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1994-10-17 - Village Board Regular Meeting - Minutes 9577 10/17/94 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, OCTOBER 17, 1994 CALL TO ORDER President Mathias called the meeting to order at 7:40 P.M. Those present were led in the Pledge of Allegiance to the Flag by Cub Scouts of Den 1, Pack 36. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Kahn, Rubin, Braiman and Hendricks. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Phil Versten, Administrative Assistant; Robert Pfeil, Village Planner; Richard Kuenkler, Village Engineer; Gregory Boysen, Director of Public Works; Ray Rigsby, Superintendent of Public Works; Fire Chief Allenspach; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Rubin, seconded by Reid, to approve the minutes of the October 3, 1994 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. WARRANT #776 Mr. Tenerelli read Warrant #776. Moved by Kahn, seconded by Braiman, to approve Warrant #776 in the amount of $1,654,207.77, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. BUFFALO GROVE DONATIONS President Mathias introduced Debbie Holm from the Commission for Residents with Disabilities, who thanked and presented commendations to the following businesses for their donations to the Buffalo Grove Days Fun & Food for People with Disabilities Program: Outback Steakhouse, Cravings, Inc. , Mc. Donald's, Astro Amusements, Jewel Food Store, Buffalo Grove Rotary Club, and Police F.O.P. Lodge #74. SALT STORAGE AWARD Mr. Rigsby explained that, for the 6th consecutive year, the Village has been recognized by the Salt Institute for Excellence in Salt Storage, details of which are contained in his memo to Mr Balling of October 10, 1994. Mr. Rigsby then presented the award to President Mathias. 9578 10/17/94 B'NAI SHALOM Trustee Rubin read the following statement: LET MY PEOPLE GO! There is a Jewish Congregation on Aptakisic Road by the name of B'nai Shalom. It lies in Buffalo Grove with its west property line bordering Long Grove. Recently that Congregation entered into a contract to purchase the immediately adjoining 10 acres in order to expand its campus, in particular to move and expand its religious school to a new larger building making room for in its existing building for its ever growing membership of families. They desire to deannex that property from Long Grove to Buffalo Grove for many very logical reasons, such as: First, calls from either building on the campus should be able to be placed to the same police department or fire department. Second, they would prefer to continue with the highly regarded, award winning Buffalo Grove Police Department with its quick response time, in difference to the Lake County Sheriff that provides limited service to Long Grove. If for no other reason...to avoid confusion. Picture an emergency situation at the sanctuary in B.G.--- someone runs into the school, a few feet away and calls 911...but the screen tells the operator that the call is from Long Grove. Which department, how long of a delay...what if the incident is at both buildings? What then? Third, they would prefer to continue with the ISO 2 rated Buffalo Grove Fire Department with its publicly acclaimed response time, over the Fire Protection District serving the region including in part,Long Grove. As we know there are few Fire Departments in Illinois, let alone in the country, with that rating. For both safety of its children and for reduced insurance costs...let along, to avoid confusion in an emergency...they desire to have B.G. serving both buildings on their campus. Again picture that...god forbid..;fire at the B.G. building on the campus...the call from the other building in Long Grove, going to the wrong department. Wrong in Two Ways...the fire is outside its jurisdiction and wrong for their response time is much slower...and the statistics document that fact. Fourth, they wish both buildings to have Buffalo Grove's Lake Michigan water, not one building, a few feet away, on Long Grove's well system. Picture different water sprinkling rules depending where you are standing on the lawn. Fifth, they wish to have both buildings on Buffalo Grove's sewers, not one building a few feet away on a septic field as required in Long Grove. The Congregation approached Long Grove but were told...well many things...from that the religious school use was a "problem"to that the Long Grove Village Board would consider such a use but only if constructed in Long Grove, that they would never consider...as the Village Board of Long Grove put it...losing the property to Buffalo Grove...regardless of the logic of having two