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1998-03-16 - Village Board Regular Meeting - Minutes 10173 3/16/98 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.MARCH 16.1998 CALL TO ORDER President Mathias called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Mathias;Trustees Marienthal,Reid,Rubin,Braiman,and Glover. Trustee Hendricks was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;Lee Szymborski,Assistant Village Manager;William Brimm,Finance Director;Phil Versten,Administrative Assistant;Ed Schar,Director of Building&Zoning;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Marienthal,seconded by Reid,to approve the minutes of the March 2, 1998 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. WARRANT#858 Mr.Tenerelli read Warrant#858. Moved by Braiman,seconded by Glover,to approve Warrant#858 in the amount of$1,152,456.58,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. PROCLAMATION-INTERNATIONAL BUILDING SAFETY WEEK President Mathias read a Proclamation declaring April 5-11, 1998 as International Building Safety Week in Buffalo Grove,and urging all residents to participate in International Building Safety Week activities to help promote building safety,to create awareness as to the importance of construction and building codes,and to spotlight the role of the dedicated code official in administering those codes. SIGN ORDINANCE Trustee Rubin noted a concern for political signs in places where they are not allowed,and asked staff to create a proposal with"teeth"so it is meaningful. There are a great many signs in this particular campaign especially that are illegally posted. Trustee Reid concurred,and stated that certain candidates abuse the sign privilege,and the candidates who obey the law are,in effect,being punished;he suggested registration,identification of candidates, identification of the person responsible for signs. 10174 3/16/98 Trustee Glover also concurred;she is most angered by the signs placed this year;all candidates received letters outlining our sign ordinance,and certain candidates have flagrantly abused the law;perhaps those candidates should be fined. Trustee Marienthal also agreed,and he noted that this past week-end was an especially bad one,with signs posted in numerous illegal spots by one particular candidate. Mr.Balling stated that staff will investigate and report back to the Board;he noted that the Village does not prohibit political signage on private property,but signage on public rights-of-way is prohibited. METRA Trustee Marienthal noted that he sent a letter to Metra regarding expansion of the Metra service within the community;he is waiting for a response,and will share that response with the Board. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for February, 1998. Trustee Reid asked about action regarding Strathmore Square;he believes the scaffolding has been in the driveway long enough. Mr.Balling will contact the management and report back to the Board. RESOLUTION#98-11-INDUSTRIAL REVENUE BONDS Mr.Balling noted the specifics of the Industrial Revenue Bonds allocated to Village of Buffalo Grove;the Village can either apply toward businesses in Buffalo Grove,seed our authority to other municipalities,or by May 1, 1998, lose our authority to the State Illinois Development Finance Authority. Shell Oil has requested these funds to serve a project down in Wood River;they offered a service fee of 1%of the issue to process this request. North Chicago subsequently requested the funds,but so far,there has been no confirmation from Fansteel in North Chicago. He asked that the Board consider a resolution re-allocating$2,058,450.00 of the Village of Buffalo Grove's private activity bonds to Madison County,Illinois/Wood River project. He would like to hold this for no more than one day to see if a response is received from North Chicago/Fansteel to see if they can meet this offer. Moved by Reid,seconded by Rubin,to adopt Resolution#98-11,awarding the Buffalo Grove portion of the Industrial Revenue Bonds to the Wood River Project,with the understanding that this not be signed and forwarded until a definitive response has been received from North Chicago. