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1996-02-20 - Village Board Special Meeting - Minutes 9857 2/20/96 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON TUESDAY, FEBRUARY 20, 1996 CALL TO ORDER President Mathias called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Rubin, Braiman, Hendricks and Glover. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Rob Giddens, MIS Director; Robert Pfeil, Village Planner; Brian Sheehan, Village Health Officer; Fire Chief Allenspach; Carmen Molinaro, Director of Golf Operations; Paula Wagasky, Assistant Golf Pro; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Rubin, seconded by Reid, to approve the minutes of the January 29, 1996 Special Meeting. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Glover NAYS: 0 - None ABSTAIN: 1 - Hendricks Motion declared carried. Moved by Rubin, seconded by Reid, to approve the minutes of the February 5, 1996 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. Moved by Reid, seconded by Braiman, to approve the minutes of the February 12, 1996 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. WARRANT #808 Mr. Tenerelli read Warrant #808. Moved by Marienthal, seconded by Hendricks, to approve Warrant #808 in the amount of $1,290, 781.34, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. BUFFALO GROVE DAYS President Mathias appointed Trustee Glover as the liaison to the 1996 Buffalo Grove Days Committee, and thanked Trustee Hendricks for serving in that capacity for the past year. �./ L� I I �I ��I 9858 2/20/96 PROCLAMATION - SEVERE STORM PREPAREDNESS President Mathias read a Proclamation declaring March 3-9, 1996 as Severe Storm Preparedness Week in Buffalo Grove, and urged all Buffalo Grove residents to become familiar with the hazards of severe storms and to become better prepared at the work place and at home to minimize the devastating effects of severe storms. COMMUNITY SCHOLARSHIP PROGRAM President Mathias noted that the Village of Buffalo Grove will begin accepting applications for the third annual Community Scholarship Program, co-sponsored by the Village of Buffalo Grove, the Northwest Municipal Conference, and the Private Industry Council of Northern Cook County. Completed applications must be returned to the Village Hall no later than 3 :00 P.M. on Wednesday, March 27, 1996. In the past, only one $1, 000 scholarship was able to be awarded each year; this year there will be a minimum of six $1,000 scholarships. LAKE COUNTY UPDATE Lake County Commissioner David Stolman presented a tape showing the year in review for 1995 for Lake County. Commissioner Stolman then highlighted several joint projects between the Village and the County, and thanked the Village for the time to be able to make his presentation. COMMERCIAL VEHICLE PARKING Trustee Rubin noted that he has been asked for an update on the ordinances for commercial vehicles parked in residential areas overnight. SCHOOL GOVERNMENT PRESENTATION Trustee Rubin noted that Trustees Reid and Glover and Commissioner Stolman joined him last Friday at Kildeer School in talking to 150 third graders on the topic of local government. PIZZA CHALLENGE Trustee Rubin noted that the Chamber of Commerce will hold its first annual Pizza Challenge on February 22, 1996 at the Hilton Garden Inn from 4:00-8:00 P.M. The proceeds from this event will benefit local food pantries for the Northwest Suburban Interfaith Council. PARKCHESTER PARK Joseph Novak presented a status report from the citizen's committee which met with the Park District to try to identify solutions to the parking problems at Parkchester Park, details of which are contained in his letter to Mr. Balling of February 5, 1996. Trustees expressed concern that all parking would be eliminated, and noted that this is a public park; all expressed interest in hearing from the Park District; it was noted that surrounding subdivisions should also be notified the next time this topic is discussed. MANAGEMENT REPORT Mr. Balling noted the submittal of the Management Report for the month of January, 1996; there were no questions on same. 9859 2/20/96 QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience. A resident at 430 Newtown stated that the traffic in that area is very fast, and residents are concerned that there will be an accident soon. President Mathias stated that this will be brought to the attention of the Police Department. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests; he then read a brief synopsis of each item on the Consent Agenda. RESOLUTION #96-13 - Cable Moved by Reid, seconded by Rubin, to pass resolution #96-13, Establishing an Application Fee of $20, 000 for new cable television franchises. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Rubin, approving an Easement Agreement between the Village of Buffalo Grove and the Lake County Forest Preserve District - Buffalo Creek bikepath. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Rubin, to approve a Stormwater Easement Agreeent - Quill/Milbro Property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. Moved by Reid, seconded by Rubin, to accept the Appearance Commission Recommendation: Buffalo Grove Town Center, temporary sign at the north end of parcel. