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1993-11-15 - Village Board Regular Meeting - Minutes 9402 11/15/93 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN CHIPPER'S RESTAURANT, 48 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, NOVEMBER 15, 1993 CALL TO ORDER President Mathias called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Rubin, Braiman, and Hendricks. Trustee Kahn was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Phil Versten, Administrative Assistant; Ray Rigsby, Superintendent of Public Works; Robert Pfeil, Village Planner; Police Chief McCann; Valerie Kaleta, Food Services Manager; Carmen Molinaro, Director of Golf Operations; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Rubin, seconded by Reid, to approve the minutes of the October 11, 1993 Special Meeting. Trustee Braiman stated that there was not a consensus with regard to the vehicle sticker proposal. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. Moved by Rubin, seconded by Reid, to approve the minutes of the November 1, 1993 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 4 - Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSTAIN: 1 - Marienthal ABSENT: 1 - Kahn Motion declared carried. WARRANT #754 Mr. Tenerelli read Warrant #754. Moved by Hendricks, seconded by Rubin, to approve Warrant #754 in the amount of $2,654,412.57, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. BUFFALO GROVE DAYS President Mathias appointed Trustee Rubin as liaison to the Buffalo Grove Days Committee. 9403 11/15/93 LAKE COUNTY TMA President Mathias stated that he and Trustee Reid and Mr. Balling attended a meeting of the Lake County TMA this morning at which Congressman Porter spoke, among other things, regarding federal funding for the Wisconsin Central Railroad. BUFFALO GROVE ROAD/APTAKISIC Trustee Marienthal noted concern regarding the construction at Buffalo Grove Road and Aptakisic; the lanes are changed frequently; lighting has been reduced; none of the barricades blink; the directional signs are inadequate; the number of lanes available has been reduced. Another concern for safety is the construction at Buffalo Grove Road and Route 83, as well as Arlington Heights Road and Route 83; lanes have been reduced here also; directional signs are again inadequate. Trustee Marienthal does not believe that both of the above roads should be under construction at the same time. ROHRMAN PROPOSAL Trustee Marienthal read the following into the record with regard to the Rohrman Public Hearing held on November 1, 1993: 1. The property outside boundary is 1900' only 1 corner touches (car dealers) property of 50' or 1.6% balance is resident 1856' or 97.6%. 2. Property value would be diminished by rezoning to car dealership - must consider value in 1980 versus change in 1993. 3. Must keep in forefront property owners value versus health, safety, welfare - what impact would test driving have on this neighborhood. 4. What is Public Gain versus Property owners hardship - lights - noise - traffic - $5.00 would be effect on taxes versus what happens to property values. 5. Suitability of Property to be Zoned Frontage in Buffalo Grove, Dundee Road - 10, 750 54.8% resident - 8,625 43.9% business retail 250 1.3% office. Both sides of Dundee in Buffalo Grove - present dealers where zoned prior to realignment of Arlington Heights Road. 6. Time Vacant 6/2/80 with no development plan until 1991 - if not part of PUD would have reverted to R-1 - over 10 year time spanned. 7. What is community need at present in residential neighborhood comparability. 8. Plan (Master Plan) 1981 - 1986 - 1992 the last with seating did not wish to alter zoning class. 9. Yearly Zoning Map update there was never a request brought forward in reference to property. 10. Plan Commission voted negatively against the plan 6-3." 9404 11/15/93 ELECTION RESULTS The Village Clerk reported on the vote counting process on election night at the Courthouse in Waukegan, stating that it is handled very professionally and efficiently, however, since it takes place in Waukegan, the chances of Buffalo Grove getting results much before 10:00 P.M. is almost nil. MANAGEMENT REPORT Mr. Balling noted the submittal of the Management Report for the month of October; there were no questions on same. FY 1993-94 SIX MONTH REPORT Mr. Balling introduced the FY 1993-94 Six Month Report. Mr. Brimm made a presentation on the FY 1993-94 Six Month Report, details of which are contained in his memo to Mr. Balling of November 9, 1993. Trustee Reid stated that this is not unusual for a 6-month report; he would like to have these figures annualized so that it can be compared to previous 6-month reports. Mr. Brimm reported that this year's report is about average; there is a chart showing comparison to previous years; he will include another chart comparing year over year. PUBLIC HEARING - TRUTH IN TAXATION - PROPOSED PROPERTY TAX LEVY President Mathias opened the Public Hearing at 8:01 P.M., and noted that Notice of Public Hearing was published in the Daily Herald on November 5, 1993. Mr. Balling introduced and explained the purpose of the Public Hearing. Mr. Brimm made a presentation regarding Truth in Taxation, details of which are contained in his memo to Mr. Balling of October 19, 1993. President Mathias asked if there were any questions from the public or the Board; there were none. At 8:11 P.M., President Mathias continued the Public Hearing until after the ordinance is passed. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience; there were none. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. ORDINANCE #93-89 AMEND TITLE 10 Moved by Marienthal, seconded by Reid, to Amend Title 10 of the Municipal Code prohibiting a Right Turn on Red, 4 P.M.-6 P.M. at Corporate Grove Drive and Busch Parkway. Upon roll call, Trustees voted as follows: 9405 11/15/93 AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. ORDINANCE #93-90 COUNTY LINE PARTNERS PROJECT Moved by Marienthal, seconded by Reid, to Amend the Indenture of Trust Relating to County Line Partners Project and Making Appointments Thereto. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. RESOLUTION #93-47 VILLAGE PERSONNEL RULES Moved by Marienthal, seconded by Reid, to Approve amendments to the Village's Personnel Rules. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. PURCHASE OF VILLAGE VEHICLE Moved by Marienthal, seconded by Reid, to Accept the Negotiated Price and Authorization to Purchase one unmarked vehicle for the Police Department. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. CHATHAM PLACE - AESTHETICS Moved by Marienthal, seconded by Reid, to Accept the Appearance Commission Approval: Chatham Place - Sign Face Changes, Dundee and Weidner Roads. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. ROLLING HILLS - AESTHETICS Moved by Marienthal, seconded by Reid, to Accept the Appearance commission Approval: Rolling Hills Subdivision/Scarsdale, Aptakisic Road - 1. Elevations/Materials 2. Landscaping/Lighting. Upon roll call, Trustees voted as follows: 9406 11/15/93 AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. CONCORD GLEN DEVELOPMENT - AESTHETICS Moved by Marienthal, seconded by Reid, to Accept the Appearance Commission Approval: Concord Glen Development IL Highway 83 - 1. Elevations/Materials 2. Landscaping/Lighting. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. RAFFLE FEE WAIVER Moved by Marienthal, seconded by Reid, to Approve the Fee Waiver - Village Employee United Way comapign raffle. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried ORDINANCE #93-91 - PROPERTY TAX LEVY Moved by Reid, seconded by Braiman, to pass Ordinance #93-91, adopting the Levy and Collection of Taxes for the Fiscal Year commencing May 1, 1993 and ending April 30, 1994, details of which are contained in Mr. Brimm's memo to Mr. Balling of September 3, 1993. Upon roll call, Trustees voted as follows: AYES: 5 - NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. President Mathias closed the Public Hearing at 8:13 P.M. COMPREHENSIVE ANNUAL FINANCIAL REPORT Mr. Balling introduced the Comprehensive Annual Financial Report for the Year Ending April 30, 1993, details of which are contained in Mr. Brimm's memo to Mr. Balling of November 4, 1993. Moved by Reid, seconded by Hendricks, to accept the Village of Buffalo Grove Comprehensive Annual Financial Report for the Year Ending April 30, 1993. Upon roll call, Trustees voted as follows: AYES: 5 - NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. President Mathias extended thanks to the accounting firm, and Trustee Marienthal thanked the staff for the excellent job done again this year. 9407 11/15/92 NIS IMPLEMENTATION Mr. Balling introduced the proposal. Mr. Szymborski then made a presentation to the Board, details of which are contained in his memo to Mr. Balling of November 11, 1993. Moved by Reid, seconded by Rubin, to approve the MIS (Computer) Implementation Plan Services Proposal by Group 1 Resources in an amount not to exceed $55,000. Trustee Braiman stated he believes we are getting ahead of ourselves; he is not comfortable with giving approval to this extent at this time; he suggests a slower phasing; he would like staff to get together to determine at what level we want to jump into this. Trustee Marienthal agrees with Trustee Braiman 100%; he felt that Step 1 is the way to go to begin with; he could not support the MIS Implementation as outlined in Mr. Szymborski's memo, but he would support Step 1. Trustee Reid supports the entire proposal; collecting more data is not going to get us anywhere; this is a long overdue decision that needs to be made by the Village. In answer to a question from Trustee Braiman, Mr. Balling stated that funding is the second step; we would not try to capture all of the system in one fiscal year. AYES: 3 - Reid, Rubin, Hendricks NAYS: 2 - Marienthal, Braiman ABSENT: 1 - Kahn Motion declared carried. In answer to a question from President Mathias, Mr Steinbrecher stated that the total elapsed time for the project is approximately four months. BUFFALO GROVE DAYS SITE PLANNING Cheryl Winstead, Buffalo Grove Days Chair, made a presentation regarding the site recommendation for 1994 Buffalo Grove Days, details of which are contained in her memo to the Board of November 11, 1993. Trustee Marienthal stated that there must be a great deal of input from neighbors on this proposal. Trustee Reid stated that he disagrees with the recommendation; he thinks Busch Grove is the ultimate site, and he believes we should work with the Park District to establish a permanent facility; this is just an interim step; he believes it is good for residents to see the Village campus; he does not think that moving to Willow Stream is going to answer as many problems as it is going to create; parking areas available at Willow Stream are even more limited. Mrs. Winstead answered questions from Trustee Rubin regarding parking. She also stated that the committee likes the present site; all of the proposed sites have pluses and minuses - there is not an ideal site. The committee will work on setting up public information meetings during the month of December. HOME RULE PREPARED FOOD AND LIQUOR TAX Mr. Balling introduced the proposal. Mr. Brimm made a presentation regarding the vehicle license/food and liquor tax 9408 11/15/93 proposal, details of which are contained in his memo to Mr. Balling and Mr. Raysa of November 4, 1993. Trustee Braiman asked how the difference in revenue between the vehicle stickers and the proposed tax would be made up; Mr. Brimm replied that there are other classifications where this gap could be generated. Trustee Braiman stated that he does not want property taxes to be affected. Trustee Marienthal stated that he does not wish to do away with the vehicle stickers; he does not want the burden to fall on property taxes; he does not want to see the commercial customer base at a disadvantage. Trustee Reid stated that part of the problem with the vehicle sticker program is with enforcement; we do not make any provision on the form for feedback to update the information, i.e. car sold, etc.; he thinks that reminder of payment could be incorporated on the water bills. Mr. Balling reviewed the original purpose of the vehicle stickers, and stated that it no longer carries a law enforcement function per se. Trustee Rubin stated that he is not opposed to looking at an additional source of revenue before going to the property tax; however, with regard to replacing an existing tax, he would prefer to look at what could be done to improve the existing source of revenue, i.e. re-work the vehicle sticker program. President Mathias stated that it appears that the consensus of the Board is to keep the vehicle sticker program. In answer to a question from Trustee Reid, Mr. Brimm explained the State definition of "prepared food". Trustee Reid stated that he believes the proposed replacement tax would make it very difficult for the store owner to administer. President Mathias polled the Board: "YES" indicates favor of elimination of the vehicle sticker program; "NO" indicates opposition: YES: None NO: Marienthal, Reid*, Rubin, Braiman, Hendricks ABSENT: Kahn *Trustee Reid would like to see some changes made in the vehicle sticker program. RELICS OF OLD/PARK PLACE PROPOSED DEVELOPMENT John Volpe, petitioner, made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of November 11, 1993. It was suggested that the Plan Commission look at the relationship to the property immediately to the west. Scott Simon, designer, stated that the cul-de-sac is just less than 400'; he stated that they do anticipate one or two variations. Moved by Marienthal, seconded by Reid, to refer Relics of Old/Park Place Proposed Development to the Plan Commission for review, subject to receipt of the petition. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Kahn Motion declared carried. 9409 11/15/93 DE GRAZIA PROPERTY/PRAIRIE ROAD PROPOSED DEVELOPMENT Trustee Braiman stated that, due to a possible conflict of interest, he will abstain from voting and will not participate in any conversation or deliberation on this plan. Jeffrey Samuels, petitioner, made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of November 11, 1993. Trustee Reid stated that this is exactly what was shown by Mr. DeGrazia previously; he is concerned about the small pieces of development on this open land; he is not comfortable with the long cul-de-sac; he is not comfortable with this proposal. Moved by Rubin, seconded by Hendricks, to refer the DeGrazia Property/Prairie Road proposed development to the Plan Commission for review. Upon roll call, Trustees voted as follows: AYES: 3 - Marienthal, Rubin, Hendricks NAYS: 1 - Reid ABSTAIN: 1 - Braiman ABSENT: 1 - Kahn Motion declared carried. President Mathias pointed out that, although the matter is referred to the Plan Commission, it would take five affirmative votes to annex the property to the Village. Trustee Marienthal is also concerned with the length of the cul-de-sac, and also how the properties to the south are going to fit in to make it a viable plan. Trustee Rubin that the Board is looking to the Plan Commission to do their job to see what this can be done with this property; he is uncomfortable with the stud streets. 1993-94 SNOW AND ICE PLAN Mr. Rigsby reviewed the revised 1993-94 Snow and Ice Plan. President Mathias expressed appreciation for the thorough report and the thorough program. FISCAL YEAR 1994 GOLF OPERATIONS BUDGET Mr. Balling introduced the proposed budget, details of which are contained in his November 8, 1993 letter to the Board; he then reviewed the revenues and expenditures of the budget. Mr. Balling and Mr. Molinaro then answered questions from the Board regarding starting times, renovations at Arboretum, resident/non-resident fee structures, and decreased number of rounds. FISCAL YEAR 1994 FOOD SERVICE BUDGET Mr. Balling made a presentation regarding the Fiscal Year 1994 Food Service Budget, details of which are contained in his letter to the Board of November 10, 1993. 9410 11/15/93 Mr. Balling stated that there will be presentation of these documents by resolution on December 6, 1993. If there is no objection, staff would like to begin application and development of the plans and presentation for the expansion facility prior to December 6, 1993; there were no objections. ADJOURNMENT Moved by Rubin, seconded by Braiman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:39 P.M. Janet M. Sirabian, Village Clerk APPRO D BY ME THIS SAY O' 4 -AL �� v, 1993 V