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1994-03-21 - Village Board Regular Meeting - Minutes 9463 3/21/94 MINUTES OF THE WORKSHOP/REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, MARCH 21, 1994 CALL TO ORDER President Mathias called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Kahn, Rubin, and Braiman. Trustee Hendricks was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Phil Versten, Administrative Assistant; Gregory Boysen, Director of Public Works; Raymond Rigsby, Superintendent of Public Works; Richard Kuenkler, Village Engineer; Robert Pfeil, Village Planner; Fire Chief Allenspach; Deputy Fire Chief Wieser; Carmen Molinaro, Director of Golf Operations; and Joseph Tenerelli, Village Treasurer. FY1994-95 PROGRAM BUDGET Mr. Balling and Mr. Brimm reviewed the remainder of the FY1994-95 Program Budget, beginning with the Enterprise Fund, after which they and staff answered questions from the Board. There was concern with regard to approving a budget with capital expenditures, which would seem to acknowledge that the Village is going to go forward with the projects. It was requested that, before the budget is approved, the Board should have complete disclosure presentations on each of the projects proposed. The CIP and the evaluation of the CIP needs to be separated from automatic transfer into the budget. The CIP should be dealt with separate from the budget, and those items to be incorporated into the upcoming budget preparation should be specifically noted. The CIP is a plan, and each item should be brought back to the Board before implementation. In sections of the community where the water mains are a problem, there should be systematic replacement and repair before a crisis occurs. Mr. Balling stated that the budget will be brought back before the Board for resolution after the presentations on the capital improvements have been made. President Mathias thanked Mr. Brimm and Mr. Balling and the rest of the staff for the thorough and professional budget presentation, and expressed appreciation for the many hours of work which went into the preparation of the budget. The Board then moved into the Regular Meeting agenda. APPROVAL OF MINUTES Moved by Kahn, seconded by Reid, to approve the minutes of the March 7, 1994 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. 9464 3/21/94 WARRANT #762 Mr. Tenerelli read Warrant #762. Moved by Braiman, seconded by Reid, to approve Warrant #762 in the amount of $1,259,674.51, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. BLOOD DONOR COMMISSION President Mathias noted a Certificate of Appreciation to Leni Gordon for her service on the Community Blood Donor Commission. RESOLUTION #94-14 - COMMANDER GARY DEL RE President Mathias noted the resolution commending Gary Del Re for service to the Village of Buffalo Grove as a member of the Buffalo Grove Police Department from 1973-1994. Moved by Rubin, seconded by Kahn, to pass Resolution #94-14. Upon roll call, Trustees voted as follows: AYES: 5- Marienthal, Reid, Kahn,Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. President Mathias stated that this resolution will be presented to Commander Del Re at a dinner in his honor on April 15, 1994. PROCLAMATION - DAYS OF REMEMBRANCE OF THE VICTIMS OF THE HOLOCAUST President Mathias read the Proclamation setting aside the week of April 3-10, 1994 as Days of Remembrance of the Victims of the Holocaust. MANAGEMENT REPORT Mr. Balling noted the submittal of the Management Report for February, 1994; there were no questions on same. SCHOLARSHIP PROGRAM Mr. Balling explained the Village President Sidney H. Mathias Annual Community Scholarship, being set up through the Village of Buffalo Grove and the Private Industry Council. PUBLIC HEARING - PRAIRIE GROVE ANNEXATION AGREEMENT President Mathias opened the Public Hearing at 8:40 P.M. , stating that Notice of Public Hearing was published in the Daily Herald on March 5, 1994. \./ Trustee Braiman stated that he will abstain from voting and will not participate in discussion of this subject because the petitioner is his partner's brother. President Mathias swore in Charlene Kautz, Landscape Architect, Otis Associates, Inc. , and Jeffrey Samuels, Samuels-Berenz Associates to give testimony. Mr. Samuels made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of March 18, 1994. 