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ORDINANCE #96-9 - Jacobs Auto Laundry Moved by Hendricks, seconded by Reid, to remove the proposed rezoning to the B-4 Business District and approval of a Planned Unit Development and Preliminary Plan in the B-1 and B-4 Districts for an auto laundry and commercial facility with use limitations - Jacobs Auto Laundry, Aptakisic and Weiland Roads from Table. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. 9860 2/20/96 Mr. Raysa explained his opinion regarding the protest which was presented to the Board at the last meeting; this opinion was given to the Board in an 11-page written letter which is dated 2/15/96; he also expressed his opinion regarding a similar petition which was presented to the office of the Village Clerk at approximately 10:00 A.M. this morning. In answer to a question from President Mathias, Mr. Raysa confirmed that it is his opinion that both of the stated petitions have substantial enough defects that they should not be upheld. However, moments before tonight's meeting, an original document addressed to the Village Clerk was presented to Mr. Raysa, which states that: "The undersigned hereby withdraws the protest previously filed to the proposed re-zoning of the property located at the southeast corner of Weiland Road and Aptakisic Road. " This document is signed by Michael Zimmer, both individually and as Trustee for Betty Kritlow, and is dated February 20, 1996, and is notarized. Without the protest above, the only protest is from Carl & Evelyn Becker, whose property constitutes only about 16% of the frontage. President Mathias stated that he has given this subject a great deal of thought, but stated that there is no point in having a 20% rule if it is not going to be upheld; he would have upheld the challenge if it were a matter of a few feet, but the Becker property is too far short of the required 20% to uphold the protest. Trustee Braiman stated that it is not his intent to refuse a developer; although this developer has a history of providing a quality product, he looked at other B-4 uses, and he does not believe that this is the right place for this type of development; he does not see an overall benefit to the Village with this proposal, and he hopes that the developer finds another place in the Village for it. Trustee Reid stated that, when this property was brought into the Village as a B-1 unit, it was prior to the re-development of the intersection of Weiland and Aptakisic; when Weiland was moved, it split this piece of property off and put it on the east of side of Weiland, away from the other part of the property; the fact that it is on the east side of Weiland makes it a significantly different parcel; the Plan Commission recommended approval of this proposal by a 6-2 vote. Trustee Marienthal thought about whether this is harmonious with the neighborhood, and he does not think this is the proper location to place such an operation, even thought the developer has done a very good job in putting together this proposal. Moved by Reid, seconded by Glover, to pass Ordinance #96-9, approving a re-zoning to the B-4 Business District and approval of a Planned Unit Development and Preliminary Plan in the B-1 and B-4 Districts for an auto laundry and commercial facility with use limitations - Jacobs Auto Laundry, Aptakisic and Weiland Roads, 1 as amended at Section 20. D. by Bob Pfeil's memo of February 15, 1996, and also amended to read that construction of both parcels would commence simultaneously. Mr. Freedman stated that the developer will agree that construction of both parcels will commence simultaneously. Upon roll call, Trustees voted as follows on the amended motion: 9861 2/20/96 AYES: 4 - Reid, Rubin, Hendricks, Glover NAYS: 2 - Marienthal, Braiman Motion declared carried. President Mathias declared a recess from 9:00-9:20 P.M. ORDINANCE #96-10 - Seigle's P.U.D. Marc Schwartz, representing the developer, made a presentation to the Board regarding the request of the developer, details of which are contained in Mr. Pfeil's memos to Mr. Balling of February 15 and February 20, 1996. Mr. Schwartz stated that the developer accepts the changes noted in Mr. Pfeil's memo. Moved by Glover, seconded by Rubin, to pass Ordinance #96-10, approving the Second Amendment to the Seigle's Planned Unit Development Ordinance/Crate & Barrel Store, 225 N. McHenry Road. Lengthy discussion took place as to whether there should be restrictions on the hours which the store is allowed to be open; the developer would prefer not to have restrictions on hours of operation, and would like to be allowed to be open the same hours as Seigle's was open, since they are not aware of any complaints lodged against the hours that Seigle's was open. Crate & Barrel would like to have the option of being open from 8:00 A.M. to 9:00 P.M. Mr. Schwartz stated that Mr. Seigle represented at the Public Hearing that he would he would undertake to make certain that the vacant lot is maintained in accordance with Village standards. President Mathias polled the Board: "YES" indicates leaving the restriction on hours as written, i.e. 10:00 A.M.