1998-12-21 - Village Board Regular Meeting - Minutes 10291
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF
THE VILLAGE OF BUFFALO GROVE, HELD IN THE COUNCIL CHAMBERS
50 RAUPP BOULEVARD. BUFFALO GROVE. ILLINOIS ON MONDAY DECEMBER 21. 1998
CALL TO ORDER
The Village Clerk called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: Trustees Marienthal, Rubin, Braiman, Hendricks and Glover.
President Mathias and Trustee Reid were absent.
Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Lee Szymborski,
Assistant Village Manager; William Brimm, Finance Director; Phil Versten, Administrative Assistant;
Gregory Boysen, Director of Public Works; Raymond Rigsby, Superintendent of Public Works; Robert Pfeil,
Village Planner; Richard Kuenkler, Village Engineer; Carmen Molinaro, Director of Golf Operations; and
Joseph Tenerelli, Village Treasurer.
TEMPORARY CHAIRMAN
Moved by Glover, seconded by Hendricks, to appoint Trustee Rubin as Temporary Chairman for tonight's
meeting. Upon voice vote, the motion was unanimously declared carried.
APPROVAL OF MINUTES
Moved by Glover, seconded by Hendricks, to approve the minutes of the December 7, 1998 Regular Meeting.
Upon roll call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
WARRANT#876
Mr. Tenerelli read Warrant#876. Moved by Braiman, seconded by Glover, to approve Warrant#876 in the
amount of$2,517,006.99, authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
NORTHWEST SPECIAL RECREATION ASSOCIATION
Temporary Chairman Rubin reported on a recent meeting of the Northwest Special Recreation Association.
TOGETHER WE CAN
Temporary Chairman Rubin reported on efforts to enforce teen smoking laws, particularly in restaurants.
COMMISSION FOR RESIDENTS WITH DISABILITIES
Mr. Szymborski reported on a complaint received from a member of the Commission for Residents with
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Disabilities with regard to handicapped parking at the theaters in Lincolnshire; this is being discussed with the
owners of the theaters.
ROUTE 83/LAKE COOK ROAD
Trustee Braiman noted a serious accident which recently took place at Route 83 and Lake Cook Road; he
suggested reducing the speed limit surrounding the intersection, and also a "double red" light for at least a
couple of seconds. Mr. Balling stated that staff will investigate these suggestions.
METRA
Trustee Marienthal stated that he has written two letters to Metra regarding additional trains which were
promised.
MANAGEMENT REPORT
Mr. Balling noted the submittal of the Management Report for the month of November, 1998; there were no
questions on same.
SIGNATURES
Mr. Balling stated that he was giving a signature designation form sent by President Mathias to the Village
Clerk so that the ordinances passed tonight relating to tax abatements may be signed by Mr. Balling.
MANCHESTER GREEN
Mr. Balling stated that a lien release document regarding the expenses related to the Manchester Subdivision
was received Friday afternoon; the condominium association will repay the Village $80,000 for legal fees; this
release has been reviewed and approved by the Village Attorney; he asked that the Board accept this proposal
by motion.
Moved by Braiman, seconded by Glover to accept the lien release as stated by Mr. Balling, in the amount of
$80,000. Upon roll call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
9UESTIONS FROM THE AUDIENCE
Rob Sherman commented on several sections of Lake Cook Road where he believe the speed limits should be
addressed, with some being too fast and others being too slow; staff will review Mr. Sherman's suggestions.
CONSENT AGENDA
Temporary Chairman Rubin explained the Consent Agenda, stating that any items on the Consent Agenda may
be removed by a Board member or member of the audience for full discussion. Temporary Chairman Rubin
read a brief summary of each item on the Consent Agenda. Trustee Braiman abstained on Item XI.A. Moved
by Trustee Glover, seconded by Trustee Hendricks to approve the Consent Agenda.
RESOLUTION 98-47-Bikeway Overpass
Motion to pass Resolution 98-47, indemnifying the Buffalo Grove Park District on the proposed Illinois Route
83 Bikeway Overpass at Farrington Drive.
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RIVERWALK PHASE 2
Motion to approve a Certificate of Initial Acceptance and approval -Riverwalk Phase 2.
COUNCIL CHAMBERS VIDEO DISPLAY SYSTEM-Award of Bid
Motion to approve the Award of Bid-Council Chambers Video Display System.
SCHOOL DISTRICT#102 -Fee Waiver
Motion to Approve a request for permit fee for the installation of activity announcement signs at four schools
in the Aptakisic-Tripp School District#102.
