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1995-09-11 - Village Board Special Meeting - Minutes 9774 9/11/95 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, SEPTEMBER 11, 1995 CALL TO ORDER President Mathias called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Reid, Rubin, Braiman, Hendricks and Glover. Trustee Marienthal arrived at 7:45 P.M. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; Phil Versten, Administrative Assistant; Frank Hruby, Director of Building & Zoning; Robert Pfeil, Village Planner; Richard Kuenkler, Village Engineer; Ray Rigsby, Superintendent of Public Works; Police Chief McCann; Deputy Fire Chief Weiser; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Rubin, seconded by Braiman, to approve the minutes of the August 21, 1995 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 3 - Rubin, Braiman, Glover NAYS: 0 - None ABSENT: 1 - Marienthal ABSTAIN: 2 - Reid, Hendricks Motion declared carried. WARRANT #797 Mr. Tenerelli read Warrant #797. Moved by Braiman, seconded by Hendricks, to approve Warrant #797 in the amount of $1,504,169.20 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 - Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None ABSENT: 1 - Marienthal Motion declared carried. BUFFALO GROVE DAYS President Mathias thanked the Buffalo Grove Days Committee for another outstanding celebration over Labor Day week-end, and also thanked the residents who came out and supported Buffalo Grove Days; he commended Phil Versten for the excellent job that he did on the special Buffalo Grove Days newsletter. AMERICAN ENTERPRISE BANK David Schroeder, President of American Enterprise Bank, introduced John Steele, Vice President, and Ernie Becker, Chairman of the Board. In commemoration with the opening of the bank, the gentlemen presented a historical gavel to the Village; the gavel is fashioned from wood from a white oak tree which germinated in 1842, and for many years shaded President Lincoln's burial vault in Oak Ridge cemetery in Springfield, Illinois. It is their hope that the gavel will symbolize the virtues of equality and justice that they aspire to as members of the community. 9775 9/11/95 APPEARANCE COMMISSION President Mathias appointed Chelli Masure to the Appearance Commission for a term to expire April 30, 1996. Moved by Hendricks, seconded by Braiman, to concur with President Mathias' appointment. Upon roll call, Trustees voted as follows: AYES: 4 - Reid, Braiman, Hendricks, Glover NAYS: 0 - None ABSTAIN: 1 - Rubin ABSENT: 1 - Marienthal Motion declared carried. President Mathias stated that anyone interested in serving on a Commission should fill out a Talent Bank application and turn it in to the Village Clerk's office. Trustee Marienthal arrived at this time. PROCLAMATION - CHAMBER OF COMMERCE WEEK President Mathias read a Proclamation declaring the week of September 17-23, 1995 as Chamber of Commerce week in the Village of Buffalo Grove; he noted that Trustee Rubin has been a member of the Chamber of Commerce Executive Board for the past seven years. PROCLAMATION - SCHOOL'S OPEN SAFETY WEEK President Mathias read a Proclamation dedicating the week of September 11-15, 1995 as School's Open Safety Week in Buffalo Grove. TRUTH IN TAXATION/TAX LEVY DETERMINATION Mr. Balling reviewed the Truth in Taxation Act, and the procedures to be followed with regard to this legislation, details of which are contained in Mr. Brimm's memo to him of August 31, 1995. Trustee Rubin pointed out that the Village portion of the tax bill amounts to approximately 10%, with the other taxing bodies making up the rest of the bill. Moved by Reid, seconded by Braiman, accept the report on Truth in Taxation/Tax Levy Determination. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. PUBLIC HEARINGS - ICE PARTNERS AND WEINER PROPERTY At 7:55 P.M. , President Mathias re-opened the Public Hearings for the Ice Partners and the Weiner property, both of which are continued from August 21, 1 1995. 1 Mr. Balling presented an update on this item, and recommended that the Public Hearing be continued until the September 18, 1995 Board Meeting. At 8:18 P.M. , President Mathias continued the Public Hearings on the Ice Partners and the Weiner Property until the September 11, 1995 Board Meeting. II 9776 9/11/95 QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience. Khalid Cosmo, Checker Drive, stated that he believes a helmet law would be unenforceable, and that it should be dropped, and that there should be education promoting bicycle helmet use. Mr. Cosmo also commented on the sidewalk replacement, stating that, although the concrete work was done well, a poor job was done in re-seeding affected areas. Pam Prader, a resident of the Pekara Subdivision, stated that they need a fence between their subdivision and the reservoir/dam area; she stated that there is a real danger to small children, and asked that something be done before a tragedy occurs. Mr. Balling responded, and stated that staff will further check into the situation and get back to Mrs. Prader. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; he then read a brief synopsis of each of the items on the Consent Agenda; there were no such requests. ORDINANCE #95-84 - Disposal of surplus equipment Moved by Rubin, seconded by Reid, to pass Ordinance #95-84, Authorizing the disposal of Village surplus equipment. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ORDINANCE #95-85 - Power Nail Property Moved by Rubin, seconded by Reid, to pass Ordinance #95-85, Authorizing acquisition of real property - Power Nail property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ORDINANCE #95-86 - Collective Bargaining Moved by Rubin, seconded by Reid, to pass Ordinance #95-86, Authorizing the Village Manager to enter into collective bargaining agreement with the Buffalo Grove Professional Firefighter/Paramedic Association. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. 9777 9/11/95 RESOLUTION #95-59 - Busch Pkwy. Deerfield Pkwy. Moved by Rubin, seconded by Reid, to pass Resolution #95-59, Approving an agreement for appraisal services for the Busch Parkway and Deerfield Parkway intersection improvement. Upon roll call, Trustees voted as follows: V AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. RESOLUTION #95-60 - Busch Pkwy. Deerfield Pkwy. Moved by Rubin, seconded by Reid, to pass Resolution #95-60, Approving an agreement for appraisal review services for the Busch Parkway and Deerfield Parkway intersection improvement. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. RESOLUTION #95-61 - Busch Pkwy. Deerfield Pkwy. Moved by Rubin, seconded by Reid, to pass Resolution #95-61, Approving an agreement for negotiation services for the Busch Parkway and Deerfield Parkway intersection improvement. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. RESOLUTION #95-62 - Parking Lease Moved by Rubin, seconded by Reid, to Approve a parking lease with Commonwealth Edison Co. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. RESOLUTION #95-63 - Commuter Station Moved by Rubin, seconded by Reid, to Approve Amendment No. 2 to the Commuter Station Development Agreement between the Village of Buffalo Grove and Metra. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. UTILITY BILLING Moved by Rubin, seconded by Reid, to Approve a production agreement with Third Millennium Associates, Inc. for revised utility billing processing, including waiver of bid. Upon roll call, Trustees voted as follows: 9778 9/11/95 AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. BILLICK AND BACHLEDA EASEMENT PROPERTIES Moved by Rubin, seconded by Reid, to Approve a sanitary sewereasement agreement - Billick and Bachleda properties. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. BUFFALO GROVE TOWN CENTER PARKING LOT Moved by Rubin, seconded by Reid, to Approve a development improvement agreement and attending conditions - Buffalo Grove Town Center parking lot improvements. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. LOCK BOX SERVICE AGREEMENT Moved by Rubin, seconded by Reid, to Approve a lock box service agreement with First Midwest Bank, N.A. including a bid waiver. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. GROVE MEMORIAL CHAPEL - Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission Recommendation: Grove Memorial Chapel, 195 N. Buffalo Grove Road - Brick color change. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. PRAIRIE GROVE DEVELOPMENT - Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission Recommendation: Prairie Grove Development, Prairie Road - New model, Plan 3770. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ORDINANCE 95-87 - SPEED REDUCTION Moved by Glover, seconded by Braiman, to pass Ordinance #95-87, approving a speed reduction policy for Village collector streets. Mr. Balling reviewed this item, details of which are contained in his memo to the Board of September 7, 1995. 9779 9/11/95 Dave Grobart, Brandywyn Road, thanked the Board for reducing the speed limit, and stated that this step, in addition to enforcement, should help the situation. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. President Mathias then introduced the topic of the turning restriction from Arlington Heights Road onto to Checker. Mr. Balling reviewed the situation and noted that he has had requests for flexibility on the turning restrictions. Paul Bartisiak, 571 Checker Drive, thanked the Village for sending out the bulletin publicizing this meeting; he appreciates the reduction in the speed limit; he appreciates the attention that has been given to this issue; the morning turning restriction has helped tremendously; he is concerned about narrowing the time frame, and urged the Board to consider who is most impacted by the traffic and how much safety and quality of life are impacted; he urged the Board not to change the hours for the turning restriction; he stated that nothing has been done in the evening. Scott Johnson, Lexington in the Park, stated that residents in his area were not notified of this meeting; residents living in Lexington in the Park