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1993-10-04 - Village Board Regular Meeting - Minutes 9378 10/4/93 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN CHIPPER'S RESTAURANT, 48 RAUPP BOULEVARD, OCTOBER 4, 1993 CALL TO ORDER President Mathias called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Kahn, Rubin, Braiman, and Hendricks. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Phil Versten, Administrative Assistant; Richard Kuenkler, Village Engineer; Robert Pfeil, Village Planner; Fire Chief Allenspach; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Hendricks, seconded by Braiman, to approve the minutes of the September 20, 1993 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. WARRANT #751 Mr. Tenerelli read Warrant #751. Moved by Hendricks, seconded by Rubin, to approve Warrant #751 in the amount of $978,079.52, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. CHICAGO MAGAZINE ARTICLE President Mathias noted an article in Chicago Magazine in which Buffalo Grove was highlighted. WOODLANDS President Mathias noted that he and Mr. Balling attended a ceremony at the Woodlands to commemorate the closing on the last unit. BUFFALO GROVE DAYS 1993 Mr. Brimm presented the Financial Report for the 1993 Buffalo Grove Days event, details of which are contained in Mr. Brimm's memo to Mr. Balling of September 28, 1993. Cheryl Winstead, Buffalo Grove Days Chairman, reported on Buffalo Grove Days, and particularly thanked all of the Village Departments, the non- ' profit organizations that participated, the restaurants involved, and the amusement company, for their tremendous efforts in making the event a success. Mrs. Winstead stated that the Committee is reviewing the possibility of having the arts and crafts and the food tent open on Monday, as that has turned into a 9379 10/4/93 real family day. It was suggested that a limited survey be conducted to find out if there is anything that residents would like to see as a part of Buffalo Grove Days that is not currently being offered. Mrs. Winstead stated that the Committee is, as always, seeking volunteers. President Mathias thanked the Committee on behalf of himself and the Board for a tremendous event. GUN CONTROL After a brief introduction, it was moved by Braiman, seconded by Rubin, to direct staff to prepare an ordinance that would, in essence, ban the retail sales of all firearms in the Village of Buffalo Grove, and would ban the possession of automatic and semi-automatic weapons as well. Discussion ensued, after which Trustees voted on the motion as follows: AYES: 4 - Kahn, Rubin, Braiman, President Mathias NAYS: 3 - Marienthal, Reid, Hendricks Motion declared carried. BRANCH 5 CIRCUIT COURT Trustee Rubin noted the proposed resolution on the Consent Agenda asking the Circuit Court to reconsider its proposal to close the Branch 5 Court at the Town of Vernon, and asked residents to contact the appropriate people and urge them to find a location in southern Lake County. SCHOOL DISTRICT 102 Trustee Rubin noted the members of the District 102 School Board in the audience and thanked them for their cooperation with the Village regarding the new school in the district. COMBINED FIRE DRILL FACILITY Mr. Balling presented an update on the Combined Fire Drill Facility, details of which are contained in Chief Allenspach's memo to him of September 21, 1993. Chief Allenspach also reviewed his meetings with the other Fire Chiefs involved. UNDERGROUND STORAGE TANK Mr. Balling reviewed the amended agreement with AIG Consultants, Inc., underground fuel tank proposal, details of which are contained in his memo to the Board of September 30, 1993; he noted that there is no evidence of contaminated soil, but if there were, any contract would be adjusted to reflect that additional work. Li Moved by Kahn, seconded by Reid, to approve the amended agreement with AIG Consultants, Inc. for an amount not to exceed $23,850.00. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. 9380 10/4/93 MOSQUITO ABATEMENT CONTRACT Mr. Balling noted a clarification in the Mosquito Abatement Contract with Clarke Outdoor Spraying. Moved by Marienthal, seconded by Kahn, to modify the contract with Clark Outdoor Spraying Company to reflect that it is a two-year contract. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. PEOPLE, PLACES & ISSUES Mr. Balling noted that the "People, Places & Issues" program this month will be a live call-in show for one hour on Wednesday at 6:30 P.M. with regard to the upcoming referenda on the November 2, 1993 ballot. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience. Rob Sherman, a resident, stated that he has a concern with using tax dollars to produce and show the football games of one of the churches, St. Mary's; he does not believe this is a proper use of tax dollars to broadcast one particular religion. Trustee Reid stated that a committee is in the process of being formed; currently the Village budgets a certain amount of hours; if those hours are not being completely used, then the Village makes them available to the community; the Village is charged only for the original taping, no matter how many times the program is shown on Channel 6. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. ORDINANCE #93-80 - Zoninq Variance Moved by Rubin, seconded by Hendricks, to pass Ordinance #93-80, Granting a Variance from Section 17.20.030 of the Municipal Code to allow for construction of a deck that exceeds the 20% rear yard coverage limitation at 561 Castlewood. Upon roll call Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. ORDINANCE #k93-81 - Zoninq Variance Moved by Rubin, seconded by Hendricks, to pass Ordinance #93-81, Granting a variance from Section 17.20.030 of the Municipal Code to allow for construction of a deck that exceeds the 20% rear yard coverage limitation at 322 Gardenia Lane. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. 