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ROTARY BIKE PATH Mr.Balling introduced John Green,who made a presentation regarding the inter-municipal bike trail system. Mr. Green thanked all those involved in this project for their efforts. There has been cooperation between many agencies,involving the Villages of Wheeling and Buffalo Grove,the Park Districts of Wheeling and Buffalo Grove, the Rotary Clubs of Wheeling and Buffalo Grove,and Cook and Lake Counties. Trustee Rubin thanked Mr.Green in particular,as this project was his idea,and he has put in many volunteer hours to bring it to fruition. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience;there were none. r 10175 3/16/98 CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI.,B.be removed from the Consent Agenda.. President Mathias then read a brief synopsis of each item on the Consent Agenda. Moved by Braiman, seconded by Glover to approve the Consent Agenda. ORDINANCE#98-11 -Amoco Gas Station Motion to approve a ordinance Granting a Variance from Sections 14.20.020, 14.20.110, 14.20.080 and 14.20.100 of the Buffalo Grove Sign Code for Amoco Gas Station,IL Route 83 and Lake Cook Road. RESOLUTION#98-12-Zoning map Motion to approve an ordinance adopting the Official Zoning Map of the Village of Buffalo Grove. MILLBROOK BUSINESS CENTER-Plat of Resubdivision Motion to Approve a Plat of Resubdivision-Millbrook Business Center. SUNRISE ASSISTED LIVING CENTER-Plat of Easement&DIA Motion to Approve a Plat of Easement and Development Improvement Agreement with Attending Conditions- Sunrise Assisted Living Center,IL Highway 22. MISSNER/HASTINGS DEVELOPMENT-Final Plat&DIA Motion to Approve a Final Plat and Development Improvement Agreement-Missner/Hastings Development. BG GOLF COURSE&ARBORETUM GOLF COURSE EOUIPMENT-Authorization to Bid Motion to Authorize to Bid-Buffalo Grove Golf Club and Arboretum Golf Course Maintenance Equipment. 1998 SIDEWALK PROGRAM Motion to Authorize to Bid- 1998 Sidewalk Removal and Replacement Program,ADA curb ramping,Buffalo Grove Rd. sidewalk and Fire Station 25 driveway replacement projects. MILLBROOK BUSINESS CENTER LOT 2-Aesthetics Motion to accept the Appearance Commission Recommendation: Millbrook Business Center Lot 2-Landscaping and lighting. BUFFALO GROVE CYCLING AND FITNESS-Aesthetics Motion to accept the Appearance Commission Recommendation: Buffalo Grove Cycling and Fitness,960 S. Buffalo Grove Rd.-Ground sign face change. MULTI-TENANT SPEC BUILDING-Aesthetics Motion to accept the Appearance Commission Recommendation: Multi-tenant Spec Building,Hastings Ln.- Architecture,materials,colors,landscaping and lighting. FY 1997 GOLF COURSE FUND AUDIT Motion to approve the FY 1997 Golf Course Fund Audit. 10176 3/16/98 CLARKE MOSOUITO MANAGEMENT.INC. CONTRACT Motion to approve a one year contract extension to Clarke Mosquito Management,Inc. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ORDINANCE#98-12-NWCH ANTENNA TOWER Gary Davis,Vice President&Chief Information Officer at Northwest Community Hospital,made a presentation to the Board on the request of the hospital,details of which are contained in Mr.Pfeil's memo to Mr.Balling of March 12, 1998. Moved by Reid,seconded by Rubin,to pass Ordinance#98-12,approving a Special Use allowing for the placement of an Antenna Tower-Northwest Community Hospital Treatment Center,Lake Cook Road. Mr.Davis and Mr.Hundreiser answered questions from the Board. Mr.Davis stated that,if they do"lease"the tower to anyone else,the Village will be notified. Upon roll call,Trustees voted as follows on the motion: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ORDINANCE#98-13-MISSNER PROPERTY Larry Freedman,representing the developer,made a brief presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of March 12, 1998. Mr.Kuenkler stated that he believes this is a good solution. Moved by Reid,seconded by Rubin,to pass Ordinance#98-13,approving a Development Ordinance Variation for the Missner Property. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ORDINANCE#98-14-BUSCH GROVE PARK/GOLF CENTER John Green,Groundwork Ltd.,made a presentation to the Board with reference to the Buffalo Grove Park District Golf Learning Center at Busch Grove Park,details of which are contained in Mr.Pfeil's memo to Mr.Balling of March 12, 1998;he referred to the Landscape Plan during his presentation. Discussion ensued,and Mr.Green and Mr.Rylko answered questions from the Board,primarily with regard to berming,and landscape islands in the parking lot. Trustee Glover stated that she appreciated all the work that was put into this plan to make it more acceptable. 