienthal NO: Reid, O'Malley, Kahn, Rubin, Braiman Trustee Reid, stated that he wants to see a site plan so as to have an idea of the total package. Trustee O'Malley wants to see the cost on the road. Trustee Braiman stated that the location of the ground WOODLAND COMMONS sign at Buffalo Grove Road and Route 22 at the northwest corner, which he does not believe is necessary at that location because of the residential area; he also questioned the pylon sign of the eastern section, which is outside their lot. Mr. Raysa stated that the signs are in compliance with the Code. Moved by Braiman, seconded by Reid, to defer approval of the pylon signs on Route 83 and Buffalo Grove Road -Woodland Commons - until the next meeting. Upon roll call, Trustees voted as follows: AYES: Reid, Rubin, Braiman, President Mathias NAYES: Marienthal, O'Malley, Kahn Motion declared carried. .... Moved by Kahn, seconded by Braiman, to move to Executive EXECUTIVE MEETING Meeting to discuss land acquisition. Upon roll call, 8140 6/3/91 Trustees voted as follows: AYES: 6 - Marienthal, Reid, O'Malley, Kahn, Rubin, Braiman NAYES: 0 - None Motion declared carried. Moved by Kahn, seconded by O'Malley, to adjourn the ADJOURNMENT meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 11: 11 P.M. �I it Janet M Sirabian, Village Clerk APPROVED BY ME THIS v7/.5 . DAY OF , 1991 If lage en