1993-04-12 - Village Board Special Meeting - Minutes MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF 9195
BUFFALO GROVE, ILLINOIS, HELD AT CHIPPERS RESTAURANT, 48 RAUPP BLVD. 4/12/93
APRIL 12, 1993
President Mathias called the meeting to order at 7:37 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Mathias, ROLL CALL
Trustees Marienthal, Reid, Kahn, Rubin, Braiman and Hendricks.
Also present were: William Balling, Village Manager; William
Raysa, Village Attorney; Lee Szymborski, Assistant Village
Manager; William Brimm, Finance Director; Phil Versten,
Administrative Assistant; Raymond Rigsby, Superintendent of
Public Works; Richard Kuenkler, Village Engineer; Robert
Pfeil, Village Planner and Joseph Tenerelli, Village
Treasurer.
Moved by Hendricks, seconded by Braiman, to approve the APPROVAL OF
minutes of the March 15, 1993 Regular Meeting. Upon roll MINUTES
call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Marienthal, seconded by Reid, to approve the minutes
of the March 22, 1993 Special Meeting. Upon roll call,
Trustees voted as follows:
AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman
NAYS: 0 - None
ABSENT: 1 - Hendricks
Motion declared carried.
Mr. Tenerelli read Warrant #739. Moved by Kahn, seconded by WARRANT #739
Reid, to approve Warrant #739 in the amount of $1,590,374.48,
authorizing payment of bills listed. Upon roll call, Trustees
voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Trustee Marienthal requested a polling of the Board to cease TIF
Village involvement in the Town Center at this point in time
with the expansion of funds both from the staff level and
attorney time, since, at this point in time, the TIF District
has not brought forward a plan.
Mr. Balling explained the procedure for a local review board,
should the Village wish to retain one.
Mr. Balling explained the procedure for a local review board,
should the Village wish to retain one.
Trustee Reid stated that the Board made it quite clear to
staff that they did not want them to become involved in the
preparation of any more plans or the development of any more
materials, however, he does not believe it is appropriate to
place a "gag" order upon them.
President Mathias polled the Board: "YES" indicates favor of
ceasing any further expenditure of funds by staff or counsel
without further approval of the Village Board; "NO" indicates
that they may continue, in light of previous comments made by 9196
the Village Board at a previous meeting: 4/12/93
YES: Marienthal
NO: Reid, Kahn, Rubin, Braiman, Hendricks
President Mathias stated that he is sure that staff
understands that this is not a carte blanche vote to go ahead
and spend money; Trustee Reid's comments are well taken, and
the bare necessities of what needs to be done so that the
Board knows the legality in forming the review board will be
done.
Mr. Balling presented staff recommendation on the audio visual AUDIO
` portion of the ADA Compliance Work. There were problems with VISUAL
v bids submitted; there was an alternative bid submitted which BIDS
took additional time to analyze, and there was only one
additional second bid that came in which was higher than staff
expected. Staff believes that the low bidder was providing
equipment that would not meet the specifications.
Staff is recommending rejecting the bids and authorizing re-
bidding for that work; there is sufficient time to take a
revised bidding for the work, and it is expected that bids
will come in with better prices.
Trustee Reid stated that he has no problem with rejecting the
bid and calling for re-bidding; however, he is concerned with
the cost anticipated for a fully automated system, so he would
like to see the fully automated system bid as an alternate.
Trustee Reid suggested the possibility that a manual
adjustment could be made by the cable personnel when they are
adjusting their own system.
Moved by Rubin, seconded by Braiman, to reject all bids and
authorize re-bidding for both manual and automatic systems.
Upon roll call, trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Mr. Balling reported that, for the llth consecutive year, the GFOA
Village was rewarded a Certificate of Conformance in Financial CERTIFICATE
Reporting by the Government Finance Officers Association in OF
the United States and Canada. The individual responsible for CONFORMANCE
the financial reporting is also eligible for an award, and Mr.
Balling presented the award to Mr. Brimm.
Mr. Balling also noted two Certificates of Recognition from IRMA SAFETY
the Intergovernmental Risk Agency for the safety record of all AWARDS
public vehicles other than public safety, and also for worker
injury. Additionally, the 1992 Vehicle Accident Record made
to the Buffalo Grove Police Department, which earns a monetary
award in addition to the Certificate.
Mr. Balling stated that the Village's commitment to safety is
not only a commitment to the citizens, but also increases
efficiency in all departments.
President Mathias added more congratulations to the Police POLICE ANNUAL
Department, having just received their Annual Report which REPORT
denoted one of the lowest crime rates in the area.
Mr. Balling reported on the Town Meeting to be held at Hersey TOWN MEETING
High School tomorrow evening.
9197
4/12/93
President Mathias noted a proclamation setting aside ARBOR DAY
April 30, 1993 as Arbor Day in Buffalo Grove.
Mr. Rigsby reviewed the criteria for being designated "Tree TREE CITY
City USA", details of which are contained in his memo to Mr.
Balling of March 31, 1993.
