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1996-05-06 - Village Board Regular Meeting - Minutes 9890 5/6/96 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, MAY 6, 1996 CALL TO ORDER President Mathias called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias; Trustees Marienthal, Reid, Rubin, Braiman, Hendricks and Glover. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; William Brimm, Finance Director; Robert Pfeil, Village Planner; Richard Kuenkler, Village Engineer; Rob Giddens, MIS Director; Raymond Rigsby, Superintendent of Public Works; Fire Chief Allenspach; Deputy Fire Chief Hansen; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Hendricks, seconded by Rubin, to approve the minutes of the April 15, 1996 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. Moved by Marienthal, seconded by Reid, to approve the minutes of the April 22, 1996 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. WARRANT #813 Mr. Tenerelli read Warrant #813. Moved by Hendricks, seconded by Reid, to approve Warrant #813 in the amount of $1,746,492.47, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. PROCLAMATION - MUNICIPAL CLERKS WEEK President Mathias read a Proclamation declaring the week of May 5-11, 1996 as Municipal Clerks Week in the Village of Buffalo Grove. COMMENDATION - STEVENSON HIGH SCHOOL President Mathias read a Commendation recognizing the Redbook Excellence Award for Adlai Stevenson High School. ECONOMIC REDEVELOPMENT Mr. Balling reported on the investigation staff has been conducting with regard to economic redevelopment, particularly focusing on the vacant properties in the Village; a recommendation should be before the Board in the next 60 days. 9891 5/6/96 At the request of Trustee Rubin, Mr. Balling confirmed that staff would include the Chamber of Commerce in their discussions. POLICE DEPARTMENT President Mathias congratulated the Police Department for a recent major "bust", solving a string of approximately 20 burglaries in the area, and asked that Chief McCann convey the thanks of the Board and the community to the officers involved. ILLINOIS LEGISLATION President Mathias reported on his recent trip to Springfield, commenting on legislation relevant to municipalities. MUNICIPAL LEAGUE Trustee Rubin noted that congratulations are in order, since President Mathias has been inducted as President of the Northwest Municipal Conference, and has also joined the Board of the Lake County Municipal League. SPECIAL OLYMPICS/FOP Trustee Rubin noted that the FOP is sponsoring a Scotch Bowl fundraiser on May 31, 1996 to benefit Special Olympics. REAL ESTATE TAX Since Lake County real estate tax bills have just been received by homeowners, Trustee Rubin pointed out that the portion of the taxes for the Village of Buffalo Grove decreased, and that the increase in the total bill is due to other taxing bodies. The portion of the total tax bill that is controlled by the Village of Buffalo Grove is approximately 10%. VETERAN'S MEMORIAL Mr. Rigsby made a presentation to the Board explaining the project undertaken by the Amvets and VFW to erect a memorial to the veterans of Buffalo Grove. Trustee Rubin stated that the Park Board is going a long way to get this project off the ground so that it does not have to be done in stages; he would like staff to review the project and recommend how the Village can also assist. Trustee Marienthal stated that donations are welcome. PARKCHESTER - PARKING Mr. Balling reviewed the recommendation for the Parkchester parking situation, details of which are contained in Mr. Kuenkler's memo to him of March 27, 1996. Park District President Hedlund reported on steps taken by the Park District to rectify this situation; he reviewed the actions taken by the Park District at present, and stated that, in the future, there will be parking lots on site. Several area residents commented on their concerns about the dangers of all the cars parking in their area and their concerns about safety. Trustee Reid stated that he would prefer to see parking at the park; he does not think that restriction of parking on adjacent streets is as much of a solution as a parking lot in the park. 9892 5/6/96 Trustee Braiman agrees with Trustee Reid, but he would agree to go forward with an ordinance to take steps to alleviate the problems now; he agrees that the Village Board and the Park District need to move forward on a