buildings on adjoining parcels of land, under the same ownership, and with the same activity, in the same municipality, both on Lake Michigan water, both on sewer, both served by the same municipal services, services that they have had on part of this proposed campus for over a decade. The Long Grove Village Board, at a public meeting, even stated that Buffalo Grove should deannex the existing property to Long Grove. I guess their feelings were hurt that the Congregation would prefer B.G. municipal services over Long Grove's non existent ones. The Long Grove Village Board was informed at that public meeting that the new building could not even be built in Long Grove,for the expert reports received by the Congregation and presented to Long Grove clearly reflected that a septic field for such a building would be virtually impossible, at worst and cost prohibitive at best. One of those reports was from the County of Lake itself, but the Long Grove Board dismissed that argument and stated that the Congregation could connect to Lake County sewer, even though Lake County said no, and even though Lake County Board Commissioner David Stolman,present at that meeting confirmed that it could not be done. They obviously feel that they know better than the engineers and the county what can be done and what the county will or will not allow. 9579 10/17/94 The Village of Long Grove, to add insult to injury, required the Congregation to pay for Long Grove's time, effort and alleged expenses in considering the congregation's request. However, any consideration was never on the Long Grove Village Board's published agenda, only was it allowed to be raised by the congregation under the public comments time, or in questionable closed sessions...that is...not in open meetings, though I fail to see under the current Open Meetings Act how that discussion qualifies for a closed meeting. Why is Long Grove doing this? It cannot be for fear of the loss of real estate taxes for Long Grove has no local property tax...of course they have no police or fire department, nor sewers. It can't be for fear of the loss of sales tax,for the property is currently zoned residential and would never produce any sales tax, anyway. The Northwest Suburban Interfaith Council has presented a letter to Lenore Simmons, the Long Grove Village President and to Cal Doughty, the Long Grove Village Manager, strongly supporting the use at that location as well as the clear and logical need to deannex from Long Grove. That organization consists of the Community Presbyterian Church of Wheeling, Congregation Beth Am, Hope Lutheran Church, Kingswood United Methodist Church, Living Christ Lutheran Church, Northwest Jewish Community Center, St. Mary's Catholic Church, St. Joseph the Worker Catholic Church, Temple Chai, and Temple Shir Shalom. I quote form the Interfaith Council's letter, 'The religious communities of Long Grove, Buffalo Grove, and Wheeling believe you are doing a disservice to us and yourselves by deciding not to disconnect this property. We urge you to reconsider.' Subsequent to the Council's letter, several other Churches in the area, who are not members of the council have drafted their own letters of protest. This congregation of hundreds of local families, being held hostage by the Long Grove Board, decided to consider putting some ransom on the table, a bribe some called it, to induce Long Grove to let their people go as was once said to a Pharaoh in Egypt...they inquired if they left the back or south portion of the property in Long Grove, separated from the new building and the Congregation's campus, by wet retention and accessible form Prairie school park and parking, and in fact deed the property to the Long Grove Park District for ball fields...before no Long Grove child will be allowed in BGRA...if that would make a difference, if that would change their collective mind. The Congregation's thought was that since the Long Grove Village Board voted last week 6 to 0 to reject the Michael Jordon Golf Operation and related ball field deal proposed by Lake County and the Lake County Forest Preserve, that they would welcome an opportunity at no cost to secure fields so that Long Grove children could continue to participate in BGRA, which is now in jeopardy. I can accept our tax supported Buffalo Grove Park District fields being constantly in use use via the BGRA, when they are Buffalo Grove kids, not when there is a significant number of Long Grove children taking the places of B.G. children, and Long Grove taxes provide no fields. I guess Long Grove feels that active use fields for their children are fine so long as those fields are not in