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1997-12-15 - Village Board Regular Meeting - Minutes 10139 12/15/97 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.DECEMBER 15. 1997 CALL TO ORDER President Mathias called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Mathias:Trustees Marienthal,Reid,Rubin,and Glover. Trustee Braiman arrived at 8:00 P.M. Trustee Hendricks was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;Lee Szymborski,Assistant Village Manager;William Brimm,Finance Director;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Raymond Rigsby, Superintendent of Public Works;Police Chief McCann;Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Rubin,seconded by Glover,to approve the minutes of the December 1, 1997 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 3 -Marienthal,Rubin,Glover NAYS: 0-None ABSTAIN: 1 -Reid ABSENT: 2-Braiman,Hendricks Motion declared carried. Moved by Rubin,seconded by Glover,to approve the minutes of the December 8, 1997 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 4-Marienthal,Reid,Rubin,Glover NAYS: 0-None ABSENT: 2-Braiman,Hendricks Motion declared carried. WARRANT#852 Mr.Tenerelli read Warrant#852. Moved by Rubin,seconded by Reid,to approve Warrant#852 in the amount of $6,630,855.93,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4-Marienthal,Reid,Rubin,Glover NAYS: 0-None ABSENT: 2-Braiman,Hendricks Motion declared carried. RESOLUTION#97-41 -ROUTE 22 President Mathias explained the proposed resolution. Moved by Rubin,seconded by Glover,to pass Resolution#97-41,supporting improvements along IL Route 22 between IL Route 83 and US Route 41. Upon roll call,Trustees voted as follows: 10140 12/15/97 AYES: 4-Marienthal,Reid,Rubin,Glover NAYS: 0-None ABSENT: 2-Braiman,Hendricks Motion declared carried. HOLIDAY GREETINGS On behalf of the Village Board,President Mathias wished all residents a happy holiday season and hoped that everyone has a healthy and happy new year. NEWSPAPER ARTICLE Trustee Rubin referred to a recent erroneous article in the Pioneer Press newspaper written by Sharon Mayer regarding Village ordinances dealing with underage smoking. He stated that Mr.Balling had written a letter to the editor correcting this information,but he wanted to point out for the record that the Village of Buffalo Grove does have ordinances aimed at curbing teen smoking. CUL-DE-SAC REHABILITATION Mr.Balling brought the Board up to date on cul-de-sac rehabilitation,details of which are contained in Mr. Kuenkler's memo to him of November 21, 1997. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for November, 1997;there were no questions on same. LAKE COUNTY DEPARTMENT OF TRANSPORTATION Mr.Balling reviewed a request from the Lake County Department of Transportation to rename the roadway system so that there is a continuously named road,suggesting that the reconfigured road be named Deerfield Parkway west from Milwaukee to Busch Road;he stated that there are only about six properties that have addresses on Busch Road. It was noted that there should be personal contact with each of the properties that would be affected,that there should be sufficient lead time for those properties to make appropriate changes,and that the post office should be contacted to be sure that they will continue to honor the old addresses for a sufficient period of time. FRATERNAL ORDER OF POLICE Sgt. Steve Balinski,on behalf of the Buffalo Grove Fraternal Order of Police Lodge#74,presented a check to the Buffalo Grove Commission for Residents with Disabilities in the amount of$1,890.00. Ann Cameron Williams, representing the Commission,thanked the FOP for their efforts and their generosity. SAVED BY THE BELT AWARDS Sgt.Husak presented a synopsis of several incidents where residents were saved from serious injury during a traffic accident when they were wearing their seat belts;each of the residents involved in the incidents came forward and was presented with a certificate from the Police Department. Officer Lampert then introduced the winners of the Buffalo Grove Police Department's coloring contest for K-3 students;the winners were also presented with$100 Savings Bonds. PUBLIC HEARING-SHELL/McDONALD'S President Mathias re-opened the Public Hearing at 8:02 P.M.;this Public Hearing was continued from December 1, 1997. 10141 12/15/97 There was a workshop meeting held by the Board on December 8, 1997. Based on information received at that meeting,the developer will appear before the Zoning Board of Appeals to request some variations to the Sign Code; there will then be an appearance before the Appearance Commission. Therefore,it has been requested that this Public Hearing be continued until January 19, 1998. At 8:04 P.M.,President Mathias continued the Public Hearing until January 19, 1998. PUBLIC HEARING-BUFFALO GROVE PARK DISTRICT HEALTH&FITNESS CENTER V President Mathias opened the Public Hearing at 8:05 P.M.,at which time he read from the Notice of Public Hearing published in the Daily Herald on December 3, 1997. President Mathias swore in the following persons to give testimony:Michael Rylko,Buffalo Grove Park District; Thomas Seymour,Phillips Swager Associates;Richard Kepshire,Lindley&Sons,Inc.;Mark Lusson,Northwest Community Healthcare. Mr.Rylko