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1998-09-14 - Village Board Special Meeting - Minutes 10241 9/14/98 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY SEPTEMBER 14. 1998 CALL TO ORDER President Mathias called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Mathias;Trustees Marienthal,Braiman,and Glover. Trustees Reid,Rubin and Hendricks were absent. Also present were:Lee Szymborski,Acting Village Manager;William Raysa,Village Attorney;William Brimm, Finance Director;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Police Chief McCann; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the August 17, 1998 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 3-Marienthal,Braiman,Glover NAYS: 0-None ABSTAIN: 3-Reid,Rubin,Hendricks Motion declared carried. WARRANT#869 Mr.Tenerelli read Warrant#869. Moved by Marienthal,seconded by Glover,to approve Warrant#869 in the amount of$2,354,804.63,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 3-Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. LIQUOR ORDINANCE FINE FUND President Mathias briefly explained the Liquor Ordinance Fine Fund,and the eight portable breath testing units to be purchased from this fund at a cost of$5,000.00. BUFFALO GROVE DAYS President Mathias congratulated the staff and the Buffalo Grove Days Committee for a great Buffalo Grove Days week-end;he noted that a final report will be forthcoming at a future meeting. CONDOLENCES President Mathias conveyed the condolences of the Board to Bill Balling at the death of his mother-in-law this past week. NORTH CENTRAL RAIL LINE Trustee Marienthal reported on the dedication of the Village of Buffalo Grove locomotive during the Buffalo Grove Days celebration,noting that the ceremonies went very well;he noted that ridership on the line is up,and the riders at the Buffalo Grove station have already more than doubled the projections for the year 2010;a second track is the next step for the line. 10242 9/14/98 VOTER REGISTRATION The Village Clerk noted that voter registration for the November 3, 1998 election will close on October 6, 1998. SERVICE AWARD Chief McCann presented a brief biography on the career of Officer Robert Heer,and congratulated Officer Heer on his 20 years of service to the Buffalo Grove Police Department;Officer Heer came forward and was presented with a gift from President Mathias on behalf of the Village and was congratulated by the audience and the Board. PUBLIC HEARING -WALSH PROPERTY President Mathias reopened the Public Hearing,which had been continued from August 17, 1998,at 7:53 P.M., President Mathias swore in Chris Walsh to give testimony at this Public Hearing. Mr.Raysa noted the changes that have been made since this was last before the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of September 10, 1998;he stated that staff is comfortable with the Annexation Agreement dated 9/10/98. President Mathias asked if there were any comments from the audience or the Board;there were none. President Mathias explained that an Annexation Agreement requires five affirmative votes,and there are only four officials present at tonight's meeting,therefore,unless another Trustee arrives,this matter will have to be continued until the September 28, 1998 Special Meeting. At 7:57 P.M.,President Mathias continued the Public Hearing until later on in this meeting. PUBLIC HEARING-B-5 DISTRICT President Mathias re-opened the Public Hearing,which had been continued from August 17, 1998,at 7:57 P.M. Marc Schwartz,representing the petitioner,stated that they are moving forward in ironing out all of the different issues and agreements,however,they are not in place as of this evening,therefore,he requested that this matter be continued until September 28, 1998. Mr.Brimm stated that they are making progress with the TIF ordinance. Mr.Raysa summarized his letter to the Village dated September 11, 1998 informing them of the status of the TIF restructuring. Moved by Braiman,seconded by Marienthal to continue this Public Hearing until October 5, 1998. Upon roll call, Trustees voted as follows: AYES: 3 -Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3-Reid,Rubin,Hendricks Motion declared carried. At 8:03 P.M.,President Mathias continued this Public Hearing until the October 5, 1998 Regular Meeting. TOWN CENTER BURGER KING Mr. Schwartz requested that the Town Center Burger King site review be deferred until the September 28, 1998 Special Meeting. Trustee Glover stated that Mr. Schwartz should inform his client that the paperwork for this issue must be in to 10243 9/14/98 Village staff well in advance of that meeting;she will not vote to continue this again. Moved by Glover,seconded by Marienthal,to continue the Town Center Burger King site review until the September 28, 1998 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 