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1998-04-06 - Village Board Regular Meeting - Minutes 10184 4/6/98 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.APRIL 6. 1998 CALL TO ORDER President Mathias called the meeting to order at 7:40 P.M. Those present stood and pledged allegiance to the Flag. l ROLL CALL V Roll call indicated the following present:President Mathias;Trustees Marienthal,Reid,Rubin,Braiman,Hendricks and Glover. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Lee Szymborski,Assistant Village Manager;William Brimm,Finance Director;Robert Giddens,Director of Management Information Systems; Ed Schar,Director of Building&Zoning;Raymond Rigsby,Superintendent of Public Works;Police Chief McCann; Fire Chief Allenspach;Deputy Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Reid,seconded by Rubin,to approve the minutes of the March 16, 1998 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5-Marienthal,Reid,Rubin,Braiman,Glover NAYS: 0-None ABSTAIN: 1 -Hendricks Motion declared carried. Moved by Marienthal,seconded by Glover,to approve the minutes of the March 23, 1998 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. WARRANT#859 Mr.Tenerelli read Warrant#859. Moved by Hendricks,seconded by Glover,to approve Warrant#859 in the amount of$2,023,172.09,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. BUFFALO GROVE DAYS COMMITTEE President Mathias appointed Debra Jess to the Buffalo Grove Days Committee. Moved by Braiman,seconded by Hendricks,to concur with President Mathias' appointment. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. II L 10185 4/6/98 PROCLAMATION-DAYS OF REMEMBRANCE President Mathias Mathias read a Proclamation declaring the week of April 19-26, 1998 as Days of Remembrance in the Village of Buffalo Grove in memory of the victims,the survivors and their liberators and further proclaim that we,as citizens of the Village of Buffalo Grove should strive to overcome intolerance and indifference through learning and remembrance. PROCLAMATION-ALCOHOL AWARENESS MONTH President Mathias read a Proclamation declaring the month of April, 1998 as Alcohol Awareness Month in the Village of Buffalo Grove,calling upon all citizens to recognize alcohol use as a serious problem for the youth in our community. PROCLAMATION-ARBOR DAY President Mathias read a Proclamation declaring April 24, 1998 as Arbor Day in the Village of Buffalo Grove, calling upon all citizens and civic organizations to support efforts to protect our trees and woodlands and to support our Village Urban Forestry Program. Mr.Rigsby noted that,for the tenth consecutive year,the Arbor Day Foundation has recognized the Village as a Tree City U.S.A.;details of this award are noted in his memo to Mr.Balling of March 26, 1998. Mr.Rigsby presented the award to President Mathias,who in turn thanked Mr.Rigsby and his department for their hard work in making the Village so attractive. B'NAI SHALOM Trustee Rubin pointed out that Congregation B'Nai Shalom is having a Days of Remembrance service on Wednesday,April 22, 1998 at 7:30 P.M.for the Buffalo Grove Community. ROSE BOULEVARD Trustee Rubin stated that he had been asked about the Rose Boulevard/Kennicott area right-of-way to see if it would be possible to tie them into the Village bike path. Staff will investigate this possibility and report back to the Board. MEDIA ONE Trustee Reid reported on the meeting earlier this evening with representatives from Media One. IML DAY President Mathias reported on the recent Illinois Municipal League Day in Springfield,which was attended by Trustees Reid,Rubin and Glover,as well as himself. ILLINOIS DEVELOPMENT FINANCE AUTHORITY Mr.Balling reviewed the Illinois Development Finance Authority Banc One Capital Corporation Mortgage Issue, details of which are contained in Mr.Brimm's memo to him of March 17, 1998. TECHNOLOGY ACQUISITIONS Mr.Balling reviewed the new technology acquisitions proposed. Moved by Reid,seconded by Hendricks,to approve the Village participation in the Cook County Sheriff's plan at a cost not to exceed$20,000,the addition of the 11 `Eyewitness"in-car video systems at a cost not to exceed$49,500, and bid waiver and purchase of the ISI Vision 3 hand-held Thermal Imaging Camera at a cost not to exceed$21,800, and the network switch for the Information Systems not to exceed$5,000. Staff answered several questions from Board members. 10186 II 4/6/98 Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. OUESTIONS FROM THE AUDIENCE Lou Eisenberg, 1213 Franklin Lane,a member of the Board of Directors of The Crossings Home\owners Association,stated that he has been asked by that Board to inform the Village Board that The Crossings Board unanimously voted to endorse the proposal to make Fremont a one-way street between Bristol and Arlington Heights Road when the Shell Station is constructed,and not to wait to see if it is necessary. Julian Franklin,495 Bernard Drive,stated that there is a billboard at Deerfield and Milwaukee Avenue advertising a development to be built in the spring of 1997;he stated that it is misleading and asked that the sign be changed if the development is not to be built. Mr.Balling responded to Mr.Franklin's question. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Mathias then read a brief synopsis of each item on the Consent Agenda. Moved by Glover, seconded by Reid to approve the Consent Agenda. ORDINANCE#98-20 Motion to authorize the Disposal of Surplus Village Personal Property. ORDINANCE#98-21 Motion to Amend Chapter 5.20 of the Municipal Code-Liquor Controls,eliminating a Class C liquor license for Dvoret,Inc.d/b/a BG Liquors which has closed its business. ORDINANCE#98-22 Motion to provide for a Fire Lane at Extended Stay American, 1525 Busch Parkway. ORDINANCE#98-23 Motion to provide for emergency access lanes at Rogers Center for Commerce East and West. ORDINANCE#98-24 Motion to grant a Variance from Section 14.36.010 of the Buffalo Grove Sign Code allowing Hamilton Partners to install a"For Lease"sign at 300 Hastings Dr. in the Chevy Chase Business Park West. RESOLUTION#98-15 Motion to appoint an alternative representative to the Board of Directors of the Intergovernmental Risk Management Agency(IRMA). JACOBS AUTO LAUNDRY Approval of a Certificate of Initial Acceptance and Approval. 10187 4/6/98 RIVERWALK DR.-Sidewalk Easements Approval of Sidewalk Easements for Riverwalk Dr.allowing for the completion of the bikepath in that area. BUFFALO GROVE DAYS-Bid Waiver Approval of a Bid Waiver-Portable Restroom Facilities for Buffalo Grove Days. COMMONWEALTH EDISON-Grant of Easement Approval of a Grant of Easement along Commonwealth Edison property for the Deerfield Parkway connector. BUFFALO GROVE PARK DISTRICT GOLF DOME Approval of a Waiver of Building Permit Fees-Buffalo Grove Park District Golf Dome at Busch Grove Community Park. ARLINGTON HEIGHTS ROAD-Fence Removal Bid Award of Bid-Arlington Heights Road(Bernard Dr.to Plum Grove Cir.)Fence removal and replacement project to Action Fence Contractors,Inc.For their low bid of$11,870.00. MIS MICROSOFT-Upgrades Bid Authorization to Bid-Village MIS Microsoft upgrades. PUBLIC SERVICE CENTER-HVAC Replacement Bid Authorization to Bid-Public Service Center HVAC Replacement GENERAL BINDING CORPORATION-Aesthetics Motion to accept the Appearance Commission Recommendation: General Binding Corporation,301 Hastings Ln.- Wall Sign. LASALLE BANK-Aesthetics Motion to accept the Appearance Commission Recommendation:LaSalle Bank, 1300 N.Arlington Heights Rd.., Sign Face changes. SETH PINES WAREHOUSE BUILDING-Aesthetics Motion to accept the Appearance Commission Recommendation: Seth Pines Warehouse Building, 1360 Abbott Ct.- Architecture,materials,colors,landscaping and lighting. EAGLE COUNTRY MARKET-Aesthetics Motion to accept Appearance Commission Recommendation: Town Center Eagle Country Market-Architecture, materials,colors, landscaping and lighting. MUNICIPAL CODE-TOBACCO Mr.Balling reviewed the proposed amendment to the Tobacco Ordinance,details of which are contained in Chief McCann's memo to him of March 26, 1998. Chief McCann summarized the approach the Police Department would take if the proposed change is approved. 10188 4/6/98 Moved by Reid,seconded by Hendricks,to pass Ordinance#98-25,amending Chapter 5.32(Tobacco)and Chapter 10.18(Enforcement and Penalty)of the Municipal Code as it applies to minors and smoking. After discussion by the Board,it was moved by Braiman and seconded by Rubin to defer action on the proposed amendment until further information is provided by staff. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. RESOLUTION#98-16-METRA COMMUTER STATION Moved by Marienthal,seconded by Braiman,to pass Resolution#98-16,authorizing Amendment No.2 to the Commuter Station Development Agreement approving a construction funds escrow agreement between the Village and Metra. Also authorizing a bid waiver and approving a site engineering agreement with Daniel Creaney Company,and accepting a proposal for architectural services with Bernheim and Kahn,Ltd. Mr. Szymborski briefly reviewed his memo to Mr.Balling of April 2, 1998 on this item. President Mathias noted that he has received word that one of the new engines being put into service will be named after the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. GARAGE SALE REGULATIONS Mr. Schar reviewed the proposed ordinance regarding garage sale regulations,details of which are contained in his memo to William Balling of March 10, 1998. Lengthy discussion by the Board followed,primarily focusing on signage,the amount of the fee,the number of sales allowed per household,and wording so as to prevent bulk sales of new items,without posing a hardship on residents seeking to have legitimate garage sales with normal used household items. Moved by Reid,seconded by Braiman,to defer action on the proposed garage sale ordinance until staff has had a chance to review and rework it. It was suggested that the proposal be circulated to the Board for review before bringing it back for consideration. Upon roll call,Trustees voted as follows on the motion to defer: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. GOLF MAINTENANCE EQUIPMENT Moved by Marienthal,seconded by Hendricks,to award bid for maintenance equipment for Buffalo Grove Golf Club and Arboretum Golf Club,as outlined in Mr.Molinaro's memo to the Board of April 1, 1998. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. 10189 4/6/98 FIRE DEPARTMENT AMBULANCE Moved by Marienthal,seconded by Reid,to waive bids and purchase a Fire Department Ambulance,as outlined in Chief Allenspach's memo to Mr.Balling of March 24, 1998. Mr. Balling briefly reviewed the proposed purchase. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. UTILITY AUDIT AGREEMENT Moved by Marienthal,seconded by Braiman,to approve a Utility Audit Agreement with Corporate Energy Consultants,Inc.,as outlined in Mr.Rigsby's memo to Mr.Balling of March 31, 1998. Mr.Balling briefly reviewed the proposed agreement. Upon roll call,Trustees as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Reid, to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:01 P.M. I et M. Sirabian,Village Clerk APPROVED BY ME THIS 1 AY OF , 1998 Vill ident L.