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1996-09-09 - Village Board Special Meeting - Minutes 9948 9/9/96 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD. BUFFALO GROVE. ILLINOIS ON MONDAY. SEPTEMBER 9. 1996 CALL TO ORDER President Mathias called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Rubin, Braiman, Hendricks and Glover. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski, Assistant Village Manager; Phil Versten, Administrative Assistant; Robert Giddens, MIS Director; Robert Pfeil, Village Planner; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Rubin, seconded by Glover, to approve the minutes of the August 19, 1996 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. WARRANT#821 Mr. Tenerelli read Warrant#821. Moved by Hendricks, seconded by Reid, to approve Warrant#821 in the amount of$1,597,151.49, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. BUFFALO GROVE DAYS President Mathias thanked everyone involved in putting on the outstanding and successful Buffalo Grove Days festival over the Labor Day week-end. VOTER REGISTRATION The Village Clerk noted that the last day to register to vote in the November 5, 1996 election is October 8, 1996, and urged residents who need to register to vote to do so as soon as possible. ARLINGTON HEIGHTS ROAD/FREMONT Mr. Balling brought the Board up to date on the request for a left-turn restriction at Fremont Way and Arlington Heights Road, details of which are contained in his memo to the Board of September 5, 1996. Staff recommendation is that a turning restriction is not warranted at this time. 9949 9/9/96 Further discussion took place, with the entire Board wanting to make sure that, if development takes place on the southwest corner of Arlington Heights and Route 83, a traffic study will be mandatory. There was also some discussion with regard to taking an advisory survey of residents in the area asking their opinion as to whether or not they wish to have a turning restriction at the intersection. President Mathias polled the Board: "YES" indicates favor of an advisory survey with regard to a turning restriction; "NO" indicates opposition: YES: Marienthal, Rubin NO: Reid, Braiman, Hendricks, Glover President Mathias stated that, as with any intersection in the Village, the Board and the staff will react to any changes which occur. SMOKING IN PUBLIC PLACES Mr. Balling presented staff's recommendation with regard to restaurant smoking status notification, details of which are contained in Mr. Sheehan's memo to him of August 22, 1996. Trustee Rubin stated that he would like it to be referenced in the list of restaurants and their smoking status that the Village is not guaranteeing that restaurants listed are non-smoking, but simply passing the information along to consumers. VOICE MAIL Mr. Giddens reported on the Voice Mail system which is now in use to allow residents to more easily communicate with the staff and the Board. President Mathias thanked Mr. Giddens for his work in implementing this system. OUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience; there were none. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;he then read a brief synopsis of each item on the Consent Agenda. It was requested that Items XI. I. and J. be removed from the Consent Agenda. In reference to Item XI. J. Mr. Balling noted that the developer request that this be postponed until a future meeting. Trustee Reid asked that the resolution objecting to the 9/1/96 cable fee increases not be delivered until after a meeting of the Cable Consortium on Thursday, at which time Continental has indicated they will present additional information; if the information presented does not alter the facts, he will inform staff that the resolution may be sent on Friday. ORDINANCE#96-62-Amend Development Ordinance Moved by Rubin, seconded by Reid, to pass Ordinance#96-62, Amending Title 16, the Buffalo Grove Development Ordinance, and Chapter 12.08 of the Municipal Code to allow concrete brick pavers for residential driveway aprons. Upon roll call, Trustees voted as follows: 9950 9/9/96 AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0- None Motion declared carried. RESOLUTION#96-44-Objection to Continental Cablevision rate increase Moved by Rubin, seconded by Reid, to pass Resolution#96-44, declaring the Village of Buffalo Grove's Objection to Continental Cablevision's September 1, 1996 Fee Increases. Upon roll call, Trustees voted as follows: AYES: 6 -Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. TWIN RINKS ICE ARENA-Plats Moved by Rubin, seconded by Reid, to Approve a Final Plat of Subdivision, Plat of Dedication and Attending Conditions - Twin Rinks Ice Arena. Upon roll call, Trustees voted as follows: AYES: 6 -Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. CONTINENTAL CABLEVISION REOUEST FOR RENEWAL Moved by Rubin, seconded by Reid, to Accept Continental Cablevision's Response to Request for Renewal Proposal. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. TWIN RINKS ICE ARENA-Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission recommendation: Twin Rinks Ice Arena, Weiland Road-Full Review including architecture, materials, lighting and landscaping. Upon roll call, Trustees voted as follows: AYES: 6 -Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. PRAIRIE GROVE SUBDIVISION-Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission Recommendation: Prairie Grove Subdivision-new elevations. Upon roll call, Trustees voted as follows: AYES: 6 -Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. 