3 -Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. QUESTIONS FROM THE AUDIENCE Lorraine Kilarski,471 Bernard Drive,on behalf of the Buffalo Grove Seniors Club,noted what has transpired since they appeared at the August 3, 1998 Regular Village Board Meeting. President Mathias stated that staff is evaluating this situation and will present a report and notify the Seniors Club when it is to appear on the agenda. Several other members of the Seniors Club stated that they have only one room for activities,and they believe that the Village owes its senior citizens more than that;they are asking for the help of the Village in finding facilities that will house more activities and hold more people. Trustee Braiman asked that staff include in their report specifics of what was done with the$70,000 which was given to the Park District by the Village over a period of years to be used for improvements to the Senior facilities. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any items on the Consent Agenda may be removed by a Board member or member of the audience for full discussion; President Mathias read a brief summary of each item on the Consent Agenda. Since Item XI.,I.requires a vote of 2/3 of the Trustees,it was moved by Marienthal,seconded by Glover,to defer action on Item XI.,I.,until the September 28, 1998 Special Meeting. President Mathias voted on Items XI. A,B,C,D,E. There were no other requests to remove any items from the Consent Agenda. Moved by Braiman,seconded by Glover to pass the Consent Agenda. ORDINANCE#98-55-Title 10 Motion to pass Ordinance#98-55,Amending Title 10 of the Buffalo Grove Municipal Code designating"No Parking"on the east side of Franklin Lane between Fremont Way and Fairfax Lane. ORDINANCE#98-56-Strathmore Shopping Center Motion to pass Ordinance#98-56,Providing for emergency access lanes at Strathmore Shopping Center,Illinois Route 83. ORDINANCE#98-57-Sign Code Variance Motion to pass Ordinance#98-57,Granting a variance from Section 14.36.010(o)of the Buffalo Grove Sign Code, permitting the installation of a"For Lease"sign at 351 Hastings Drive. ORDINANCE#98-58-Sign Code Variance Motion to pass Ordinance#98-58,Granting a variance from Section 14.20.010 and 14.40.020 of the Buffalo Grove Sign Code,permitting the installation of manual changeable copy signs at Tripp Elementary School,Aptakisic Jr. High School,and Pritchett Elementary School. 10244 9/14/98 RESOLUTION#98-28-Metra Station parking facility Motion to pass Ordinance#98-28,Approving a revised Attachment No. 2 to the Pass Through Agreement between Metra and the Village of Buffalo Grove,covering the expansion of the Buffalo Grove parking facility and warming shelter. Upon roll call,Trustees voted as follows: AYES: 4-President Mathias,Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. METRA PARKING LOT PROJECT-Warranty Deed Motion to Accept a Warranty Deed and Conveyance of Lot 2 in Block 9 in Horatio Gardens(Polk Bros. Foundation)property for purposes of the Metra parking lot expansion project. METRA WARMING SHELTER-Authorization to Bid Motion to Authorize to Bid-Buffalo Grove Metra facility warming shelter. FY 98-99 PARKWAY TREE REPLACEMENT -Authorize to Bid Motion to Authorize to Bid-FY98-99 Parkway Tree Replacement Program. RIVERWALK-PHASE I-Parking Lot Motion to accept the Appearance Commission Recommendation:Riverwalk-Phase I revised parking lot with landscaping. LASALLE BANK-Sign Motion to accept the Appearance Commission Recommendation:LaSalle Bank, 1300 N. Arlington Heights Road- ground sign face change. NATIONAL CITY BANK-Ground sign face change Motion to accept the Appearance Commission Recommendation:National City Bank(formerly First of America Bank)-ground sign face changes at 10 E. Dundee Road and 1177 Lake Cook Road. FEDERAL EXPRESS-Ground Sign face change Motion to accept the Appearance Commission Recommendation:Federal Express, 1100 Lake cook Road-ground sign face change to read:"FedEx". GROVE POINT DIRECT COMMUNICATIONS-Wall sign Motion to accept the Appearance Commission Recommendation:Grove Point Direct Communications, 171 Old McHenry Road-wall sign. 10245 9/14/98 Upon roll call,Trustees voted as follows: AYES: 3 -Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. WALSH PROPERTY PUBLIC HEARING Moved by Marienthal,seconded by Glover,to defer action on Items XII.,A.,B.,C.,proposed ordinances dealing with the Walsh property at 16613 West Park Avenue until the September 28, 1998 Special Meeting. Upon roll call, Trustees voted as follows: AYES: 3 -Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. At 8:28 P.M.,President Mathias continued the Public Hearing until September 28, 1998. ROUTE 83 BIKEWAY OVERPASS Pat Austin,representing the Buffalo Grove Rotary Club,made a presentation regarding the Illinois Route 