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1997-10-06 - Village Board Regular Meeting - Minutes 10111 10/6/97 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.OCTOBER 6. 1997 CALL TO ORDER President Mathias called the meeting to order at 7:40 P.M.Boy Scout Troop 140 from St.Mary's led those present in the Pledge of Allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Mathias:Trustees Marienthal,Reid,Rubin,Braiman,Hendricks and Glover. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;Lee Szymborski,Assistant Village Manager;William Brimm,Finance Director;Gregory Boysen,Director of Public Works;Raymond Rigsby, Superintendent of Public Works;Robert Pfeil,Village Planner;Ed Schar,Acting Director of Building&Zoning; Carmen Molinaro,Director of Golf Operations;Fire Chief Allenspach;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Rubin,seconded by Hendricks,to approve the minutes of the September 22, 1997 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. WARRANT#847 Mr.Tenerelli read Warrant#847. Moved by Braiman,seconded by Reid,to approve Warrant#847 in the amount of $1,108,088.49,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. BLOOD DONOR COMMISSION President Mathias appointed Nancy Nichols as Chairwoman of the Blood Donor Commission. Moved by Reid, seconded by Braiman,to concur with President Mathias' appointment. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. President Mathias appointed Shah Rajendrak and Susan Kenski-Sroka to the Blood Donor Commission for terms to expire 4/30/99. Moved by Braiman,seconded by Reid,to concur with President Mathias' appointments. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. \../ �1 10112 10/6/97 FIRE&POLICE COMMISSION President Mathias appointed Carole Brunner to the Board of Fire&Police Commissioners for a term to expire 4/30/99. Moved by Marienthal,seconded by Reid,to concur with President Mathias' appointment. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. PROCLAMATION-BREAST CANCER AWARENESS President Mathias read a Proclamation declaring October as Breast Cancer Awareness Month in the Village of Buffalo Grove. PROCLAMATION-HALLOWEEN President Mathias read a Proclamation declaring that Friday,October 31, 1997 shall be known as Trick-or-Treat Day in the Village of Buffalo Grove,and asked both children and their parents to cooperate in limiting the time of trick-or-treat activities between the hours of 2:00 and 7:00 P.M. NORTH CENTRAL COMMUTER LINE President Mathias pointed out the picture of the Buffalo Grove Train Station which was recently used by Metra during an awards presentation for the North Central Commuter service. Trustee Reid pointed out that there will be a Public Hearing at 7:00 P.M.next Tuesday in the Buffalo Grove Council Chambers to assess future needs of the North Central Line. RESOURCE FAIR Trustee Rubin noted that he had participated in the Resource Fair sponsored by the Commission for Residents with Disabilities,and he congratulated Lee Szymborski and all the members of the Commission for their work in putting this together. BUFFALO GROVE COMMUNITY CHAPEL Mr.Balling reviewed the request from the developer regarding the Buffalo Grove Community Chapel,details of which are contained in Mr.Pfeil's memo to him of September 19, 1997. Mr.Freedman confirmed to Trustee Reid that the original plan is being withdrawn. Trustee Reid asked that the original plan be formally withdrawn,and that a new application be submitted with the current request. Moved by Rubin,seconded by Braiman,to remand the Buffalo Grove Community Chapel back to the Plan Commission,subject to the re-executed application being submitted. Trustee Marienthal stated that he wants surrounding residents to be involved before this goes to the Plan Commission. Mr.Freedman stated that he believes the reduction in the square footage is from the office buildings,not the chapel; he stated that the developer would prefer a workshop because they can gain input to make the plan more acceptable. Trustee Braiman stated that he still has a problem with the parking and the stacking. Trustee Reid does not think the proposed plan has addressed all of the problems,but he believes the proper forum for that to be worked out is at the Plan Commission. 