9465 3/21/94 President Mathias asked if there were any public agencies wishing to testify; there were none. President Mathias then asked if anyone in the audience wished to testify; there was no comment. Trustee Reid stated that he is concerned about the access into the property, as well as about the very long cul-de-sac. Mr. Samuels then explained the two stub streets on the plan, which were designed according to the wishes of Village staff. Mr. Balling stated that staff hoped to have the issue of the Prairie Road connector street clarified before bringing this back to the Board for ordinances. The detention in the single-family is planned to be conveyed to the Village. Mr. Balling then explained the off-site improvement required in terms of both storm and sanitary sewers. Mr. Balling noted that the annexation fee has been revised. At 8:55 P.M. , President Mathias continued the Public Hearing until April 4, 1994. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience; there were none. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. PERSONNEL POLICIES REVISIONS Moved by Kahn, seconded by Reid, to Approve the revisions to the Personnel Policies. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion Declared carried. TETRA PAK (Aesthetics) Moved by Kahn, seconded by Reid, to Accept the Appearance Commisison Recommendation: Tetra Pak, 1287 Barclay Boulevard - Ground Sign. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks - Motion Declared carried. • FY 1993 ANNUAL FINANCIAL REPORT • Moved by Kahn, seconded by Reid, to Review and Accept the FY1993 Annual Financial Report - Golf and Food Operations. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks -- Motion Declared carried. 9466 3/21/94 ORDINANCE 394-17 - TOWN CENTER PUD Moved by Marienthal, seconded by Reid, to pass Ordinance #94-17, approving the Eighth Amendment to the Town Center Planned Unit Development including a Minor Plan Change as it concerns the Pickwick Theater proposal. Mr. Balling reviewed subject, details of which are contained in his memo to the Board of March 17, 1994. There was discussion with regard to whether or not this amendment is acceptable to Simon & Associates. A representative of the Pickwick Theater stated that they wish to open as soon as possible. President Mathias stated that, if the ordinance is passed, he will not sign it until staff has confirmed with Mr. Simon that they are in agreement. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. RESOLUTION #94-15 - FY94-95 through FY98-99 CIP Mr. Balling reviewed the proposed resolution, details of which are contained in Mr. Szymborski's memo to him of March 17, 1994. Moved by Reid, seconded by Rubin, to pass Resolution #94-15, approving the FY94-95 through FY98-99 Capital Improvement Plan. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. RESOLUTION #94-16 - 1994 STREET MAINTENANCE PROJECT Moved by Reid, seconded by Kahn, to pass Resolution #94-16 approving an Agreement for Construction Engineering Services for the 1994 Villagewide Contractual Street Maintenance Project. Mr. Balling reviewed the proposed resolution, details of which are contained in his memo to the Board of March 17, 1994. Trustee Kahn stated that the staff and construction people did an excellent job of explaining the project to residents. Upon roll call, Trustees voted as follows: • AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. There was some discussion on retention of Baxter & Woodman as engineers. It was noted that, although there is no dissatisfaction with Baxter & Woodman, it would be wise to survey the market place. 9467 3/21/94 AWARD OF BID - 1994 VILLAGEWIDE STREET IMPROVEMENT PROGRAM Moved by Reid, seconded by Marienthal, to award bid for the 1994 Villagewide Street Improvement Program to Peter Baker & Sons in an amount not to exceed $1,049,102.33. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. AWARD OF BID - BUFFALO GROVE GOLF COURSE MAINTENANCE EQUIPMENT Moved by Reid, seconded by Kahn, to award bid for the Buffalo Grove Golf Course Maintenance Equipment, as outlined in Mr. Balling's memo to the Board of March 17, 1994. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. EXECUTIVE MEETING Moved by Kahn, seconded by Reid, to move to Executive Meeting to discuss Litigation. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman NAYS: 0 - None ABSENT: 1 - Hendricks Motion declared carried. The Board adjourned to Executive Meeting from 9:35 P.M. until 10:10 P.M. ADJOURNMENT Moved by Braiman, seconded by Rubin, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:12 P.M. Jan M. Sirabian, Village Clerk ..., 4-6\ APPROVED BY ME THIS (47 DAY OF L 2( , • 4001" ../.11.17.411War .//-'