CONGREGATION BETH AM-Aesthetics
Motion to accept the Appearance Commission Recommendation: Congregation Beth AM, 225 North McHenry
Road-revised elevations, materials and colors.
BUFFALO GROVE TOWN CENTER-Aesthetics
Motion to accept the Appearance Commission Recommendation: Buffalo Grove Town Center Burger King-
architecture, materials, colors, landscaping and lighting.
Upon roll call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
ORDINANCE#98-96-TAX ABATEMENTS
Mr. Balling and Mr. Brimm summarized the tax abatement strategy for the next seven ordinances, details of
which are contained in Mr. Brimm's memo to Mr. Balling of November 24, 1998.
Moved by Glover, seconded by Hendricks, to pass Ordinance#98-96, abating a portion of the taxes levied for
General Corporate Purposes for the Village of Buffalo Grove. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
ORDINANCE#98-97-TAX ABATEMENT
Moved by Hendricks, seconded by Glover, to pass Ordinance#98-97, abating a portion of the taxes levied for
the Illinois Municipal Retirement Fund for the Village of Buffalo Grove. Upon roll call, Trustees voted as
follows:
AYES: 5 - Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
ORDINANCE 98-98 - Tax Abatement
Moved by Glover, seconded by Hendricks, to pass. Ordinance#98-98, abating a portion of the taxes levied for
the Corporate Purpose General Obligation Bonds - Series 1992 of the Village of Buffalo Grove.
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Upon roll call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 -None
ABSENT: 1 -Reid
Motion declared carried.
ORDINANCE#98-99-TAX ABATEMENT
Moved by Glover, seconded by Hendricks, to pass Ordinance#98-99, abating a portion of the taxes levied for
the Corporate Purpose General Obligation Bonds- Series 1984 of the Village of Buffalo Grove. Upon roll
call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
ORDINANCE#98-100-TAX ABATEMENT
Moved by Glover, seconded by Marienthal, to pass Ordinance#98-100, abating a portion of the taxes levied
for the Corporate Purpose General Obligation Bonds - Series 1993-A of the Village of Buffalo Grove. Upon
roll call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0- None
ABSENT: 1 -Reid
Motion declared carried.
ORDINANCE#98-101 -TAX ABATEMENT
Moved by Glover, seconded by Hendricks, to pass Ordinance#98-101, abating a portion of the taxes levied for
the Corporate Purpose General Obligation Bonds -Series 1994 of the Village of Buffalo Grove. Upon roll
Call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0- None
ABSENT: 1 -Reid
Motion declared carried.
ORDINANCE#98-102-TAX ABATEMENT
Moved by Glover, seconded by Hendricks, to pass Ordinance#98-102, abating a portion of the taxes levied for
the Corporate Purpose General Obligation Bonds -Series 1995-A of the Village of the Buffalo Grove. Upon
roll call, Trustees voted as follows:
�•/ AYES: 5 - Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0- None
ABSENT: 1 - Reid
Motion declared carried.
Trustee Braiman commended staff, and particularly Mr. Brimm, for the excellent job which he has done; he
also noted that, although Buffalo Grove is not legally bound by the tax cap, the Village has been under the
allowed amount ever since the tax cap was enacted.
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ZALE/RIVER OAKS SUBDIVISION
Mr. Balling introduced this topic.
Gordon White, Vice President of Land Development with Zale, briefly reviewed the changes which they have
made.
John Martin, JEN Land Design, made a presentation to the Board describing the new plan, details of this
presentation are contained in Mr. Pfeil's memo to Mr. Balling of December 17, 1998. During his
presentation, Mr. Martin referred to the Site Plan and the Landscape Plan.
Trustees expresses concern with the trees on the property and asked that the Plan Commission deal very
carefully with preserving as many trees as possible on the site.
Trustee Braiman stated that he does not like the idea of not putting in a sidewalk; he suggested a joint
workshop between the Plan Commission and the Appearance Commission to work on the landscaping.
Mr. White stated that they fully expected to provide sidewalks on Prairie within the frontage of their property;
to provide turn lanes for the left turn movements into their subdivision; and also street lights.
Moved by Braiman, seconded by Hendricks, to refer the proposed River Oaks Subdivision/Zale Development
of the Krueger and Sislow properties to the Plan Commission for review, subject to the comments made by the
Board tonight.
Mr. Martin stated that they do have flexibility in working with grading.
Trustee Glover stated that she does like the layout of the subdivision; she does think that sidewalks are
important; and she wanted everyone to be aware of the status of the pending litigation with the Courtyards at
Woodlands Condominium Association.
