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2000-03-20 - Village Board Regular Meeting - Minutes 10930 3/20/2000 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY MARCH 20,2000 CALL TO ORDER President Hartstein called the meeting to order at 7:40 P.M. The Pledge of Allegiance to the Flag was led by Boy Scout Troop 79. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Hendricks,Glover and Berman. Trustee Reid was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Administrative Assistant;Gregory Boysen, Director of Public Works;Ray Rigsby, Superintendent of Public Works;Robert Pfeil,Village Planner;Police Chief McCann;Rick Reed, Golf Course Superintendent; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Hendricks, seconded by Glover,to approve the minutes of the March 6,2000 Regular Meeting. Upon roll call Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. WARRANT#906 Mr.Tenerelli read Warrant#906. Moved by Glover, seconded by Hendricks,to approve Warrant#906 in the amount of$1,656,586.63,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks, Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. OFFICE WARNEEN KRUEGER SOUCY President Hartstein paid tribute to the memory of Buffalo Grove Police Officer Warneen Krueger Soucy who passed away this past week;he noted that the Village has lost a member of its family, and led a moment of silence in honor of Officer Krueger Soucy. SERVICE AWARDS Police Chief McCann read brief histories of the service given to the Village over the last 20 years by Jamie Dunne and Dave Halvorsen;both officers came forward and were presented with a gift from the Village and were congratulated by the audience and the Board. 10931 3/20/2000 AMVETS BUFFALO GROVE POLICE OFFICER OF THE YEAR AWARD Amvets Post#255 Commander Phil Kanoles noted that the Police Officer of the Year for 1999 is presented to Corporal Robert Heer;he read a biography of Corporal Heer's career and presented a plaque to him. Corporal Heer was congratulated by the audience and the Board. Commander Kanoles then noted that the Special Commendation Award for 1999 is presented to Investigator Thomas Reid;he read a biography of Investigator Reid's career and presented a plaque to him. Investigator Reid was also congratulated by the audience and the Board. President Hartstein thanked the Amvets for taking the time to establish this award program as well as thanking the officers for their outstanding service to the community. CENSUS President Hartstein urged every resident to fill out the census forms that they received in the mail;he noted the benefits of the census count to the Village. BUFFALO GROVE HIGH SCHOOL CHEERLEADERS President Hartstein recognized the accomplishments of the Buffalo Grove High School Cheerleading team who won the State Championship this past weekend. STEVENSON HOCKEY TEAM President Hartstein congratulated the Stevenson Patriots hockey team for winning the State Championship in their division. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of February,2000;there were no questions on same,however, it was noticed that the Police summary was missing,and Mr.Balling stated that he will get that to the Board for review. FY 1999-2000 YEAR END PURCHASE PROGRAM Mr.Balling reviewed the FY 1999-2000 year-end purchase program,details of which are contained in Mr.Brimm's memo to him of March 7,2000;Mr.Balling and Mr.Brimm then answered questions from the Board on these purchases. Moved by Hendricks, seconded by Marienthal,to approve the FY 1999-2000 Year-End Purchase Program,the Priority"A"and Priority"B"items totaling$226,950.00. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. COM ED Mr.Balling presented a status update on ComEd,details of which are contained in Mr. Crawford's letter to him of March 13,2000. 10932 3/20/2000 LAKE COOK ROAD CONSTRUCTION Mr.Balling alerted the community that the construction on the Lake Cook Road Bridge will begin on Monday, March 27,2000 and continue through June;he urged all motorists using that route to prepare for delays and/or take alternate routes. COMMITTEE OF THE WHOLE MEETING Mr.Brimm reported on the Committee of the Whole meeting to be held in the Council Chambers on Monday,March L1 27,2000;annual reports for all Village committees and commissions will be presented by a representative from each committee or commission. GOLDEN BISON AWARD President Hartstein reviewed the background of Panera Bread,details of which are contained in the Village Board Meeting Agenda Item Overview dated March 20,2000,before presenting the Golden Bison Award to the owner of that business,Gordon Hahn. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; it was requested that Item XI.D.be removed from the Consent Agenda for full discussion. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Hendicks to approve the Consent Agenda. ORDINANCE No.2000-13—Fire Lane Motion to approve Ordinance No.2000-13,Creating a Fire Lane—851-855 Commerce Court. RESOLUTION No. 2000-13 Motion to approve Resolution No.2000-14,Approving an Intergovernmental Agreement for Cooperative Purchasing with Lake County. RESOLUTION No.2000-14—Locomotive Horn Use Motion to approve Resolution No.2000-14,Requesting the Federal Railroad Administration to Consider the Establishment of Locally Viable Rules and Regulations as Part of the National Implementation of Highway/Rail Crossing Locomotive Horn Use Rules. RESOLUTION No.2000-15—Zoning Map Motion to approve the adoption of the Official Zoning Map of the Village. RESOLUTION No.2000-16—Family Service of South Lake County Motion to approve the recognition of the 70th anniversary of Family Service of South Lake County. 