are affected by the turning restriction because they are unable to drive their children to school; he suggested doing away with the turning restrictions entirely, or at least changing the hours to 8:30 A.M. , thereby enabling Lexington in the Park residents to drive their children to school. Staff will put together a report with the traffic break-down by hour so that a determination can be made as to the feasibility of changing the hours for turning restrictions to 8:30 A.M. Khalid Cosmo, Checker Drive, stated that his bedroom fronts on Checker Drive, and the noise of the traffic wakes him up in the morning; when the train station opens, there will be even more traffic going through from Arlington Heights Road on to the train station; he suggested that the few people from Buffalo Grove who need to drive their children to Willow Grove School could be given special stickers allowing them to make the turn on to Checker; he also noted that there has been no improvement in the evening traffic. A Lexington-in-the-Park resident and her son Christopher stated that she has lived in Buffalo Grove for 11 years, and she did not get any notice of this meeting; she needs to drive her 7 year old son to school, since they are just under the mileage limit for bussing; she asked that the Board change the turning restriction to 8:30 A.M. ; this does not only affect parents driving their children to school, but also affects the staff at the school. Dick Berz, 420 Checker, thanked the Board for lowering the speed limit; he believes the turning restriction is still needed in the morning; he pointed out that, although it is inconvenient for some parents to drive their children to itmakes restriction also benefits many school, the turning children since the train station will Checker Drive much safer for children walking to school; create a substantial amount of traffic. II President Mathias stated that the Lexington in the Park Association will be notified the next time this subject is before the Board; he also asked that any residents wishing to be notified should leave their names and addresses with staff. 9780 9/11/95 Trustee Glover commented that one resident told her that he works out of his home and has a very difficult time getting to the post office and other places in the Village because of the turning restrictions, and asked that the turning restriction be eliminated completely. President Mathias stated that staff will get more information to present to the Board with regard to the turning restriction. FENCE CODE Mr. Balling reviewed the proposed Fence Code amendments on Golf Course lots, details of which are contained in Mr. Hruby's memo to Mr. Balling of September 5, 1995. Moved by Glover, seconded by Reid, to pass Ordinance #95-88, amending Chapter 15.20 of the Fence Code - Golf Course lots. Discussion regarding definition and language clarification ensued. Moved by Reid, seconded by Rubin, to defer action on amendment of Chapter 15.20 of the Fence Code until staff has proper language ready. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. ORDINANCE #95-88 - The Compact Disc Store Moved by Glover, seconded by Rubin, to pass Ordinance #95-88, approving a Special Use to allow retail sales in the Industrial District - Compact Disc. Trustee Reid stated that, since this ordinance is to be in effect for one year, and assuming that the store has a successful venture and wishes to have this continued, he would like to make sure that it is brought back before the Board in time for sufficient consideration; Mr. Balling stated that he will bring this item back before the Board in July. Trustee Braiman stated that he would prefer that the Board refer everything going to the Plan Commission, and he believes procedures need to be standardized with regard to petitions. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. COMBINED FIRE TRAINING FACILITY Moved by Rubin, seconded by Braiman, to pass Ordinance #95-89, authorizing bidding Architectural and Engineering Services for the Combined Fire Training Facility. Mr. Balling asked that the motion reflect that this is actually a request for a proposal, although it is set up as an authorization to bid; the contract will likely be over $10,000, and staff would like to interview architects and bring back a recommendation and a request for a bid waiver. II 9781 9/11/95 Trustees Rubin and Braiman accepted Mr. Balling's amendment to the motion. Mr. Raysa answered a question from Trustee Marienthal regarding the hourly fee. Upon roll call, Trustees voted as follows on the amended motion: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. 1996 STAFF VEHICLES Moved by Rubin, seconded by Reid, to award bid for 1996 staff vehicles as detailed in Mr. Rigsby's memo to Mr. Balling of September 6, 1995. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. ADJOURNMENT Moved by Braiman, seconded by Hendricks, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:58 P.M. Irianet M. Sirabian, Village Clerk APPROVED B,,,E THIS /( DAY OF 4.., , 1995. PYr ZA,A//� r g P1"es`�d-�."'"