long term solution. Trustee Glover agrees with both Trustees Reid and Braiman, but she would like to see the parking restrictions move forward, even though parking lots are the long term solution. Trustee Rubin agreed with the other Trustees, and also noted that the Board was going to look at the funds going to the Park District, making sure that, before money was given to the Park District for parks, adequate parking was in place. Moved by Hendricks, seconded by Rubin, to adopt the recommendation of the Village Engineer that parking be restricted to the east side on Parkchester Road between Newtown Drive and Horatio Boulevard, and restricted to the west side on Horatio Boulevard, as a temporary measure until the Park District implements a more permanent solution. President Mathias stated that residents in the surrounding areas should be notified when the proposed ordinance is on the agenda. Trustee Reid stated that he does not want this "band-aid" to become a permanent solution; he does not want parking restrictions to become the solution. Upon roll call, Trustees voted as follows: 1 AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. FUTURE AGENDA Mr. Balling noted that there will be a Village Board/Plan Commission Committee of the Whole Workshop on May 13, 1996. PEER JURY Chief McCann reviewed the Peer Jury concept, and method for implementing the Peer Jury in Buffalo Grove. The Chief then introduced members of the Peer Jury, representatives from Omni Youth Services, members of the Police Department, and Myrna Goldsmith and Aurelia Pucinski. Aurelia Pucinski, Clerk of the Circuit Court, commented on the Peer Jury and its success in the communities where it is in place; she stated that a "Peer Jury" Manual was just delivered to Chief McCann, which is a model for a Peer Jury, even though it is up to each Peer Jury to set its own rules. President Mathias thanked everyone involved for their dedication to this project and stated that it is his hope that it will be a tremendous success in the future. The members of the Peer Jury then introduced themselves to the audience. PROCLAMATION - "BUCKLE UP, BUFFALO GROVE!" WEEK President Mathias read a Proclamation declaring the week of May 5-11, 1996 as "Buckle Up, Buffalo Grove! " Week in the Village of Buffalo Grove, in recognition of the importance of promoting safe driving habits year round within our community, and especially with the additional traffic during the spring and summer. 9893 5/6/96 Chief McCann presented some statistics regarding the saving of lives and/or serious injury with safety belt usage; he then explained the "Saved by the Belt Club" . Officers Lampert and Dattilo then related the accident circumstances, and inducted Jeff Cohen and his daughters, Taylor and Paige; Susan Stein, and her children, Matthew and Samantha; and Donna Malock and her daughter, Kara, into the "Saved by the Belt Club" . President Mathias then introduced Peter Sanders, Illinois Department of Transportation; Robert Pollack, National Highway Traffic Safety Administration. Mr. Sanders reviewed the 1996 70% Safety Belt Honor Roll award; he then commented on the excellent traffic program in place in the Village of Buffalo Grove. Mr. Pollack then presented the award to the Village. NATIONAL SAFETY COUNCIL AWARD Mr. Balling reviewed the National Safety Council Award which is presented by the National Safety Council. President Mathias then presented the award to Ray Rigsby, who accepted on behalf of the Public Works Department. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience; there were none. CONSENT AGENDA President Mathias explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests; he then read a brief synopsis of each item on the Consent Agenda. ORDINANCE #96-32 - Handicap Parking Moved by Rubin, seconded by Braiman, to pass Ordinance #96-32,Amending Section 17.36 of the Municipal Code regarding parking lot improvements and provisions for handicap acessible parking. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ORDINANCE #96-33 Moved by Rubin, seconded by Braiman, to pass Ordinance #96-33, Authorizing the disposal of surplus Village personal property. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. RESOLUTION #96-31 - Specialized Response Team Moved by Rubin, seconded by Braiman, to pass Resolution #96-31, Adopting the Lake county Fire Department's Specialized Response Team. Upon roll call, Trustees voted as follows: 9894 5/6/96 AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. BERTH REAL ESTATE Moved by Rubin, seconded by Braiman, to Approve a Certificate of Initial Acceptance and Approval - Berth Real Estate, 275 w. Dundee Road. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. BIKEPATH & PARKING LOT CRACK SEALING CONTRACT - Award of Bid Moved by Rubin, seconded by Braiman, to Award the Bid - Bikepath and Parkinglot Crack Sealing Contract. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. FIRE STATION PARKING LOT Moved by Rubin, seconded by Braiman, to Award the Bid - Busch Fire Station Parking Lot Improvement. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. TRAFFIC SIGNAL UPGRADES - Approval of Bid Waiver & Agreement Moved by Rubin, seconded by Braiman, to Approve a Bid Waiver and Agreement with Civiltech Engineering to provide engineering services for traffic signal emergency preemption upgrades. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. SALE OF ENGINE 213 - Listing Agreement Moved by Rubin, seconded by Braiman, to Authorize to enter into an exclusive listing agreement with B & P Apparatus, Inc. for the sale of Engine 213. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. BUFFALO GROVE PARK DISTRICT - Fee Waiver Moved by Rubin, seconded by Braiman, to Approve a Fee Waiver request - Swimming Pool license fees for Buffalo Grove Park District Aquadome and Willow Stream Pools.Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. 9895 5/6/96 WISCONSIN CENTRAL AGM:BENT Moved by Rubin, seconded by Braiman, to Approve water main loop crossing permits and agreement between Wisconsin Central Ltd. and the Village of Buffalo Grove. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None 1 Li Motion declared carried. 1996 PAVEMENT CRACK SEALING PROGRAM Moved by Rubin, seconded by Braiman, to Authorize to enter into the 1996 Pavement Crack Sealing Program with the Northwest Municipal Conference. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ROAD SALT Moved by Rubin seconded by Braiman to authorize the participation in a joint bidding program with the Northwest Municipal Conference - Road Salt for the 1996- 97 winter. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. STREET LIGHT MAINTENANCE PROGRAM Moved by Rubin, seconded by Braiman, to Authorize to execute last year option of a 3-year street light maintenance contract with Aldridge electric. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. POLICE PENSION FUND ANNUAL REPORT Moved by Rubin, seconded by Braiman, to Accept the FY 1995-96 Police Pension Fund Annual Report. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. FIREFIGHTERS' PENSION FUND ANNUAL REPORT Moved by Rubin, seconded by Braiman, to accept the FY 1995-96 Firefighters' Pension Fund Annual Report. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. 9896 5/6/96 KINGSWOOD METHODIST CHURCH - Aesthetics Moved by Rubin, seconded by Braiman, to accerpt the Appearance Commission Recommendation: Kingswood Methodist Church, 401 W. Dundee Road - Temporary Construction Sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. YASKAWA - Aesthetics - Aesthetics Moved by Rubin, seconded by Braiman, to accept the Appearance commission Recommendation: Yaskawa, 1067 Johnson Dr. - identification sign with directions. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. VETERANS PARK MEMORIAL - Site Plan Moved by Rubin, seconded by Braiman, to accept the Appearance Commission Recommendation: Veterans Park Memorial, Weiland Rd. - Site Plan with Landscaping. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. COMBINED AREA FIRE TRAINING FACILITY - Aesthetics Moved by Rubin, seconded by Braiman, to accept the Appearance Commission Recommendation: Combined Area Fire Training Facility, Deerfield Parkway and Drause Drive. - Full Review including architecture, materials and sign. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None Motion declared carried. ORDINANCE #96-34 - APPROPRIATIONS Mr. Balling reviewed the proposed ordinance, details of which are contained in Mr. Brimm's memo to him of March 25, 1996. Moved by Rubin, seconded by Reid, to pass Ordinance #96-34, establishing authorizating Appropriations for the Village of Buffalo Grove for the period May 1, 1996 through April 30, 1997. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. ORDINANCE #96-35 - CAFT Mr. Balling reviewed the proposed ordinance, details of which are contained in Mr. Pfeil's memo to him of April 30, 1996. Moved by Glover, seconded by Rubin, to approve Ordinance #96-35, approving a special use in the Industrial Zoning District for the Combined Area Fire Training J 9897 5/6/96 Facility, Lots 11-18 Covington Corporate Center Unit 1, Deerfield Parkway and Krause Drive. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. 1997 STREET MAINTENANCE Mr. Balling reviewed the proposed resolution, details of which are contained in Mr. Kuenkler's memo to him of March 26, 1996. In answer to a request from Trustee Rubin, Mr. Balling explained the reason that this does not go to bid. Trustee Reid stated that, although he does not question the competence or qualifications of Baxter Woodman, he does question the lack of bids for these services; he believes that it is important to at least solicit bids, if only to confirm that Baxter Woodman is the best choice. Mr. Balling reviewed the process, and explained the reason for not bidding for these services. Trustee Rubin concurs with Trustee Reid; he believes it is the responsibility of the Board to be sure that they are getting the best possible product/service and value. President Mathias polled the Board: "YES" indicates favor of having this project go out for bid; "NO" indicates favor of proceeding with the prepared resolution: YES: Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NO: None Mr. Balling stated that staff would have a proposal before the Board at the first Regular Meeting in June. BUFFALO GROVE COMMUNITY CHAPEL Mr. Balling briefly described the proposal before the Board. Lawrence Freedman, attorney representing the Loewen Group, presented a background of the developer. Robert Weinstein, Board member of Loewen Group, reviewed the history of his family in the funeral business, stating that he is fourth generation. Gary Hay, architect, made a presentation to the Board, details of which are contained in Mr. Pfeil's memo to Mr. Balling of April 30, 1996; he referred to the site plan during his presentation. Trustee Rubin stated a concern with the shared parking; he is concerned about use of the residential streets to the south, and what impact the processions would have with the ingress/egress for the adjacent development. Moved by Rubin, seconded by Reid, to refer the Buffalo Grove Community Chapel, Covington Office Plaza, 345-65 W. Dundee Road, to the Plan Commission for review. Further discussion took place with regard to concerns relating to parking. Mr. Freedman stated that he does not foresee the need for any variance requests. 9898 5/6/96 Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. FLEET REPLACEMENTS Moved by Rubin, seconded by Braiman, to authorize bidding for Fleet Replacements and other Public Works equipment, details of which are contained in Mr. Rigsby's memo to Mr. Balling of May 1, 1996. Upon roll call, Trustees voted as follows: AYES: 6 - Mareinthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. FIRE DEPARTMENT - QUINT TRUCK Moved by Rubin, seconded by Reid, to authorize bid waiver and purchase of a 95' platform full Quint truck for the Buffalo Grove Fire Department, details of which are contained in Chief Allenspach's memo to Mr. Balling of April 25, 1996. Trustee Marienthal stated that he is troubled by the fact that a bid waiver is being done on these two pieces of equipment. Upon roll call, Trustees voted as follows: AYES: 5 - Reid, Rubin, Braiman, Hendricks, Glover NAYS: 1 - Marienthal Motion declared carried. 1996 REPLACEMENT AMBULANCE Moved by Rubin, seconded by Hendricks, to authorize bid for one 1996 replacement ambulance, details of which are contained in Chief Allenspach's memo to Mr. Balling of April 25, 1996. Upon roll call, Trustees voted as follows: AYES: 6 - Mareinthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. COMBINED AREA FIRE TRAINING Moved by Glover, seconded by Reid, to authorize bid for Fire Training Center site work and approval of a Preliminary Plan, details of which are contained din Chief Allenspach's memo to Mr. Balling of May 2, 1996. Upon roll call, Trustees voted as follows: AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYS: 0 - None Motion declared carried. 9899 5/6/96 ADJOURNMENT Moved by Braiman, seconded by Rubin, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:20 P.M. ane -DR. Sirab' illage Clerk APPROVED BY ME THIS DAY OF , 1996. 1 lage