Mr. Rigsby then presented the 5th consecutive "Tree City"
award to President Mathias, along with the "Tree City USA"
flag which will fly over the Village Hall. The Village has
also received the 1992 Tree City USA Growth Award, which Mr.
Rigsby presented to President Mathias.
Moved by Rubin, seconded by Kahn, to approve the Proclamation
setting aside April 30, 1993 as Arbor Day in Buffalo Grove.
Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
In answer to a comment from a resident, President Mathias PRAIRIE ROAD
noted that the date for the Public hearing regarding the PUBLIC HEARING
subdivision at Prairie and Buffalo Grove Roads will be held
May 3, 1993.
Keith Ainsley, 14674 Kingston Court, Prairie View, spokesman
for a group of residents from the Meadows of Prairie View,
expressed concerns regarding the proposed subdivisions as well
as Buffalo Grove Road.
Mr. Balling reviewed the situation to date.
President Mathias polled the Board: "YES" indicates favor of
requesting the County of Lake to hold a Public Hearing on the
design of the road; "NO" indicates opposition:
YES: Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NO: None
President Mathias stated that the County has indicated that
they will not participate in the funding unless the design is
done the way they have presented it. President Mathias
suggested that the residents take their comments to the
County. Names of residents were given to Mr. Szymborski to be
notified of any discussions to be held by the Village Board.
Trustee Reid suggested that the polling just taken be given to
the Village of Vernon Hills as well, and he suggested that the
residents communicate their concerns to the other governmental
agencies involved.
After further discussion, President Mathias stated that this
item will be on the May 3, 1993 agenda.
President Mathias explained the Consent Agenda, stating that CONSENT AGENDA
any member of the audience or the Board could request that an
item be removed for full discussion. It was requested that
Items XI. A, B, and K be removed from the Consent Agenda.
President Mathias made note of the four Proclamations that are
on the Consent Agenda.
Moved by Hendricks, seconded by Braiman to pass Resolution RESOLUTION
#93-18, Providing for the Retirement of Certain Municipal /93-18
Indebtedness by Use of Motor Fuel Tax Funds. Upon roll call, (MFT)
9198
4/12/93
Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to pass Resolution RESOLUTION
#93-19, Authorizing the Execution of the Revised Service /93-19,
Contract between the Village of Buffalo Grove and the Wheeling WHEELING RURAL
Rural Fire Protection District. Upon roll call, Trustees FIRE DISTRICT
voted as follows: AGREEMENT
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to Proclaim GIRL SCOUT
April 22, 1993 as Girl Scout Leader's Day in the Village of LEADERS DAY
Buffalo Grove. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to Proclaim the Week DAYS OF
of April 18-25, 1993 as Days of Remembrance of the victims of REMEMBRANCE
the Holocaust. Upon roll call, Trustees voted as follows: WEEK
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to Proclaim the Week BUILDING SAFETY
of April 11-17, 1993 as Building Safety Week in the Village of WEEK
Buffalo Grove. Upon roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to Accept the 1991 1991 MOTOR FUEL
Calendar year Motor Fuel Tax Audit. Upon roll call, Trustees TAX FUND AUDIT
voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to Approve the 1993 1993 ZONING MAP
Official Zoning Map of the Village of Buffalo Grove. Upon APPROVAL
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Hendricks, seconded by Braiman, to accept the CONCORD PLACE
Appearance Approval - Concord Place Sales Center: 1. Sales (AESTHETICS)
Trailer 2. Signs 3. Sales Trailer Landscaping. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
1
9199
4/12/93
Moved by Hendricks, seconded by Braiman, to accept the CONCORD PLACE
Appearance Approval - Concord Place Sales Center: 1. Sales (AESTHETICS)
Trailer 2. Signs 3. Sales Trailer Landscaping. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
President Mathias noted that he would like to move Item XIV.C. GOLFVIEW
to this point in the agenda, since there are residents present TERRACE SPEED
for that item; there were no objections from the Board. LIMITS
i Mr. Balling explained the request for speed reduction on
Golfview Terrace, and reviewed staff's recommendations, which
are outlined in his letter to Arlen Gould of November 11,
1992.
Arlen Gould, 1322 Best Drive, Arlington heights, representing
the Kilmer PTO, reviewed the request of the PTO as outlined in
his letter to President Mathias of October 1, 1992. Mr. Gould
produced pictures of the area for the Board to review. One of
the teachers from Kilmer, and several of her students,
presented the reasons that they believe the speed limit should
be lowered to enhance safety surrounding Kilmer School.
Mr. Balling again responded, and explained the methods used by
the Village in setting speed limits. Mr. Balling stated that
staff has analyzed Golfview Terrace several times since the
request was made, and they are satisfied that the road is
operating properly for the speeds that are posted.
Trustee Reid stated that this is not a collector street in the
usual sense; he stated that part of the problem is created
when parents drop off and pick up children at the school; he
stated that people using the park frequently park on Golfview
rather than in the school parking lot; he believes that,
because of the conditions of the school and the park, a 20
mile per hour speed limit would be warranted around the school
property, and he believes a 25 mile per hour limit would be
warranted on the rest of Golfview Terrace.