Long Grove. The Long Grove Park District is of record that they have no fields but they do have the funds to develop fields if the land is donated. Well, Long Grove parents, children and Park District with no active fields...here could be your land on a silver platter, here could be your fields...talk to your Long Grove Village Board. It is sad that in 1994 this Congregation should have to offer ransom, again, some have referred to it as a bribe...to have the Long Grove Village Board do what they should do for it is the right thing to do...Let their conscience be their guide. No official response has been received to date from the Village of Long Grove. This process has been going on for months! No member of the Congregation, claims to be Moses, but they also ask "let my people go"...not this time to a Pharaoh, but to the Village of Long Grove Village Board! Stop playing petty politics with the future of this Congregation, hundreds of local families and their children. Listen to the Northwest Suburban Interfaith Council. 9580 10/17/94 Stop holding this congregation hostage for your secret, closed meeting agenda. President Mathias also commented on conversations he has had regarding this matter. ARLINGTON HEIGHTS ROAD/ROUTE 83 Trustee Marienthal stated that there has been no construction done at the intersection of Arlington Heights Road and Route 83; he would like to know how they plan to have that done; he thinks that a disservice has been done to the residents and the business community. Mr. Balling responded to Trustee Marienthal's comments, and stated that staff is monitoring the situation. TRUSTEE RESIGNATION Trustee Kahn stated that, due to a transfer out of state, he will be resigning as Village Trustee at the end of this year; he thanked the prior and current Village Boards, and the residents of the Village for allowing him to serve; he also commended the staff for the outstanding job that they do. President Mathias accepted Trustee Kahn's resignation, and thanked him for his many years of service to the community. CIVICS FORUM The Village Clerk reported on the Civics Forum to take place on Monday, October 24, 1994, with students from Stevenson, Buffalo Grove and Wheeling High Schools. CHECKER DRIVE Mr. Balling presented a status report on Checker Drive traffic issues, details of which are contained in his memo to the Board of October 11, 1994. Trustee Rubin suggested that, since this street is being used as a shortcut even more now during Route 83 construction, enforcement should be stepped up even more. Mr. Balling stated that a meeting with the residents at a remote site should take place during the first 10 days of November, with a report back to the Board at either the November 21, 1994 or December 5, 1994 meeting. Newspapers, cable and the schools will be notified of the resident meeting. A resident of Checker Drive stated that the residents appreciate the Board going through this process, and it is a first step in alleviating the problem, but he noted that the residents do not believe that all of the problems are related only to the Route 83 construction. BUFFALO GROVE HIGH SCHOOL PARKING Mr. Balling reviewed the situation regarding the Buffalo Grove High School students parking on Weidner and Beechwood. Laura Cross, President of the Buffalo Grove High School Student Council, read a proposal from the Parking Review Committee, which is the Executive Committee of the Buffalo Grove High School Student Council, requesting that a committee consisting of the Parking Review Committee, Buffalo Grove High School officials, and Village of Buffalo Grove officials meet to come up with a solution within the next 60 days, at which time, this committee would present a proposal to the Board. Mr. Balling stated that this proposal is acceptable. 9581 10/17/94 1994 CAPITAL IMPROVEMENT PROJECT SUMMARY Mr. Balling reviewed the 1994 Capital Improvement Project Summary, details of which are contained in his memo to the Board of October 11, 1994; he commended the Public Works Department for the excellent handling of these projects. MANAGEMENT REPORT Mr. Balling noted the submittal of the Management Report for September, 1994; there were no questions on same. SERVICE AWARD President Mathias asked Carol Lerdal to come forward as he read a review of her tenure during her 20 years of service to the Village of Buffalo Grove. Carol was then congratulated by the audience and the Board and presented with a gift from the Village. PUBLIC HEARING - GROVE MEMORIAL CHAPEL President Mathias called the Public Hearing to order at 8:30 P.M. , after which he read from the Notice of Public Hearing which was published in the Daily