83 Bikeway Overpass at Farrington Drive Improvement,details of which are contained in Mr.Boysen's memo to Mr. Balling of September 8, 1998;she referred to the Project Location Map during her presentation. Lengthy discussion followed,with the following issues being the focus of the discussion: • Funding of the project,i.e.the$75,000 requested from the Village • Whether or not it should go to the Plan Commission • Whether or not it is a minor change • Safety issues • Liability-can liability be shared with the Park District even though the Village has ownership • The Village should adhere to the same processes it requires of developers • Construction timetable • Communication between staff and the Board Moved by Braiman,seconded by Marienthal,to refer the proposed Illinois Route 83 Bikeway overpass at Farrington Drive to the Plan Commission for a limited review(one workshop,but not a Public Hearing)to make sure all of the documentation is proper and that the issue of liability is resolved. Several nearby residents spoke and their comments are as follows: • The overpass is too close to backyards • The impact on adjacent residents should be minimized • The notes from this meeting should be forwarded to the Plan Commission • Safety on Farrington Drive • Privacy • Lighting • Proper screening Ms.Austin stated that the entire bike path is without lighting. 10246 9/14/98 Upon roll call,Trustees voted as follows on the motion: AYES: 3 -Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. RESOLUTION#98-29-WEILAND ROAD/PAULINE AVENUE Mr. Szymborski reviewed this proposed resolution,as well as the next proposed resolution,details of which are contained in Mr.Boysen's memo to Mr.Balling of September 9, 1998. Discussion followed,with Mr.Boysen answering various questions from the Board. Moved by Braiman,seconded by Marienthal,to pass Resolution#98-29,approving an Agreement with Lake County related to the improvement of the intersection of Weiland Road and Pauline Avenue. Upon roll call,Trustees voted as follows: AYES: 4-Marienthal,Braiman,Glover,President Mathias NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. RESOLUTION#98-30-WEILAND ROAD/PAULINE AVENUE Moved by Marienthal,seconded by Glover,to pass Resolution#98-30,approving an Agreement for Engineering Services for the Weiland Road and Pauline Avenue Intersection Improvement. Upon roll call,Trustees voted as follows: AYES: 4-Marienthal,Braiman,Glover,President Mathias NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. LONG GROVE CONFECTIONERY Kurt Irelan,Itasca Construction,representing Long Grove Confectionery,made a presentation to the Board summarizing the request of the petitioner,details of which are contained in Mr.Pfeil's memo to Mr.Balling of September 10, 1998. Moved by Braiman,seconded by Glover,to refer the Long Grove Confectionery facility expansion to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 3-Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. INSIGNIA HOMES Bill Rotolo,Insignia Homes,made a brief presentation to the Board reviewing his proposal for townhomes on the east side of Prairie Road near Willow Parkway,details of which are contained in Mr.Pfeil's memo to Mr.Balling of September 10, 1998. Mark Janeck,architect for Insignia Homes,further explained the proposal,referring to elevations and the site plan during his presentation. Trustee Braiman is not enthused about expanding the multi-family units in the Village,and he is concerned about doing something on this property that would preclude any useful commercial purpose on the property to the north. Mr.Janeck responded to Trustee Braiman's comments. 10247 9/14/98 Trustee Marienthal agreed with Trustee Braiman;he believes that this parcel and the ones to the north and south belong together;he would prefer not to split them up. Trustee Glover also agrees with Trustee Braiman;she believes the parcel to the north would be a good commercial location;she would not want to do anything with this parcel until there is more information on the property to the north. Mr.Rotolo asked for specifics of what the Board is looking for,and stated that he would attempt to meet with the owner of the property to the north. EXECUTIVE MEETING Moved by Glover,seconded by Braiman,to move to Executive Meeting to discuss Litigation. Upon roll call, Trustees voted as follows: AYES: 3 -Marienthal,Braiman,Glover NAYS: 0-None ABSENT: 3 -Reid,Rubin,Hendricks Motion declared carried. The Board moved to Executive Meeting at 9:41 P.M. At 10:20 P.M.,it was moved by Braiman and seconded by Glover to return to the Regular Meeting. Upon voice vote,the motion was unanimously declared carried. ADJOURNMENT Moved by Glover,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:20 P.M. C�Sirabian,Village Clerk APPROVED BY ME THIS 4 DAY OF , 1998 ti Villag sident