Trustee Hendricks cautioned that, if the speed limit is set to
low, it is unenforceable.
Trustee Braiman concurred with Trustee Reid's comments,
particularly because the adjacent park is utilized after
school and all summer.
Moved by Braiman, seconded by Reid, to direct staff to prepare
an ordinance changing the speed limit on Golfview Terrace to
a permanent 20 miles per hour in front of the school and 25
miles per hour on the rest of Golfview Terrace.
Trustee Kahn stated that he would like to see a report on the
traffic issues and accident counts relating to all other
collector streets in school areas.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
{ NAYS: 0 - None
Motion declared carried.
It was requested that staff review the enforcement of the STOP
signs as well as the placement of instructional signs on the
street. 9200
4/12/93
Moved by Braiman, seconded by Hendricks, to pass Resolution RESOLUTION
#93-20, approving the FY93-94 through FY97-98 Capital 193-20
Improvement Plan. (CAPITAL
IMPROVEMENT
Trustee Reid stated that he does not see this as indicative of PLAN)
planning on the part of the staff; this is basically the same
plan that was presented to the Board in February; there has
been no additional planning for the years FY96-97 or FY97-98,
and he does not think the plan is being used properly; he is
not opposed to the work being proposed for the coming year; he
thinks we are operating too much on a year-to-year basis.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Braiman, seconded by Hendricks, to pass Resolution RESOLUTION
#93-21, adopting the FY93-94 Program Budget for the Village of 193-21,
Buffalo Grove, consistent with Mr. Brimm's memo to Mr. Balling (FY 93-94
of March 16, 1993. Upon roll call, Trustees voted as follows: PROGRAM BUDGET)
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Braiman, seconded by Rubin, to authorize purchase of AUTHORIZE
five mid-size Police Patrol vehicles, as outlined in Mr. PURCHASE-WAIVE
Rigsby's memo to Mr. Balling of April 6, 1993. Upon roll SEALED BIDS
call, Trustees voted as follows: POLICE PATROL
VEHICLES
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Mr. Balling explained the reason for the request to waive bids
for subject cars, as detailed in Mr. Rigsby's memo to him of
April 6, 1993.
Moved by Braiman, seconded by Rubin, to authorize waiver of AUTHORIZE
sealed bids and purchase four 1993 Police Pursuit vehicles, PURCHASE-WAIVE
and negotiate purchase to replace Criminal Investigation Unit. BIDS POLICE
Upon roll call, Trustees voted as follows: PURSUIT
VEHICLES
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Trustee Braiman explained why he asked that this item be SEAGRAVES FIRE
removed from the Consent Agenda. APPARATUS-
SURPLUS SALE
Mr. Balling explained the reason that the Seagrave Fire Truck CONTRACT
is included in the surplus equipment inventory list; details
of which are contained in Mr. Brimm's memo to him of March 24,
1993.
After further discussion, it was moved by Reid, seconded by ORDINANCE
Rubin, to pass Ordinance #93-20, authorizing the disposal of #93-20
Surplus Village Personal property, minus the Seagrave Fire (SURPLUS
Truck. Upon roll call, Trustees voted as follows: PROPERTY
DESIGNATION)
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
9201
4/12/93
Moved by Reid, seconded by Kahn, to pass Ordinance #93-21, ORDINANCE
authorizing the disposal of the Seagrave Fire Truck, subject 193-21
to Board approval. Upon roll call, Trustees voted as follows: (SURPLUS
PROPERTY
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks DESIGNATION-
NAYS: 0 - None SEAGRAVES)
Motion declared carried.
Trustee Reid stated that he asked that this be removed from ORDINANCE
the Consent Agenda because he did not see a penalty in the /93-22
proposed ordinance. Mr. Raysa responded that, since this will (SUMP PUMPS AND
become a part of the Buffalo Grove Municipal Code, which DOWN SPOUTS)
already has a Penalty Section in it, he did not see the need
to put it in the ordinance.
Moved by Reid, seconded by Hendricks, to pass Ordinance #93-22
amending Section 13.12.010 and 15.12.040 of the Municipal Code
concerning Downspouts and Sump Pump Discharges. Upon roll
call, Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
In answer to a question from Trustee Braiman, Mr. Raysa SPECIAL LIQUOR
explained the legality of allowing a special permit liquor PERMITS-PARK
license on Park District property. Trustee Braiman stated DISTRICT
that he would like the review committee for the Municipal Code PROPERTY
to determine whether or not special permit liquor licenses on
Park District property should be codified.
Moved by Braiman, seconded by Kahn, to approve fee waiver for RAUPP MUSEUM-
a Liquor License for the Buffalo Grove Park District's Open FEE WAIVER
House at the Raupp Museum on June 5, 1993. Upon roll call,
Trustees voted as follows:
AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks
NAYS: 0 - None
Motion declared carried.
Moved by Kahn, seconded by Reid, to adjourn the meeting. Upon ADJOURNMENT
voice vote, the motion was unanimously declared carried. The
meeting was adjourned at 9:30 P.M.
Vil.].hge Clerk
APPROVED BY ME THIS
DAY OF , 199
ills silent