-7:00 P.M. ; "NO" indicates favor of extending the hours: YES: Marienthal, Reid, Rubin, Hendricks NO: Braiman, Glover President Mathias stated there is a provision stating that the hours are subject to extension by approval of the Village Manager. Ron Jonas, representing the Chamber of Commerce, questioned restricting hours at this store, when there is a 24-hour Jewel in the same complex. Upon roll call, Trustees voted as follows on the motion: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. PLEASE SEE MINUTES FOR MEETING OF 3/4/96 AND ORDINANCE #96-11 SMOKING IN PUBLIC PLACES Trustee Rubin read from some articles pointing out the dangerous effects of second-hand smoke; he is concerned that we have restaurants in the Village where there is no way of separating smoking and non-smoking areas; there should be a way of having truly non-smoking areas, i.e. ventilation and physical barriers; when it comes to choosing between economics and a health issue, the health issue must take priority. Mr. Balling reviewed the steps staff is taking in preparation of the proposed ordinance. Brian Sheehan reviewed his findings, which are outlined in his memo to Mr. Balling of January 24, 1996. 9862 2/20/96 Lengthy discussion ensued with regard to the feasibility of having physical barriers and/or ventilation systems to make non-smoking areas truly smoke free. Trustee Reid stated that there does not seem to be a place to go with this tonight; he suggested a joint committee made up of members of the Chamber of Commerce, particularly from the restaurant community, the Board of Health, and any Trustees or residents wishing to work with this proposal, to see if they can come up with language agreeable to all parties. A proposal will be prepared and sent to the Board of Health, where a meeting will be held to gain input from all interested parties; there will be public notification so that residents will be able to contribute to this meeting. WALGREEN'S Mr. Balling introduced the Walgreen's proposal, and introduced Jonathan Reese and J. F. Carter; he noted that the applications have been received, and staff has verified that the petition is in order and can be referred. J. F. Carter, representing the developer for this site, made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of February 15, 1996; he referred to the Site Plan in his presentation. Mr. Carter stated that Walgreen's will be requesting a 24-hour use; there will be no liquor at this facility; they would like to start construction between mid-May and late June, with an early 1997 opening. Trustee Braiman suggested that Walgreen's contact the Town Center to see if there is a way to have access with that center. Mr. Carter stated that a landscape plan will be presented at the Plan Commission. Trustee Reid stated that current right-in/right-out barriers do not always work as planned, and suggested that thought be given to a more workable barrier. Moved by Braiman, seconded by Glover, to refer the Walgreen's proposal at Lake- Cook and Buffalo Grove Roads to the Plan Commission for review. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. FIRE DEPARTMENT TRAINING FACILITY Mr. Balling introduced this proposal. Chief Allenspach then made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of February 15, 1996; he referred to the Site Plan and elevations. Moved by Glover, seconded by Hendricks, to refer the Buffalo Grove Joint Fire Department Training Facility to the Plan Commission for review. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. 9863 2/20/96 GOLF OPERATIONS MARKETING PLAN Mr. Molinaro made a presentation to the Board, reviewing the Marketing Plan for calendar 1996, as well as Mr. Brimm's memo to Mr. Balling of February 14, 1996. Mr. Molinaro also stated that he will be attending a 3-day seminar in early March, with one day of this seminar completely devoted to golf course marketing strategies and sales promotions. Trustee Braiman stated that he was under the impression that there was going to be some outside expertise; although he believes Mr. Molinaro's report is a good one, he still would like to see if there can be improvement by bringing in an outside source. Mr. Molinaro stated that he intends to bring his report to the seminar and have it critiqued by someone in the profession, and get their advice. Trustee Reid stated that he understood that the Board would review the report from Mr. Molinaro before looking to an outside source. President Mathias polled the Board: "YES" indicates favor of accepting this report as is; "NO" indicates favor of the suggestion of outside experts: YES: Marienthal****, Reid*, Hendricks NO: Rubin**, Braiman, Glover***, President Mathias***** *Would like to see what Mr. Molinaro finds out at the seminar; he would like to see an interim report in July. **Believes we are doing a good job, but would like to see what can be done even better. ***Was impressed with report, but always believes it is a good idea to look to outside sources that have an expertise that we do not have. ****Believes that Mr. Molinaro has done a good job, but is also looking to get outside help at seminar. *****Would like to see what the cost would be before making a decision. EXECUTIVE MEETING Moved by Hendricks, seconded by Reid, to adjourn to Executive Meeting to approve minutes of prior Executive Meetings. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. The Board moved to Executive Meeting from 10:40-10:50 P.M. ADJOURNMENT Moved by Reid, seconded by Braiman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:51 P.M. Jane M. Sirabian, Village Clerk APPROVED BY ME THIS DAY OF /L�A , 1996. Vil r id t