9381 10/4/93 RESOLUTION #93-44 - Branch 5 Court Moved by Rubin, seconded by Hendricks to pass Resolution #93-44, Asking the Circuit Court to reconsider its proposal to close the Branch 5 Court at the town of Vernon. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. PROCLAMATION - National 4H Week Moved by Rubin, seconded by Hendricks, to Proclaim the Week of October 3-9, 1993 as National 4-H Week in the Village of Buffalo Grove . Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. AWARD OF BID - 4 X 4 Pick up Truck Moved by Rubin, seconded by Hendricks, to Award the Bid - 3/4 Ton 4x4 Pickup Truck for the Fire Department. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. APTAKISIC-TRIP MIDDLE SCHOOL (Plat of Subdivision) Moved by Rubin, seconded by Hendricks, to approve a Final Plat of Subdivision - Aptakisic-Tripp Middle School. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. BUFFALO GROVE JAYCEES HAUNTED HOUSE Moved by Rubin, seconded by Hendricks, to Approve a Fee Waiver - Buffalo Grove Jaycees Haunted House. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. HARRIS BANK - (Aesthetics) Moved by Rubin, seconded by Hendricks, to accept the Appearance Commission Approval: Harris Bank, 700 E. lake Cook Road - Parking Lot Expansion. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. 9382 10/4/93 KGK INTERNATIONAL CORP. - (Aesthetics) Moved by Rubin, seconded by Hendricks, to accept the Appearance Commission Approval: KGK International Corp. , 901 Deerfield Parkway - Ground Sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. SPIRAL HELIX - (Aesthetics) Moved by Rubin, seconded by Hendricks, to accept the Appearance Commission Gr ound Spiral Helix, 999 Deerfield Parkway - r ound Sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. DUNNELL CENTER - (Aesthetics) Moved by Rubin, seconded by Hendricks, to accept the Appearance Commission Approval: Dunnell Center, 201-257 w. Dundee Road - Leasing Sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. BOSTON CHICKEN - (Aesthetics) Moved by Rubin, seconded by Hendricks, to accept the Appearance Commission Approval: Boston Chicken, Town Center - Revised Landscape Plan. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. VILLAGE OF BUFFALO GROVE WALL SIGNS Moved by Rubin, seconded by Hendricks, to accept the Appearance Commission Approval: Village of Buffalo Grove Well House and Pump Station No. 2 - Wall Signs. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None Motion declared carried. ORDINANCE #93-82 - Outback Steakhouse Moved by Marienthal, seconded by Kahn, to pass Ordinance #93-82, amending the Buffalo Grove Business Park P.U.D. Ordinance and approving a Preliminary Plan - Outback Steakhouse. Mr. Balling reviewed the Outback Steakhouse proposal, details of which are contained in Mr. Pfeil's memo to him of September 30, 1993. Timothy Beechick, representing Hamilton Partners, made a presentation to the Board, referring to the proposed site plans, a landscape diagram, and the south 9383 10/4/93 elevation. All Trustees expressed concern regarding the parking on the private access road. Mr. Beechick stated that the developer commits that vehicle headlights will not shine into the nearby homes. Allen Ganz, attorney representing Winberrie's restaurant, asked about a traffic study on existing Outback restaurants, and also asked about employee parking. Mr. Beechick responded to Mr. Ganz. Mr. Ganz then asked Tim Lukoski, manager of Winberrie's, several questions regarding that operation, particularly about the parking. Mr. Raysa noted that the Village Board is acting on that certain draft dated 10/1/93; he also reviewed several grammatical corrections to the draft. Upon roll call, Trustees voted as follows on the motion: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. BUFFALO GROVE TOWN CENTER TIF Mr. Balling reviewed the consideration of the Buffalo Grove Town Center TIF Reconstruction Term Sheet, details of which are contained in his memo to the Board of September 30, 1993. Trustee Braiman suggested that, under item four, it should be an independent architect. President Mathias polled the Board: "YES" indicates approval of the Terms Sheet; "NO" indicates opposition: YES: Reid, Kahn, Rubin, Braiman NO: Marienthal, Hendricks Greg Hummel, attorney with Rudnick & Wolfe representing Melvin Simon, noted that, regarding paragraph three, they want to make perfectly clear that they recognize that money has to be spent before those funds can be recovered out of an escrow. There is no issue at all with the basic economics. President Mathias noted a request from an adjacent property owner to have a fence erected between the Town Center and her property. 1994 CONTRACT STREET MAINTENANCE PROGRAM Mr. Balling reviewed subject program, details of which are contained in his memo to the Board of September 30, 1993. All Trustees stated that they are in favor of the recycling method; however, we should learn from the experiences of this past summer; there should be extensive communication with residents; the communications should be clear, and they should be available to every resident. VILLAGE HALL FURNITURE BID Moved by Reid, seconded by Kahn, to authorize acceptance of the State Contract Bid for Village Hall Furniture, details of which are contained in Mr. Szymborski's memo to Mr. Balling of September 30, 1993. Upon roll call, Trustees voted as follows: 9384 10/4/93 AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. EXECUTIVE MEETING Moved by Kahn, seconded by Reid, to move to Executive Meeting to discuss potential litigation. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. The Board moved to Executive Meeting at 9:20 P.M. Moved by Hendricks, seconded by Kahn, to reconvene the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting reconvened at 9:31 P.M. ADJOURNMENT Moved by Reid, seconded by Kahn, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:31 P.M. Ja? M Sirabian, Village Clerk APPRO "O, BY w TH = 0MI � L_'"7..e.4f%rLe;vr 1993 (14