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1998-10-05 - Village Board Regular Meeting - Minutes 10256 10/5/98 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY OCTOBER 5.1998 CALL TO ORDER President Mathias called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Mathias;Trustees Marienthal,Reid,Braiman,Hendricks and Glover. Trustee Rubin was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Phil Versten, Administrative Assistant;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Reid,seconded by Glover,to approve the minutes of the September 28, 1998 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 4-Marienthal,Reid,Braiman,Glover NAYS: 0-None ABSTAIN: 1 -Hendricks ABSENT: 1 -Rubin Motion declared carried. WARRANT#871 Mr.Tenerelli read Warrant#871. Moved by Marienthal,seconded by Glover,to approve Warrant#871 in the amount of$850,428.21,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. PROCLAMATION-FIRE PREVENTION President Mathias read a Proclamation declaring the week of October 4-10, 1998 as Fire Prevention Week,and urging the people of Buffalo Grove to participate in fire prevention activities. PROCLAMATION-HALLOWEEN President Mathias read a Proclamation declaring Saturday,October 31, 1998 as Trick or Treat day in Buffalo Grove and asking that residents cooperate in limiting trick or treat activities to the period between 2:00 P.M.and 7:00 P.M. on that day. SERIES 1990 WATER SYSTEM REVENUE BONDS Mr.Balling reported on the Advanced Refunding-Series 1999 Water System Revenue Bonds,details of which are contained in Mr.Brimm's memo to him of October 1, 1998. Moved by Reid,seconded by Marienthal,to formally concur with the recommendation from Speer Financial and authorize Speer and staff to move ahead with this transaction. Upon roll call,Trustees voted as follows: 10257 10/5/98 AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. PUBLIC HEARING-B-5 DISTRICT President Mathias re-opened the Public Hearing,which had been continued from September 14, 1998,at 7:46 P.M. Marc Schwartz,representing the petitioner,stated that there is nothing further to add,and that they have concluded all elements that have been required. President Mathias asked if there were any comments or questions from the audience or the Board;there were none. At 7:47 P.M.,President Mathias continued this Public Hearing until the ordinance is considered later on in this meeting. OUESTIONS FROM THE AUDIENCE Howard Nochumson,415 Chatham Circle,voiced concern on behalf of himself and his neighbors regarding the poor service from ComEd;they are asking for help from the Village Board in getting satisfactory response from ComEd; he believes that a formal complaint from the Village to the Illinois Commerce Commission will help,and he urged the Village Attorney to lodge such a complaint;he believes a very strong concern should be voiced to our state representatives;he would like to determine the fmancial burden that the outages have put on the Village;he would like the Village Engineer to meet with ComEd to fmd the source of the problem;he presented a petition to the Board. President Mathias responded to Mr.Nochumson,stating that the Village takes this problem very seriously,and, along with other municipalities in the area,have been in constant contact with ComEd;staff will review Mr. Nochumson's suggestions and report back to him and the Board. Trustee Braiman asked for a report on the number of outages,duration of outages,dates of outages,cause of outages, and ComEd response time over a period of the last 3-5 years. Ron Crawford,ComEd Public Affairs Director,stated that they are evaluating the situation in the area;the trees, particularly willow trees,keep growing into the power lines;they have aggressively trimmed the trees,and they are looking for a long-term solution. President Mathias stated that everyone can understand that outages will occur,but he is most disturbed about the extended periods of time that the outages last. Trustee Marienthal asked for a report on the electrical equipment in the Village,i.e.maintenance,life span,etc.;he would also like to see a cost estimate relating to putting these wires underground. Trustee Braiman also stated that he would like to see a cost estimate for underground cables;he understands that outages will occur,but he cannot see the reason that restoration has to take up to 12 and 18 hours. Trustee Hendricks stated that he firmly believes that lines in this area must be buried;as far as the cost is concerned, he believes the money spent so far would have more than paid for burying these lines. Trustee Glover stated that the problem is that people can understand a longer response time when there is a huge storm and hundreds of thousands of customers are without power,but it is difficult to understand outages of several hours when the outage is caused by a tree branch in a small area. Trustee Reid agrees with the comments already made,and he believes that a formal complaint to the ICC would require a formal response and a formal decision. ..1 ...1 10258 10/5/98 Trustee Braiman asked for an outline of the process for lodging a formal complaint to the ICC. Several residents of the area commented,stating that one ComEd person told him that it was faulty equipment causing the problem;they would like to know why some homes are affected and homes next door are not affected; and they are upset that,when there is an outage,they do not get a person to talk to at ComEd who can give them an idea of the duration of the outage. President Mathias asked those residents who are interested in being notified of deliberations regarding ComEd to leave their names and addresses with staff. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any items on the Consent Agenda may be removed by a Board member or member of the audience for full discussion;there were no such requests. President Mathias read a brief summary of each item on the Consent Agenda. President Mathias voted Aye on Ordinance 98-63. Moved by Hendricks and seconded by Glover,to approve the Consent Agenda. ORDINANCE#98-63-Disposal of Surplus Property Motion to approve Ordinance#98-63,Authorizing the disposal of surplus Village personal property. ORDINANCE#98-64-Variance to Sign Code Motion to approve Ordinance#98-64,Granting a variance from Section 14.36.010 of the Buffalo Grove Sign Code permitting the installation of a"For Lease or Sale"sign on the west side of Hastings Lane access from 351 Hastings- Grubb&Ellis Company. ORDINANCE#98-65-Variance to Sign Code Motion to approve Ordinance#98-65,Granting a variance from Section 14.20.070 of the Buffalo Grove Sign Code permitting one ground sign to be closer than 250 feet to another ground sign on the same side of the street-National City Bank. ORDINANCE#98-66-Variance to Zoning Ordinance Motion to approve Ordinance#98-66,Granting a variance from Section 17.36.030.F of the Buffalo Grove Zoning Ordinance permitting a driveway to exceed the 40%coverage limitation- 1915 Sheridan Road,Ilya and Simona Golub. PARKWAY TREE REPLACEMENT-Award of Bid Motion to Award the Bid-FY98-99 Parkway Tree replacements. 14669 W. COLUMBUS PARKWAY-Appearance Commission recommendation Motion to Approve the Appearance commission Recommendation: Custom residence at 14669 W. Columbus Parkway-elevations,materials,colors,lighting and landscape plan. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. 10259 10/5/98 ORDINANCE#98-67-Long Grove Confectionery Mr.Balling reviewed the request of the petitioner,details of which are contained in Mr.Pfeil's memo to him of October 1, 1998. Moved by Reid,seconded by Braiman,to pass Ordinance#98-67,approving a Special Use in the Industrial District and a Preliminary Plan-Long Grove Confectionery facility expansion.Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. ORDINANCE#98-68-B-5 TOWN CENTER PLAN DISTRICT Mr.Balling reviewed the request of the petitioner,details of which are contained in Mr.Pfeil's memo to him of October 1, 1998. Mr.Raysa stated that he is very comfortable with where the situation stands right now,although he would like the motion to be made subject to final review by the Village Engineer. Moved by Braiman,seconded by Reid,to pass Ordinance#98-68,amending Section 17.44.060.C.1.e of the Buffalo Grove Zoning Ordinance allowing restaurant drive-thru facilities for window service in the B-5 Town Center Plan District,subject to final review by the Village Engineer. AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. BUFFALO GROVE TOWN CENTER BURGER KING Moved by Braiman,seconded by Reid,to approve an Escrow Agreement between the Village of Buffalo Grove and Simon DeBartolo Company and reauthorization of a Plan Commission referral-Buffalo Grove Town Center Burger King. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. President Mathias closed the Public Hearing at this time. VETERINARY RADIATION ONCOLOGY SERVICE Richard Klawiter,Rudnick&Wolf,representing the petitioner,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of October 1, 1998. Trustee Braiman stated that the same issues and concerns raised last week regarding the coordinating facility apply to this parcel. Moved by Braiman,seconded by Reid,to refer the Special Use in the Industrial District,Veterinary Radiation Oncology Service at 1410 Busch Parkway,be referred to the Plan Commission for review. Trustee Reid also asked that the Plan Commission review the comments which were made last week,and also asked that notice be sent to the tenants in the building as well as the owner. Mr.Klawiter stated that he has already 10260 10/5/98 obtained the list of tenants in the building. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. BUFFALO GROVE DAYS Ron Dettmann,Chairman of the Buffalo Grove Days Committee,presented a fmal report on the 1998 festival. President Mathias thanked the entire Committee and Village staff for their excellent work and many hours spent to put on another excellent Buffalo Grove Days. Moved by Braiman,seconded by Reid,to accept the 1998 Buffalo Grove Days Operations report. Upon roll call, Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. WERCHEK BUILDERS Mike Werchek,Werchek Builders,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of October 1, 1998;he referred to the Site Plan during his presentation;he answered questions from the Board,during which time he stated that one building will be constructed immediately after the other. Moved by Marienthal,seconded by Reid,to refer the proposed office buildings/Werchek Builders- 1300 N. Arlington Heights Road,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. EXECUTIVE MEETING Moved by Braiman,seconded by Reid,to move to Executive Meeting to discuss Litigation. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None ABSENT: 1 -Rubin Motion declared carried. The Board moved to Executive Meeting at 9:19 P.M. The Regular Meeting reconvened at 9:25 P.M. ADJOURNMENT Moved by Glover,seconded by Hendricks,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:26 P.M. 1C261 10/5/98 et M. Sirabian,Village Clerk APPROVED BY ME THIS 2 ✓ AY OF Q 1998 Village estdent