10933 3/20/2000 GOLF CLUB MAINTENANCE EQUIPMENT—Authorization to Bid Motion to authorization to bid maintenance equipment for Arboretum Golf club and Buffalo Grove Golf Club. IRIGATION PUMP STATION RENOVATION—Award of Bid Motion to award the bid for Irrigation Pump Station Renovation Arboretum Golf Club. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. ORDINANCE#2000-14—WATER&SEWER RATES Moved by Berman, seconded by Glover,to pass Ordinance#2000-14,an ordinance amending Section 13.04.190 and 13.04.290 of Title 13 of the Village of Buffalo Grove Municipal Code. Mr. Balling reviewed the proposed ordinance,details of which are contained in Mr.Brinnn's memo to him of March 10,2000. Upon roll call,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Braiman,Hendricks, Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. PARKING RESTRICTIONS Mr.Balling reviewed the reason for the proposed ordinance which would amend Title 10 of the Village of Buffalo Grove Municipal Code(designation of No Parking within the Mirielle Phase 1 and Tenerife Subdivisions),details of which are contained in Chief McCann's memo to him of March 7,2000. Moved by Hendricks, seconded by Glover,to pass Ordinance#2000-15,amending Title 10 of the Village of Buffalo Grove Municipal Code. Trustee Berman stated that he believes there should be some standards formulated that could be applied when special parking restrictions are requested so that they would be dealt with on a uniform basis;he would like the usage of these spaces reviewed so that the Board could see how it is impacting the park and the neighborhood. Trustee Berman moved to defer consideration of this ordinance until such time as staff can formulate objective criteria for the Board to use and the parking usage is evaluated;Trustee Braiman seconded the motion. Trustee Braiman agreed with Trustee Berman;he believes the approach to requests has been haphazard;the streets are public streets maintained by public funds and the Village should seriously consider the implications when dealing with requests such as this. Trustee Braiman believes the criteria should be created and reviewed in accordance with the situation at hand before a decision is made. Trustee Hendricks stated that he agrees that standards need to be set,but he believes action should be taken on this particular issue now because neighbors have complained and the Park District has made a request. 10934 3/20/2000 Trustee Glover agrees with Trustee Hendricks,although she does not have a problem with deferring;she would ask that the Park District have their personnel in the area keep an eye on the parking;the fact that a property owner has registered a complaint should be taken into consideration. Steve Bartel,2260 Mediera Lane stated that his concern is that the Stevenson students that are using the park have no other business in the subdivision,which has very limited access;his concern is strictly for safety;he sees no reason for cars to be parking at the park unless using the park;he urged the Board to take swift action now that the weather is getting nicer. In answer to a question from Trustee Glover,Mr.Balling stated that staff could have a report back to the Board by the April 17,2000 Regular Meeting. Upon roll call,Trustees voted as follows on the motion to defer: AYES: 4—Marienthal,Braiman,Glover,Berman NAYS: 1 —Hendricks ABSENT: 1 —Reid Motion declared carried. Trustee Braiman asked that information be distributed to the Board as soon as it becomes available,even though the item would be scheduled for the April 17,2000 meeting. RESOLUTION#2000-18—FISCAL 2000-2001 PROGRAM BUDGET Moved by Berman, seconded by Glover,to pas Resolution#2000-18,a resolution adopting the Fiscal 2000-2001 Program Budget for the Village of Buffalo Grove. Mr. Brimm reviewed the additional information requested by the Board during the budget review,details of which are contained in his memo to Mr. Balling of March 8, 2000. Mr.Balling reviewed in further detail the proposals for new street signs,the sidewalk for Mill Creek,and the Lake Cook Road overpass. With regard to the Lake Cook Road overpass,which is extremely expensive,staff would like to leave this in the budget and defer final decision until the county contract is presented. President Hartstein stated that Trustee Reid urged the Board not to include the Lake Cook Road sidewalk in the budget,as he believes that issue should be dealt with independently on its own merit. Lengthy discussion took place with reference to the possibilities for the Lake Cook Road overpass. President Hartstein polled the Board: "YES"indicates favor of including the Lake Cook Road overpass in the budget;"NO"indicates opposition: INCLUDE: None EXCLUDE: Marienthal,Braiman,Hendricks,Glover,Berman ABSENT: Reid Moved by Berman,seconded by Glover,to amend the motion to exclude the Lake Cook Road overpass, allowing for staff to bring that item back to the Board independently. Upon roll call,Trustees voted on the amended motion as follows: AYES: 5-Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. 10935 3/20/2000 Mr.Balling thanked the Board for their time spent on the budget,and he also complemented staff in presenting a budget that generates a modest surplus. RESOLUTION#2000-19—STREET LIGHTING Moved by Berman, seconded by Glover,to pass Resolution#2000-19,a resolution approving a Grant Agreement between the Village of Buffalo Grove and the State of Illinois Department of Commerce and Community Affairs for Improved Street Lighting in the Dundee Road and Buffalo Grove Road intersection area. In answer to a question from Trustee Braiman,Mr.Boysen presented further information on the proposed project, details of which are contained in the Village Board Meeting Agenda Item Overview dated March 20,2000. Trustee Braiman asked that staff let the Board know exactly where these lights will be placed. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. RESOLUTION#2000-20—DEERFIELD PARKWAY/COMMERCE COURT Moved by Marienthal, seconded by Glover,to pass Resolution#2000-20,approving an Amendment to the Joint Village-State Agreement for the Deerfield Parkway and Commerce Court intersection improvement, After staff answered questions from the Board,details of which are contained in Mr.Boysen's memo to Mr.Ballling of March 6,2000,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. RESOLUTION#2000-21—PUBLIC SERVICE CENTER Moved by Berman,seconded by Glover,to pass Resolution#2000-21,approving an Illinois First Grant Agreement with the Illinois Capital Development Board related to the Public Service Center addition. In answer to a question from Trustee Braiman,Mr.Balling presented further clarification on this item,details of which are contained in Mr.Boysen's memo to him of March 6,2000. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. RESOLUTION#2000-22—PARK DISTRICT SENIOR CENTER Moved by Glover, seconded by Braiman,to pass Resolution#2000-22,approving two Grant Agreements between the Village of Buffalo Grove and IDCCA for the Park District Senior Center project. Mr.Balling reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Ms. Sahyouni dated March 20,2000. 10936 3/20/2000 Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. AWARD OF BID—STREET LIGHT MAINTENANCE Moved by Berman, seconded by Glover,to award bid for Street Light Maintenance Contract as detailed in Mr. Rigsby's memo to Mr.Balling of March 15,2000. After staff answered questions from the Board,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. AWARD OF BID—CUSTODIAL SERVICES Moved by Berman, seconded by Glover,to award bid for custodial services as outlined in Mr.Rigsby's memo to Mr. Balling of March 15,2000. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. ROUTE 83 OVERPASS CONTRACT AWARD Moved by Berman,seconded by Glover,to award bid for the Illinois Route 83 Bikeway Overpass Contract. Mr.Balling reviewed this item,details of which are contained in his memo to the Board of March 20,2000;he pointed out that clarification will be inserted stating that crossing guard will be limited to before and after school services. Both Trustees Berman and Braiman reiterated that they do not believe this project is necessary. Moved by Glover,seconded by Berman,to request clarification with regard to the crossing guard issue as has been outlined to be inserted in the agreement prior to signing by the Village and request that those changes be initialed by the other parties in the agreement. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. Upon roll call,Trustees voted as follows on the original motion: AYES: 4—Marienthal,Hendricks,Glover,President Hartstein NAYS: 2—Braiman,Berman ABSENT: 1 —Reid Motion declared carried. 10937 3/20/2000 ROAD SALT PURCHASE Moved by Berman, seconded by Glover,to authorize participation in Joint Purchase Agreement for Road Salt, details of which are contained in Mr.Rigsby's memo to Mr.Balling of March 14,2000. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. 2000 SIDEWALK REMOVAL&REPLACEMENT Mr. Balling reviewed this item,details of which are contained in Mr.Kuenkler's memo to him of March 15,2000. Moved by Berman, seconded by Glover,to authorize bid for the 2000 Sidewalk Removal&Replacement Program and Arlington Heights Road Sidewalk. After staff answered questions,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. MILLBROOK PROPERTIES Mark Weir,representing Millbrook, introduced David Marks,architect for the project,and Mark Horn, attorney. Mr.Weir made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview dated March 20,2000 and prepared by Mr.Pfeil. Mr. Weir referred to the Location Map,the Site Plan,the Preliminary Plan,the Concept Landscape Plan,renderings and elevations during his presentation. Moved by Braiman, seconded by Berman,to refer the Millbrook Properties proposed five-story building,Route 22/Millbrook Drive,Amendment of Annexation Agreement in the Industrial District and approval of a Preliminary Plan to the Plan Commission for review. Trustee Braiman stated that he believes it is appropriate to send this project to the Plan Commission,however,he does want to see significant landscaping buffer between the parking deck and the residences. After further discussion,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid r�J Motion declared carried. RESOLUTION#2000-15-ELECTRONIC POWER PURCHASING COOPERATIVE Mr.Balling presented an update of information for the Board,details of which are contained in Mr.Boysen's memo to him of March 13,2000;staff recommends passage of this resolution on the proviso that the Lake County bid be continued to be monitored as well. 10938 3/20/2000 Moved by Hendricks,seconded by Marienthal,to pass Resolution#2000-15,a resolution authorizing participation in an Electronic Power Purchasing Cooperative. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks, Glover,Berman NAYS: 0-None ABSENT: 1 -Reid Motion declared carried. EXECUTIVE MEETING Moved by Glover,seconded by Braiman,to move to Executive Meeting for the purpose of discussing Potential Litigation.Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0-None ABSENT: 1-Reid Motion declared carried. The Board moved to Executive Meeting from 9:52 P.M.until 10:15 P.M. ADJOURNMENT Moved by Glover, seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:15 P.M. `-�anet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2000. $ 7"A"F Village President