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1997-09-22 - Village Board Special Meeting - Minutes 10105 9/22/97 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.SEPTEMBER 22.1997 CALL TO ORDER President Mathias called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Mathias:Trustees Marienthal,Reid,Rubin,Braiman,Hendricks and Glover. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Lee Szymborski,Assistant Village Manager;William Brimm,Finance Director;Phil Versten,Administrative Assistant;Gregory Boysen, Director of Public Works;Raymond Rigsby, Superintendent of Public Works;Robert Pfeil,Village Planner; Richard Kuenkler,Village Engineer;Ed Schar,Acting Director of Building&Zoning;Brian Sheehan,Village Health Officer;Deputy Chief Gozdecki;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Reid,to approve the minutes of the September 2, 1997 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. WARRANT#846 Mr.Tenerelli read Warrant#846. Moved by Marienthal,seconded by Glover,to approve Warrant#846 in the amount of$2,296,001.45,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. PROCLAMATION-KIDS DAY President Mathias read a Proclamation declaring the 30th day of September, 1997 as Kids Day America/International in the Village of Buffalo Grove,and urging that this day be dedicated to the efforts of Doctors of Chiropractic in helping educate all citizens on the importance of health,safety and environmental issues affecting our community. PROCLAMATION-FIRE PREVENTION WEEK President Mathias read a Proclamation declaring the week of October 5-11, 1997 as Fire Prevention Week. This week commemorates the great Chicago Fire of 1871 which killed 300 people,left 100,000 homeless and destroyed more than 17,000 buildings. The Proclamation called upon the people of Buffalo Grove to participate in fire prevention activities at home,work and school,and to heed the message:Know When to Go. React Fast to Fire as the 1997 Fire Prevention Week theme suggests. 10106 9/22/97 PROCLAMATION-CHAMBER OF COMMERCE WEEK President Mathias read a Proclamation declaring September 22-27, 1997 as Chamber of Commerce Week and noted its significance to the citizens of the Village of Buffalo Grove. RESOLUTION#97-31 -COMMANDER OUID President Mathias read a resolution recognizing the service of Commander Robert A.Quid as a member of the Buffalo Grove Police Department. Moved by Marienthal,seconded by Hendricks,to pass Resolution#97-31, Commending Commander Robert A. Quid for service to the Village of Buffalo Grove as a member of the Buffalo Grove Police Department from 1971-1997. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. TOBACCO/LIOUOR VIOLATIONS President Mathias noted recent tobacco and liquor canvasses held by the Police Department,and noted that only one licensee in each category was found to be in violation. Proper action will be taken with those licensees found to be in violation. METRA The International Public Works Congress&Exposition presented an award to Metra for the North Central Service line,and the station in the Village of Buffalo Grove was highlighted in the award presentation. OFFICER FRIENDLY Trustee Hendricks reported on a recent private gathering where there were several small children,and Officer Janet Freeman stopped by acting as Officer Friendly,and the children and adults were very favorably impressed. ILLINOIS MUNICIPAL LEAGUE Trustee Glover reported that she,along with President Mathias,Trustee Reid,and Clerk Sirabian,recently attended the Illinois Municipal League Conference in Chicago;she stated that she thoroughly enjoyed it and thought it was most worthwhile;she will present a written report shortly;she urged other Trustees to attend future conferences. Trustee Reid stated that he attended a session regarding changes in the telecommunications act,and he found the session to be very beneficial in being brought up to date on the latest legislation. PROPANE TANK STORAGE In answer to a question from Trustee Glover,Mr.Pfeil stated that there is a Public Hearing scheduled at the Plan Commission for October 8, 1997 to consider amendments to the Zoning Ordinance;there should be information before the Board at the October 20, 1997 Board Meeting. FLU SHOT PROGRAM Mr.Balling reported on the 1997 Flu Shot Program to be held at the Condell Acute Care Center and the Northwest Community Hospital. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for August, 1997;he answered a question from Trustee Reid regarding the parking lot at Strathmore Square. 10107 9/22/97 PUBLIC HEARING-PRE-ANNEXATION AGREEMENT 14669 W.COLUMBUS PARKWAY President Mathias re-opened the Public Hearing at 7:55 P.M.,and stated that the attorney for the petitioner has requested that the Public Hearing again be continued until the October 6, 1997 Board Meeting. PUBLIC HEARING-AMOCO OIL Mr.Balling reviewed the course of events regarding the proposed annexation agreement for Amoco Oil,Lake-Cook Road;this Public Hearing is continued from August 18, 1997. At 7:58 P.M.,President Mathias opened the Public Hearing and continued it until October 20, 1997. OUESTIONS FROM THE AUDIENCE Bari Kozen,a resident of Indian Creek,stated that their development is not close to being fmished;there are still no sidewalks;they want the empty lots cleaned up;the signs are still up,and there is an abandoned trailer;the residents are asking for help from the Village in getting the development cleaned up. Mr.Balling reviewed the situation concerning Edward Schwartz,the developer. After further Board comments,President Mathias stated that there will be a report on the agenda for the October 6, 1997 Regular Board Meeting. A resident of Indian Creek stated that the speed limit on Prairie Road north of Port Clinton is not posted,and the residents believe that it is dangerous for them to turn in and out of their development;they are asking for signage and enforcement. Mr.Balling stated that staff will investigate this situation. Rob Sherman,resident,thanked the Village Manager,the Village Attorney and the Village President for prompt action on the issues with regard to the adult education classes proposed to be offered by Columbia College at the Jewish Community Center. Mr.Balling reviewed the situation to date. Khalid Cosmo,325 Checker Drive,asked why the turn restriction on Arlington Heights Road onto Checker Drive is still covered. Mr.Balling stated that the traffic at that intersection is being re-evaluated,and explained why enforcement of that restriction has been restricted. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Mathias then read a brief synopsis of each item on the Consent Agenda. Moved by Hendricks,seconded by Braiman to approve the Consent Agenda ORDINANCE#97-70-Business License Fee Schedule Motion to approve Ordinance#97-70,Expanding the Fee Schedule Relating to Business Licenses. PUBLIC WORKS VEHICLES-Award of Bid Motion to Award the Bid-Public Works Fleet Vehicles to Hoskins Chevrolet. CHURCH OF LATTER DAY SAINTS-Fee Waiver Motion to Approve a Fee Waiver for Sign permit and variance fee for Church of Latter Day Saints. INTERGOVERNMENTAL AGREEMENT-Park District Motion to approve an Intergovernmental Agreement-Park District installation of a pathway to surround a playground located on Village property. 10108 9/22/97 T-E-A-M-Aesthetics Motion to accept the Appearance Commission Recommendation:T-E-A-M,730 Hastings Dr.-sign face change. WILD OATS MARKETS-Aesthetics Motion to Accept the Appearance Commission Recommendation: Wild Oats Market,764 N. Buffalo Grove Road- sign criteria revision,wall sign,ground sign. CHEVY CHASE BUSINESS PARK #5-Aesthetics Motion to Accept the Appearance Commission Recommendation: Chevy Chase Business Park#5-landscaping and lighting plans. CHEVY CHASE BUSINESS PARK#4-Aesthetics Motion to Accept the Appearance Commission Recommendation: Chevy Chase Business Park#4-architecture/ materials/colors. INSIGNIA POINT-Aesthetics Motion to Accept the Appearance Commission Recommendation: Insignia Point-landscaping,revised sales trailer location and sign. STRATHMORE SQUARE SHOPPING-Aesthetics Motion to Accept the Appearance Commission Recommendation: Strathmore Square Shopping Center Dundee& Arlington heights Roads-revised parking lot sign. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. SHELL/McDONALD PROPERTY Trustee Reid reviewed action on this topic,and stated that,since Shell has indicated that they are re-activating the pre-annexation agreement that they had proposed to the Village,and they will be appearing before the Appearance Commission this week,he would move to table the proposed ordinance annexing certain territory to the Village of Buffalo Grove, Illinois(southwest corner of Arlington Heights Road and IL Route 83)until the next meeting when Shell's actions can be evaluated. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. ORDINANCE#97-71 -TELECOMMUNICATIONS Mr.Balling introduced this subject,after which Mr.Versten made a presentation to the Board,details of which are contained in his memo to Mr.Balling of September 16, 1997;he then answered questions from the Board. Moved by Rubin, seconded by Reid,to pass Ordinance#97-71,an ordinance amending the Municipal Code of the Village of Buffalo Grove by the addition of Chapter 3.56 imposing a Municipal Telecommunications Infrastructure Maintenance Fee. Upon roll call,Trustees voted as follows: 10109 9/22/97 AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. ORDINANCE#97-72-ANIMAL CONTROL Moved by Glover,seconded by Rubin,to pass Ordinance#97-72,an ordinance amending Title 6,Animals,of the Village of Buffalo Grove Municipal Code. `./ Trustee Rubin read a statement citing other communities throughout the world that have breed specific laws;he requested pollings of possible amendments or additions to the ordinance regarding specific breeds;the revisions that he is requesting are that"guard"dogs be required to be on 6'non-retractable leashes held by a person at least 18 years old,signage at all entrances to a property where certain breeds of dogs are housed,and self-locking gates at such residences. After further Board discussion,President Mathias polled the Board:"YES"indicates favor of entertaining any amendments to this particular ordinance at this time;"NO"indicates favor of a vote on the ordinance tonight. YES: Marienthal,Rubin,Braiman NO: Reid,Hendricks,Glover,President Mathias* *In the interest of getting something passed tonight. Upon roll call,Trustees voted as follows on the motion: AYES: 4-Marienthal,Rubin,Braiman,Glover NAYS: 2-Reid,Hendricks Motion declared carried. Lengthy discussion again ensued,and it was determined that the best way to handle this,since action has been taken on the ordinance,is that Trustee Rubin will confer with Mr. Sheehan and prepare written pollings for Board members. If there are four Trustees in favor of considering amendments to the ordinance,he will present them to staff for Board consideration;if there are not four Trustees in favor of possible amendments,the ordinance will stand as is. President Mathias thanked everyone involved in the discussion of this ordinance. ENGINEERING SERVICES Mr.Balling reviewed the proposal,details of which are contained in Mr.Boysen's memo to him of September 2, 1997. Moved by Reid,seconded by Rubin,to pass Resolution#97-32,Letter of Agreement for Engineering Services Related to Preliminary Improvement Studies of the Buffalo Grove Road/Port Clinton Road/Prairie Road and Weiland Road/Prairie Road Corridors and Bid Waiver. It was determined that there should be more information from staff to fmd out why and if the Village should proceed with this proposal. After further discussion,it was moved by Reid and seconded by Braiman to defer action on this resolution until the information requested is available and a letter is received from Lake County. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. 10110 9/22/97 LAND ACOUISITION NEGOTIATIONS Moved by Reid,seconded by Braiman,to defer authorization to enter into Land Acquisition Negotiations concerning the improvement of the Intersection of Port Clinton Road and Prairie Road until information requested in the preceding discussion is available. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. AT&T PERMIT RIDER Mr.Raysa reviewed this proposal,details of which are contained in Mr.Versten's memo to Mr.Balling of September 17, 1997. Moved by Rubin,seconded by Braiman,to approve the AT&T Permit Rider,subject to final agreement of the Village Attorney and the Village Engineer. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. ADJOURNMENT Moved by Reid,seconded by Hendricks, to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:25 P.M. J et M irabian,Village Clerk • APPROVED BY HIS 7'�DAY F � 1997. illage Pre Li