9951 9/9/96 LASALLE BANK OF IL-Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission Recommendation: LaSalle Bank of IL, 401 Busch Parkway - signs. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. JAMO-Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission Recommendation: Jamo, 1177 Corporate Grove Dr. - Wall Sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried. THE MELTING POT-Aesthetics Moved by Rubin, seconded by Reid, to accept the Appearance Commission Recommendation: The Melting Pot Restaurant, Dundee and Arlington Heights Rds. -color change. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hedricks, Glover NAYS: 0 - None Motion declared carried ORDINANCE#96-63 Moved by Braiman, seconded by Hendricks, to pass Ordinance #96-63, extending the approval of a Special Use - Compact Disk Store, Inc.,pursuant to the memo from Mr. Pfeil to Mr. Balling of September 5, 1996. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. HIGHLAND PARK HOSPITAL FITNESS CENTER Mr. Balling summarized the status of this subject, further details of which are contained in Mr. Lamphere's letter to Mr. Balling of August 22, 1996. Referring to the letter, Trustee Reid asked if the sketches said to be available the beginning of the following week were available; John Mays stated that they had been delivered, but he does not yet have a copy of them; they are confident that they will be satisfactory by the time it returns to this Board after Plan Commission review. Trustee Reid stated that it is not standard procedure for the Board to make a recommendation without any materials. Trustee Rubin stated that he is also quite disappointed that a revised plan addressing the Board's concerns is not available; he is willing to let the Plan Commission look at the driveway issue, the use issue and the height issue because of the reputation of the developer. Moved by Rubin, seconded by Reid, to refer the Highland Park Hospital Fitness Center to the Plan Commission for 9952 9/9/96 review, subject to strong reservations and satisfactory answers to comments made at the last meeting. Trustee Marienthal still has a problem with not having any new drawings; he would appreciate the developer taking another look at a 3-story versus a 2-story building. Mr. Mays stated that he would relay that request to the developer. Trustee Glover is disappointed that more information was not forthcoming before Plan Commission referral was made; she is concerned about sending an unknown to the Plan Commission. Mr. Mays promised that a very detailed application will be available, and they will make sure that it is satisfactory in every respect. Trustee Braiman stated that he is disappointed that the information is not available, he does not have as much of a problem with it as other Board members; he believes the Plan Commission will do their job as well as they have done in the past; he believes the bigger concern is whether or not the Park District will be coming before the Board at around the same time, and if that were the case, he would be inclined to lean toward the Park District plan because of the greater benefit to the community; if that is not the case, he would have no problem supporting this concept, since he believes it is a use that is needed in the Village. Trustee Hendricks stated that he is also disappointed in the proposal and information which was not provided, however, he is willing to forward this to the Plan Commission. Trustee Rubin stated that he conceptually has no problem with the use,but he wanted to repeat that this referral should in no way be interpreted as an approval by the Board, and that, while the Board is willing to let the Plan Commission review this proposal, the Board reserves the right to vote negatively if it does not believe the proposal to be acceptable. Upon roll call, Trustees voted as follows on the motion: AYES: 5 - Reid, Rubin, Braiman, Hendricks, Glover NAYS: 1 - Marienthal* Motion declared carried. *Because there is no plan to review. Trustee Reid asked that staff make any drawings available before they go to the Plan Commission so that the Board may review them. JCC PLAYGROUND President Mathias again stated that, since he is a member of the Board of Directors on the Jewish Community Center, he will not take part in any discussion or voting, but will chair the discussion based upon the opinion of the Village Attorney that no conflict would exist under those circumstances. Mr. Szymborski summarized the discussions which have occurred since this issue was last before the Board, details of which are contained in his memo to Mr. Balling of September 3, 1996. Trustee Braiman stated that it is unfortunate that the issue could not be resolved; he asked Mr. Raysa for clarification on the ambiguity regarding the third playground equipment. Mr. Raysa stated that he believes the staff and Village Board can handle the issue. With regard to the ambiguity, the specific language states "playground" not "playground equipment". Trustee Braiman asked that some language be drafted to protect the current playground areas. 