10177 3/16/98 Moved by Reid,seconded by Rubin,to pass Ordinance#98-14,approving a Preliminary Plan for the Buffalo Grove Park District Golf Learning Center at Busch Grove Park. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. SUNRISE ASSISTED LIVING CENTER Mr.Balling reviewed the history of this proposal,details of which are contained in Mr. Schar's memo to Mr.Balling of March 11, 1998. Moved by Glover,seconded by Reid,to pass Ordinance#98-15,granting a variance from Sections 14.20.010 and 14.20.070 of the Buffalo Grove Sign Code for Sunrise Assisted Living Center, 180 Half Day Road. After discussion as to whether or not the wording on the sign is merely identification or whether it is advertising,it was moved by Braiman and seconded by Rubin to defer this item so that language can be found which is acceptable to all parties. Upon roll call,Trustees voted as follows on the motion to defer: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. RESOLUTION#98-13-WASTE MANAGEMENT NORTHWEST Mr.Balling reviewed the proposal,details of which are contained in Mr.Brimm's memo to him of March 9, 1998. Moved by Marienthal,seconded by Reid,to pass Resolution#98-13,authorizing the Execution of Amendments to the Residential Scavenger Service Contract between the Village and Waste Management Northwest. Upon roll call, Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. RESOLUTION#98-14-1998-99 PROGRAM BUDGET Moved by Marienthal,seconded by Reid,to pass Resolution#98-14,adopting the Fiscal Year 1998-1999 Program Budget for the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. SCARSDALE/ROSCHER PROPERTY Seymour Taxman,a managing member of Illini Partners,presented a brief history and vision for this property. Tim Stewart,architect,walked through the project,referring to the Site Plan in his presentation,details of which are contained in Mr.Pfeil's memo to Mr.Balling of March 12, 1998. 10178 3/16/98 Mr. Stewart stated that the proposed Walgreen's on this site is an approved site and is an additional site and is independent of other Walgreen's sites in Buffalo Grove. It was noted that,in view of past events,the Board does not wish to send this to the Plan Commission until there is assurance in writing from Walgreen's that this is a viable site. Mr. Stewart stated that they would have no problem with a referral conditional upon that request. During discussion,it was noted that there is a great deal of concrete,that it should fit in to the surrounding area architecturally,and that the Plan Commission has some work to do with this plan before it returns before the Board. Moved by Reid,seconded by Rubin,to refer the Illini Development Proposal for Scarsdale/Roscher Property at the southeast corner of Buffalo Grove and Aptakisic Roads,conditional upon receipt of a letter from Walgreen's indicating that this is a viable plan that they do anticipate following up on before any deliberation is taken by the Plan Commission. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. BUSCH GROVE COMMUNITY PARK GOLF LEARNING CENTER Mr.Balling reviewed the proposal,details of which are contained his Mr. Schar's memo to him of March 10, 1998. Moved by Marienthal,seconded by Braiman,to approve the Appearance Commission recommendation-Busch Grove Community Park Golf Learning Center;architecture,materials,colors,landscaping,lighting and signs. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. DEERFIELD PARKWAY/WEILAND ROAD Larry Freedman,representing the developer,made a presentation to the Board outlining the request of the developer, during which he referred to the Site Plan,and details of which are contained in Mr.Pfeil's memo to Mr.Balling of March 12, 1998. Moved by Reid,seconded by Glover,to refer the proposed office building at Deerfield Parkway and Weiland Road to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. GARAGE SALES Trustee Braiman stated that he believes this should be a regular agenda item with discussion,and asked that staff survey other communities to determine how this issue is handled by others. Moved by Braiman,seconded by Rubin,to defer consideration of the issue of garage sales until staff has an opportunity to prepare a more detailed proposal for the Board. Upon roll call,Trustees voted as follows: 10179 3/16/98 AYES: 5 -Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ADJOURNMENT Moved by Reid,seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:32 P.M. 1 .5AA , J` et M. Sirabian,Village Clerk Air / APPROVED BY ME THIS ( DAY OF / ,. i J , 1998 j Village Pres' 1