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1995-12-04 - Village Board Regular Meeting - Minutes 9822 12/4/95 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, DECEMBER 4, 1995 CALL TO ORDER President Mathias called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Rubin, Braiman, and Hendricks. Trustee Glover was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; William Brimm, Finance Director; Rob Giddens, MIS Director; Robert Pfeil, Village Planner; Carmen Molinaro, Director of Golf Operations; Police Chief McCann; Fire Chief Allenspach; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Hendricks, seconded by Rubin, to approve the minutes of the November 20, 1995 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks, NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. WARRANT #803 Mr. Tenerelli read Warrant #803. Moved by Marienthal, seconded by Reid, to approve Warrant #803 in the amount of $927,337.11 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. PROCLAMATION - "Odyssey '96: Discovering the Arts" President Mathias read a Proclamation declaring the week of February 25, 1996 as the week of "Odyssey '96: Discovering the Arts" in Buffalo Grove. COMMUNITY BLOOD DRIVE President Mathias read Certificates of Appreciation to be presented to Big Apple Bagel and Deerfield Bakery acknowledging their donations to the Community Blood Drive events. Trustee Reid noted that the next Blood Drive will be held on December 12, 1995 and urged all residents who are able to donate blood on that date. NATIONAL HIGHWAY SAFETY AWARD President Mathias acknowledged the Police Department's receipt of the National Highway Safety Administration's Award for Traffic Safety programs, and explained the criteria for the award; he then presented the first place "Chief's Challenge" award to Chief McCann. 9823 12/4/95 NATIONAL LEAGUE OF CITIES President Mathias reported on his recent attendance at the National League of Cities conference. NEWSPAPER ARTICLE Trustee Rubin noted that there was recently an article in the Daily Herald stating that Vernon Hills was the first Lake County community to have an accredited Police Department, and he wished to set the record straight in that Buffalo Grove was actually the first accredited Lake County Police Department. MOVIE THEATERS President Mathias noted that the new multi-screen movie theater is now open in the Town Center and urged residents to visit the new theaters. BUFFALO GROVE DAYS Mr. Balling reported that the financial report for Buffalo Grove Days 1995 shows a $23,000+ fund surplus. As reported in Phil Versten's memo of November 14, 1995, staff recommendation is that most of that sum be reserved for Buffalo Grove Days 1996 for a contingency against fixed expenses. Discussion took place regarding possible uses for the surplus funds, including: issuing more PIC scholarships, reimbursing the Village for the cost of issuing the special newsletter, contingency for future Buffalo Grove Days. Trustee Reid stated that he believes that the money should be held towards future events, since one year with bad weather would create a large financial deficit. Trustee Braiman stated that he would like to see $3,000 of the money put toward issuing additional PIC scholarships. President Mathias suggested waiting to evaluate the success of the campaign to solicit funds from local businesses. Trustee Rubin stated that he would prefer to keep the PIC scholarships strictly funded by the business community, rather than being funded by the Village. Mr. Balling stated that a report would be presented to the Board before any of this money is expended. TIF Mr. Brimm reported on the TIF District second phase of the bond redemption program. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience; there were none. CONSENT AGENDA President Mathias explained the'-Consent'-Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; he then read a brief synopsis of each of the items on the Consent Agenda; it was requested that Item XI. E. be removed from the Consent Agenda. 9824 12/4/95 RESOLUTION #95-70 - Tax Distribution Moved by Braiman, seconded by Rubin, to approve Resolution #95-70, Regarding Personal Property Replacement Tax Distribution 1995. Upon roll call, Trustees P Y P P voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 Glover Motion declared carried. ORDINANCE #95-113 - Special Service Area Moved by Braiman, seconded by Rubin, to approve Ordinance #95-113, Authorizing and Directing the Execution of an Excrow Agreement for Special Service Area No. 1 Refunding Bonds, Series 1991, of the Village of Buffalo Grove. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. PINES RESUBDIVISION Moved by Braiman, seconded by Rubin, to Approve a Certificate of Initial Acceptance and Approval - Pines Resubdivision Lot 1, 750 Hastings Ln. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. WESTCHESTER II Moved by Braiman, seconded by Rubin, to approve a Certificate of Initial Acceptance and Approval - Westchester II, Unit 2, Scarsdale Development, Buffalo Grove Road and Thompson Blvd. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. CORPORATE GROVE LOTS 114-115 Moved by Braiman, seconded by Rubin, to Approve a Development Improvement Agreement, Corporate Grove Lots 114-115. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. 9825 12/4/95 KID'S CHOICE CHILD CARE CENTER Mr. Balling reviewed the proposal. Marc Schwartz, attorney representing the petitioner, introduced Judy Murtaugh, Simon Property Group; and Meg Ambrosi and Larry Quinlan, KinderCare Learning Centers. Mr. Schwartz thanked the Board and all Village staff members who were instrumental in getting the theaters open. Mr. Schwartz then made a presentation to the Board reviewing the request of the petitioner, details of which are contained in Mr. Pfeil's memo to Mr. Balling of November 29, 1995. Ms. Murtaugh reviewed the modifications made to the previous plan and how they believe they have addressed all the concerns regarding the play lot which were previously raised. There was discussion regarding DCFS approval. Although, DCFS would issue a letter stating that the property meets DCFS criteria, actual application for approval is not made until KinderCare has completed real estate purchase or lease. The problem is that the real estate deal would not be completed until Village approval is received, but the Village does not wish to approve anything until DCFS approval is received. Plan Commissioner Ottenheimer reviewed the discussion at the Plan Commission, stating that the split vote (4-3) was primarily due to the proximity of the dumpsters and the play area, along with potential problems of double parking in the front when children are being picked up and dropped off. There was also discussion with regard to the safety of the play area with regard to delivery trucks. Trustee Marienthal stated that this plan is different than the type of facility which was first referred; he has a concern with safety, traffic, and the utilities that are in close proximity to the play area. Mr. Schwartz responded to Trustee Marienthal's comments. Ms. Ambrogi commented on activities which will take place at the center, which is primarily for school age children; during the summer, children are on field trips for approximately 4 days out of the week. Trustee Reid stated that he has many of the concerns already expressed, i.e. safety, location of the dumpsters, traffic, and the electricals; he finds this plan to be unacceptable in its current location. Trustee Rubin stated that his vote would be subject to the bollards being placed close enough so that they were less than a car width apart. Mr. Balling suggested that the following language be added as Section 2. , C. : KinderCare Learning Centers, Inc. shall obtain all necessary approvals and licenses from the Illinois DCFS for said facility and outdoor play area. If said approvals and licenses require any modifications to the exhibits attached hereto, then the owner and KinderCare shall submit said modifications to the Village for approval. 9826 12/4/95 Moved by Rubin, seconded by Braiman, to pass Ordinance #95-114, approving the Eleventh Amendment to the Town Center Planed Unit Development Ordinance allowing for the Kids' Choice Child Care Center Play Area, incorporating the above language as Section 2.C. , and subject to the bollards not being more than a car width apart. In answer to a question from Trustee Braiman, Mr. Raysa stated that the amendment is only good if and when DCFS issues a license or permit, after which he would come back to the Board suggesting a repeal of the ordinance. Ms. Ambrogi stated that DCFS does not issue a license until the Village issues a Certificate of Occupancy for the site, but DCFS will let them know if they are in compliance with DCFS regulations. Trustee Reid suggested that the motion include a 90-day clause after the Certificate of Occupancy for the amendment to be valid. Trustees Reid and Braiman both accepted Trustee Reid's suggestions. Trustee Rubin stated that he wished that this was not an approved use under the TIF; he is not comfortable with this use, but he does think this is the best possible plan; he also does not believe a non-tax use should be sitting in the middle of the TIF district. Trustee Braiman echoed Trustee Rubin's comments; he believes it is a marginal plan. Trustee Reid stated that he believes the Board should re-visit the uses allowed under the TIF; his biggest problem with this plan is the issue of safety. Upon roll call, Trustees voted as follows on the amended motion: AYES: 2 - Rubin, Braiman NAYS: 3 - Marienthal, Reid, Hendricks Motion defeated. Mr. Schwartz asked for input from the prevailing Trustees as to what they believe would be an appropriate site. Trustee Reid stated that he does not believe it is appropriate for him to suggest a site; he believes the developer should present a site for the Board to review. Trustee Hendricks stated that he would like to the see a stand-alone facility. Trustee Marienthal thinks it is the responsibility of the developer to find an appropriate location. RESOLUTION #95-71 - Golf Course Budgets Mr. Balling introduced the FY 1996 Golf Course Budgets, details of which are contained in Mr. Brimm's memo to him of November 21, 1995. Trustee Braiman appreciated the report from Mr. Molinaro concerning rate comparisons to other golf courses, and he was pleased to see that Buffalo Grove courses are very reasonable compared to similar courses; he also thanked Mr. Molinaro for the marketing plan. Mr. Molinaro stated that he believes the bulk of the 1996 program will be signage package; he will look into firms to provide marketing help in the future. 