9953 9/9/96 There was then discussion by the Board with regard to the language on the signs. Alan Palmer, 45 Sun Ridge Lane, stated that all issues have been gone over, and commended Mr. Szymborski and the staff for all the time and effort that have been put in on this issue. Rob Sherman Box 7410, noted that, when Mill Creek was developed, the developer required to donate land for Pe was educational and open space purposes. When the Jewish Federation took over this property, it was made explicitly Pe P P rP P PertY� P Y clear to them that the playgrounds were for the children of the neighborhood, but would be shared with the JCC. By reducing the playgrounds from three to two, he believes this reduces the adequate usage for the children of the neighborhood. Mr. Sherman stated that he wants to see the problem resolved in such a way that everyone wins; he is proposing that the JCC replace the playground or deed the open space over to the Park District; the language on the signs should be the last three lines of the Ordinance. Bobbie O'Reilly, 6785 Creekside, Long Grove, former Village of Buffalo Grove Trustee, stated that the promise was made that the public could use the facility when the JCC was not using it; there were not hours or regulations attached to it. regulations attached to it. Trustee Reid stated that the issue of the third playground and the issue of the signs/hours are two separate issues; he stated that the reconfiguration eliminating the third playground was a process involving the Village, the JCC and the community; the community representatives did not raise any objection at that time, and they supported the reconfiguration to ease traffic issues. Trustee Rubin stated that the ordinance intended that the playground be available to the public when not in use by the JCC; the issue is poor language in the ordinance; he is not aware of any communication from any residents on this issue. Trustee Braiman stated that he has not seen this to be a major issue to residents; he believes the playgrounds are for all children; he has not ever heard of a child being ejected from the playground by the JCC; he believes the language needs to be more appropriate. Trustee Marienthal stated that he recalls that the main concern was about the headlights from traffic created by the JCC; the JCC representative stated that this facility would be available to the community; he believes the use of the space to the south should be investigated as playground area; he believes the sign proposed by Mr. Raysa would be the most appropriate. Trustee Glover stated that the issue of removal of the third playground should have been brought up at the time the playground was reconfigured; she has no problem with the signage except for the first line on the JCC sign. President Mathias polled the Board: "YES" indicates favor of directing the Village Attorney to draft interpretive language to clarify the PUD ordinance; "NO" indicates opposition: YES: 6- Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NO: 0- None President Mathias polled the Board, indicating which sign they would prefer: Marienthal - Staff recommendation, eliminating hours. Reid -JCC Rubin -JCC Braiman -JCC/could live with staff modifications Hendricks -JCC/could live with staff modifications Glover - Staff I _ T ii 9954 9/9/96 The consensus is that the JCC sign with modifications is most appropriate. Mr. Balling stated that staff will come up with appropriate language for review by the Board. TELECOMMUNICATIONS ORDINANCE Mr. Versten reviewed the highlights and purpose of the proposed ordinance, details of which are contained in his memo to Mr. Balling of September 5, 1996. Trustee Reid stated that his only suggestion is that staff make an effort in the next week to notify the potential users of this right-of-way so that they have an opportunity to review this ordinance. President Mathias stated that this will be brought back before the Board at the next meeting. WASTE MANAGEMENT Mr. Balling summarized the request of Waste Management to realign service routes. Mr.John Boyer, Division President of Waste Management Northwest,made a presentation to the Board further explaining this request, details of which are contained in Mr. Brinun's memo to Mr. Balling of July 22, 1996. Lengthy discussion followed regarding the implementation of these changes, with the main focus on massive communication with affected residents in order to minimize confusion. Moved by Braiman, seconded by Rubin, to accept the service revision proposed by Waste Management, based upon the information provided to the Board in the July 22, 1996 memorandum, with the understanding that Waste Management will work with staff to work on the communication aspect. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. GRAND PRIX CAR WASH Trustee Marienthal stated that he asked that this be removed from the Consent Agenda because he has a problem with the color strip, and he would ask that other Board members take a second look at this. Trustee Rubin noted that the color strip was passed 5-0 by the Appearance Commission; while the color is not his first pick, he believes that should be left up to the developer. Trustee Braiman stated that he does not agree that the banding is appropriate for the area. Moved by Rubin, seconded by Reid, to approve the Appearance Commission recommendation for the Grand Prix Car Wash, southeast corner of Weiland and Aptakisic Roads -color band on exterior elevations, kiosk elevations and ground sign. Upon roll call, Trustees voted as follows: AYES: 4 - Reid, Rubin, Hendricks, Glover NAYS: 2- Marienthal, Braiman Motion declared carried. 9955 9/9/96 ADJOURNMENT Moved by Rubin, seconded by Reid, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:35 P.M. 9 P.M. diet M. Sirabian, Village Clerk APPROVED BY HIS DAY OF , 1996. re ' ent