10113 10/6/97 Trustee Rubin stated that all residents who left names previously should be notified;he pointed out that referral to the Plan Commission does not insure passage. Upon roll call,Trustees voted as follows on the motion: AYES: 5-Reid,Rubin,Braiman,Hendricks,Glover NAYS: 1 -Marienthal Motion declared carried INDIAN CREEK Mr.Balling presented a report on the issues recently raised by residents of the Indian Creek subdivision,details of which are contained in Mr.Kuenkler's memo to him of September 30, 1997,and Mr. Schar's memo to him of October 1, 1997. There was discussion by the Board as to options available to correct the problems noted. Bari Kozen,representing the homeowners,thanked the Village officials for what has been done to date,however, they would like to see dates as to when this work will actually be done;the sidewalks are a major issue. President Mathias stated that the Village is doing everything that it can legally do to correct this situation. Mr. Balling will present an updated report at the October 20, 1997 Board meeting. SPECIAL CENSUS Mr.Balling reported that the Special Census being undertaken by the Village got under way today;he noted that census takers are still needed,and anyone interested should contact Mr.Brimm. PUBLIC HEARING-PRE-ANNEXATION AGREEMENT 14669 W.COLUMBUS PARKWAY President Mathias re-opened the Public Hearing at 8:31 P.M. Mr.Balling reviewed the property,and stated that the attorneys for the sellers of the property have been contacted; it was indicated that the attorneys for the buyers wished to comment;he left messages to let them know that this could not be considered tonight unless there was some representation at this meeting;his recommendation would be to continue this item until the November 3, 1997 Regular Meeting. Trustee Reid stated that he is in favor of continuing this until the November 3, 1997 meeting,but all parties should be informed that,if they are not present at that time,they will need to begin the procedure again. At 8:34 P.M.,President Mathias continued the Public Hearing until November 3, 1997. QUESTIONS FROM THE AUDIENCE George Krug, St.Mary's Parkway,asked about pavement striping at the intersection of St.Mary's Parkway and �./ Raupp Boulevard. Mr.Balling commented on what has been done so far,and action to be taken shortly. Rob Sherman suggest that there be a painted crosswalk on Buffalo Grove Road at the location of St.Mary's Church;he believes that the number of pedestrians crossing to the other side of Buffalo Grove Road create a dangerous situation. President Mathias asked Mr.Balling to investigate this suggestion. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Mathias then read a brief synopsis of each item on the Consent Agenda. 10114 10/6/97 Trustee Braiman asked that Item F. include the appropriate amount of insurance required. The amendment was accepted by Trustees Marienthal and Glover. Moved by Marienthal,seconded by Glover,to approve the Consent Agenda. ORDINANCE#97-73-DELACOURTE CONDOMINIUMS Motion to approve Ordinance 97-73,Approving the Second Amendment to the Planned Unit Development Ordinance in the R-9 District-Delacourte Condominiums,northwest corner Dundee and Weidner Rds. ORDINANCE#97-74-Traffic Motion to approve Ordinance 97-74,Amending Title 10 of the Municipal Code as it concerns lowering the speed limit on Prairie Rd. from 45 mph to 40 mph. CHEVY CHASE BUSINESS PARK LOT 4 Motion to approve a Plat of Easement,Development Improvement Agreement and Attending Conditions-Chevy chase Business Park Lot 4. DELACOURTE CONDOMINIUMS PHASE I Motion to approve a Final Plat,Development Improvement Agreement and Attending Conditions-Delacourte Condominiums Phase I. PARKWAY TREE REPLACEMENTS-Award of Bid Motion to Award of Bid-Parkway tree replacements. GOLF CART FLEET-Authorize to Bid Motion to Aurthorizeto Bid-Golf Cart Fleet for Buffalo Grove Golf Course. SCARSDALE-Aesthetics Motion to accept the AppearanceCommission Recommendation: Scarsdale-New Horizons Realty,ground sign on Armstrong Dr. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6- Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. SHELL/McDONALDS-ROUTE 83/ARLINGTON HEIGHTS ROAD Trustee Reid reviewed the background on this property. George Maurides,representing the petitioner,stated that they have met with Village staff;they have submitted a petition for annexation;they are in the process of compiling drawings for presentation to the Appearance Commission;details of the proposal are contained in his letter to Mr.Balling of September 25, 1997. Mr.Maurides confirmed that they will not take any action in the County as long as the Village is moving on its current track,which is also stated in the September 25, 1997 letter. Moved by Reid,seconded by Braiman,to defer action on the proposed ordinance until the November 17, 1997 Regular Meeting. Upon roll call,Trustees voted as follows; 10115 10/6/97 AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. Karen Larson,a resident of the Crossings,thanked the elected Village officials and the County officials for turning down the original proposal from Shell Oil,but wished to express her frustration at a system which allows one judge to overturn the decision of almost 20 elected officials. RESOLUTION#97-32-ENGINEERING AGREEMENT Mr.Balling reviewed the proposed resolution,details of which are contained in Mr.Boysen's memo to him of September 25, 1997. Moved by Reid,seconded by Hendricks to pass Resolution#97-32,approving a Letter of Agreement for Engineering Services related to preliminary improvement studies of the Buffalo Grove Road/Port Clinton Road/Weiland Road corridors,and waiver of bid for Professional Consulting Services. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Hendricks,Glover NAYS: 1 -Braiman* Motion declared carried. *Does not believe improvements are needed at this point at Prairie and Port Clinton. RESOLUTION#97-33-2020 CATS PLAN Trustee Reid and President Mathias reviewed the proposed resolution. Moved by Reid,seconded by Glover,to pass Resolution#97-33,concerning the 2020 Chicago Area Transportation Study Plan. Upon roll call,Trustees voted as follows; AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. PORT CLINTON/PRAIRIE ROADS Trustee Reid reviewed the proposal,details of which are contained in Mr.Boysen's memo to Mr.Balling of September 25, 1997. Moved by Reid,seconded by Rubin,to authorize entrance into Land Acquisition Negotiations concerning improvement of the intersection of Port Clinton and Prairie Roads. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. FLEET VEHICLES Trustee Marienthal reviewed the proposal for award of bid for fleet vehicles,details of which are contained in Mr. Rigsby's memo to Mr.Balling of September 29, 1997. Moved by Marienthal,seconded by Reid,to award bid for Public Works fleet vehicles,as outlined in Mr.Rigsby's September 29, 1997 memo. Upon roll call,Trustees voted as follows: 10116 10/6/97 AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. BUFFALO GROVE DAYS FINANCIAL REPORT Mr.Brimm presented the fmal report for the 1997 Buffalo Grove Days event,details of which are contained in his memo to Mr.Balling of September 30, 1997. BUFFALO GROVE PARK DISTRICT WELLNESS CENTER AT BUSCH GROVE Michael Rylko introduced himself and the Buffalo Grove Park Board members to the audience and the Board,after which he briefly introduced the proposed project. Tom Seymour,architect for the project made a presentation to the Board,details of which are contained in Mr. Pfeil's memo to Mr.Balling of October 2, 1997. Trustee Reid suggested that the Plan Commission look to the standards that were used for the Highland Park facility,since there is a void in the standards for this type of a facility. Trustee Braiman stated that a nice job of berming was done on the northeast portion of the property;he asked that similar berming be used on the north portion of the property. Trustee Rubin stated that he is excited to see this finally get off the ground. Trustee Marienthal thinks this will be very exciting and something that is needed in the Village;he complimented the Park District on a job well done. Moved by Reid,seconded by Glover,to refer the Buffalo Grove Park District Wellness Center at Busch Grove Community Park to the Plan Commission for review. Allen Schwartz,resident and owner of the Forest Grove Athletic Club,is concerned with fair competition,and asked the Board to be certain that this facility is included on the tax rolls;he urged careful review of the feasibility study;he is concerned about the facility either being undersold or overbuilt for the dollars;he urged careful study of whether or not Park District facilities of this type have been successful. Upon roll call,Trustees voted as follows on the motion: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. PARK DISTRICT DRIVING RANGE Mr.Rylko made a presentation to the Board reviewing the proposed seasonal indoor driving range,referring to the Site Plan in his presentation;he answered questions from the Board. Moved by Reid,seconded by Marienthal,to refer the proposed indoor golf driving range to the Plan Commission for review. Mr.Molinaro stated that he has been working with the Park District,and he believes that it would be a great benefit for the Park District and the Village. Trustee Glover stated that she thinks the structure is ugly;she believes it is too high;she supports the Wellness Center. 10117 10/6/97 Mr.Rylko stated that there are no plans to make the structure a permanent one. Upon roll call,Trustees voted as follows on the motion: AYES: 5-Marienthal,Reid,Rubin,Braiman,Hendricks NAYS: 1 -Glover Motion declared carried. EXECUTIVE MEETING Moved by Rubin,seconded by Reid,to move to Executive Meeting to discuss Personnel and Litigation. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. The Board moved to Executive Meeting at 9:54 P.M. The Regular Meeting resumed at 11:01 P.M. ADJOURNMENT Moved by Glover,seconded by Rubin, to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 11:01 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIZ241 DAY OF 97. Village ent