Herald on October 1, 1994. President Mathias then swore in Anthony Maioriello and his attorney to give testimony. Mr. Maioriello made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of October 13, 1994, referring to the Site Plan and Architectural Drawing. Mr. Balling then noted the Purpose of the Public Hearing. President Mathias asked if there were any public agencies or members of the audience that wished to make comments; there were none. Plan Commissioner Moons commented on the Plan Commission deliberations. In answer to a question from Trustee Rubin, Mr. Maioriello stated that he would not be opposed to language in the agreement which would prohibit a crematorium on the premises. Trustee Braiman stated that he would like to see language in the agreement prohibiting cars lining up on Buffalo Grove Road for a funeral procession; Mr. Maioriello stated that he does not have a problem with that. Trustee Braiman stated that he still does not know how he is going to vote on this proposal, mainly because he believes the B-5 is part of the central business district. At 8:40 P.M. , President Mathias continued the Public Hearing until November 21, 1994. �./ TOWN PLACE Mr. Balling stated that the Appearance Commission was able to establish a quorum at their last meeting, resulting in one item in particular which needs attention. Therefore, it is being requested that some minor aesthetic changes be approved by the Board, subject to Appearance Commission review. Moved by Kahn, seconded by Rubin, to accept Mr. Balling's recommendation regarding minor aesthetic changes to the Town Place Condominiums. 9582 10/17/94 Trustee Kahn stated that he believes the Appearance Commission vacancy should be done as soon as possible. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. QUESTIONS FROM THE AIIDIENCE President Mathias asked if there were any questions from the audience. Rob Sherman brought the following three items to the Board's attention: 1. He believes it is a shame that Long Grove is objecting to the synagogue referred to by Trustee Rubin; he would encourage the Board to extend a policy offering municipal services on a contractual basis; he suggested that Long Grove residents not be allowed in the BGRA. 2. He stated that he noticed on Channel 6 that a repeal of the Neighborhood Watch Program was to be on tonight's agenda; Mr. Szymborski explained that item will be on the agenda for the November 7, 1994 meeting. 3. He would encourage the Board to direct its SWANCC representatives to look at alternative ways of dealing with the waste disposal problem; he does not believe that the courts will reverse the decision of the Army Corps of Engineers. President Mathias responded to Mr. Sherman's comments. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. ORDINANCE #94-68 - Sale of Real Estate Moved by Kahn, seconded by Reid, to direct the sale of certain real estate, including the acceptance of a bid for the sale of real estate from Buffalo Grove Venture and executing a Warranty Deed for Lot 1-Barclay Station Subdivision. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. REAL ESTATE EXCHANGE AGREEMENT Moved by Kahn, seconded by Reid, to Authorize to enter into a Real Estate Exchange Agreement with Buffalo Grove Venture as it concerns Lot 1 in Barclay Station and Lots 11-18 in Covington Corporate Center. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. 9583 10/17/94 RESOLUTION #94-46 - Parkchester Estates Moved by Kahn, seconded by Reid, to pass Resolution #94-46, Accepting a Trustee Deed conveying Real Property to the Buffalo Grove Park District, Parkchester Estates, Outlot A. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. RESOLUTION #94-47 - Woodlands at Fiore Moved by Kahn, seconded by Reid, to pass Resolution #94-47, Accepting a Trustees Deed and conveying Real Property to the Town of Vernon - Woodlands at Fiore Outlots 15-C and 15-J. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. AWARDS OF BIDS - FLEET REPLACEMENTS Moved by Kahn, seconded by Reid, to Award the Bids - Fleet Replacement: 3 Mid- Size 4-door Sedans for a cost not to exceed $42,196.80; 3/4 Ton 4x4 Pick Up with plow for a cost not to exceed $50,367.00; and 1 Cargo Mini-Van for a cost not to exceed $14,703.50. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. THE COVES OF BUFFALO GROVE Moved by Kahn, seconded by Reid, to Approve a Final Plat of Subdivision, Development Improvement Agreement and other attending conditions - The Coves of Buffalo Grove. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. ROGERS CENTER FOR COMMERCE EAST Moved by Kahn, seconded by Reid, to Approve a Certificate of Initial Acceptance and Approval - Rogers Center for Commerce East. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. �./ CUSTODIAL SERVICES Moved by Kahn, seconded by Reid, to Authorize a Contract Extension - total Cleaning Custodial Services. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. 9584 10/17/94 NEWTOWN DRIVE - PARKING Moved by Kahn, seconded by Reid, to pass Ordinance #94-69, amending Title 10 of the Municipal Code as it concerns no parking on Newtown Drive. Discussion took place with regard to the fact that this is not a neighborhood park, and where residents coming from outside of the neighborhood would park. Mr. Balling stated that most parks are served by street parking. Moved by Reid, seconded by Braiman, to defer action on this item until staff has had an opportunity to do further research. AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. OLD CHECKER ROAD - PARKING Moved by Kahn, seconded by Marienthal, to defer action regarding amending Title 10 of the Municipal Code as it concerns no parking on Old Checker Road. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. PRAIRIE GROVE DEVELOPMENT Mr. Balling brought the Board up to date on this item, details of which are contained in Mr. Kuenkler's memo to him of October 12, 1994. Trustee Braiman stated that he will abstain from any discussion or vote on this subject. Jeff Samuels brought the Board up to date on the situation. Trustee Reid stated that he has been concerned about dealing with a small parcel, and now some of the effects of working with a small parcel of a bigger potential project are now being seen; it is unfortunate for Mr. Samuels that his parcel is not big enough to warrant all of the improvements that Lake County is seeking; Mr. Samuels was given approval to develop, and the Village should try to see if something can be worked out; he would suggest going ahead with the approval of this plat after the developer has placed on file with the Village an escrow amount to be determined by staff for half of the ultimate cost of the development of the left turn lane and the full intersection at the south end of the Prairie Grove property. Moved by Reid, seconded by Kahn, notwithstanding Lake County's decision on the curb cut at the south end of the property, to go ahead, and require the developer to place on file with the Village a Letter of Credit or whatever is necessary to insure that, when the curb cut is allowed, and the left turn lane is developed, that he would pay for his appropriate share of it. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Hendricks NAYS: 0 - None ABSTAIN: 1 - Braiman Motion declared carried. 9585 10/17/94 MIS MAN Mr. Szymborski made a presentation regarding the implementation of the Management Information Systems (MIS) Contracts and Related Items, details of which are contained in his memo to Mr. Balling of October 13, 1994. Moved by Hendricks, seconded by Reid, to authorize implementation of the Management Information Systems (MIS) Plan as outlined in Mr. Szymborski's memo �.� to Mr. Balling of October 13, 1994. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Kahn, Rubin, Hendricks NAYS: 1 - Braiman Motion declared carried. DOJUTREK PROPERTY John Gilmore, representing the developer, made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of October 13, 1994. Moved by Braiman, seconded by Hendricks, to refer the proposed rezoning to the R-4A District, Dojutrek Property, 940 E. McHenry Road, to the Plan Commission for review. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Kahn, Rubin, Braiman, Hendricks NAYS: 0 - None Motion declared carried. PARK DISTRICT WORKSHOP At 9:30 P.M. , Mr. Balling introduced the joint workshop between the Buffalo Grove Village Board and the Buffalo Grove Park District Board. Phil Versten and Cheryl Winstead presented the Buffalo Grove Days 1994 Wrap-Up report, details of which are contained in Mr. Versten's memo to Mr. Balling of September 22, 1994, and the Buffalo Grove Days Committee Wrap Up Report dated October 17, 1994. Lengthy discussion took place with regard to location of the Buffalo Grove Days site, i.e. keeping the event at the present site or move the event to the Busch Grove Park site. The majority of the comments were in favor of keeping the event at the present site, at least for the time being. A great many improvements need to be made to the Busch Grove site before it would be a viable site for Buffalo Grove Days. ADJOURNMENT Moved by Rubin, seconded by Reid, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:13 P.M. I APPROVED BY ME THIS 0 g i 3� Ja . Sirabian, Village Clerk / DAY OF U C-W , 1994. Iv- % Adre./ .[4.410111111.- Vs lage President