9827 12/4/95 Moved by Rubin, seconded by Hendricks, to pass Resolution #95-71, adopting the Fiscal Year 1996 Budgets for the Buffalo Grove Golf Club and Arboretum Golf Course funds. Trustee Reid stated that he is concerned with the trend of decreased rounds in every year but one since 1989. Trustee Marienthal stated that he believes that marketing is something that needs to be addressed; he suggested Mr. Molinaro speak with his counterparts at other courses to obtain marketing ideas; he believes the Lake-Cook Road side of the course needs a face lift. Mr. Molinaro reviewed the publications in which he proposes to advertise. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. BOZNOS PROPERTY Scott Hargedon, attorney, introduced Michael Sidebottom, principal of Buffalo Grove Development; Don McKay, architect; and Brian Dulahide, Revere Midwest. Mr. McKay reviewed the changes made to the site plan since their last appearance before the Board, the reduction of density, and other responses to Board comments, details of which are contained in Mr. Pfeil's memo to Mr. Balling of November 29, 1995. In answer to a question from Trustee Rubin, Mr. Hargedon stated that it is the opinion of their engineer that the floodway issues could be resolved such that the plan could be built as shown. Trustee Rubin asked about the school district lines, to which Mr. Balling replied that most of the residents would be in District 102. Trustee Reid stated that he is bothered by the density; he believes it is too much on too small a piece of property; he does not find this plan acceptable yet, although he believes it can be; he believes it needs more work before going to the Plan Commission. Trustee Braiman stated that the plan is much better than it was before, and he appreciates the fact that the density has been lowered and the single family has been deleted, but he is still not in favor of the project, and does not see what the benefit would be to Buffalo Grove. Mr. Sidebottom stated that he thinks this property will complement the northeastern boundaries of the community. v Trustee Marienthal stated that he is happy to see a reduction in density, but he believes it can be further reduced; he would like the developer to take a look at the commercial and industrial sites to see if they can be enlarged; he wants to see footprints of the dwelling units. Trustee Rubin stated that, if the sand and gravel property comes back with no residential, he will probably be more inclined to take a look at this; even if sand and gravel comes back with commercial, this developer has already said that, from their studies, that area could not be marketed for a typical commercial 9828 12/4/95 center; he does not like the product in residential; he believes the senior empty nester villas will attract people with children; the problem is that any children at all in District 102 may be too many. Trustee Hendricks stated that they have made significant progress; he believes there is more work to be done; he believes the density should be less. President Mathias stated that the development is moving in the right direction; the Board appears to want more commercial and less residential; it is always beneficial to the Board to see plans in advance of a meeting. FIRE DEPARTMENT TRAINING CENTER Moved by Rubin, seconded by Hendricks, to waive bids and approve a Contract for Engineering Services for the Fire Department Training Center, details of which are contained in Mr. Weyrauch's memo to Mr. Balling of November 30, 1995. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. BUFFALO GROVE METRA STATION Trustee Braiman asked why the proposed sign was reduced from 20' (which meets Code) , to 15' . Trustee Marienthal stated that the Appearance Commission felt that the 20' height was inappropriate for that location, and the Metra representative stated that they could live very comfortably with 15' . Mr. Szymborski stated that the concern of the Appearance Commission was regarding the surrounding residential, and that 20' would be too high for that area, and 15' would be acceptable. Moved by Braiman, seconded by Rubin, to approve the Appearance Commission recommendation for the Buffalo Grove Metra Station Ground Sign, 825 Commerce Court, details of which are contained in Mr. Schar's memo to Mr. Balling of November 29, 1995. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. EXECUTIVE MEETING Moved by Rubin, seconded by Hendricks, to move to Executive Meeting to discuss Personnel. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. The Board moved to Executive Meetingfrom 9:18 P.M. to 9:46 P.M. 9829 12/4/95 ADJOURNMENT Moved by Braiman, seconded by Hendricks, to adjourn the meeting. Upon roll call, Trustees voted as follows: AYES: 5 - Marienthal, Reid, Rubin, Braiman, Hendricks, NAYS: 0 - None ABSENT: 1 - Glover Motion declared carried. The meeting was adjourned at 9:46 P.M. Vdnet . Sirabian, Village Clerk APPROVED BY ME THIS DAY OF , 1995. i a e resident