Trustee Braiman stated that he would be happy to look at variations in order to have the advantages of the
sidewalks and also keep the character they are seeking.
Upon roll call, Trustees voted as follows:
AYES: 5 -Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0 - None
ABSENT: 1 -Reid
Motion declared carried.
NORTHWEST COMMUNITY HOSPITAL HEALTHCARE CENTER
Mr. Balling noting that the developer is not quite ready at this point, so this item will be postponed until
January, 1999.
FY 1999-00 CENTRAL GARAGE BUDGET
Mr. Balling briefly reviewed the process for the Central Garage Budget.
Mr. Rigsby then made a presentation to the Board of the FY 1999-00 Central Garage Budget, details of which
are contained in Mr. Rigsby's memo to Mr. Boysen of November 19, 1998.
RESOLUTION#98-48-FY 1999 GOLF BUDGET
Mr. Balling made a presentation on the FY 1999 Golf Budget, and began by highlighting golf in Buffalo
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Grove; he reviewed the revenues and expenditures of this budget, after which he answered questions from the
Board.
Mr. Molinaro then summarized the marketing campaign to be launched for the golf courses, and he ended by
answering questions from the Board.
Moved by Glover, seconded by Marienthal, to pass Resolution#98-48, approving the Fiscal Year 1999 Budget
for the Buffalo Grove Golf Club and Arboretum Golf Course funds.
Mr. Balling briefly reviewed the various stages in the budget process, and the current status of that process,
details of which are contained in Mr. Brimm's memo to him of December 21, 1998.
Upon roll call, Trustees voted as follows
AYES: 5 - Marienthal, Rubin, Braiman, Hendricks, Glover
NAYS: 0- None
ABSENT: 1 -Reid
Motion declared carried.
FY1999-00 CAPITAL IMPROVEMENT PLAN
Mr. Brimm reviewed the FY 1999-00-2003-2004 Capital Improvement Plan, details of which are contained
in Mr. Brimm's memo to Mr. Balling of November 18, 1998.
Mr. Brimm pointed out that this is just a plan, and all projects will be brought back to the Board a minimum of
three times before finalization.
GOLF FOOD SERVICE
Mr. Balling reviewed this item, details of which are contained in Mr. Brimm's memo to him of December 21,
1998.
Trustee Glover commented first on the process and then on each of the prospective operators.
Moved by Glover, seconded by Marienthal, to accept the term sheet for Golf Food Service from Creative
Hospitality, Inc.
Trustee Braiman stated that he will abstain from discussion and voting on this subject since he has at one time
represented one of the prospective operators.
Upon roll call, Trustees voted as follows:
AYES: 4 -Marienthal, Rubin, Hendricks, Glover
NAYS: 0- None
ABSTAIN: 1 - Braiman
ABSENT: 1 -Reid
Motion declared carried.
ADJOURNMENT
Moved by Glover, seconded by Braiman, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 9:48 P.M.
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40 Um • i .acwv
Jane�191. Sirabian, Village Clerk
APPROVED BY ME THIS ` DAY OF ; 19
1
illage Presi
VILlAGE OF VILLAGE OF
V?uffal o
BUFFALO GROVE Gmm
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2196
Phone 847-459.2500
Fax 847-459-0332
TO: Village of Buffalo Grove
Board of Trustees
Village Clerk
FROM: Sidney H. Mathias
%id
DATE: December 17, 1998
SUBJECT: Signature Designation
As you are aware, I will be away from the area through the end of the calendar
year. On December 21, 1998 a series of seven (7) ordinances will be considered
by the Board abating a portion of the property taxes levied for 1998 originally
part of Ordinance No. 98-83. These ordinances should be filed before the end of
the calendar year to assure that the appropriate credits will be applied against
the initial tax levy filed in November.
Chapter 65 of the Illinois Compiled Statutes at Section 5/3.1-35-30 permits the
Village President to designate his/her signature to any written instrument that
requires the Village President's signature. Designating another individual
requires notice to the Village Board stating the following:
1. Who is selected to sign, and
2. What instrument(s) the person has the authority to sign.
The notice of designation shall be recorded in the minutes of the Village Board
and shall be maintained by the Village Clerk.
I would recommend that William R. Balling be designated to sign the tax levy
abatements to be considered on Monday, December 21, 1998 once adopted by those
trustees in attendance. A sample of my signature as required is included with
this notice as signed by Bill as well as his signature. Your concurrence to this
request is appreciated.
snlimto
LaWcuim -611k
Sidney Olathias William R. Balling
(by William R. Balling)