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1993-03-15 - Village Board Regular Meeting - Minutes 9187 3/15/93 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN COUNCIL CHAMBERS VILLAGE HALL, MARCH 15, 1993 President Mathias called the meeting to order at 7:32 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Mathias, ROLL CALL Trustees Marienthal, Reid, Kahn, Rubin, Braiman and Hendricks. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Phil Versten, Administrative Assistant; Gregory Boysen, Director of Public Works; Raymond Rigsby, Superintendent of Public Works; Richard Kuenkler, Village Engineer; Robert Pfeil, Village Planner; Fire Chief Allenspach; Deputy Fire Chief Wieser; Joseph Tenerelli, Village Treasurer. Moved by Marienthal, seconded by Reid, to approve the minutes APPROVAL OF of the March 1, 1993 Regular Meeting. Upon roll call, MINUTES Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. Mr. Tenerelli read Warrant #738. Moved by Hendricks, seconded WARRANT #738 by Kahn, to approve Warrant #738 in the amount of $1,073,141.11, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. President Mathias made the following re-appointments to the RESIDENTS WITH Residents with Disabilities Commission, with terms to expire DISABILITIES 4/30/95: Deborah Holm, Susan Jungheim, Marla Chorney, Gayle COMMISSION Christofano, Jacquelyn Dubow, Susan Gottlieb, Sarah Holcombe, Michael Yublosky. Moved by Rubin, seconded by Reid, to concur with President Mathias' appointments. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Moved by Rubin, seconded by Kahn, to concur with President Mathias' appointments of Deborah Holm, Chair and Susan Jungheim, Vice-Chair of the Residents with Disabilities Commission. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. 9188 3/15/93 President Mathias recognized Ms. Holm and Ms. Jungheim and thanked them for their willingness to serve the Village on this Commission. President Mathias appointed Laurie Becker to the Commission for Residents with Disabilities for a term to expire 4/30/94. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. President Mathias recognized Ms. Becker and welcomed and thanked her for her interest in this Commission. President Mathias appointed Al Preusker and Jo-Anne Dettmann BUFFALO GROVE to serve on the 1993 Buffalo Grove Days Committee. Moved by DAYS COMMITTEE Braiman, seconded by Kahn, to concur with President Mathias' appointments. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. President Mathias read Commendations to be presented to COMMENDATIONS Shannon Svacina and Amber Goetz, Buffalo Grove High School students, who were members of the 2nd Place State Girls Gymnastic Team. President Mathias reported on the recent meeting of the WISCONSIN Wisconsin Central Mayoral Task Force; it is hoped that the CENTRAL line will be in service by 1995 or 1996. President Mathias reported on the Buffalo Grove Chamber of CHAMBER OF Commerce Installation Dinner; the Village was presented with COMMERCE a Certificate of Recognition for membership since 1975. Mr. Balling noted the submission of the Management Report for MANAGEMENT February; there were no questions on same. REPORT Mr. Balling noted a request from Beer Across America, a mail- LIQUOR LICENSE order business, to locate in Buffalo Grove. This would require a change in the liquor ordinance. A representative from the business will appear at a Board Meeting in the future. Jordan Shifrin, representing the Buffalo Grove Unit of the CANCER SOCIETY Cancer Society, asked that the Board adopt a proclamation to assist the Cancer Society during their campaign the week of April 17, 1993. President Mathias noted that the Proclamation is scheduled to be on the April 12, 1993 agenda. Teresa Frelk, a resident of Prairie Road, representing BUFFALO GROVE homeowners living in the Meadows Development, questioned the ROAD future plans for a development at the corner of Port Clinton and Prairie Roads, and the road system for that, as well as the plan for the expansion of Buffalo Grove Road. Mr. Balling explained the plans to this point, and asked that she leave her name and address with Mr. Szymborski so that she could be notified of future meetings regarding this issue. 9189 3/15/93 President Mathias explained the Consent Agenda, stating that CONSENT AGENDA any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. Moved by Hendricks, seconded by Reid, to Authorizd to Bid-Fire FIRE DEPARTMENT Department Administrative Addition Furniture. Upon roll call, FURNITURE Trustees voted as follows: (Authorized to bid) AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to Authorize to Waive APTAKISIC ROAD Bids-Aptakisic Road Watermain. Upon roll call, Trustees voted WATERMAIN as follows: (Waiver of Bid) AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to Approve the Plat of WINCHESTER Resubdivision - Winchester Estates. Upon roll call, Trustees ESTATES voted as follows: (Plat of Resubdivision) AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to Approve the Watermain ARBOR CREEK Easement - Arbor Creek Business Centre, Cellular One. Upon BUSINESS CENTRE roll call, Trustees voted as follows. CELLULAR ONE (Easement) AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to accept the Appearance FAHEY MEDICAL Commission Approval: Fahey Medical Center, 88 E. Dundee Road CENTER - Lighting of Ground Sign and Building. Upon roll call, (Aesthetics) Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to accept the Appearance DUNNELL CENTER Commission Approval: Dunnell Center, 205 W. Dundee Road - (Aesthetics) Addition to Tenant Panel for Don's Dock. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to accept the Appearance CHEVY CHASE Commission Approval: Computer Discount Warehouse/Chevy Chase BUSINESS PARK Business Park West - Construction Sign. Upon roll call WEST (Aesthetics) 9190 3/15/93 Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded Reid, to Authorize to Bid - 1993 VILLAGEWIDE Village Sidewalk Removal and Replacement Program. Upon roll SIDEWALK call, Trustees voted as follows: REPLACEMENT (Authorize to AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Bid) Hendricks NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded by Reid, to Authorize to Bid - GOLF COURSE Arboretum Golf Course Cart Path and Bicycle Maintenance CART PATH & Contract. Upon roll call, Trustees voted as follows: BICYCLE MAINTENANCE AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman (Authorize to Hendricks Bid) NAYS: 0 - None Motion declared carried. Moved by Hendricks, seconded by Rubin, to pass Ordinance ORDINANCE #93-17, approving an Amendment to the Manchester Greens /93-17 Residential Planned Unit Development and Preliminary Plan, Old (Manchester Checker Road. Greens) John Green, representing Scarsdale Development, reviewed the background on this subject, and made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of March 11, 1993. There was discussion regarding the association and recreational facilities, as well as the issue of fencing. Mr. Raysa stated that the following language was suggested to be added to the last sentence of Paragraph 6. , C. on page 5: "who elect to use the facilities". Rita Singer, a resident of Manchester Greens, stated that the residents prefer to have the permissive use as opposed to the compulsory use of the swimming pool; the residents would like it to be the way it was in the original declaration; they would also like the deck expanded. Mr. Green stated that, although he is not in a position to state that the deck area will be expanded, he has been directed to provide space so that the deck could be expanded, and he has done that. Christine Zyzda, attorney for Scarsdale, stated that it was an option, and not a mandatory obligation of the developer to add on the additional buildings. Ed Covisi, Scarsdale Development, stated that they have no plans to expand the deck at this time. Mr. Green stated that this is a Planned Unit Development with a series of amenities, and he believes they have covered a lot of the amenity desires. President Mathias polled the Board: "REQUIRED" indicates favor of having it required that the Villas are part of the declaration, and it is mandatory that they contribute; 9191 3/15/93 "OPTIONAL" indicates favor of having same optional: REQUIRED - Reid, Braiman OPTIONAL - Marienthal, Kahn, Rubin, Hendricks President Mathias stated that the language in the agreement as it now stands will remain, pursuant to Mr. Pfeil's memo of March 15, 1993. Upon roll call, Trustees voted as follows on the motion to approve Ordinance #93-17: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. Moved by Braiman, seconded by Rubin, to pass Ordinance #93-18, ORDINANCE providing for the issue of General Obligation Corporate 193-18 Purpose Refunding Bonds, Series 1993. (Bonds) Mr. Brimm summarized staff recommendation to refund three outstanding General Obligation Bond issues, details of which are contained in his memo to Mr. Balling of March 10, 1993. Upon roll call, Trustees voted as follows on the motion: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Moved by Braiman, seconded by Kahn, to pass Ordinance #93-19, ORDINANCE authorizing and directing the execution of an Escrow Agreement 193-19 in connection with the issuance of General Obligation (Bonds) Corporate Purpose Refunding Bonds, Series 1993, details of which are also contained in Mr. Brimm's memo to Mr. Balling of March 10, 1993. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. Mr. Balling introduced the proposed resolution, details RESOLUTION of which are contained in Mr. Brimm's memo to him of /93-17 March 3, 1993. (Waste Management) John Boyer, Division President of Waste Management - Northwest, responded to a question from Trustee Marienthal regarding the expansion of the recycling program. Mr. Boyer also confirmed to Trustee Braiman that a second optional bin will be delivered to the home at no cost. Moved by Braiman, seconded by Kahn, to pass Resolution `./ #93-17, authorizing the execution of amendments to the Refuse Scavenger Service Contract between the Village and Waste Management - Northwest. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. i i 9192 3/15/93 President Mathias stated that, if there were no objections, he AMOCO GAS would like to move the one item under "New Business" to this STATION point in the agenda, since all other items were Village- related; there were no objections. Moved by Hendricks, seconded by Rubin, to refer the Amoco Gas Station, IL Highway 83 and Lake-Cook Road to the Plan Commission for review, along with the comments made at tonight's meeting and the comments from the previous presentation to the Board. Edward Graham, attorney representing the owner, made a brief AWARD OF BID presentation regarding the proposed Amoco Gas Station and Car (Municipal Wash at the southwest corner of Lake-Cook Road and Route 83; Building) details of this proposal are contained in Mr. Pfeil's memo to Mr. Balling of March 11, 1993. Mr. Graham stated that this plan is somewhat different than what was originally proposed; he stated that there can be changes made to the proposal, but that the physical location of the gas station must be in Lake County. Trustee Reid stated that he does not believe that this should be referred to the Plan Commission until negotiations are firm with the Village of Wheeling. Trustee Braiman stated that, although he would prefer to have a resolution with Wheeling before this is sent to the Plan Commission, he believes it would be a good idea to get started on the work that needs to be done as soon as possible. However, if the plan comes back before the Board without a resolution with Wheeling, it may not be approved. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Kahn, Rubin, Braiman, Hendricks NAYS: 1 - Reid Motion declared carried. Mr. Balling explained the proposed bid award, details of which are contained in Mr. Weyrauch's memo to him of March 11, 1993. Moved by Braiman, seconded by Rubin, to award bid for construction contracts for Village Hall and other municipal Buildings ADA Compliance Modifications, pursuant to Jack Weyrauch's memo to Mr. Balling of March 11, 1993. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Mr. Balling explained the proposed bid award, details of which are contained in Mr. Weyrauch's memo to him of March 11, 1993. Moved by Braiman, seconded by Kahn, to award bid for AWARD OF BID construction contracts for Fire Station #26 Administrative (Fire Station) Addition and Training Center, with the exception of the excavation work as stated in Mr. Weyrauch's memo to Mr. Balling of March 11, 1993. Upon roll call, Trustees voted as follows: 9193 3/15/93 AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. Moved by Braiman, seconded by Kahn, authorize bid waiver and award of bid for excavation to Mario Conti Excavation Company pursuant to the March 11, 1993 memo from Jack Weyrauch to the Village Manager. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman Hendricks NAYS: 0 - None Motion declared carried. Mr. Szymborski reviewed the FY93-94 through FY97-98 Capital CAPITAL Improvement Plan, details of which are contained in his memo IMPROVEMENT to Mr. Balling of March 11, 1993. PLAN Trustee Marienthal asked for additional information on the feasibility of the "scaled down" training tower, he stated that there are a number of questions that have to be answered before he would want to proceed on this particular project. Chief Allenspach did explain how the tower is used. Trustee Reid commented on the data process information that has been received; he stated Mr. Brimm's memo clearly states what needs to be done; he questions whether or not it has actually been the direction that has been followed; Mr. Boysen has proposed a "stand alone" network that is in contrast to what Mr. Brimm is proposing of a "mini directed" network; he has observed that the Village now has data processing systems where there is very little integration of systems; personal computers need to be networked into an overall plan; he agrees that a consultant should be brought in to look at the total needs and help to pull together a master plan; he will vote for the requests, but will hold staff responsible for making sure that the systems are tied together. Trustee Marienthal raised questions regarding the replacement of the underground tanks; Mr. Rigsby responded to Trustee Marienthal. Trustee Reid and Trustee Kahn both stated that the tank replacement is an item that they strongly support. Mr. Balling and Mr. Brimm reviewed the remaining Funds in the FY 1993-94 Program Budget which were not covered at the March 1, 1993 PROGRAM meeting. Follow-up comments to questions from that meeting BUDGET are contained in Mr. Brimm's memo to Mr. Balling of March 10, 1993. The budget will be brought before the Board for approval at the April 12, 1993 Special Meeting. Moved by Reid, seconded by Rubin, to adjourn the meeting. ADJOURNMENT Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:57 P.M. 9194 3/15/93 Jane-M. Sirabian, Village Clerk APPROVED BY ME THIS /►vi�c� 41 DAY OF ,� i ( •`93 Age illage P - •e t