made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of December 11, 1997. Mr. Seymour presented a"tour"through the building,referring to the Plan,Exhibit 1. Other exhibits were the Building Model,Exhibit 2,Drawing of the Building,Exhibit 3,and Building Elevations,Exhibit 4. Mr.Lusson reviewed the role of the Northwest Community Healthcare in this plan. Mr.Kepshire reviewed the detention basins on the Site Plan. President Mathias asked if there were any questions or comments from any other governmental units or public agencies;there were none. Lynn Miller,representing Childrens' World Child Care Center,asked about the child care facilities and regulations for the proposed development. Mr.Rylko responded that there will be no full-time child care provided at this facility;the child care offered will be only while parents are working out at the center. Tony Janka,representing Highland Park Hospital Health&Fitness Center,stated that the proposed center will impact their business;it will offer almost exact duplication of their programs and services;the services being planned are already being offered by many businesses in the private sector;he believes the Park District resources would be better served by going in another direction. Rhonda Norman, 1115 Lockwood Drive,lives right across from the park,and is concerned about traffic,access,the widening of the sidewalks,noise,and the ease of getting out of the subdivision. Mr.Rylko responded to Ms. Norman's comments,and Mr.Balling commented on the status of the sidewalk. John Green, 1202 Hidden Lake Drive,representing the Friends of the Park Foundation,commented on input gained from residents regarding what they would like to see on this site,and urged the Board to move to approve this request. Sal Sodody, 1114 Hidden Lake,stated that Busch Road is very heavily traveled at this time;he believes the speed limit must be reconsidered if this approved;he is concerned about the traffic impact on the neighborhood. Mr. Rylko again responded. Laura Nyberg,362 Satinwood Court,stated that she is in favor of this facility;she believes this a good idea for Buffalo Grove and its residents. In answer to a question from Trustee Braiman,Mr.Rylko explained the reason for the request for the height variation;he also answered several other questions from Trustee Braiman. 10142 12/15/97 Trustee Reid stated that he does not want to see standing water in a detention area;Mr. Seymour stated that the water should drain within 24 hours. Mr.Kuenkler stated that he does not believe standing water will be a problem on this site. Mr.Lusson stated that there are no state regulations for this type of child care facility,since the parents will always be in the building with the children. Trustee Glover asked several questions which were answered by Mr.Rylko. He stated that completion is expected in the early spring of 1999. Trustee Glover stated that she is also concerned about standing water in the detention area,and if this facility is approved,she would request that staff keep a close watch on the area to be sure that a problem does not exist,or if a problem does exist,that is quickly taken care of by the Park District at no cost to the Village. Mr.Kepshire stated that they plan to do extensive landscaping,and briefly reviewed same. Trustee Braiman asked that there be a lot of low bushes to diffuse headlights from shining into surrounding homes. Larry Reiner,Park Board President,stated that he is very excited about this plan,and they know that it is responsive to the community;they believe that this is priced correctly so as to be available to everyone within the community; he thanked everyone involved in the Village for their help in this project. Leo Gunstein,402 Lamont,stated that this appears to be a good plan;he asked that the basketball court be available to conversion to a volleyball court. Trustee Rubin stated that active uses have been planned for this property for many years;the Park District is an independent governmental body;the Park District has done many studies as to the feasibility of this proposal;the Park District has done very careful and creative planning to get this land developed. Trustee Braiman noted that,when this plan was proposed,representatives from Highland Park Hospital stated that the competition would not be a problem. At 9:10 P.M.,President Mathias continued the Public Hearing until later in the agenda when the ordinances are considered. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience;there were none. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI.,F.be removed from the Consent Agenda. President Mathias then read a brief synopsis of each item on the Consent Agenda. Moved by Braiman,seconded by Glover to approve the Consent Agenda. ORDINANCE#97-99-Liquor Controls Motion to pass Ordinance#97-99,Amending Chapter 5.20,Liquor controls,of the Municipal Code adding clarification to the hours of operations section. ORDINANCE#97-100-Liquor Controls Motion to pass Ordinance#97-100,Amending Chapter 5.20,Liquor Controls,of the Municipal Code rescinding a Class E liquor license for Cravings Restaurant, 1038 Weiland Road. 10143 12/15/97 PUBLIC SERVICE CENTER HVAC Motion to Award a Contract for Engineering Services-Public Service Center HVAC replacement and ventilation improvement. SINGLE AUDIT ACT OF 1984 SUPPLEMENTARY FINANCIAL AND COMPLIANCE REPORT Motion to accept the Single Audit Act of 1984 Supplementary Financial and Compliance Report for the year ending April 30, 1997. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5 -Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ORDINANCE#97-101 through 107-TAX ABATEMENT Mr.Brimm presented an explanation with regard to the tax abatement ordinances being considered tonight.Details of the tax abatements for the following seven ordinances are contained in Mr.Brimm's memo to Mr.Balling of December 2, 1997. Moved by Marienthal,seconded by Reid,to approve Ordinance#97-101,Abating a portion of the Taxes levied for the General Corporate Purpose Bonds for the Village of Buffalo Grove. Moved by Marienthal,seconded by Reid,to approve Ordinance#97-102,Abating a portion of the taxes levied for the Corporate Purpose General Obligation Bonds-Series 1989 of theVillage of Buffalo Grove. Moved by Marienthal,seconded by Rubin,to approve Ordinance#97-103,Abating a portion of the taxes levied for the Corporate Purpose General Obligation Bonds-Series 1992 of theVillage of Buffalo Grove. Moved by Marienthal,seconded by Braiman,to approve Ordinance#97-104,Abating a portion of the taxes levied for the Corporate Purpose General Obligation Bonds-Series 1984 of the Village of Buffalo Grove. Moved by Marienthal,seconded by Glover,to approve Ordinance#97-105,Abating a portion of the taxes levied for the Corporate Purpose General Obligation Bonds-Series 1993-A of the Village of Buffalo Grove. Moved by Marienthal,seconded by Braiman,to approve Ordinance#97-106,Abating a portion of the taxes levied for the Corporate Purpose General Obligation Bonds-Series 1994 of the Village of Buffalo Grove. Moved by Marienthal,seconded by Glover,to approve Ordinance#97-107,Abating a portion of the taxes levied for the Corporate Purpose General Obligation Bonds-Series 1995-A of the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 5-Mareinthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion decared carried. ORDINANCE#97-108-BUFFALO GROVE PARK DISTRICT HEALTH&FITNESS CENTER Moved by Reid,seconded by Glover,to pass Ordinance#97-108,approving a Preliminary Plan for a Special Use in the RE District-Buffalo Grove Park District Health Fitness Center,northwest portion of Busch Grove Community Park,subject to receiving the information from the Lake County Highway Department regarding the right and left turn lanes as they have been presented on the plan. Upon roll call,Trustees voted as follows: 10144 12/15/97 AYES: 5 -Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. RESOLUTION#97-42-CAPITAL IMPROVEMENT PLAN Moved by Reid,seconded by Braiman,to pass Resolution#97-42,approving the Village of Buffalo Grove Capital Improvement Plan for FY1998-99 through FY2002-2003. Mr.Balling reviewed the updated CIP,details of which are contained in Mr.Brimm's memo to him of December 4, 1997. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. POLICE PURSUIT VEHICLES Mr.Rigsby reviewed the proposals for the pursuit vehicles in question,details of which are contained in his memo to Mr.Balling of December 9, 1997. Moved by Marienthal,seconded by Braiman,to authorize purchase of seven police pursuit vehicles from Landmark Ford Inc.,the low bidder on the State of Illinois contract for a cost not to exceed$142,369.95. Upon roll call, Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. FY1998-99 CENTRAL GARAGE BUDGET Mr.Rigsby and Mr.Balling briefly reviewed the proposed budget. FY1998 GOLF BUDGETS President Mathias stated that,because of the hour,presentation of the FY1998 Golf Budgets will be postponed until the January 5, 1998 Regular Meeting. BUFFALO GROVE PARK DISTRICT WELLNESS CENTER Moved by Rubin,seconded by Reid,to accept the Appearance Commission recommendation for the Buffalo Grove Park District Wellness Center-Elevations,materials,colors,lighting,landscaping and signs. Trustee Rubin wished to address the berming issue before going any further. Discussion took place with regard to berming,and it was determined that,if berming is not possible,fully developed hedging or evergreens be placed so that headlights will not intrude into the neighbors windows. Mr.Rylko stated that they will put in mature hedging. Trustee Rubin amended the motion to include the increased hedging;Trustee Reid seconded the amendment. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. 10145 12/15/97 EXECUTIVE MEETING Moved by Braiman,seconded by Glover, to move to Executive Meeting to discuss Litigation and Leasing of Public Property.. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. The Board moved to Executive Meeting at 9:33 P.M. At 10:09 P.M.,it was moved by Marienthal,seconded by Reid,to return to the Regular Meeting. Upon voice vote,the motion was unanimously declared carried. RESOLUTION#97-43-FOOD SERVICE LEASE Moved by Marienthal,seconded by Reid,to pass Resolution#97-43,approving a Food Service Lease for the Buffalo Grove Golf Course. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Glover, to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:10 P.M. a ' l . 0 Lianet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF 1998 Villa ent